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Home My WebLink About08.23.2016 AgendaTent' L. Baker, President Jeffrey A. Cline, Vice President John F. Barr Wayne K. Keefer LeRoy E. Myers 100 West Washington Street, Room 226 1 Hagerstown, MD 217404735 1 P: 240.313.2200 1 F: 240.313.2201 WWW. WASHCO-MD. NET BOARD OF COUNTY COMMISSIONERS AUGUST 23, 2016 AGENDA 10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker APPROVAL OF MINUTES 10:05 A.M. COMMISSIONERS' REPORTS AND COMMENTS 10:10 A.M. REPORTS FROM COUNTY STAFF 10:15 A.M. SALARY STUDY COMMISSION — Kendall McPeak 10:30 A.M. FORGET-ME-NOT MONTH PROCLAMATION — Gordon Fairman 10:35 A.M. MARYLAND DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT NEIGHBORHOOD CONSERVATION INITIATIVE GRANT AGREEMENT Susan Buchanan and Joyce Heptner (agreement) 10:45 A.M. COMMUNITY ORGANIZATION FUNDING- SERVICE PRIORITIES AREAS FOR FISCAL YEAR 2018 —James Hovis 11:00 A.M. PUBLIC HEARING Requests by organizations to be added to the list of nonprofit organizations to which the Board of County Commissioners may contribute funds, pursuant to the 1-108 of the Code of the Public Local Laws of Washington County, Maryland —John Martirano (supporting documents) 11:20 A.M. HAGERSTOWN/WASHINGTON COUNTY CONVENTION AND VISITORS BUREAU ANNUAL UPDATE — Dan Spedden (report) 11:30 A.M. 90 DAY REPORT — Delegate Mike McKay 11:40 A.M. 2016 HOUSING BOND ALLOCATION TRANSFER — Stephen Goodrich (related documentation) 11:50 A.M. SCHOOL BASED HEALTH CENTER GRANT — Stephanie Lapole 12:00 P.M. QUOTATION AWARD (Q-16-623) EMERGENCY MEDICAL SERVICES (EMS) MEDICAL DIRECTOR SERVICES — David Hays and David Chisholm 12:05 P.M. CITIZENS PARTICIPATION 12:10 P.M. CLOSED SESSION: (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific Continued next page Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. individuals; to consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; to consider the acquisition of real property for a public purpose and matters directly related thereto; to consult with staff, consultants or other individuals about pending or potential litigation; and to consult with counsel to obtain legal advice on a legal matter.) 2:00 P.M. JOINT MEETING WITH THE BOARD OF EDUCATION LOCATION: 10435 DOWNSVILLE PIKE, HAGERSTOWN 3:00 P.M. BREAK EVENING MEETING AT THE TOWN OF SMITHSBURG LOCATION: SMITHSBURG TOWN HALL, 21 WEST WATER STREET, SMITHSBURG 7:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker 7:05 P.M. COMMISSIONERS' REPORTS AND COMMENTS MAYOR AND COUNCIL COMMENTS 7:15 P.M. REPORTS FROM COUNTY STAFF 7:30 P.M. CITIZENS PARTICIPATION Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD.. to make arrangements no later than ten (10) working days prior to the meeting. Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Salary Study Commission PRESENTATION DATE: August 23, 2016 PRESENTATION BY: Kendall A. McPeak, Assistant County Attorney RECOMMENDED MOTION: Move to appoint the individuals to the Salary Study Commission as presented. REPORT -IN -BRIEF: State statutes require the constitution and appointment of the Salary Study Commission every four years. Statutorily designated groups have submitted individuals for the Commissioners' appointment. In addition to the designated members, the Commissioners will have to make an at -large appointment. DISCUSSION: N/A FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIOVISUAL NEEDS: N/A Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Maryland Department of Housing and Community Development Neighborhood Conservation Initiative Grant Agreement PRESENTATION DATE: August 23, 2016 PRESENTATION BY: Susan Buchanan, Office of Community Grant Management, Dr. Joyce Heptner, Habitat for Humanity of Washington County RECOMMENDED MOTION: Move to accept the Maryland Department of Housing and Community Development Neighborhood Conservation Initiative Grant Agreement in the amount of $45,000. REPORT -IN -BRIEF: The Department of Housing and Community Development (DHCD) has invited Washington County to accept a $45,000 grant that will provide Habitat for Humanity of Washington County (Habitat) additional funds needed to complete their rehabilitation of a foreclosed home which will be sold to a qualified low income family. The property was purchased using funds from a previous Neighborhood Conservation Initiative Grant and during the course of renovations extensive asbestos and lead paint issues were discovered. The new grant will reimburse the additional expenses associated with remediating the asbestos and lead paint issues. DISCUSSION: The Office of Community Grant Management has reviewed the grant agreement and grant funding guidelines. The grant's performance period is from the date of execution through December 31, 2016. There is not a matching funds or in-kind contribution requirement associated with the grant. As required by DHCD, the County will be the recipient of the grant funds and will enter into sub -recipient agreement with Habitat to implement the grant activity. Habitat for Humanity of Washington County, has demonstrated its capacity to effectively and responsibly conduct grant funded activities during their previous DHCD grants. FISCAL IMPACT: N/A CONCURRENCES: Director, Office of Community Grant Management ALTERNATIVES: Deny approval for submission this request ATTACHMENTS: Grant Agreement AUDIOVISUAL NEEDS: N/A r� Washington County , Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Community Organization Funding- Service Priorities Areas for Fiscal Year 2018 PRESENTATION DATE: August 23, 2016 PRESENTATION BY: James B. Hovis, Director, Office of Community Grant Management RECOMMENDED MOTION: Move to approve the Community Organization Funding Service Priority Areas and their respective available funding amounts as presented (or amended). REPORT -IN -BRIEF: The Community Organization Funding Committee is preparing for the fiscal year 2018 application and review process. As agreed upon, the Board of County Commissioners shall annually determine and approve the service priority areas eligible to receive funding consideration. The Board shall also set or approve the total available funding that should be dedicated to each established service priority area. DISCUSSION: Historically the Board has funded six (6) service priority areas which are: Arts & Culture, Domestic Violence, Families and Children, Recreation, Seniors and other. These service priority areas have encompassed and included all applications received and have not excluded an organization from making application for funding. For the purposes of the Committees fiscal year 2018 considerations, Washington County's Chief Financial Officer has indicated $1,700,000 is available for distribution. This total is subject to adjustment as the fiscal year 2018 budget is discussed. It is the recommendation of the County's CFO and Director of the Office of Community Grant Management that the amount of funding made available for each respective service priority be set as indicated below: Service Priority Area Funding Available Percent of Available Funds Arts & Culture $227,810 13.4% Domestic Violence $306,900 18.0% Families & Children $255,380 15.0% Recreation $27,000 1.6% Seniors $873,110 51.4% Other $9,800 0.6% Total $1,700,000 100% As agreed upon by the Board, the Committee does have the latitude to move ten (10) percent of the approved amounts from one service priority to another, but every year the amount of funding available for a specific service priority area will return to the approved base figure as set by the Board. FISCAL IMPACT: The fiscal impact of Community Organization Funding is dependent upon the amount determined by the Board during the annual budgetary process. Any decisions made as a result of this discussion will have no fiscal impact. CONCURRENCES: Chief Financial Officer, Washington County, Maryland ALTERNATIVES: The Board may amend service priorities and funding amounts as deemed appropriate ATTACHMENTS: N/A AUDIOVISUAL TO BE USED: N/A Was 11naton County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: PUBLIC HEARING — Requests by organizations to be added to the list of nonprofit organizations to which the Board of County Commissioners may contribute funds, pursuant to § 1-108 of the Code of the Public Local Laws of Washington County, Maryland (the "1-108 List") PRESENTATION DATE: Tuesday, August 23, 2016; 11:00 a.m. PRESENTATION BY: John M. Martirano, County Attorney RECOMMENDED MOTION: None. The Board may discuss, take action, and/or make any motion after the public hearing is closed. REPORT -IN -BRIEF: The following four (4) organizations have submitted letters of request to be added to the 1-108 List: Fahmey-Keedy Home & Village Washington County Housing Solutions, Inc. Brave HEART Program, Inc. National Road Heritage Foundation, Inc. DISCUSSION: The approval by the Board of County Commissioners of a request of a nonprofit organization to be added to the list does not assure that the organization will receive funding from the Board; that decision is made separately as a part of the Community Organization Funding process and ultimately the County's budgetary process. FISCAL IMPACT: CONCURRENCES: ALTERNATIVES: ATTACHMENTS: Supporting documents submitted by the above organizations. AUDIOVISUAL NEEDS: Fahrney Keed HOME & VILLYE `l ��-�idi�utK i <<��%�•fiir�,rcirf�,il�,r�,rrrarfv 8507 Mapleville. Road, Boonsboro. NU 13 301-733-6284 TDD 301-741-9020 www.fkhv.org February 8, 2016 Ms. Vicki Grimm, Legal Assistant Office of the County Attorney 100 W. Washington Street, Room 202 Hagerstown, MD 21740 Dear Ms. Grimm: I am writing to request that Fahrney-Keedy Memorial Home, Inc. be included on the list of organizations eligible for funding by the Board of County Commissioners of Washington County, Maryland pursuant to Section 1-108(b) of the Code of the Public Local Laws of Washington County, Maryland. I have enclosed a copy of our tax-exempt status as a 501(c)(3) organization and evidence of our "good standing" status with the Maryland State Department of Assessments and Taxation. If you desire additional information, please let me know. Sincerely, Steve Coetzee President/CEO Direct line: 301-671-5017 scoetzee@fkhv.org cc: Karen H. Pelton, Director of Fund Development Encs. Washington County Housing Solutions 319 East Antietam Street, 2nd Floor Hagerstown, MD 21740 P 301.791.3168 F 301.791.2755 www.wchs-md.oM Richard S. Keesedcer Mdwlas HAI Sr. David D. Pod Rev. G. Slenby Sleek Ronnie BmW Board Chainmen we CN* 2nd *8 Chair Board Member Board Member July 26, 2016 Office of the County Attorney Attention: Vicki Grimm 100 W. Washington Street, Room 202 Hagerstown, MD 21740 Dear Ms. Grimm: Housing SOLUTIONS Ayo" Bedsid Men K. Bewd Jr. Corinne Guglklminl Board Member Board A,I~ ExecNlve Dke dor I am writing to request that Washington County Housing Solutions, a 5016 nonprofit organization, be added to the Section 1-108 list. Washington County Housing Solutions was created by the Housing Authority of Washington County to help expand our ability to fund programs that support low-income seniors, veterans, and families in the county. HAWC's mission is to provide decent, safe and affordable housing solutions that strengthen our community by focusing on local needs, and we currently fulfill this mission through administration of the federal Housing Choice Voucher Program and the Family Self Sufficiency Program (which helps participants become financially independent), as well as by managing six affordable senior housing communities and more than 30 family homes throughout Washington County. Attached please find documentation supporting our request. Please do not hesitate to contact me at 301-791-3168 ext. 207 with any questions. Respectfully, C�/ , (/� . . Corinne Guglielmini Executive Director Brave H*E-A*R*T Program January 27, 2016 Office of the County Attorney Attention: Vicki Grimm 100 W. Washington Street, Room 202 Hagerstown, MD 21740 Dear Ms. Grimm, On behalf of Brave HEART, I would like to request to be included on the list of organizations eligible for funding by the Board of County Commissioners of Washington County, Maryland pursuant to Section 1-108(b) of the Code of the Public Local Laws of Washington County, Maryland. Please see the attached articles submitted in support of this request, we were recently chosen as the 2015 Washington County Farm of the Year. Each month the Brave HEART Program continues to advance its mission to enrich the lives of Military families through customized therapeutic riding and farm experiences. In particular the Brave HEART Program has enjoyed great success in the past year. We completed our nature trail and built a wheelchair accessible mounting platform this summer. With the addition of the ramp and mounting area built to PATH (Professional Association of Therapeutic Horsemanship) standards, it allows us to serve and safely mount a broader spectrum of riders, including clients in wheelchairs. With the addition of a safe and dedicated mounting area, we will be able to increase the availability of therapeutic riding sessions to additional families. The goal of the Brave HEART Program is to continue to provide support and assistance to Veterans and their families. With the help of our 100% volunteer staff we will continue to ensure that they are able to enjoy the benefits of the American way of life, which they have worked so hard to support and defend. Thank you in advance for your time and consideration of this matter. Please do not hesitate to contact me if you need any additional information. Sincerely, Laura J. Lane -Unsworth Founder and Executive Director Brave HEART (Heroes Equine Adventure & Riding Therapy) Program, Inc., 501(c)3 Larkspur Lane Farm 9701 Larkspur Lane Hagerstown, Maryland 21740 301-730-6343 — Laura cell Laura@BraveHeartRiding.org — email www.BraveHEARTRiding.org — webpage AGRICULTURE: FARM OF THE YEAR 1111,361fill milli MA df An emphasis on giving back, and conservation earned the Unsworths the prestigious title Washington County Farm of the Year. 1 feattire I drivewav lined -will towerinti lil old farmhousL (which happens to top the to-ilo list for renovation), and nu,LLcrs jcffrev and Laura Lane- Urtsworth — the niotivational farces beldiul the Brave H1~11RT 1'rvi;rarn. :i The "I TFART" in l:lave HET is :if-,- a,r,.nlm I;tr Her+-ics Equint: AdLwnturt: RiilingThrlallY:;, ►,,,.J or''AnizAtiorl tiauld(xl 11V I.atll:l faith th, misi•ri of hrinai,l ; hc;i ing to ITI&try l.uI:III( , dirinigh II„r,c therq,c LA -110 a: rz, .I, C%TcliI I,'t lhrct. U.] Of rll,. Gl,t(ar1lT.lht+lt "1Vc'n rrn tra.�rlxlrs,"shr'- quick to ��pl.tin. "��c rc I la? lx:rient t•oluntcer — nu trod staff. kern• dolltu' thm , domircd [goes dimah, 1„ dx• pf,,gram ' The l tnswortl,s later♦ a thlliK nr hvu dhuuf the challcngv,, lace{ by mililluv families jclf c own ArnY rareei shine 27 y(:u.,,luru t Lvtuch h''sxcn lu, Iair sh:uc ut ,1ttir m, iut luJiu r Uiwrun. n, jua I,':ulw-, I)cirrt St,irift. Ur>crt Shield, and wi:Ir iv;( sitly, IL Yl,t: rat 1 01 New Ravil, whlill ,N'cr.ln• I llc •.L ill alraw d Ill fiber', tnttn II -.Ig It" tht 111!cIlli• ll „f fetf aild I..nna It' Its- thr I,t•a.ctitl :It rca:.,.c acid rra•igtnl n:lturc• trail• at La,k,inl I..Illl' rtl hell, l+thcr tial ihes lope wirh chailotik.; kti -h .1; PTSD. tr:uimal ik pLtin Initiil, Mid Mille t 114 ialliv, the Brave 11G:1K`r Prl+kr;un has been in 1peratiuu lillcc jtmt uflast yew. Lain is gilick tit ctrdit thecli'mv, nr flicr voltinicc �.t:1r1lmuf :1 ritmil,crOf ItNA tannn?ruutr nr;-�anlr;tht,n�. iu.lutlin" tl1C I lagers;, nvn �1•':uturn�tun l'uunlT l ItaudK•r 11 Comnicnc, the an elegant t i Giminuuitt• 1•,,un,.l.trjoti ..t 11':1shlntitvr, Counrt: du• Corp ,nilpin I(If a°i,Si lt'C rr•thilt ll p, and\V:t:,luri�hnl Clourlt*0I d,nicai 1 lid h Jchtllll, Iiir hciping bring the dream In It iilitnn. " i he more Metol, wi. i..Ikcd fit, rl,t't were !liar 110 ,4 it I, & rhi•.," Laura point!: -PC,.pic to I'dlind it .unl thing just slant•C.I rt. Tall i 1,I,tir. I'.vcn Bine w1.'vc h M a ,n.lgnn� pnutt ur .0 :t c r,'„>n "-01, tvcwc -1 n t u Iva lied +,111 .old nc• mi: Ila% '1 1, nr , .ln 1 In :i dit,ur. lt, fill. Itvr, therapy h,11 CS I'LL-1-wrrlal Icside on 111(• 11 l 11-111. 11.1! 1rn1 Laura A,,) tai,t ; r.irC ht: cd of Old Tint S"aY Shcell nx i. 11111:1 t ar{, M. WI)PA, :tltd hreil.n lit rl,.>,c,. I h: •r to 111.1 ati t .0 Id tick Idedl l . odl it v C rc 11(ItC, cut• dv- rInlulrt, Irntn ,u1 an, it•,u breed of l•.urnl,c,uv anirii.11, ci.tt p,ipul.lt(t! art:x, of �ultil'.'1111'�.unll,c it r;r,:fin, 11, 00:4k I aik�l/1,r Latic 1•.11 NI .Y;h n:an .! 4lf:nl;in nItl l'••uutt I•Arin rhe Nc-ir ---:1 111clti.1,11.lt„ PTlc rrscrvc,I rill IL KA ri.ulturalLatsin(s,c, th.:r r••:.'ccJ rzrcllrnrc in ,:nl,Cr:arira.,cln•uI�+�Iutl 11:`:11I L't'ItIC 111, alld :1 utrurc. It fl, lurch I ,Inn -till it nlailu.;in. e hal rills a ;111,,-1,11lnvrpilh ,.I It .)!it A it 11.1, .'nihil:ia.tii l•Lu.- hu tht= MIIIIc ,>fthc BIX.( 111.Ak I Itllyr,ull and I.:uLpm I.:IIIc I:uul.ti,yneuf1lura lll:ut•: Ill, hoc addilig (,LR r'.ldc� Io itk•nlih n:,ti,t l+l.ult,}lair^'; :al,niti tLc n:uutr rrtil,l,lingiiig un Atlili l iunal horn,, and :.N11111Uitll; flit• ediscatitso of lNl:,clf :1,I4 her:,vafftulxnrr AIV011,0111dalt. illi ❑ttYI> I II "Top farm honor'unexpected, humbling' for Washington County couple - Herald Mail Me... Page 1 of 4 Top farm honor 'unexpected, humbling' for Washington County couple Posted: Friday, October 9, 2015 7:16 pm ST. JAMES -- Carrying a bucket of feed, Laura Lane -Unsworth smiles as she is quickly surrounded by a few dozen wooly brown sheep. "Hey girls," she said, tossing out feed around the sheep paddock at Larkspur Lane Farm. Several ewes try to steal a few bites straight from her bucket before she unlatches the gate, and they sprint out to pasture as a group. The sheep at Washington County's 2015 Farm of the Year are of a rare breed called British Soay, originating from a small island off the coast of Scotland and dating back to the Bronze Age. Laura, 44, and her husband, 45 -year-old Maj. Jeff Unsworth of the Maryland National Guard, have been raising the sheep at their farm south of 1-lagerstown since 2003, when they bought the 22 - acre property in the rural St. James area. Laura and Jeff Unsworth Laura Lane -Unsworth, left, and her husband, Jeff Unsworth, operate a nonprofit organization called Brave H.E.A.R.T., which aims to help veterans and their families deal with the stresses of military life. The couple's farm, Larkspur Lane Farm, recently was named Washington County's 2015 Farm of the Year. "They shed their wool, which makes them really nice — no shearing, naturally short tails and easy lambers," Laura Unsworth said. "Because they lived on this island by themselves, they had to kind of learn to do it themselves. We joke during lambing season, all you need is a pair of binoculars; just kind of keep tabs on everybody ... no issues or problems in that way." When they bought the farm, their horses weren't eating enough grass around the rocky areas in the pasture, and a friend suggested looking into raising sheep. "So we started looking at sheep breeds, and because Jeffs in the military, we needed a breed that I could manage while he was deployed, so something smaller," she said. "They just really clicked with us." When they started breeding the sheep over a decade ago, the farm was one of only four in the nation that had them, according to Laura Unsworth. http://www.hcraldmailmedia.com/newsliocalltop-farm-honor-unexpected-humbling-for-wa... 1/26/2016 Top farm honor 'unexpected, humbling' for Washington County couple - Herald Mail Me... Page 2 of 4 "Today, more farms are raising them nationwide, but Larkspur Lane Farm remains the only one in the county with British Soays. "They have great character," said Laura Unsworth, a Gaithersburg, Md. native. "Their faces are very kind, and it was just kind of like love at first sight with the Soay." 'A whirlwind adventure' The Unsworths' love story unfolded a little bit differently. Growing up on the Eastern Shore, Jeff Unsworth said his and Laura's families knew one another, and they met during their pre -teen years when Laura's father served as Scoutmaster of Jeffs Boy Scout troop. "When we had this camping trip, Laura came out with her dad for the weekend ... and of course, a bunch of young, pre -pubescent boys trying to garner the attention of a young female, I won that contest for the weekend, I guess," he recalled. "Then, unbeknownst to me, Laura kept trying to reach out to me, but her dad wasn't having much of any parts of that." About 10 years passed as they both went their separate ways. Jeff enlisted in the U.S. Army and served several years of active duty at Fort Bragg, N.C., before returning to his native Maryland to go to college. About that same time, Laura was attending college at Longwood University in Virginia. The two reconnected shortly thereafter when Jeff ran into Laura's half-sister while he was working in north Dorchester County, Md. "And then that started a journey of 22 years now that we've been married," he said. "It started a whirlwind adventure." Both with a love for animals and dreams of owning a farm, the couple began looking outside of Laura's native Montgomery County, where farmland is expensive, before they settled into their newfound sanctuary in the rolling farmlands of Washington County. "It reminded us a lot of the Eastern Shore — the kind people and the little bit slower, calmer way of life," Jeff Unsworth said. A way to give back Serving in the military for 27 years and counting, Jeff Unsworth has a first-hand appreciation of what American soldiers go through during a deployment, and what it's like to return home. "The military lifestyle tends to be a bit more stressful than your typical lifestyle, so this is something that provides us with a lot of comfort," he said, referring to their farm. "And we http://www.heraldmailxnedia.com/news/local/top-farm-honor-unexpected-humbling-for-wa... 1/26/2016 Top farm honor'unexpeeted, humbling' for Washington County couple - Herald Mail Me... Page 3 of 4 thought if there's a way we could try to devise something that would enable us to share that with other folks, other military veterans (and their families), then that's what we would seek to do." During a deployment to Iraq in 2012, Jeff and Laura were talking via Skype when they hatched a plan that became a nonprofit organization called Brave H.E.A.R.T., which stands for Heroes Equine Adventure Riding Therapy. "It's always been our horses and the animals that, after he's deployed ... help us get back to normal and give us that sense of peace again, and bring us back together," Laura Unsworth said. "We spend time doing things on the farm, which rebuilds our relationship, and we knew if we could share this with other people it would be wonderful." Using their farm as the backdrop, the program has grown beyond just therapeutic horseback riding to now include other outdoor activities, like a 1.2 -mile nature trail around the outskirts of the property where families can go to rebuild and reinforce bonds that tend to get stressed due to military service. The more they shared the idea with others, the more people got behind it, they said. "It is my pleasure to be involved with such an amazing organization that helps veterans and their families cope with PTSD (post-traumatic stress disorder) by offering a safe environment where they can be at peace," said Kelsi Waltemire Palmer, a volunteer board member of the program and wife of a U.S. Marine veteran. "The relationship with these animals, and the process of caring for them is an awesome opportunity." 'Unexpected and humbling' For the Unsworths' program, coupled with its rare livestock, Larkspur Lane Farm on Oct. 6 was named the county's top farm of 2015, an honor that has been bestowed on other unique farm operations in past years. Earning the Farm of the Year title was "certainly unexpected and humbling," Jeff Unsworth said, noting that the recognition is particularly special knowing how dedicated his wife is to the project and the animals. "When we got the notification that it was us, it was something that was truly unexpected, but very rewarding for all the hard work that Laura has put into this," he said. "This is her passion, of course, that I share with her. And just to see all that hard work ... to be recognized, it was very, very gratifying." Laura Unsworth called it a "true honor." http : //www. neral dma i Lmedia. com/newsllocal/top-farm-honor-unexpected-humbling-for-wa... 1/26/2016 Top farm honor 'unexpected, humbling' for Washington County couple - Herald Mail Me... Page 4 of 4 "We love this county," she said. "We love being a part of this county, and just to be recognized in such a wonderful agricultural community, it's just very humbling. I'm so honored. It's hard to put into words." Nicole Stotelmyer, a volunteer who works on the farm and helps with the nonprofit group, said she is "extremely proud" of the couple for their work and commitment. The farm was "a vision that is now a reality," and it took a lot of hard work to get where they are, she said. A number of veterans have commented that they feel "more at home" when they visit Larkspur Lane Farm than other military support programs, Laura Unsworth said. They plan to continue getting more involved in the community with the Boy Scouts and Girl Scouts, as well as the local 4-H. "It makes us feel even more at home," she said. "It really does." http:/lwww.heraldmailmedia.com/news/localltop-farm-honor-unexpected-humbling-for-wa... 1/26/2016 NATIONAL ROAD HERITA(=7E FOUNDATION PU ROX 71 130ONSOOR0 NIL) Z1713 I WW W. NATION ALRDFOUNDATION.COhI I NATIONALRD FOUNDATION(j'b1YAr:TVNET l.enr.�i• Alrssner 1'rzsrdr•rt; Richard Kitse,1,.I r?i c An fele,;.` Vickie M'1 Sncl 5fi?rrdr7 '� lrciriure, T iffany Ahd1 Ri,L fA�)rne Gih,c,n B wi-e-L.1f tab r John L. Koidall tllxr,'1 1e tuber -Ulrn Wellir July 28, 2016 To The County Commissioners of Washington County The National Road Heritage Foundation would like to request to be included on the list of organizations eligible for funding by the Board of County Commissioners of Washington County, Maryland The National Road Heritage Foundation has a `good standing' status with the Maryland State Department of Assessments and Taxation. Thank you for your consideration, Richard Keesecker Vice President National Road Heritage Foundation NATIONAL ROAD HERITAGE FOUNDATION PO Box 71 BOONSBORO MD 21713 I www.NATIONALRDFOUNDATION.COM I NATIONALRDFOUNDATION@MYACTY.NET The National Road Heritage Foundation was organized on August 5, 2005. Our first project in 2008 was to renovate and preserve the last standing trolley station in Washington County, MD. Between a Maryland Heritage Trust Fund Grant and private donors, we were able to raise the $86,000 to renovate the exterior and interior to it original appearance with artifacts, pictures, period furniture. The Foundation wanted to give visitors the feel of going back in time. The Trolley Station Museum is open and a successful project. On the same property, there is a historic building. Our first thought was to renovate and open a civil war museum. In early 2012, a well know museum designer and director, George Wunderlich suggested a National Road theme museum to tell the story of the National Road from Baltimore to St Louis. There is not a museum in Maryland that is entirely devoted to the National Road. That is the direction the Foundation decided to pursue. The Foundation has been raising money for the National Road Museum for several years. Below is a summary by phases. The Foundation was just awarded a $50,000 matching MHT Grant to complete Phase 4. Below is a summary of the phases for the National Road Museum. Phase 1 - Exterior of Museum - Completed - The restoration of the exterior was completed in early 2012. Grants from the Nora Roberts Foundation, the Town of Boonsboro and other grants and donations made it possible to complete the exterior phase of the National Road Museum. Phase 2 - Interior of Museum Demolition - Completed - The demolition of the interior completed in late 2012 was made possible thorough grants, the Town of Boonsboro and donations. Phase 3 — Rehabilitation of Interior of Museum - $75,000 matching MHAA Grant Awarded to NRHF - The National Road Heritage Foundation completed an application to the MHAA Grant Opportunity in the Heart of the Civil War Heritage Area in February 2014. On July 10, 2014, The National Road Heritage Foundation was awarded a $75,000 matching funds grant. This is the most exciting and essential grant awarded to NRHF. This award enables the Museum to move forward to rehabilitate and complete Phase 3 -the interior shell of the National Road Museum. The National Road Heritage Foundation will be working in unison with David Guiney, of Interpretive Direction LLC to direct the Visitor Experience and Exhibit Plan. Phase 4 — Visitor Experience Plan and Exhibit - In January 2014, the NRHF asked David Guiney, of Interpretive Direction LLC to conduct a workshop on March 20, 2014, to create a foundation for the development of the National Road Museum exhibit program and brainstorm potential interpretive media or programs that might be effective in facilitating rewarding experiences. As a result of this successful workshop, we hired Interpretive Direction LLC to create a Visitor Experience Plan and Exhibit Prospectus. This plan was completed and approved by the NRHF Board of Directors. On July 10, 2015, the National Road Heritage Foundation was awarded a matching $50,000 MHT Grant for the Plan/Write/Design Interpretive Exhibits for the National Road Museum. This Phase 4 will produce exhibits, plans and written design for the production for the exhibits in the National Road Museum. Phase 5 — Production of Exhibits for the National Road Museum - The Foundation has begun to raise funds for the cost of the production of the exhibits. The official open date of the National Road Museum will be determined by the completion of Phase 5. Depending on our successful funding efforts, we are anticipating an open date last quarter, 2017. r Cc Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Hagerstown/Washington County Convention and Visitors Bureau Annual Update PRESENTATION DATE: August 23, 2016 PRESENTATION BY: Dan Spedden, President and Al Martin, Treasurer RECOMMENDED MOTION: Move to accept the annual report REPORT -IN -BRIEF: Mr. Spedden and Mr. Martin will discuss ongoing efforts, future planning, and present the 2015 audit report of the Bureau's finances. DISCUSSION: A new mobile application was launched August 1, 2016, the CVB is bidding on a USA Cycling National Championship in 2018 and 2019, hotel occupancy is up and the Bureau is financially sound. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Audit report AUDIOVISUAL NEEDS: None Audited Financial Statements December 31, 2015 Washington County, Maryland Convention and Visitors Bureau, Inc. Visit. inp,ton County Convention and Visitors Bureau CONTENTS PAGE INDEPENDENT AUDITORS REPORT 1-2 FINANCIAL STATEMENTS Statements of Financial Position 3 Statements of Activities and Changes in Net Assets 4 Statements of Cash Flows S Notes to Financial Statements 6-10 C1 V OL Smith Elliott Keams 0 ('omlan). J,C Certified Public Accouaan(A 0 Cosusultenta INDEPENDENT AUDITOR'S REPORT Board of Directors Washington County, Maryland Convention and Visitors Bureau, Inc. Hagerstown, Maryland REPORT ON THE FINANCIAL STATEMENTS We have audited the accompanying financial statements of Washington County, Maryland Convention and Visitors Bureau, Inc. (the Bureau), which comprise the statements of financial position as of December 31, 2015 and 2014, and the related statements of activities and changes in net assets and cash flows for the years then ended, and the related notes to the financial statements. Managements Responsibilityfor the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. (1VI goti OC 1 '0 6milh EllioLL Keam & C.o�y. LCC Certified Public Accountants Q! Coneultan(A Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Washington County, Maryland Convention and Visitors Bureau, Inc. as of December 31, 2015 and 2014, and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. Hagerstown, Maryland May 16, 2016 WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Statements of Financial Position December 31, 2015 and 2014 ASSETS Current Assets Cash Taxes receivable Grants receivable Inventories Prepaid expenses Total Current Assets Property and Equipment Office equipment Leasehold improvements Less accumulated depreciation Total Property and Equipment TOTAL ASSETS LIABILITIES AND NET ASSETS Current Liabilities Accounts payable Accrued salaries and wages Deferred income Total Current Liabilities Unrestricted Net Assets TOTAL LIABILITIES AND NET ASSETS 2015 2014 $ 158,849 $ 174,055 83,923 75,949 6,961 47,245 12,231 11,488 1,900 11,667 263,864 320,404 58,446 80,732 26,832 26,832 85,278 107,564 61,049 75,239 24,229 32,325 $ 288,093 $ 352,729 $ 14,317 $ 21,887 30,215 24,658 58,180 52,335 102,712 98,880 185,381 253,849 $ 288,093 $ 352,729 The Notes to Financial Statements are an integral part of these statements. 3 WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Statements of Activities and Changes in Net Assets Years Ended December 31, 2015 and 2014 Total Expenses 1,234,495 982,397 Change In Unrestricted Net Assets (68,468) 161,710 UNRESTRICTED NET ASSETS, BEGINNING OF YEAR 253,849 92,139 UNRESTRICTED NET ASSETS, END OF YEAR $ 185,381 $ 253,849 The Notes to Financial Statements are an integral part of these statements. 4 2015 2014 UNRESTRICTED REVENUES AND OTHER SUPPORT Lodging taxes $ 1,029,378 $ 995,522 Grants 14,861 81,810 Membership revenues 73,034 40,496 Official Visitor's Guide revenues 28,793 4,800 Gift shop revenues 17,199 16,325 Ticket sale commissions 1,235 1,518 Advertising revenues 850 2,120 Miscellaneous 503 1,438 Interest income 174 78 Total Revenues and Other Support 1,166,027 1,144,107 UNRESTRICTED EXPENSES Advertising expense 384,819 286,427 Board of directors expense 2,366 4,576 Convention sales expense 76,674 63,533 Civil War Heritage 17,229 40,183 Depreciation 8,096 8,671 Dues and subscriptions 18,897 15,302 Employee benefits and payroll taxes 62,687 63,920 Gift shop cost of sales 6,890 8,324 Interest expense - 201 Loss on disposal of asset - 1,001 Maintenance and repairs 34,893 18,741 Miscellaneous 9,540 7,953 Newcomer house expenses 1,705 2,891 Office supplies 12,215 9,483 Postage 16,067 9,179 Printing expenses 5,718 3,060 Professional fees 21,729 21,400 Programs expense 68,295 43,373 Public relations 43,305 37,836 Publications expense 85,098 31,135 Rent expense 40,556 39,450 Salaries 299,546 246,740 Utilities 18,170 19,018 Total Expenses 1,234,495 982,397 Change In Unrestricted Net Assets (68,468) 161,710 UNRESTRICTED NET ASSETS, BEGINNING OF YEAR 253,849 92,139 UNRESTRICTED NET ASSETS, END OF YEAR $ 185,381 $ 253,849 The Notes to Financial Statements are an integral part of these statements. 4 WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Statements of Cash Flows Years Ended December 31, 2015 and 2014 CASH FLOWS FROM OPERATING ACTIVITIES Change in unrestricted net assets Adjustment to reconcile change in net assets to net cash provided by (used in) operating activities: Depreciation Loss on asset disposal (Increase) decrease in grants receivable (Increase) in taxes receivable (Increase) in inventories Decrease in prepaid expenses (Decrease) in accounts payable Increase(decrease)in accrued expenses Increase in deferred income Net Cash Provided By (Used In) Operating Activities CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from sale of asset Acquisition of property and equipment Net Cash Provided (Used In) Investing Activities Net Increase (Decrease) In Cash CASH, BEGINNING OF YEAR 015 2014 $ (68,468) $ 161,710 8,096 8,671 - 1,001 40,284 (9,367) (7,974) (850) (743) (294) 91767 2,833 (7,570) (25,986) 5,557 (5,643) 5,845 17,572 (15,206) 149,647 586 (19, 728) (19,142) (15,206) 130,505 174,055 43,550 CASH, END OF YEAR $ 158,849 $ 174,055 SUPPLEMENTAL DISCLOSURE OF CASH FLOW INFORMATION Cash paid for interest $ - $ 201 The Notes to Financial Statements are an integral part of these statements. 5 WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Notes to Financial Statements December 31, 2015 and 2014 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Organization and Nature of Operation Washington County, Maryland Convention and Visitors Bureau, Inc. (Bureau) is a not-for-profit organization headquartered in Hagerstown, Maryland. The purpose of the Bureau is to develop tourism and market Washington County to meeting planners, leisure travelers and business customers. Approximately 83% of the Bureau's unrestricted funding in 2015 was received from lodging tax revenues passed through the County Commissioners of Washington County. Basis ofAccounting The accounting policies of the Bureau conform to generally accepted accounting principles. Therefore, the financial statements are prepared using the accrual basis of accounting. Revenue from lodging taxes is recorded in the period the tax is remitted by the hotels/motels to the County Commissioners of Washington County. Use of Estimates in the Preparation of Financial Statements The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates. Allowance for Bad Debts The Bureau does not normally provide credit to its customers. The Bureau records receivables for lodging tax revenues and grant revenues. Management of the Bureau periodically reviews the collectability of accounts receivable, and those accounts which are considered not collectible are written off as bad debts. Based on management's review, an allowance for doubtful accounts is not considered necessary. Property and Equipment The Bureau follows the practice of capitalizing expenditures for property and equipment in excess of $5,000 that are deemed to have a useful life greater than one year. Fixed assets are recorded at cost or estimated value, if donated. Depreciation of fixed assets is charged as an expense against operations. Depreciation has been provided over the estimated useful lives, between three and fifteen years, using the straight-line method. When assets are retired or otherwise disposed of, the cost and related accumulated depreciation are removed from the accounts, and any resulting gain or loss is recognized in income for the period. The cost of maintenance and repairs is charged to expense as incurred; significant renewals and betterments are capitalized. WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Notes to Financial Statements December 31, 2015 and 2014 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED Donated Services and Material Donations of services and materials, if applicable, are recorded at their estimated fair value at the date of donation, given the services received create or enhance nonfinancial assets or require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation. General and Program Service Expenses Expenses directly identified within functional areas are charged to such area. If an expense affects more than one area, it is allocated based on the time expended, space utilized, or by another rational basis. Advertising Advertising costs are expensed the first time the advertising takes place. Advertising expense amounted to $384,819 and $286,427 for the years ended December 31, 2015 and 2014, respectively. Income Tax Status The Bureau is a not-for-profit corporation as described in Internal Revenue Code Section 501(c)(6) and is exempt from federal income tax under Internal Revenue Code Section 501(a). Uncertain Tax Positions The Bureau follows the FASB Accounting Standards Codification, which provides guidance on accounting for uncertainty in income taxes recognized in an entity's financial statements. The guidance prescribes a recognition threshold and measurement attribute for the financial statement recognition and measurement of a tax position taken or expected to be taken in a tax return, and also provides guidance on derecognition, classification, interest and penalties, accounting in interim periods, disclosures, and transition. The Bureau's policy is to recognize interest and penalties in expense as incurred. The Bureau's federal and state income tax returns are subject to examination by the Internal Revenue Service and state tax authorities, generally for a period of three years after the returns are filed. Inventory Inventory is valued at cost, using the first -in first -out method. WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Notes to Financial Statements December 31, 2015 and 2014 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES KONTINUED Statement of Cash Flows For purposes of the statement of cash flows, the Bureau considers all highly liquid deposits with a maturity of three months or less to be cash equivalents. NOTE 2 PROPERTY AND EQUIPMENT Accumulated Net Book Cost Depreciation Value 2015 Office equipment (3-10 years) Leasehold improvements (5-15 years) 2014 Office equipment (3-10 years) Leasehold improvements (5-15 years) $ 58,446 $ 42,440 $ 16,006 26,832 18,609 8,223 $ 85,278 $ 61,049 $ 24,229 $ 80,732 $ 57,778 $ 22,954 26,832 17,461 9,371 $ 107,564 $ 75,239 $ 32,325 Depreciation expense was $8,096 and $8,671 for years ended December 31, 2015 and 2014, respectively. NOTE 3 SAVINGS INCENTIVE PLAN FOR EMPLOYEES The Bureau has adopted a contributory employee savings incentive plan effective June 29, 1998. The plan covers substantially all employees. The Bureau contributes a discretionary matching amount. Employer contributions to the plan were $3,961 and $3,486 for the years ended December 31, 2015 and 2014, respectively. NOTE 4 FUNCTIONAL EXPENSES Expenses grouped by functional category are as follows: Program services Management and general 2015 2014 $1,072,281 $ 829,862 162,214 152,535 $1,234,495 $ 982,397 Salary expenses for the visitor center store employees reflects as an expense to the store, but employees only spend a portion of their time servicing store customers while their remaining time is spent answering phones for the visitor's bureau. WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Notes to Financial Statements December 31, 2015 and 2014 NOTE 5 OPERATING LEASES The Bureau leases office space from the City of Hagerstown, which will expire in 2016. The Bureau also leases retail space from the City of Hagerstown, which will expire in 2021. Monthly payments are detailed in the lease agreements and either change annually or every five years. The Bureau must maintain general liability insurance and property damage insurance. During 2012, the Bureau entered into a sixty month lease for a copier with a local vendor which expires in 2017 with a monthly payment of $397 including taxes and monthly service charges. During 2012, the Bureau entered into a lease for a mailing machine from a local vendor. The lease term is for sixty months, expiring in 2017, with a monthly payment of $75 a month. The following is a schedule of future minimum lease payments for the above operating leases based on their current terms as of December 31, 2015: Year Ending December 31, 2016 $ 30,961 2017 20,722 2018 19,531 2019 19,306 2020 19,306 Thereafter 1,609 Rent expense for operating leases was $40,556 and $39,450 for 2015 and 2014, respectively. NOTE 6 DEFERRED INCOME Deferred income represents fees and grants received prior to the designated period. Deferred income at December 31 is as follows: Amount Description 2015 Membership fees $ 48,120 2016 Dues Visitor guide 10,060 2016 Advertising Fees $ 58,180 2014 Membership fees $ 52,335 2015 Dues WASHINGTON COUNTY, MARYLAND CONVENTION AND VISITORS BUREAU, INC. Notes to Financial Statements December 31, 2015 and 2014 NOTE 7 LINE OF CREDIT The Bureau has a line of credit with a bank with a borrowing limit of $125,000 bearing interest at the Prime Rate plus 1.50% (5% at December 31, 2015). At December 31, 2015 and 2014, there was no outstanding balance on this line of credit. NOTE 8 SUBSEQUENT EVENTS The Bureau has evaluated events and transactions subsequent to December 31, 2015 through May 16, 2016, the date these financial statements were available to be issued. Based on the definitions and requirements of generally accepted accounting principles, management has not identified any events that have occurred subsequent to December 31, 2015 through May 16, 2016 that require recognition or disclosure in the financial statements. 10 G Washington Countyj Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: 2016 Housing Bond Allocation Transfer PRESENTATION DATE: August 23, 2016 PRESENTATION BY: Stephen T. Goodrich, Director Department of Planning and Zoning RECOMMENDED MOTION: Move to Approve the transfer of Washington County's 2016 Housing Bond Allocation in the amount of $ 5,261,328.00 to the Community Development Administration for use in issuing housing bonds on behalf of Washington County. REPORT -IN -BRIEF: Each year the State of Maryland invites local governments to partner in a statewide bond pool for first time homebuyers. The pool allows counties to transfer their housing bond allocation to the State to issue bonds to fund housing programs. Washington County has traditionally used this allocation to participate in the Maryland Mortgage program. DISCUSSION: Washington County has been transferring its housing bond allocation to the Community Development Administration (CDA) annually since at least 2007. Generally bond allocation amounts have increased since 2007 but this year's amount is slightly less than 2015. Maximum allowable acquisition costs in target areas have been increased for 2016 and decreased in non -target areas. Income limits for participants have been increased for 2016 in both target and non -target areas. The MD DHCD reports purchasing activity in Washington County as 88 units in 2013 ($12,077,051), 89 units in 2014 ($11,801,595), 76 units in 2015 ($10,360,540) and 146 units as of May 31, 2016 ($20,265,928). Targeted areas in Washington County are within Hagerstown city limits. FISCAL IMPACT: No cost to Washington County CONCURRENCES: N/A ALTERNATIVES: If there is no transfer there will be less money available to make housing loans to Washington County applicants from the Maryland Mortgage Program ATTACHMENTS: DHCD invitation to transfer allocation Income limits and maximum acquisition costs AUDIOVISUAL NEEDS: N/A ATIACHMENT II STATEMENT OF CONDITIONS FOR PARTICIPATION IN COMMUNITY DEVELOPMENT ADMINISTRATION'S PROGRAMS Washington County, Maryland ----------------- (Name of Jurisdiction) has assigned its 2016 housing bond allocation to the Community Development Administration for use as follows: [x] CDA Maryland Mortgage Program/ Maryland HomeCredit Program [ ] Multifamily Rental Housing Development Programs The name of the project, location, sponsor, and mortgage amount for each rental housing project is: [Attach this form to the Letter of Transfer] August 23, 2016 Maddy Ciulu, Deputy Director Single Family Housing Community Development Administration Department of Housing and Community Development 7800 Harkins Road, Room 372 Lanham, MD 20706 Dear Ms CiuV Pursuant to Sections 13-801 through 13-807 of the Financial Institutions Article of the Maryland Annotated Code, Washington County, Maryland hereby irrevocably transfers to the Community Development Administration, for use in issuing housing bonds or mortgage credit certificates on behalf of this jurisdiction, all of its $5,261,328.00 tax exempt housing bond allocation as set forth in the 2016 allocation of the Maryland State Ceiling made by the Secretary of Business and Economic Development pursuant to the Article. The attached form has been executed to indicate how the Community Development Administration is instructed to use this transferred allocation. Sincerely, Terry L. Baker, President Board of County Commissioners for Washington County, Maryland Certificate of Counsel This transfer of a tax-exempt bond allocation is duly authorized and executed and constitutes the valid, binding and irrevocable act of Washington County, Maryland. John M. Martirano County Attorney for Washington County, Maryland Attachment: Statement of Conditions LARRY HOGAN Governor BOYD K. RUTHERFORD r■ an *Oman Lt. Governor D HCD KENNETH C. HOLT Secretary Maryland Department of Hnusing ELLiNGTON CHURCHILL, R. and Community Development ) Deputy Secretary The Honorable Terry L. Baker President Board of Commissioners, Washington County 100 West Washington Street Hagerstown, MD 21740 July 18, 2916 Dear President Baker: The Department of Housing and Community Development ("The Department") invites Washington County to transfer its 2016 housing bond allocation to the Department. By doing this, the Department utilizes local government housing bond allocations to issue bonds to fund housing programs or to issue mortgage credit certificates. (Please note that a mortgage credit certificate may not be used in conjunction with a loan funded with the proceeds from the sale of a tax-exempt mortgage revenue bond issue). The allocation represents the amount of volume cap authority that would have been available to the local government should it choose to issue the bonds itself in order to raise capital for mortgage loans. In prior years, the annual housing bond allocation has been an extremely powerful and successful tool in creating affordable housing opportunities. In order for the Department to utilize your housing bond allocation, a participating local government must transfer its allocation to the Department in writing on or before Friday, August 14, 2016. The housing bond allocation for your jurisdiction is $5,261,328. Enclosed are two forms for your use in effecting the transfer. The first (Attachment I) is a form letter to be prepared on your letterhead authorizing the transfer of bond allocation to the Department's Community Development Administration (CDA). The second form (Attachment II) should also be completed on your letterhead to indicate how the funds are to be allocated. We ask your cooperation in transferring your 2016 bond authority to the Department. Attachments I and II must be prepared on your letterhead and be returned no later than Friday, August 14, 2016 to the following address: MARYLAND DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT ADMINSTRATION Division of Development Finance ow 7800 Harkins Rd . Lanham, MD 20706 ■ dhcd.maryland.gov 'aOF 301-429-7400 . 410-779-9029. 1-800-756-0119 ■ TTY/RELAY 711 or 1-800-735-2258 Page 2 DHCD Maryland Department of Housing and Community Development 7800 Harkins Road, Room 372 Lanham, Maryland 20706 Attn: Maddy Ciulu, CDA/Single Family Housing Attached, for informational purposes only, are Attachment III — Federal Income Limits; Attachment IV — Program Maximum Acquisition Costs; Attachment V—Targeted Areas and Attachment VI - Maryland Mortgage Program Purchase Activity for FY 2013, 2014, 2015 and 2016, as of May 31, 2016. We look forward to your continued support of home ownership opportunities for residents of your County. Should you have any questions or need additional information, please contact Maddy Ciulu at 301-429- 7778 or by email at maddv.ciulu marvland.gov. Thank you. Sincerely, T Am rutzner, Director Single Family Housing Enclosures: Attachment I Form Letter for Transfer of Allocation Attachment II Statement of Conditions for Participation in CDA's Programs Attachment III Federal Income Limits Attachment IV Program Maximum Acquisition Costs Attachment V Targeted Areas Attachment VI Maryland Mortgage Program Purchase Activity for FY 2013, 2014, 2015 and 2016, as of May 31, 2016. CC: Kristen Musallam, Deputy Director, Community Development Administration MARYLAND DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT ADMINSTRATION Division of Development Finance 7800 Harkins Rd . Lanham, MD 20706 . dhcd.maryland.gov Sof 301-429-7400. 410-779-9029. 1-800-756-0119 9 TTY/RELAY 711 or 1-800-735-2258 FEDERAL INCOME LIMITS FY2016 ATTACHMENT III HOUSEHOLD NON -TARGETED TARGETED SIZE AREA AREA Baltimore -Columbia- Baltimore-Columbia- Towson'MD MSA' Towson MD MSA 1 OR 2 MEMBERS $104,040 $107,400 (120% of Area Median) (120% of Statewide Median Washington, D.C. HMFA2 Washington, D.C. HMFA $130,320 $130,320 (120% of Area Median) (120% of Area Median) St. Mary's County $97,000 (100% of Area Median) All other areas of State All other areas of State $89,500 $107,400 (100% of Statewide (120% of Statewide Median) Median Baltimore -Columbia- Baltimore -Columbia - 3 OR MORE MEMBERS Towson MD MSA Towson MD MSA $125,300 $121,380 (120% of Area Median) (120% of Statewide Median Washington, D.C. HMFA Washington, D.C. HMFA $152,040 $152,040 (140% of Area Median) (140% of Area Median) St. Mary's County $111,550 (115% of Area Median) All other areas of the State All other areas of the State $102,925 $125,300 (115% of Statewide (140% of Statewide Median) Median Counties of Anne Arundel, Baltimore, Carroll, Harford, Howard and Queen Anne's and Baltimore City z Counties of Calvert, Charles, Frederick, Montgomery and Prince George's ATTACHMENT IV PROGRAM MAXIMUM ACQUISITION COSTS continued on next page Newly Constructed JURISDICTION Existing Homes Non- Targeted Targeted Allegany Count i $312,368 Anne Arundel County2 $487,952 $596,386 Baltimore Cityi $596,386 Baltimore County2 $487,952 $596,386 Calvert Count $589'785 Caroline Countyl $312,368 Carroll County $487,952 Cecil County $357,831 Charles County $589,785 FDorchester County $312,368 Frederick Count 2 $589,785 $720,849 Garrett Countyl $312,368 Harford CountY2 $487,952 $596,386 Howard County $487'952 Kent Countyl $335,301 MontgorneDLCountY2 $589,785 $720,849 Prince George's CountY2 $589,785 $720,849 continued on next page ATTACHMENT IV 1 Entire jurisdiction is targeted — buyers do not have to be first-time home buyers 2 Jurisdiction contains certain targeted census tracts (refer to Targeted Areas attachment) in which buyers to not have to be first- time home buyers Queen Anne's County 1 $487,952 St. Ma 's County $327,470 Somerset Countyl $364,458 Talbot Count $361,085 Washington County2 $255,574 $312,368 Wicomico Count2 $298,193 $364,458 Worcester County $298,193 $364,458 1 Entire jurisdiction is targeted — buyers do not have to be first-time home buyers 2 Jurisdiction contains certain targeted census tracts (refer to Targeted Areas attachment) in which buyers to not have to be first- time home buyers ATTACHMENT VI MARYLAND MORTGAGE PROGRAM PURCHASE ACTIVITY FOR WASHINGTON COUNTY 1 The Homeownership for Individuals with Disabilities Program (HIDP) blends bond funds with State Funds 2 As of May 31, 2016 Attachment VI 2016 OBO 061716 Regular MMP Bond portion of HIDP1 loan Fiscal Year # Loan Amount # Loan Amount 2013 88 $12,077,051 1 $100,872 2014 89 $11,801,595 0 $0 0 $0 2015 76 $10,360,540 20161 146 $20,265,928 0 $0 1 The Homeownership for Individuals with Disabilities Program (HIDP) blends bond funds with State Funds 2 As of May 31, 2016 Attachment VI 2016 OBO 061716 1 G Washington County; Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: School Based Health Center Grant — Approval to Submit Application and Accept Funding PRESENTATION DATE: August 23, 2016 PRESENTATION BY: Stephanie Lapole, Grant Manager, Office of Community Grant Management RECOMMENDED MOTION: Move to approve the submission of the grant application for the School Based Health Center Grant Program to the Maryland State Department of Education in the amount of $200,384 and accept awarded funding. REPORT -IN -BRIEF: The Washington County Office of Community Grant Management, on behalf of and at the direction of the Local Management Board is seeking approval to submit a an application to the Maryland State Department of Education requesting funding for School Based Health Centers in Washington County. DISCUSSION: Currently there are two School Based Health Centers in Washington County which are located at South Hagerstown High School and Western Heights Middle School. The Centers provide exams, prescriptions, immunizations, nutritional assessments, orders lab work and assists in the management of chronic conditions such as asthma and diabetes, etc. Meritus Medical Center is the vendor contracted to provide these services. They are in the 2°d year of a 4 year contract. Funding in the amount of $10,019 is included in the award for County administrative support. FISCAL IMPACT: Provides $10,019 for County administrative expenses. CONCURRENCES: The Local Management Board approves the submission of the proposal and recommends the acceptance of this award. ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIOVISUAL NEEDS: N/A GE��`:, Washington County' Board of County Commissioners of Washington County, Maryland T Agenda Report Form Open Session Item SUBJECT: Quotation Award (Q-16-623) Emergency Medical Services (EMS) Medical Director Services PRESENTATION DATE: August 23, 2016 PRESENTATION BY: David Hays, Director — Division of Emergency Services and David E. Chisholm, Assistant Director — EMS Operations (Recommendation Prepared by Karen R. Luther, CPPO — Director of Purchasing) RECOMMENDED MOTION: Move to award the Quotation for Emergency Medical Services — Medical Director Services to the responsible, responsive sole bidder, Janelle Martin, M.D., of Mount Airy, Maryland for 1St Year: $21,000.00; 2nd Year: $23,000.00; and 3rd Year: $25,000.00, for the Total Sum Amount of $69,000.00. REPORT -IN -BRIEF: On August 1, 2016 the County accepted Quotations from qualified medical physicians for providing Emergency Medical Services (EMS) Medical Director Services as required by the Maryland Institute of Emergency Medical Services and COMAR Title 30. A Request for Quotation was advertised on the County's Purchasing website and on the State's eMaryland Marketplace and a notice was forwarded to the incumbent. No registrants accessed the document on the County's website. Only the incumbent submitted a quotation. DISCUSSION: The Code of the Public Local Laws states that a contract over $50,000 for the purchase or other expenditure shall be awarded by the Board to the lowest responsible bidder who submits a responsive bid. Requests for Quotations are processed for purchases of commodities and services not exceeding $50,000 and are normally awarded at the departmental level with the concurrence of the Director of Purchasing. Due to the subject cost proposal exceeding $50,000, the Quotation is before the Board for an award. It was anticipated that the services for the 3 -year period would potentially not exceed $50,000. Based on the previous contracted amount for a 1 -year contract at $15,000.00, it was anticipated this even with a small increase the services would be quoted below the $50,000 threshold which would not have required using the formal bid process. As such, the Request for Quotation process was followed and not the formal bid process. The only advertising that was not performed as part of the RFQ process was newspaper advertising. However, we do not believe advertising the services in the newspaper would have yielded any difference in the final outcome. Given the value of the quotation, the Board of County Commissioners' approval is necessary to award this contract. The services are funded through a budgeted amount approved for these services. FISCAL IMPACT: FY'17 Funds in the amount of $30,000 are budgeted in the Fire and Rescue Operations account 515000-10-11520 CONCURRENCES: Director of Purchasing ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIOVISUAL NEEDS: N/A