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Home My WebLink About930708 and 930713July 8 , 1993 Hagerstown, Maryland 21740 A Special Meeting of the Board of County Commissioners of Wa shington County was called to order at 1:30 p .m. by t h e President , Richard E. Roul e tte , with the followi ng members present: Comm issioners Linda c. Irvin-Craig and John S. Shank. MEETING WITH SENATOR BARBARA MIKULSKI Senator Mikulski introduced Janice Teeter , Senior Aide ; Brien Poffenberger , Western Maryland Representative ; and Michael Morrill, Project Director; to t he Comm issioners . Commiss ioner Roulett e welcomed Senator Mikulski and her staff to Was hington County. Barry Teach, County Administrator, reviewed the packet of information which had been distributed earlier which contained items s ubm itted for discussion by various County department heads. The Commissioners discussed ISTEA f unding p~iorities , t h e State 's Attorney's Off ice concerns regarding relief from Federal reporting requiren,ents for Chi l d Support , t he Par ks and Rec reation staff 's s upport of the La nd and Water Conservation Act funding , s upport for the CDBG Program, HOM E progr am and Section 8 progran1s from t he Housing & Communi ty Development Department , and concerns from the Planning Department regarding the MPO priorities . Also discussed were various matters of concern from the Economic Development Comm ission , the Ft. Ritchie Wastewater Treatment Plant transfer f r om the Army to the Sanitary District , a Hous e of Represe ntative's bill which reduced the Airport Improvement Program fund i ng a nd extension of Runway 09/27 , a nd d ifficul ties t he Engineering Departinent has e ncountered in utilizing Fed eral funds for l ocal projects due to requirements a nd regul ations. Senator Mikulski asked for additional i nforma tion on several items and promised her support to help t he Cou nty with its concerns. ADJOURNMENT Motion made by Commissioner Irvin-Craig, seconded by Shank, to adjour n at 3:08 p .m. Unanimously approved . CountyAttorney Clerk July 13, 1993 Hagerstown , Maryland 21740 The Regular Meeting of the Board of County Commissioners of Wa s hington County wa s called to order at 9:00 a .m. by the President , Richard E. Roulette , with the following memb ers present: Vice President Ronald L. Bowers , a nd Comm issioners Linda C. I rvin-Cra ig, Johns. Shank, and Gregory I. Snook , I NVOCATION AND PLEDGE OF ALLEGIANCE The I nvocation was delivered by Commissioner Irvin-Craig , followed by the Pledge of Allegiance to the Flag by the full assemblage. I NTRODUCTION OP NEW EMPLOYEE -ACCOUNTING DEPARTMENT Shir l ey Burkett , Accounting Superv isor , introduced Cindy Eichelberger , who was recently hi red as an Accounting Clerk in the Accounting Department . 60/40 MATCH PROGRAM -AGRICULTURAL LAND PRESERVATION PROGRAM Motion mad e by Commissioner Shank , seconded by Irvin-Craig , to continue participation i n the 60/40 Match Program for the Agricultural Land Preservation Program with t he State of Maryland. Unanimously approved . CHANGE ORDER -NAUGANS AVENUE DESI GN Motion made by Comm issioner Snook , second ed by Bowers , to approve Change Order #1 in the amount of $2 ,1 15 for the design changes to the Maug ans A.venue Intersection Project, as presented . Unanimously approved. STREET ACCEPTANCE -ARBORGATE SUBDIVISION Motion made by Commissioner Shank , second ed by Snook, to accept 1550 linear feet of Dover Drive , located in t he Arborga te Subdivision, into t he County roads system and to wa ive the Maintenance Bond. Un aniinously approved . JULY 13 , 1993 MINUTES, CONT 'D. APPROVAL OF MINUTES -JUNE 29 AND JULY 6, 1993 Moti on mad e by Commissioner I r v i n-Craig, seconded by Snook, to approve the minutes of June 29, 1993, as corrected . Una nimously approved. Motion made by Commissioner Irvin-Craig , seconded by Snook , to. approve the minutes of July 6, 1993, as submitted . Unanimously approved . BOARD/COMMISSION REPORTS Comm issioner Irv in-Craig reported on t he Task Foree on Homelessness meeting; Comm issioner Bowers reported o n t he meeting of t h e Advisory Board of He alth; Comm issioner Snook stated t hat t he Parks employees are doing a good job on the new pavilion at Snook Park ; and Commissioner Shank .ceported o n the Housing Authority meeting. COMPANY 28 FLOOD CALL BILLING -PROPOSED POLICY Katleen Riley , ChieE o f the Division of Citizens Services , prese nted recomme nd ations for procedures for billing for flood call s and repeat calls by Civil Defense Company 28 . The Commissioners discussed t h e reco,nrn e nda t ions and took the matter under adviseme nt at t his time . CONSULTANT SELECTION -CONSTRUCTION INSPECTION SERVICES AND TESTING OF TWO BRIDGES The Commissioners discussed the Coo rd ina ting Commit tee 's recommendation regarding consultan t selection for Construction I ns pection Services and agreed to take this under consideration at this time . Motion mad e by Commi ssioner Snook , seconded by Bowers , to approve the Coord i nating Committee 's recomme ndation to select the firm of Wallace-Montgomery, who submitted the low fee proposal of $24 ,80 0, for testing of two bridges . Unanimously approved . REAPPOINTMENT -RECREATION & PARKS BOARD Motion mad e by Commissioner Shank, seconded by Irvin-Craig , to reappoint Robert Powell to the Recreation and Parks Departme nt for a three year term. Unanimously approved. DI VERSION ALTERNATIVE PROJECT -GRANT ACCEPTANCE Motion made by Commissioner Snook , seconded by Irvin-Craig , to accept a grant a ward from the Governor 's Commi ssion on Drug & Alcohol Abuse Eor the Diversion Alternative Project , submitted by the State 's Atto rney 's Office , for a total of $44 ,21 0, which i ncludes $11,052 in local matching funds, and to authorize the President to sign on behalf of the County Commissioners . Unanimously approved . CONVENE IN CLOSED SESSION Motion made by Commissioner Irvin-Craig , seconded by Snook, to convene i n Closed Session at 10:21 a .m. with regard to personnel a nd property matters , to confer with the County Attorney to obtain l egal adv ice , and to consider. business relocating in Washington County, i n accordance with Section 10.508 of t h e State Government Article of the An notated Code of Maryland. Unanimously approved. RECONVENE IN REGULA.R SESSION Motion made by Commi ss ioner Snook , seconded by Irvin-Craig , to reconvene i n Regular Session at 10:58 a .m. Unanimously approved. APPOINTMENT -ANIMAL CONTROL AUTHORITY BOARD Motion made by Commissioner Shank , seconded by Bowers , to appoint Dr . Virginia Scrivener to the Animal Control Aut hority Board to fill the unexpired term of Craig Leggett extending to August 13, 1994. Unanimously approved. BID OPENING -COUNTY COIUIUTBR BUS INSURANCE The bids for County Commuter bus i nsurance were publicly opened and read aloud . Firms participating i n the bidding and their proposals we re as follows: Progressive I nsurance Company -An nual Premium $54 ,530; BGS&G -Annual Premium $85,000; Frederick Und erwriters , Inc. -An nual Premium $118,254; Service I nsurance Agency (usi ng National Union Fire Ins urance) -Annual Premium - $ 54,600; and Service Ins u-rance Agency {using Great American Insurance Company ) - Annual Pr~ni um -$69 ,888 . The bids wi ll be reviewed by appropriate officials prior to a decision being rend ered . CITIZEN PARTICIPATION Larry Keadle spoke to the Comm issioners to request that the County trim the trees overha nging Manor Church Road. Mr . Keadle stated that farm equipment and large vehicles have difficulty getting through this area without hitting the trees. Commissioner Roulette stated that the County will have the trees trimmed in the Cou nty right-of-way so they do not conflict wi th normal trafEic. JULY 13, 1993 MINUTES, CONT'D. Donald Allensworth commented on the Antietam Overlay Zone decision reported in the newspaper. RECESS -LUNCH The Commissioners recessed at 11:30 a.m. for lunch, AFTERNOON SESSION The Afternoon Session was convened at 12:23 p,m . by the President, Richard E. Roulette, with the following 111einber:s present: Vice President Ronald L. Bowers, and Commissioners Linda c. Irvin-Craig, John S. Shank, and Gregory I . Snook. CONVENE IN .EXECOTIVE SESSION Motion made by Commissioner Snook, seconded by Irv in-Craig, to convene in Executive Session at 12:24 p.m. with regard to personnel and property matters, and to confer with the County Attorney to obtain legal advice, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IR REGULAR SESSION Mot ion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at 1:46 p .m. Unanimously approved. SUBSTITUTION OF PARTIES -AGREEMENT Motion made by Commissioner Bowers, seconded by Shank, to agree to substitute the Capital Hang Gliders Association, Inc. and the Ma ryland Hang Gliding Association, I nc. for the High Rock Association, Inc. as requested , in the Agreernent to use the High Rock area. Unanimously approved. SURPLUS FUNDS -BOARD OF EDUCATION James Young, Director of Finance, met with the Commissioners to report that the Board of Education has estimated that it will have a $300,000 surplus for the fiscal year ending June 30, 1993, due to reforms made in t he employee insur.ance program. Mr. Young recommended to the Commissioners that the County request the return of the money and to reduce the 1993 appropriation accordingly, which would help to offset the shortfall in the Capital Improvements Projects budget. Motion made by Commissioner Snook, seconded by Shank, to request the return of the surplus identified by the Board ot Education for the Fiscal Year e nding June 30, 1993 . Unanimously approved. ADJOURNMENT Motion made by Commissioner Irvin-Craig, seconded by Snook, to adjour.n at 2:07 p .m. Unanimously approved . Co\JT1YAttorney Clerk I