HomeMy WebLinkAbout22.01.21 - Minutes, Local Management Bdall
,.Washington County
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET &FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Manal4ement Board Meeting
Zoom Meeting Minutes
January 21, 2022
Members present via conference call/zoom: Commissioner Cline, Delegate Brenda Thiam, Gina Cirincion,
Heather Guessford, Deb Gilbert, Eric Gaines, Dr. Courte Van Voorhees, Mike Piercy, Brooke Grossman, Gerry
Kendle, Carrie Tressler, and Dennis Whitmore
Alternates present via conference call/zoom: Linda Yale, Jeremy Jakoby, Brooke Kerbs, and Derek Getic
Staff present via conference call/zoom: Susan Buchanan, Rachel Souders, and Julie Mackereth
I. Opening — Welcome
• Deena Holder, Chair was unable to attend the meeting.
Linda Yale, Vice Chair — called the meeting to order at 9:03 a.m. She welcomed everyone.
II. Approval of Minutes — November 19, 2021
• A motion was made by Heather Guessford; seconded by Gerry Kendle to approve the
November 19, 2021 Local Management Board minutes as written; motion approved.
III. Staff Report
• Rachel shared, Allison has resigned as Grant Manager to pursue a family opportunity.
Currently Rachel will be the contact for any concerns or questions.
• Rachel welcomed new committee members, Delegate Brenda Thiam appointed by Senator
Corderman to take his place on LMB and from the State's Attorney's office Gina Cirincion who
is replacing Charlie Strong (retired).
• Rachel reported the FY23 NOFA was released on January 141H
• Susan shared, the NOFA funding is the same amount as last year, it will be further discussed under
new business.
100 West Washington Street, Room 2200 j Hagerstown, MD 21740-4885 I! ° 240.313.2040 1 F: 240.3 13-2091 1 Hearing Impaired: 7-1-1
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IV. Finance Report
• FY22 Expense Report — Rachel reviewed the report she emailed to committee members. She
reported December invoices were received from all vendors except Home Visiting / Healthy
Families, they have been having server issues. After she had sent out the spreadsheet, Rachel
received December invoices from School Based Health Centers they totaled $17,959.09.
• Rachel shared, Western Maryland Consortium's invoice for Disconnected Youth Services could
not be approved, per the July updated manual it was not an allowable expense. The Consortium
has been provided a copy of the updated unallowable expenses.
V. Local Care Team Report — Local Care Team Coordinator — Dr. Courte Van Voorhees
• Courte reported, that some of their referral cases have had an increase in complexities resulting in
additional meetings and additional team work, but with significant success.
• Courte shared, once the Juvenile Diversion Program is up and running he is looking to funneling
more youth and families thru that program to help meet their needs.
• Courte shared, the team is setting up training and are working thru some challenging long term
cases.
• Courte shared an overview of the purpose and resources of the LCT for the new committee
members.
VI. Sub -Committee Reports
• Community Planninjj & Review Committee — Dr. Courte Van Voorhees, Chair reported the
CPAR committee's focus has been on the Juvenile Diversion Program.
• Courte shared, they have a sample MOU in place and he has received word (indirectly) that the
State's Attorney's Office will house the access records and when needed will forward them to the
service provider.
• Courte reported, Rachel is working on the RFP for the service provider.
VII. Old Business
• None
VIII. New Business
• Funding Reallocation Vote for Juvenile Diversion Program - Susan reported, the base line
budget of the NOFA that was released on January 14th is the same as last year's.
• Susan shared, later in the year there may be additional funding that would require reallocation for
the vendors.
• Susan reviewed the FY2023 budget allocation spreadsheet for each program that Rachel had
emailed to everyone. Susan explained each column and the reason for the amounts of the
allocations.
Brooke Grossman motioned; seconded by Gerry Kendle to approve submission of the FY2023
proposed NOFA funding of $661,103; motion approved.
Abstaining from voting: Deb Gilbert and Mike Piercy
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IX. Community Roundtable - Members present via conference callIzoom.
Susan announced members.
K Adjewrnment
A motion was made by Brooke Grossman; seconded by Gerry Kendle for adjournment at 9:52
am.: motion approved.
Next Meeting — Marcli 18, 2022 @ 9:00 a. m
Submitted by:
Date:
dekereth., Sd-nior Office Associate
Reviewed by:
0
n 17 1 Date: &ooq 2,D Z2,
4a—chel Souders-, S*e`i" Grant Manager
0
Approved by.,
Date:
Deena Holder, Chair