HomeMy WebLinkAbout19.10.23 - Minutes, Comm Organization FundingWashington County Office of Grant Management
100 West Washington Street, Conference Room 2001
Hagerstown, MD 21740
240-313-2040
Community Organization Funding Committee (COFC)
Meeting Minutes
October 23, 2019
Members present: Mary Towe, Alan Mullendore and Lee Downey
Staff present: Susan Buchanan, and Julie Mackereth
I. Opening - Welcome
• Susan called the meeting to order at 3:26 p.m. She welcomed the current
committee and new committee member Lee Downey.
II. Approval of Minutes
• With only 3 committee members present, the minutes from January 4, 2019 and
October 23, 2019 will be voted on at the next meeting.
III. Citizen Participation
• No citizens present or participating
IV. Receipt of Communications
• Susan shared thank you letters from organizations that received funding in
FY2019.
V. Report of Chairperson
• Susan announced that along with Lee Downey, Brenna Ranieli is also a new
committee member.
100 West Washington Street, Room 22001 Hagerstown, MD 21740-48851 P: 240.313.20401 F: 240.313.20911 Hearing Impaired: 7-1-1
"TWW,WASHCO-MD,NET
VI. Old Business
• Susan reported that the Commission on Aging and The Washington County
Museum of Fine Arts are now their own line items and part of the county's
budgetary process.
VII. New Business
• Election of Vice -Chairperson of the COF Committee - A motion was made by
Mary Towe; to nominate Alan Mullendore for Vice -Chairperson; motion was
approved. No other nominations were made, Alan Mullendore accepted the
nomination, Alan abstained from voting. Jadah Swartz sent her vote via e-mail
in favor of Alan's nomination. By unanimous vote, Alan Mullendore was voted
as Vice -Chairperson.
• Bylaw Revisions - Susan provided a copy of the bylaws in each packet, she
reviewed the changes.
• Review of 1-108 List — Susan reviewed the 1-108 listing provided in each packet.
There are 7 new organizations added to the list:
Beacon House, Inc.
Maryland Crime Victims' Resource Center
Brooke's House
Rise Up Hagerstown
Conococheague Little League
American Red Cross —Western Maryland Chapter
Leitersburg Ruritan Club, Inc.
• Review BCC's Service Priority Areas and Funding Parameters for FY2021—
Susan provided in each packet application guidelines and requirements for
FY2021 funding. The BCC has allocated $774,000 in available funding along with
20% flexibility with organization allocations. Susan reviewed the service priority
areas and funding amounts for each as determined by the County
Commissioner's.
• Fiscal Year 2021 application review and process — Susan gave an overview of the
FY2021 application with noted changes from previous year.
First page of application — Print name above signature line
Budget spreadsheet includes funding request and narrative lines
Past Performance - question #4 was added
Organization Capacity—include board list of officers
Removed request for SDAT & IRS determination letter — staff verifies
Adding Electronic Submission — application and spreadsheet only
Applications will be available - November 1St, and due back by 3 p.m.
December 5, 2019.
Confirm COF Committee Meeting Dates - the following dates were confirmed
by the committee:
➢ Thursday, December 12. 2019@ 3:30 p.m. — Pick up
applications/binders
➢ Wednesday, January 22, 2020 — Scoresheets due by 4:00 p.m.
➢ Wednesday, February 5, 2020 — Workshop 8:00- 2:00
VIII. Committee Member Comments
Committee members voiced concerns that several organizations are requesting
funding for identical services.
The committee also thanked the staff for their work and effort in putting the
work shop together.
IX. Adjournment
Mary Towe motioned; seconded by Alan Mullendore; to adjourn the meeting;
motion approved @ 4:15 p.m.
Respectfully submitted,
Julie Mackereth
Senior Office Associate
OGM
Approved By: Date:
Susan Buchanan
Chairperson