HomeMy WebLinkAbout19.09.20 - Minutes, Local Management BdWashington County
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET &FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Meeting Minutes
September 20, 2019
Members present: Charlie Strong, Linda Yale, Patricia Mace -Leonard
Alternates present: Amanda Bishop, Stan Brown, Jeremy Jakoby, Brooke Kerbs and Rod MacRae
Excused Absences: Luis Flores and Kianna Cooper
Staff present: Stephanie Lapole, Allison Hartshorn and Julie Mackereth
I.. Opening — Welcome
• With the absence of the Chair and Vice -Chair, Charlie Strong, Acting Chair, called the meeting
to order at 9:05 a.m. He welcomed everyone to the meeting and members went around the table
to introduced themselves, two new alternates were present.
II. Approval of Minutes — June 21, 2019
• A motion was made by Rod MacRae; seconded by Patricia Mace -Leonard to approve the
June 21, 2019 Local Management Board minutes as written; motion was approved.
III. Finance Report
• Allison presented the FYI Year End Financials and FY20 Year to Date Financial Reports that
were included in each packet.
• A motion was made by Linda Yale; seconded by Rod MacRae to adopt the FY19 Grant
Expenditures; motion was approved.
100 West Washington Street, Room 22001 Hagerstown, MD 21740-48851 P: 240.313.20401 F: 240.313.20911 Hearing Impaired: 7-1-1
V"VW,WASHCO-MD,NET
IV. Staff Report
• Stephanie reported —Allison attended her first Local Care Team (LCT) meeting as the acting
Local Care Team Coordinator. Staff has been successful in collecting all required data for
reporting which dates back to January 2018 for cases reviewed by the LCT. Stephanie
announced Allison will be the acting Coordinator until a permanent Coordinator can be
appointed.
• Stephanie reported that staff is waiting on the return of the executed copy of the Community
Partnership Agreement (CPA) from the GOC. Once the CPA is received, vendors can be
reimbursed for their expenses.
• Stephanie announced on July 19th staff received correspondence that Jessica Wheeler will be the
Acting Deputy Director at GOC, replacing former Deputy Director, Jaclin Warner Wiggins. Ms.
Wheeler is the former Director of Juvenile Justice & Prevention Services with GOCCP.
• Stephanie informed that she and Allison have been asked to present the SBMH Program at the
GOC Director's meeting on September 23rd. The program has been noticed by the Maryland
Department of Health and they will be using it at the upcoming Maryland
Association of Boards of School meeting on October 4th in Annapolis. They will have an exhibit
table with a one page document that will provide information on how we utilized data from the
YRB S to implement the program.
• Stephanie mentioned staff would like to invite the Delegation to the November LMB meeting
before legislative session, this will allow the Delegation the opportunity to see the value of what
our programs are doing in the community.
• Allison reported on 7/24 she met with Nancy Vorobey from MSDE and Loan Vo the Program
Manager for Healthy Families in Washington County at the Washington County Health
Department. Nancy was visiting every heathy families program in the state to see how the
program operates and to meet with program staff. She was interested in the information that is
given out in regards to the program.
• Allison reported program up dates for FY20 were off to a good start.
V. Sub -Committee Reports
Board Membership & Development Committee —
Rod MacRae presented the Bylaw revisions regarding the official removal of the Finance
Committee duties that would be rolled over to the Executive Committee and the Treasurer
position being eliminated. Staff would absorb taking over and presenting the Financial Report.
Rod brought up the discussion about removing the BMD Committee and having the Executive
Committee absorb those duties. These changes would be drafted and e-mailed to all committee
members for review and then voted on at the next LMB meeting, before being presented to the
Board of County Commissioner's for approval.
Community Planning & Review Committee —
Stephanie announced the CPAR Committee reviewed FYI Annual Program Reports.
VI. Old Business
• None
VII. New Business
• FY19 Annual Report Review —Allison reviewed the FYI Annual Reports that were
included in each packet.
VIII. Community Roundtable
IX. Adjournment
A motion was made by Rod MacRae; seconded by Linda Yale for adjournment at 9:40 a. m.: motion
was approved.
Next Meeting —November 15, 2019 @ 9:00 a. m.
Submitted by:
P�A Date:
leVta6ker th, Se for Office Associate
Reviewed by:
Date:
*epnlha-nl*e Lapole, LME1 Point of Contact, Senior Grant Manager
Approved by:
Date:
Deb Gilbert, Chair