HomeMy WebLinkAbout09.19.2017 Agenda
BOARD OF COUNTY COMMISSIONERS September 19, 2017 Agenda
09:00 A.M. COMMUNITY FOUNDATION OF WASHINGTON COUNTY, MD, INC. GROUNDBREAKING AND RIBBON CUTTING Location: 37 South Potomac Street, Hagerstown, MD
09:30 A.M. Depart for 100 West Washington Street, Suite 1113, Hagerstown, MD 10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES – SEPTEMBER 12, 2017 10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
10:10 A.M. REPORTS FROM COUNTY STAFF
10:15 A.M. CITIZENS PARTICIPATION 10:20 A.M. MARYLAND AVIATION ADMINISTRATION SPECIAL REQUEST #1,
APPROVAL TO ACCEPT AWARDED FUNDING – Stephanie Lapole, Grant
Manager, Office Of Community Grant Management And Phil Ridenour, Director,
Hagerstown Regional Airport 10:25 A.M. CIVIL WAR RAIL TRAIL: RESPONSE TO AUGUST 1ST PRESENTATION –
Scott Hobbs, Director, Division of Engineering
10:30 A.M. REVISED AND UPDATED POLICIES - Stephanie Stone, Director, Division of Health and Human Services and Kendall McPeak, Assistant County Attorney
10:50 A.M. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal,
resignation, or performance evaluation of appointees, employees, or officials over whom this public body has
jurisdiction; or any other personnel matter that affects one or more specific individuals; to consider the acquisition
of real property for a public purpose and matters directly related thereto; to consider a matter that concerns the
proposal for a business or industrial organization to locate, expand, or remain in the State; to consult with staff,
consultants or other individuals about pending or potential litigation, and to consult with counsel to obtain legal
advice on a legal matter.)
Terry L. Baker, President Jeffrey A. Cline, Vice
President
John F. Barr
Wayne K. Keefer LeRoy E. Myers, Jr.
100 West Washington Street, Suite 1101 | Hagerstown, MD 21740-4735 | P: 240.313.2200 | F: 240.313.2201
WWW.WASHCO-MD.NET
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Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements.
11:35 A.M. Break
MEETING AT THE TOWN OF SHARPSBURG
Location: 106 East Main Street, Sharpsburg, MD 07:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker
07:05 P.M. COMMISSIONERS’ REPORTS AND COMMENTS MAYOR AND COUNCIL COMMENTS
07:10 P.M. REPORTS FROM COUNTY STAFF
07:15 P.M. CITIZENS PARTICIPATION
Open Session Item
SUBJECT: Maryland Aviation Administration Special Request #1 – Approval to Accept
Awarded Funding
PRESENTATION DATE: September 19, 2017
PRESENTATION BY: Stephanie Lapole, Grant Manager, Office of Community Grant
Management, and Phil Ridenour, Director, Hagerstown Regional Airport
RECOMMENDED MOTION: Move to approve the acceptance of the award from the Maryland
Aviation Administration in the amount of $112,500.
REPORT-IN-BRIEF: The Hagerstown Regional Airport submitted a formal request on July 25,
2017 seeking approval for a Special Grant to fund the additional upgrades to the existing Virtual
Perimeter Monitoring System. Phase III of the project includes the modernization of the wireless
infrastructure upgrading the existing wireless Internet capabilities of the newly installed perimeter
cameras which were installed in Phase II.
DISCUSSION: The Office of Community Grant Management has reviewed the funding
guidelines. This MAA Special Grant requested for FY18 allows the Airport to accomplish smaller
projects that would not be eligible for Federal Aviation Administration Funding and pays up to
75% of the total project cost. There is a 25% matching requirement for Washington County.
Maryland Aviation Administration (75%) $112,500
Washington County (25%) $37,500
$150,000
FISCAL IMPACT: There is a 25% match associated in the amount of $37,500 which
was approved in the Airport’s CIP budget.
CONCURRENCES: Director, Office of Community Grant Management
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Civil War Rail Trail – Response to August 1st Presentation PRESENTATION DATE: Tuesday, September 19, 2017 PRESENTATION BY: Scott Hobbs, P.E., Director, Division of Engineering
RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: On August 1, 2017, Chip Wood, Consulting Environmental Engineer, and
Dan Spedden, President, Hagerstown-Washington County Convention and Visitors Bureau described to the Board of County Commissioners the Civil War Rail Trail project that was previously presented to the Commissioners in 2012. Mr. Wood requested the Commissioners ask staff to review the documents prepared by him and provide an assessment.
DISCUSSION: Staff has reviewed the documents and it appears the land is owned by the Department of Natural Resources (DNR) and CSX, Inc. In 1991, DNR purchased a portion of the railroad corridor from CSX for $550,000. This abandoned corridor runs from approximately
Roxbury Road to the C&O Canal towpath as shown on the attached aerial map. It was sold as a
quitclaim deed and lists the original parcel acquisitions but did not have detailed deed description and title listing for each parcel and acquisition. DNR has not taken an active role in asserting ownership or maintenance of the property. It is DNR’s responsibility as the owner to respond and resolve any uncertainty regarding a
challenge to their ownership of the land. County staff has not worked on the project since 2012.
FISCAL IMPACT: N/A
CONCURRENCES: N/A ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map AUDIO/VISUAL TO BE USED: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Civil War Rail Trail Corridor - Ownership Sections
0 2.5 5 7.5 10Miles
LEGEND
- DNR - CSX RAILROAD
- Roads/Centerlines
Boonsboro
Keedysville
Hagerstown
DNR Ownership
CSX OwnershipActive RR
Roxbury Road
Open Session Item
SUBJECT: Revised and Updated Policies
PRESENTATION DATE: September 19, 2017
PRESENTATION BY: Stephanie Stone, Director of Health and Human Services
Kendall McPeak, Assistant County Attorney
RECOMMENDED MOTION: There is no motion required at this time. This will be an
informational presentation.
REPORT-IN-BRIEF: The Division of Health and Human Services has been working with the
County Attorney’s Office to update and revise policies. These revised policies must then be
approved and accepted by the Board of County Commissioners. Revised and reviewed policies
will allow the department to create an updated employee handbook for all current and new
employees.
DISCUSSION: The Human Resources staff has worked to revise Employee Benefit and
Personnel policies. As policies have been updated, staff has been working with the Kendall
McPeak, Assistant County Attorney for their office’s input. Some policies have been updated
and/or consolidated, and others address County, State and Federal regulations that may have
changed over time. Some policies may not have changed at all, but with new administration and
the upcoming upgrade to the Oracle Cloud by the end of the year, it is time to bring all policies
for your information and discussion. Attached you will find the list of all policies and remarks
for information requiring Commissioner approval.
It is our intent to bring all policies before you on October 31, 2017 so that all policies under the
purview of the Health and Human Services Department will have the most up to date
commissioner approval. With these policies approved, this will allow HR to provide an updated
employee handbook by the end of the year for your review. In addition to the updates, we will
have the capabilities to post all policies and the updated handbook on our website this year
accessible to all staff.
FISCAL IMPACT: None
CONCURRENCES: County Attorney, County Administrator
ALTERNATIVES: Allow policies to stand as written
ATTACHMENTS: Health and Human Services Policies spreadsheet
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Remarks
EB-1 Tuition Reimbursement Program Update yearly amount to $2500
EB-2 Workers Comp Included in RMS-1
EB-3 Holidays Make sure President's Day is added
EB-4 Short Term Disability Policy Make sure we have captured all rules
EB-5 COBRA and Other Continuation Rights
coverage
EB-6 Retirement - Buy Back Abolish - does not exist
EB-7 Employee Incentive Program Abolish - does not exist
EB-8 Employee Personal Days - added to Leave Policy Included in Leave Policy
EB-9 Employee Sick Leave Incentive Need fiscal year wording from B&F
EB-10 Advanced Vacation Pay Abolish - does not exist
EB-12 House Keys 4Washington County Employees Policy No change
EB-13
Abolished (Annual Physical Benefit--added in Leave
Policy Included in Leave Policy
EB-14 Employee Assistance Program (EAP)New policy
Remarks
PR-1 Criminal Background Checks-included in Hiring Policy Included in Hiring Policy
PR-2 Progressive Disciplinary System and Dismissal Policy No change
PR-3
py y
Age Abolish -does not exist
PR-4 Exams -- added to Hiring Policy Included in Hiring Policy
PR-5 Alcohol Use and Substance Abuse Testing Minor changes
PR-5A Alcohol-Free and Drug-Free Workplace No change
PR-5B
Public Transportation Dept. Alcohol Misuse and
Prohibited Drug Use Policy No change
PR-6 Washington County AIDS Policy Abolish -does not exist
PR-7
p y y g
Policy Included in Hiring Policy
PR-8 Compensatory Time Abolish -does not exist
PR-9
County Employees as Reservists or Active Duty Military
Personnel No change
PR-10 Guidelines for the Temporary Upgrade of Employees May be minor change
PR-11 Guidelines for Reduction of County Workforce May be minor change
PR-12
County Employees as Active Volunteer Fire or Rescue
Personnel May be minor change
PR-13
Procedures Updates per federal/state law
PR-14 Residency Requirement -- added to Hiring Policy Included in Hiring Policy
Health and Human Services Policies
Employee Benefits
Personnel
PR-15 Family and Medical Leave (FMLA)Updates per federal/state law
PR-16 Inclement Weather Policy Updates per local media outlets
PR-17 Modified Duty Procedure May be minor change
PR-18 Wage and Classification Program May be changes based on Salary Study
PR-19 Performance Management System May be changes
PR-20 Internet Use - IN IT POLICY Within IT Policy
PR-21 Violence in the Workplace Updates per federal/state law
PR-22
Boards and Commissions In County Commissioner/Clerk
Policies May be minor change
PR-23 Leave Policy
Consolidating and updating policies into
this one Leave Policy
PR-24 Hiring Policy
Consolidating and updating policies into
this one Hiring Policy
PR-25 Use of Official Cars and Equipment May be minor change
PR-26 Whistleblower Policy No change
PR-27 Employee Dress Code Will be changes
PR-28
Job Posting Policy and Procedure -- added to Hiring
Policy Included in Hiring Policy
PR-29 Compensation Reclassification Policy May be changes based on Salary Study
PR-30 Employee Sick Leave Bank Policy May be minor change
PR-31 ADA: ADA/ADAAA (NEW POLICY)Based on Federal/State Law
PR-32 Reasonable Accomodation Due to Pregnancy Based on Federal/State Law
PR-33 Service Animals new - no changes
New Confidentiality Policy
Personnel Records, Closed Meetings,
Federal Laws - ie HIPPA
Remarks
RMS-1 Risk Management/Safety Program no change
Risk Management/Safety