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HomeMy WebLinkAbout20.09.18 - Minutes, Local Management Bdfi ,,'Washington Count rsf. M A R Y L A N D 1776 OFFICE OF GRANT MANAGEMENT DIVISION OF BUDGET &FINANCE Washington County Office of Grant Management 100 W. Washington Street, Room 2200 Hagerstown, MD 21740 Local Management Board Meeting Meeting Minutes September 18, 2020 Members present via conference call/zoom: Deena Holder, Brooke Grossman, Eric Gaines, Mike Piercy, Courte Van Voorhees, Charlie Strong, Rick Rock, Heather Guessford, Patricia Mace -Leonard and Kay Hoffman Alternates present via conference call/zoom: Jeremy Jakoby and Linda Yale Staff present: Susan Buchanan, Stephanie Lapole, Allison Hartshorn and Julie Mackereth I. Opening — Welcome • Deena Holder — Chair — Welcomed everyone. She turned the meeting over to Susan to conduct virtually. Susan called the meeting to order at 9:04 a.m. II. Approval of Minutes — June 19, 2020 • A motion was made by Kay Hoffman; seconded by Mike Piercy to approve the June 19, 2020 Local Management Board minutes as written; motion approved. III. Finance Report — FY20 Year End Fiscal Report • Allison reported -the FY20 Year End Fiscal Report spreadsheet included in the packet she emailed to each committee member. She reported Disconnected Youth Services (Western MD Consortium) was unable to spend all their funding due to COVIDI9 shut downs. The funding not spent ($9,432.94) will be returned to the GOC. 100 West Washington Street, Room 22001 Hagerstown, MD 21740-48851 P: 240.313.20401 F: 240.313.20911 Hearing Impaired: 7-1-1 WWW,WASHCO-MD,NET FY21 Expenditure Report • This report was also included in the packet email Allison sent out. She read an overview of the expenditure report and stated she has received invoices from vendors who have been able to start spending their funding. • A motion was made by Heather Guessford; seconded by Patricia Mace -Leonard to adopt the FY20 Year End Fiscal Report and the FY21 Expenditures Report; motion approved. IV. Staff Report • Allison reported — The GOC has reduced funding by 10%. The LMB board voted to reduce all programs by 10% across the board with the exception of the LCTC. Vendors were notified of the 10% reduction, they adjusted and resubmitted new budgets. • Allison shared — The FY20 GOC Year End Report has been approved. The FY20 Scorecard, Legislative and MSDE Year End Reports have been submitted. Currently The FY21 Community Partnership Agreement is signed and waiting on the state for the fully executed contract. V. Local Care Team Report — Local Care Team Coordinator — Dr. Courte Van Voorhees • Susan announced the LCTC is a new item on the agenda going forward, as the ex -officio position of Local Care Team Coordinator was added to the board in the recently amended by-laws. She welcomed Dr. Courte Van Voorhees as LCTC representative to the committee. Dr. Van Voorhees shared the goals and process of establishing policies and procedures as the LCT moves forward. VI. Sub -Committee Reports Community PlanninIZ & Review Committee — Kay Hoffman, Sub Committee Chair - No meeting this month — Next meeting is scheduled for October 14, 2020 (4 9:00 a.m. VII Old Business • None VIII. New Business • Annual Report Review — Allison provided in the packet e-mailed to all committee member's Performance Measures for each of the six vendors. She reported Washington County's Collective Impact report for FY20 showing Revenue Secured at $1,314,930.00 and Funds Spent at $1,19203.15. IX. Community Roundtable -Members present via conference call/zoom. Susan announced members. X. Adjournment s A motion was made by Rick Rock,• seconded by Heather Guessford for adjournment at 9:51 a. m.: motion approved. Next Meeting — November 20 2020 @ 9:00 a.m. Submitted by: (Jgf rOALPI Date: I 1 12.) I W LD Ailie�kack-ereth, Se - r Orfice Associate Reviewed by: 0 Date:2,D)2 }b Z� Stephanie Lapole, L oint VfZontact, Senior Grant NLuager Ap roved by: d� Date: � Ido1 1,20,90 Deena Holder, Chair