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HomeMy WebLinkAbout08.22.2017 Agenda Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements. BOARD OF COUNTY COMMISSIONERS August 22, 2017 Agenda 09:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker APPROVAL OF MINUTES –AUGUST 8, 2017 09:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS 09:10 A.M. REPORTS FROM COUNTY STAFF 09:15 A.M. CITIZENS PARTICIPATION 09:20 A.M. DISABLED AMERICAN VETERANS ORGANIZATION -“FORGET-ME-NOT” MONTH” PROCLAMATION (SEPTEMBER 2017) - Jr Arnold 09:25 A.M. PROGRAM OPEN SPACE LAND PRESERVATION EASEMENTS – Eric Seifarth, Rural Preservation Administrator, Planning and Zoning 09:30 A.M. COMMUNITY ORGANIZATION FUNDING, SERVICE PRIORITY AREAS FOR FISCAL YEAR 2019 – Jim Hovis, Director, Office of Community Grant Management 09:45 A.M. HOTEL RENTAL TAX REQUEST; WASHINGTON COUNTY MUSEUM OF FINE ARTS, HVAC REPLACEMENT – Jim Hovis, Director, Office of Community Grant Management 09:50 A.M. WASHINGTON COUNTY STRATEGIC HIGHWAY SAFETY PLAN – Sheriff Doug Mullendore and Merle Saville, Traffic Engineering, Engineering Department 09:55 A.M. 2017 HOUSING BOND ALLOCATION TRANSFER – Stephen Goodrich, Director, Department of Planning and Zoning 10:00 A.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (PUR-1358) FOR THE HIGHWAY DEPARTMENT OF THREE (3) DUMP TRUCKS - Rick Curry, Director, Purchasing Department and Ed Plank, Director, Highway Department 10:05 A.M. REQUEST TO CONVEY CERTAIN REAL PROPERTY - Susan Small, Real Property Administrator, Engineering Department Terry L. Baker, President Jeffrey A. Cline, Vice President John F. Barr Wayne K. Keefer LeRoy E. Myers, Jr. 100 West Washington Street, Suite 1101 | Hagerstown, MD 21740-4735 | P: 240.313.2200 | F: 240.313.2201 WWW.WASHCO-MD.NET Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements. 10:10 A.M. CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; to consult with counsel to obtain legal advice on a legal matter; and to consult with staff, consultants, or other individuals about pending or potential litigation.) 11:00 A.M. Depart For 5 South Clifton Drive, Williamsport, MD 11:30 A.M. MICHAEL G. CALLAS MEMORIAL – NEW EDUCATOR’S RECEPTION AND LUNCHEON Location: Williamsport High School, 5 S. Clifton Drive, Williamsport, MD Open Session Item SUBJECT: Program Open Space (POS) Land Preservation Easement Projects PRESENTATION DATE: August 22, 2017 PRESENTATION BY: Eric Seifarth, Rural Preservation Administrator RECOMMENDED MOTION: Move to approve Washington County’s participation in POS acquisition of land preservation easements to be held jointly by the Department of Natural Resources (DNR) and The Board of County Commissioners of Washington County, Maryland. REPORT-IN-BRIEF: Funds for POS Land Preservation easements have been restored by the Maryland General Assembly. The easements are funded 100% through DNR to be used for permanent land preservation in counties willing to participate. Currently, Washington County Land Preservation staff is working with DNR to evaluate and purchase easements on 3 properties totaling 560 acres with an estimated easement value of approximately $1.5 million. DISCUSSION: Even though all costs are being paid by DNR, in order for County property owners to be eligible the Board of County Commissioners of Washington County, Maryland must co-hold the easements. Land Preservation staff has met with the County Attorney to review the County’s responsibilities as an easement co-holder. The actual easements are very similar to Rural Legacy projects protecting agricultural, environmental and historic features. FISCAL IMPACT: There are recurring expenses for the inspections of the easement properties by Land Preservation staff. Time required for inspections is 6 hours per year or $225.00 per year and the cost is covered by the Department of Planning and Zoning budget. CONCURRENCES: Department of Natural Resources. ALTERNATIVES: Opt out of the POS easement purchase program. ATTACHMENTS: None. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Community Organization Funding- Service Priorities Areas for Fiscal Year 2019 PRESENTATION DATE: August 22, 2017 PRESENTATION BY: James B. Hovis, Director, Office of Community Grant Management RECOMMENDED MOTION: Move to approve the Community Organization Funding Service Priority Areas and their respective available funding amounts as presented (or amended). REPORT-IN-BRIEF: The Community Organization Funding Committee is preparing for the fiscal year 2019 application and review process. As agreed upon, the Board of County Commissioners shall annually determine and approve the service priority areas eligible to receive funding consideration. The Board shall also set or approve the total available funding that should be dedicated to each established service priority area. DISCUSSION: Historically the Board has funded six (6) service priority areas which are: Arts & Culture, Domestic Violence, Families and Children, Recreation, Seniors and Other. These service priority areas have encompassed and included all applications received and have not excluded an organization from making application for funding. For the purposes of the Committees fiscal year 2019 considerations, Washington County’s Chief Financial Officer has indicated $1,700,000 is available for distribution. This total is subject to adjustment as the fiscal year 2019 budget is discussed. It is the recommendation of the County’s CFO and Director of the Office of Community Grant Management that the amount of funding made available for each respective service priority be set as indicated below: Service Priority Area Funding Available Percent of Available Funds Arts & Culture $227,810 13.4% Domestic Violence $306,900 18.0% Families & Children $255,380 15.0% Recreation $27,000 1.6% Seniors $873,110 51.4% Other $9,800 0.6% Total $1,700,000 100% Board of County Commissioners of Washington County, Maryland Agenda Report Form As agreed upon by the Board, the Committee does have the latitude to move ten (10) percent of the approved amounts from one service priority to another, but every year the amount of funding available for a specific service priority area will return to the approved base figure as set by the Board. FISCAL IMPACT: The fiscal impact of Community Organization Funding is dependent upon funding decisions made by the Board during the annual budgetary process. Any decisions made as a result of this discussion will have no immediate fiscal impact. CONCURRENCES: Chief Financial Officer, Washington County, Maryland ALTERNATIVES: The Board may amend service priorities and funding amounts as deemed appropriate ATTACHMENTS: N/A AUDIO/VISUAL TO BE USED: N/A Open Session Item SUBJECT: Hotel Rental Tax Funding Request, Washington County Museum of Fine Arts, HVAC Replacement PRESENTATION DATE: August 22, 2017 PRESENTATION BY: James Hovis, Director, Office of Community Grant Management, Rebecca Massie-Lane, Director WCMFA, Al Martin, President, WCMFA, John Schnebly, Past-President, WCMFA RECOMMENDED MOTION: Move to approve the request for Hotel Rental Tax funding from the Washington County Museum of Fine Arts in the amount of $________, for direct expenses associated with HVAC Energy Efficiency Improvements. REPORT-IN-BRIEF: The Washington County Museum of Fine Arts (WCMFA) has submitted a request for Hotel Rental Tax funding to support the facility’s HVAC replacement. The HVAC upgrades and replacement are projected to cost $1,096,575. The amount of funding requested for this project is $350,000, paid in 5-annual disbursements of $70,000. DISCUSSION: The WCMFA is an economic driver for Hagerstown and Washington County. The museum’s zip code collecting reveals that 21.3% of visitors originate beyond a 50 mile radius of the museum with a yearly $1,328,470 economic impact (State & Local Tourism Statistics.) Over the past five years, the WCMFA has received visits from all 50 States, the District of Columbia, and 51 Foreign Countries; 52.0% of museum visitors are from Washington County. Using the museum’s average attendance of the last ten fiscal years (47,545), the Museum predicts it will receive 494,460 County visitors during the next 20 years of the newly installed HVAC system. The museum’s goal is to increase visitors originating beyond 50 miles to 22% creating a yearly economic impact of $1,495,766 (+ $167,296) and totaling $29,915,320 over the next 20 years. The replacement of the HVAC system is the top capital priority for WCMFA. The expectation is that the work will take place by May 2018. The current HVAC systems in the Washington County Museum of Fine Arts are aging, failing, and provide inadequate controls. Problems facing the WCMFA include HVAC failures in galleries, art storage, and office areas, lack of redundancy, lack of humidity control, inability to maintain museum climate standards, and concerns for the threat this poses to collections stewardship. The museum’s national accreditation rests upon its ability to meet Best Practices, including environmental conditions affecting care of collections. During the past five years, the trustees and staff have raised a total of $749,102 for Capital Projects. These have included two roof replacements, historic skylights Board of County Commissioners of Washington County, Maryland Agenda Report Form repair, refurbishing two major galleries, improving the North Entry Plaza and upgrading the catering kitchen. The WCMFA has been accredited by the American Alliance of Museums since 1976, and was re-accredited in 2016; only 3.1% of American museums are accredited. The Board of Trustees, as fiduciaries of the building, the collections, and the funds of the museum, engaged an Energy & Systems Audit in 2015 from Kibart Engineering. As a result of the audit recommendations, our independent subject matter experts are of the opinion that the WCMFA can go from a whole-building heating efficiency of 68% to 90%; electric use is expected to decrease by 54% as a result of the HVAC upgrade. In addition, natural gas consumption is anticipated to be reduced by 20%. The Systems Audit Report is the basis for prioritizing, budgeting, and planning for energy efficiency cost improvements, maintenance and equipment replacement savings, improved conditions for the care and preservation of the magnificent art collections, and better conditions for the public. This Audit Report was followed by a detailed study and cost estimate outlining a comprehensive replacement of the HVAC system. The total HVAC replacement budget is projected at $1,096,575. The WCMFA has secured funding from a Maryland Energy Administration grant in the amount of $120,413, is seeking funding from Private Foundations in the amount of $412,335 and $213,827 from a combination of sources including WCMFA self-funding, City of Hagerstown, in-kind and private donations. The project budget includes $515,824 for equipment, $363,723 for labor and $217,028 for materials, supplies, permits, sub-contracts and consultant fees. This event meets all 7 of the Board of County Commissioner’s goals and criteria for the use of Hotel Rental Tax Funds. There are no issues of outstanding obligations to the County that would prevent the WCMFA from receiving funding. It is the position of the Office of Community Grant Management that this application may be approved in an amount determined to be appropriate by the Board of County Commissioners. FISCAL IMPACT: The Hotel Rental Tax Fund will be reduced by the amount of this award. If annual distributions are awarded, the annual award would impact the fund in the same fiscal year as the distribution. CONCURRENCES: N/A ALTERNATIVES: Deny the request for Hotel Rental Tax Funding. ATTACHMENTS: Hotel Rental Tax Funding Application with attachments. AUDIO/VISUAL NEEDS: N/A FINAL REPORT Engineering Audit of the Existing Mechanical/Plumbing/Electrical Systems Washington County Museum of Fine Arts (WCMFA) Prepared by: WO # 13043.01 May 27, 2015 1 TABLE OF CONTENTS I. SCOPE OF WORK AND EXECUTIVE SUMMARY A. SCOPE OF WORK 1. MECHANICAL AND PLUMBING 2. ELECTRICAL B. EXECUTIVE SUMMARY 1. MECHANICAL 2. ELECTRICAL II. MECHANICAL AND PLUMBING A. RECORD DOCUMENTATION B. HVAC DESIGN CONDITIONS C. EXISTING CONDITIONS D. RECOMMENDATIONS AND ASSOCIATED COSTS III. ELECTRICAL A. EXISTING CONDITIONS B. RECOMMENDATIONS AND ASSOCIATED COSTS 2 I. SCOPE OF WORK AND EXECUTIVE SUMMARY A. SCOPE OF WORK 1. MECHANICAL AND PLUMBING a. The main purpose of the mechanical portion of this narrative is to provide the Owner an evaluation of the existing heating, ventilating and air conditioning (HVAC) and plumbing systems in the building, including providing recommendations and associated construction costs. 2. ELECTRICAL a. The main purpose of the electrical portion of this narrative is to provide the Owner an evaluation of the electrical systems in the building. This evaluation will cover the fire alarm system, life safety systems, electrical distribution systems and lighting systems. B. EXECUTIVE SUMMARY 1. MECHANICAL a. In general, the mechanical systems appear to be in working order with the exception of the system serving the Cushwa Courtyard. Various systems would benefit from life cycle replacement and/or upgrade as detailed below. 2. ELECTRICAL a. Overall, the electrical systems appear to be well maintained and in good condition. 1) The fire alarm system still has issues that have not been resolved. The devices still function, but the previous system issues remain and need to be addressed. 2) The security system has several deficiencies that need addressing. 3) The lighting system would benefit from a system overhaul, as the existing system is a combination of old lighting technologies, and the controls systems do not meet current energy codes. 3 II. MECHANICAL A. RECORD DOCUMENTATION: In general, the collected information and drawings are applicable for the maintenance of the facility. The following pertinent information/material is missing and should be replaced: 1. Submittal data for the Multi-Zone AHU installed in 1981. 2. Submittal data for the Electric Steam Humidifier installed in 1981. 3. Submittal data for the Heating Water Boiler. 4. Submittal data for the AHU and Return Fan installed in 1993. 5. Submittal data for the Electric Steam Humidifier installed in 1993. 6. Submittal data for the VAV terminal boxes and reheat coils installed in 1993. 7. System balancing reports for air and water. B. HVAC DESIGN CONDITIONS: The mechanical systems serving Museums and Archive buildings must meet the needs for both human occupancy (ASHRAE 55) and preserve the health and safety of the collections. As recommended by ASHRAE - Chapter 23, the indoor design conditions for a museum must have provisions to control the temperature, relative humidity, and airborne pollutants in spaces that collections are displayed or stored. The existing HVAC system has the main components required to meet the recommendations of ASRAE, however some improvements (described below) could be made. In addition, the indoor conditions should be maintained at all times in spaces that collections are displayed or stored. The indoor design conditions for a museum located in Hagerstown, MD such as WCMFA is as follows: 1. Outdoor Air Temperature(All Areas): Summer: 95oF Dry Bulb/78oF Wet Bulb Winter: 11oF Dry Bulb 4 2. Indoor Air Temperatures(All Occupied Areas Requiring Heating and Cooling): Summer: 70oF Dry Bulb, with a maximum daily fluctuation of ±5°F Winter: 70oF Dry Bulb, with a maximum daily fluctuation of ±5°F 3. Indoor Air Relative Humidity(All Occupied Areas Requiring Heating and Cooling): Summer: 50% RH, with a maximum daily fluctuation of ±5% Winter: 40% RH, with a maximum daily fluctuation of ±5% 4. Based on scheduled outside air quantities as shown on as-built drawings, the scheduled amounts are adequate to meet ventilation rates required by ASHRAE 62.1. However, system operating modifications made to the HVAC system serving the Cushwa Courtyard will cause the space to be under ventilated and would not meet required ventilation rates during high occupancy special events such as wedding receptions 5. Based on the information found on the building’s construction drawings, the building’s thermal envelope appears to meet the energy efficiency requirements of the current code. 6. The existing HVAC system serving the building is equipped with the primary components suitable for its intended function. The existing system capacity appears to accommodate the thermal load requirements. However, the space humidity appears to fluctuate beyond the recommended tolerances noted above. Space humidity fluctuations are caused by many contributing factors such as system controllability, lack of a vapor barrier in the building envelope, pedestrian traffic infiltration, etc. 7. The existing elevator machine room is currently exhausted. Current code would require the installation of a dedicated cooling unit to serve the EMR. C. EXISTING CONDITIONS 1. WCMFA was primarily constructed in four (4) phases: a. PHASE 1: The original building was constructed in 1930. The current names of the areas included in the original construction are as follows: · Basement (Boiler Room, storage and miscellaneous rooms) 5 · Ground Floor (Diana, Kerstein, Schreiber, Smith, Mason, Thieblot, Rinehart and Baer Galleries) b. PHASE 2: The building was expanded in 1949. The current names of the areas included in the expansion are as follows: · Basement (Mechanical Room, Vault, storage and miscellaneous rooms) · Ground Floor (Bowman, Fulton and Singer Memorial Gallery) c. PHASE 3: The building was further expanded in 1994. The current names of the areas included in the expansion are as follows: · Ground Floor (Lobby and Gift Shop, Offices, Library, American and Contemporary Art Corridors, Browne Education Room and Groh Gallery) · Penthouse (space to run ductwork and piping) · Cushwa Courtyard d. PHASE 4: The Cushwa Courtyard was enclosed with a glass roof in 2011. 2. There are three existing HVAC systems that serve the building. Each system is dedicated to serve one of the following areas of the building. a. Original 1930 building construction and 1949 building expansion b. 1994 building expansion c. Cushwa Courtyard 3. ORIGINAL 1930 BUILDING CONSTRUCTION AND 1949 BUILDING EXPANSION a. The area is served by an indoor air handling unit (AHU), return air fan, and an outdoor air cooled condensing unit (ACCU). 1) The AHU is a constant volume multi-zone (7 zones) unit that has direct expansion (DX) cooling and hot water heating coils. 2) The AHU and return air fan were manufactured in 1981 based on the serial numbers and installed soon after, replacing the original HVAC equipment installed in 1930 and 1949. The units are located in the Boiler Room in the basement of the original 1930 portion of the building. The ACCU is located on grade. There 6 were no record drawings of the installation available to Kibart. 3) As part of the work done during the 1994 building expansion, the associated ductwork was modified and the AHU was rebalanced to 17,835 CFM supply air (SA) and 2500 CFM OA. 4) Although the AHU, return air fan and the ACCU were observed to be in good operating condition and appear to have been well maintained, the units are over 33 years old and have outlived its normal life expectancy of 30 years. b. An electric steam humidifier (45 kW) installed in 1981, located next to the existing AHU provides humidification to the seven AHU zones via duct mounted steam dispersion tubes, valving and distribution piping. Space humidistats for each zone provide control of humidity levels. Although the unit seems to be in good operating condition based on conversations with maintenance personnel and appears to have been well maintained, the unit is over 33 years old and has outlived its normal life expectancy of 15 years. The distribution piping and valving have been maintained and repaired as needed over the years. 4. 1994 BUILDING EXPANSION a. The area is served by an indoor AHU, return fan and an outdoor ACCU. 1) The AHU is a 12,000 CFM variable air volume (VAV) unit that has a direct expansion (DX) cooling coil. The unit has a supply fan with variable inlet guide vanes. Return air is via an inline centrifugal return fan with variable inlet guide vanes. 2) The AHU, return fan and ACCU were installed during the 1994 building expansion. The AHU and return fan are located in the Mechanical Room in the basement of the building portion built during the 1947 building expansion. The ACCU is located on grade. 3) The AHU, return fan and the ACCU were observed to be in good operating condition and confirmed with conversations with maintenance personnel. At this time, since the units are only 21 years old with a normal life expectancy of 30 years, replacement of the units are not recommended at this time. b. An electronic steam humidifier (3.8 kW) installed in 1994 and located in the Mechanical Room provides humidification via duct mounted steam dispersion tubes and distribution piping. 7 A humidity sensor mounted in the return air duct provides control of the humidity levels. At the time of Kibart’s site visit, the unit was being repaired. c. The associated supply and return air ductwork, variable air volume (VAV) boxes with heating coils and heating water piping are located in the mechanical penthouse. Although the equipment are over 20 years old with a normal life expectancy of 25 years, they were observed to be in good operating condition. 5. CUSHWA COURTYARD a. The area is served by an indoor AHU, an energy recovery unit (ERU) and an outdoor ACCU. 1) The AHU is a 9445 CFM constant volume unit that has direct expansion (DX) cooling and hot water heating coils. 2) The ERU was originally designed to exhaust 3,450 CFM and provide 3,450 CFM of outside air. 3) An electric steam humidifier provides humidification via duct mounted steam dispersion tubes and distribution piping. A space mounted humidity sensor provides control of the humidity levels. It was mentioned by maintenance personnel that they have never seen the unit operate. This may be due to the ERV being able to transfer latent heat and the other existing building humidifiers that are contributing factors. . 4) The AHU, ERU and humidifier are located in the penthouse of the 1994 building expansion. The ACCU is located on grade. 5) Since 2011 when the system was originally installed by Beaver Mechanical Contractors Inc (BMCI), there have been numerous problems with the operation of the system according to the building’s maintenance personnel. In May of 2013, Kibart performed a commissioning field investigation and issued a report that identified construction deficiencies for conformance with the system design. In the Fall of 2013, BMCI was hired to incorporate Kibart’s recommendations. Based on BMCI’s final report to the Owner, which included Testing and Balancing, the system was operating as designed. 6) According to Miller and Anderson, the outside HVAC maintenance company contracted by WCMFA, there was once again an issue with the system. In January, 2014, there was an issue with a freezestat tripping in 8 the AHU. The AHU was manually reset and in an effort to prevent the freezestat from tripping again, Miller and Anderson performed the following: · ERU was shut-off. · The AHU return air damper was locked open. · The AHU outside air damper was locked shut. · Minimal outdoor air (actual quantity unknown) was being brought in thru the ERU. The above modifications have reduced the quantity of ventilation air provided by the system and further investigation is recommended to properly resolve the issue. b. A hot water radiant floor heating system (RFHS) was installed to heat the concrete floor slab and provide heat to the courtyard. 1) The RFHS consists mainly of the following: · Main heating water pumps serving AHU · RFHS pump · Piping and shut-off valves · Space thermostat 2) When the RFHS was originally designed, the intention was that the RFHS would operate automatically via the space thermostat and be utilized as a primary heat source throughout the heating season. As currently installed, the RFHS is operated manually and only utilized for specific weekly events. 3) The RFHS cannot function automatically as designed for the following reasons: · With the current piping layout, the main heating water pumps serving the courtyard AHU provides flow thru the RFHS even when the RFHS space thermostat is satisfied and the radiant floor heating pump is de-energized. · There are no control valves to control flow to the RFHS. 4) According to maintenance personnel, the RFHS when energized can cause the AHU to go into cooling mode therefore wasting energy. As mentioned above, once the RFHS is manually energized, there are no means to automatically control the RFHS based on space temperature, therefore causing the space temperature 9 to rise above the AHU space thermostat setting and trigger the AHU to go into cooling mode. 6. General Plumbing a. Plumbing Fixtures: The plumbing fixtures in the public restrooms seemed to be in good shape. The water closets (1.6 GPF) and urinals (1.0 GPF) were of the low flush type. b. Domestic hot water is provided by electric water heaters. The existing hot water distribution system does not have a recirculating pumps and piping as required by the current code. D. RECOMMENDATIONS AND ASSOCIATED COSTS 1. HVAC: a. The facility would benefit from a full control system upgrade. Some systems in the building are served by a pneumatic control system that contributes to a higher maintenance cost and can be difficult to acquire replacement parts. In addition, a full building wide BMS would provide better monitoring and alarm for temperature and humidity control. Air filter pressure drops could be monitored and alarmed in addition to trending of space temperature and humidity that would be an improvement over the existing data loggers located in the galleries. Budgetary construction: $100,000 b. Replace the multi-zone AHU, return air fan and ACCU installed in 1981 that serves the original 1930 building and 1949 expansion within the next 5 years. The recommended system would consist of a VAV AHU along with seven (7) VAV boxes to serve the different zones and an ACCU. The new system would be more energy efficient with an estimated overall annual energy savings of 58% based on manufacturer’s comparison data. Budgetary construction cost in 5 years: $120,000 c. Replace the electric steam humidifier installed in 1981 that serves the multi-zone AHU as soon as possible. Budgetary construction cost: $15,000 d. Replace the VAV AHU, return air fan and ACCU installed in 1994 that serves the building expansion within the next 5 years. In order to save energy, the new system would utilize VFDs to control the supply and return fans in lieu of variable inlet guide vanes. The overall annual energy savings is 10 estimated to be 21% based on manufacturer’s comparison data. Budgetary construction cost in 5 years: $85,000 e. For the HVAC system serving the Cushwa Courtyard, reverse what was done in January of 2014 and restore the operation of the system back to the original design intent. Reduce the outside air to the system and if possible, convert the ERU unit to a variable air volume unit and utilize CO2 sensor to save energy: Budgetary construction cost: $15,000 f. For the RFHS serving the Cushwa Courtyard, convert from manual operation to automatic by modifying the piping and pumping layout, adding three-way mixing valves, removing the space thermostat and integrating with the AHU thermostat and providing necessary controls. Budgetary construction cost: $15,000 2. PLUMBING a. Replace water heater: Budgetary construction cost: $2,500 b. Install hot water recirculation lines: Budgetary construction cost: $5,000 c. The existing attic space (mechanical penthouse) houses the existing water heater, domestic water distribution piping, and hydronic piping routed throughout the space and is located above the art gallery spaces. Given the proximity of the water piping and the potential damage risk to the gallery spaces/exhibits below should a leak occur, we recommend the addition of drip pans and leak sensors for an added level of protection. The added leak sensors could be incorporated into the facility BMS upgrade noted above. 11 I. ELECTRICAL: A. EXISTING CONDITIONS 1. Electrical Distribution a. The existing electrical service originates from a utility-owned (Hagerstown Light Department) pad mounted, oil filled transformer with a secondary voltage of 120/208 volt, 3 phase, 4 wire. Although not labeled, the transformer size is consistent with a 300 kVA unit, as indicated on original design drawings. b. The existing service enters the building’s Electric Room underground terminating in an electrical switchboard. The switchboard is a Square D, QED type switchboard, rated for 120/208 Volts, 1600 Amps. It has a single main bolted pressure switch, rated at 1600 Amps and fused at 1200 Amps. There is ground fault protection, although not required on 208V systems by the NEC. c. The main switchboard distribution section is manufactured by Square D, and is rated for 120/208 volts, 1600 Amps. The distribution section utilizes circuit breakers, and the circuit breakers are well marked. There is room for additional circuit breakers. d. The main switchboard is located in a storage area in the basement. There are crates and boxes stored in the same room, but sufficient clearance in front of the switchboard is maintained. e. Electrical distribution is provided through additional panelboards located throughout the building. Electrical panels are typically rated from 100 Amps to 225 Amps, and are located out of the main exhibition areas. 1) Panels located in finished areas are flush mounted, in the basement and mezzanine they are surface mounted. f. Visible portions of the distribution system indicate feeders consisting of EMT type of conduits, and branch circuits consisting of a combination of EMT conduits and MC cables. These appeared to be in generally good condition. 12 g. The entire electrical distribution system was completely upgraded as part of the 1994 building expansion. The system appears to be well maintained, and in good condition. h. Maintenance staff did not report any problems with equipment, breakers, nuisance trips, etc. 2. Fire Alarm a. The existing fire alarm system is a fully addressable system, with voice evacuation. The fire alarm control panel is by Fire-Lite alarms, model number MS-9600UDLS. The fire alarm system was completely upgraded in 2011. Sticker on FACP indicates installation or maintenance by Dynamark Security Centers. b. There is an LCD fire alarm annunciator and remote microphone cabinet located in the foyer. c. There is no HVAC shut down switch. Any HVAC upgrade will require installation of an HVAC shut down, per NFPA 90A. d. Fire alarm device coverage appears to be up to current codes. 1) Duct detectors were visible on HVAC units. We did not verify unit CFM ratings, which precisely determines the need for duct detectors. 2) Smoke detector coverage appeared to be adequate by current Codes. 3) Strobe and speaker coverage appeared to be adequate per current Codes. 4) Manual pull stations were located at all exit points. 5) The devices were last tested in October, 2014, and passed, based on documentation that Kibart received. e. Fire alarm wiring was typically run in EMT conduit, or as MC cable. f. During a service check of the fire alarm system performed in December, 2013, there were several reported issues with the fire alarm system. These included disabled ground fault detection, miswired devices, devices out of synch, and use of devices incompatible with the control panel/system. 13 These issues are not readily apparent, but prevent proper monitoring of devices by the fire alarm system, and jeopardize the reliability, safety, and confidence in this critical life safety system. As of the time of this report, these issues have not been resolved, to our knowledge. However, Atlantic Security has been contracted to provide a proposal to correct the issues. 3. Exit and Egress Lighting Systems a. Emergency egress lighting is provided by battery-backed lighting units. In back-of-house areas, the egress lights are combination battery/light units. Throughout the exhibit spaces, the egress lights are remote lights with a remote battery. b. Egress fixtures appear to be well maintained and in good condition. A random sampling was tested during our visit, and they operated properly when tested. c. The egress lighting system is not currently backed up by an emergency generator. 4. Lighting Systems a. The lighting throughout the building is a combination of many technologies and systems. 1) Lights in the back of house areas are typically fluorescents, and are a combination of T12’s and T8s. Some areas still utilize incandescent light fixtures. 2) Lights in the office and store areas are fluorescent. Fixtures in the offices are T8’s, fixtures in the store are T5. 3) Lights in the exhibit area are a combination of ceiling mounted globe fixtures and track lights. The globe fixtures are fluorescent. The track fixtures are incandescent, but many have had LED lamps installed. 4) The lobby has a cold cathode cove light. The entry vestibule’s cold cathode cove was replaced with an LED string light. 5) Exterior and site lighting fixtures are typically metal halide fixtures. a) Parking lot light fixtures are pole- mounted, decorative acorn style fixtures. b) Other site lighting utilizes a mixture of flood lights, in-wall lights and pole lights. 14 c) Exterior lights are controlled by a contactor and time clock. b. All lighting systems are manually controlled, by a combination of switches, contactors and relays. 1) Manual controls, as installed in this building, no longer meet energy code. 5. IT/Telecom System a. The IT/Telecom system is located in the basement. The incoming telephone service terminates at a plywood backboard. The backboard contains several punch blocks and routers for low voltage cable distribution. The backboard had ample space for additional equipment. b. There were items piled up on the floor in front of the backboard. They did not prevent proper operation of the equipment, although it does interfere with access. c. The phone system is an Avaya VoIP system. d. A small self-contained UPS provides backup power for the phone systems. e. No problems were reported during our investigation. 6. Security Systems a. The security system is located in the basement. The security equipment is mounted to several plywood backboards, and consists of several locking cabinets. b. There were items piled up on the floor in front of the backboard. They did not prevent proper operation of the equipment, although it does interfere with access. c. The security system utilizes Altronix and Dynamark Security Centers equipment. The equipment is functional but is outdated, and does not have features that will allow for downloading of records. d. Security coverage includes sensors and alarm contacts, and covers all points of entry, including the roof. e. Camera coverage is limited through the building. There are cameras in the exhibit areas, the lobby, the classroom areas, and there are several cameras outdoors. 15 f. Two exterior CCTV cameras have had their cable cut. 7. Lightning Protection System a. The building currently does not have a lightning protection system. There is no Code requirement for a lightning protection system. B. RECOMMENDATIONS AND ASSOCIATED COSTS 1. Electrical Distribution a. The electrical distribution system is in good condition and has been well maintained. We do recommend that Square D, or a NETA certified electrical testing/maintenance contractor be contacted about additional internal inspections and preventative maintenance on the main bolted pressure switch, and ground fault protection system, to ensure proper operation. The testing of the electrical distribution system and panels should be done every 2-3 years. Budgetary cost: $5,000. b. A whole-building generator could be added, to provide back- up power in the event of a power outage. The whole- building generator would cover the egress and life safety needs of the museum, and would also provide additional power to keep the HVAC systems running to maintain a proper environment for the collections on display. The generator would most likely be a diesel unit (approximately 300kW/375kVA), with a sub-base tank and weatherproof enclosure, to be located outside, and would require the addition of two automatic transfer switches. Budgetary cost: $200,000. 2. Fire Alarm a. The existing fire alarm system is a fully addressable system with voice evacuation, and device layout is up to current codes. We do not recommend any changes to this aspect of the system. b. Fire alarm systems required yearly inspection and maintenance. The museum should insure that this system receives these minimum inspections. Brewer presently has 16 the maintenance contract for the sprinkler system, smoke detectors and fire extinguishers. c. The underlying issues with the fire alarm system (ground fault issues, mis-wired devices, etc.) need to be resolved. A certified fire alarm company should be contacted to either repair or completely replace the current control panel, NAC panel and EVAC panel. Budgetary cost: $10,000-$20,000. 3. Exit and Egress Lighting Systems a. The emergency egress lighting is well maintained and in good condition. Some of the fixtures are older halogen fixtures, but as long as the fixtures are functioning properly there is no reason to replace them. b. A regular, and documented, inspection and testing should be performed annually, as weak batteries are often the most common type of problem. They may initially light, but quickly lose power, far short of the required 90 minute operation per NFPA. Budgetary cost: $1,000. c. An emergency generator could be added to provide power for the life safety systems. The generator would most likely be a diesel unit (approximately 50kW/63kVA), with a sub- base tank and weatherproof enclosure, to be located outside, and would require the addition of two automatic transfer switches. The generator would provide power for the egress lighting, fire alarm and security, and freeze protection, and we recommend that it provide power for the servers as well. Budgetary cost: $50,000. 4. Lighting Systems a. The lighting throughout the building is a combination of many technologies and systems, and represents a significant opportunity for energy savings. The existing lighting and controls also do not meet IECC 2012. Estimated savings and payback periods are based on an estimated 55 operating hours per week (10 hrs Tues-Sat, 5 hrs Sun) and $0.10/kWh electrical cost. 1) The back of house lights should be upgraded to fluorescent, we’d recommend T8’s or T5’s. These areas may not provide significant energy savings, due to the limited use of these lights, but they will need to be upgraded to meet current energy code. Use of consistent lamping and ballasts will assist maintenance 17 and reduce required inventory of spare parts on hand. Budgetary cost: $5,000. Estimated cost savings of $200/yr. 2) The office areas are generally over-lit, with many areas showing far in excess of the current IES recommended 40 fc. The occupants have taken the lamps out of several fixtures in some of the offices, but this does not always reduce energy, as ballasts are often left energized. This work is of a small scale, and will not generate significant energy savings, but could easily performed in-house. 3) The incandescent track lights in the exhibit areas should be replaced with LED lamps. These lights represent the greatest energy usage in the museum, and replacing them with high-efficiency LEDs would have a big impact. Budgetary cost: $3,000, based on an estimated 50% of lights remaining to be replaced. Estimated cost savings of $1500/yr. 4) The entry vestibule’s LED cove light is extremely dim, the string light that was used to replace the cold cathode was likely not the best fixture for that application. The string light should be replaced with a proper LED cove fixture, having higher lumen output, more LED’s per foot, etc. Budgetary cost: $2,000. 5) The exterior and site lighting fixtures are primarily metal halide. These fixtures should be replaced with LEDs, offering a large energy saving potential, especially for fixtures used dusk to dawn. Pole fixtures could possibly retain poles, with new post-top fixtures. Budgetary cost: $15,000. Another option would be to retrofit the existing fixtures to LED, at an estimated budgetary cost of $3,000. This would require additional investigation, to verify that the fixtures are capable of being upgraded. Estimated cost savings of $400/yr. 6) The fluorescent fixtures should all be standardized to the same technology – T8s or T5s, to minimize maintenance and simplify lamp stock. 7) LED lighting option. Replace all fluorescent troffer fixtures with 2x4 LED troffers. LED fixtures will reduce maintenance, and provide increased controllability allowing for increased 18 energy savings. Budgetary cost: $25,000. Estimated cost savings of $1450/yr. b. All lighting systems are manually controlled, by a combination of switches, contactors and relays. Estimated savings and payback periods are based on an estimated 55 operating hours per week (10 hrs Tues-Sat, 5 hrs Sun) and $0.10/kWh electrical cost. Savings for occupancy sensors are estimated at 10-20%. Some manufacturers claim as much as high as 50%, but based on experience and the use of the space, we feel a more conservative estimate is appropriate. 1) Manual controls no longer meet energy code. There is no current requirement to upgrade them, but any major lighting retrofit will likely require a lighting controls upgrade. 2) Back of house areas (excepting mechanical and electrical equipment rooms) should have their switches replaced with vacancy sensors. These switches will be manual on, and will automatically shut off fixtures after the room is unoccupied. Budgetary cost: $1,000. Estimated cost savings of $75/yr. 3) Corridors through the main exhibition area should remain on during museum operating hours. Occupancy sensors or a time clock should be installed to verify that lights are shut off after closing. Budgetary cost: $500. Estimated cost savings of $50/yr. 4) Offices and store areas should have their switches replaced with vacancy sensors. Budgetary cost: $1,500. Estimated cost savings of $150/yr. 5) Public bathrooms should have their switches replaced with occupancy sensors, which will automatically turn the lights on and off. Budgetary cost: $500. Estimated cost savings of $50/yr. 6) Exhibition halls should have their switches replaced with occupancy sensors. These sensors should be located in the halls and in the corridors, so that the lights are on before visitors enter the exhibition halls. Budgetary cost: $5,000. Estimated cost savings of $300/yr. 7) The lights in the Diana gallery should be controlled by a photo sensor, so that the lights automatically turn on at night, and off in the 19 morning. Budgetary cost: $500. Estimated cost savings of $20/yr. 8) The exterior and site lighting should be controlled by a photo sensor in addition to the time clock, to allow for more precise on/off operation. Budgetary cost: $500. Estimated cost savings of $75/yr. 5. IT/Telecom System a. The IT/Telecom system appears to be adequate, with no deficiencies or installation issues. 6. Security Systems a. The security system should be upgraded to modern equipment, with full reporting, documenting and alerting functions. Budgetary cost: $10,000-15,000. b. The two exterior CCTV cameras with cut cables shall be reconnected. All exterior cabling shall be rerun in conduit. Budgetary cost: $5,000. 7. Lightning Protection System a. The building currently does not have a lightning protection system. Per NFPA 780, based on the building’s location, construction and contents, it is recommended that a lightning protection system be installed. Budgetary cost: $15,000- $20,000. Funding Plan Members of the Museum Trustees’ Executive Committee have developed a funding plan, detailed below, to support the anticipated replacement cost of $1,142,725.00. EXPENSES Complete Replacement of Heating/Air Conditioning/Humidification/Air Purification System compliant with the State of Maryland Energy Code. Work includes demolition of outdated, failing boiler and compressor system, modification of reusable equipment, addition of new energy efficient Mitsubishi condensers, modifications to ductwork with addition of new controls and redundancy, and an air purification system. Equipment and Materials $ 515,824.00 Subcontractors, Supervision & Labor $ 176,368.00 Sales, General Admin (10%) $ 69,219.00 Profit (10%) $ 76,141.00 Electrical Contractor HVAC Install (estimate) $ 100,000.00 Haz-Mat Remediation (estimate) $ 20,000.00 Contingency – (unknown circumstances) (7%) $ 67,029.00 Subtotal $1,024,581.00 Engineering Design Fees Design Development $ 21,385.00 95% Engr. Construction Documents $ 16,888.00 100% Engr. Construction Documents $ 2,811.00 Engr. Construction Administration $ 8,240.00 TOTAL $ 49,324.00 Commissioning Services Fee: Construction Document Phase $ 1,428 Construction/Acceptance Phase $11,242 TOTAL COMMISSIONING FEE $ 12,670.00 Subtotal $1,086,575.00 Fees to prepare bid documents + construction admin (BFM Architects) $ 10,000.00 TOTAL HVAC $1,096,575.00 REVENUES Maryland Energy Administration Grant (confirmed) $ 120,413.00 One Donor @ $100k (pending) $ 100,000.00 Other Public Funding $ 350,000.00 Two Donors @ $200k each $ 400,000.00 Three Donors @ $20k each $ 60,000.00 Museum’s Mathias Fund $ 42,512.00 Donors under $20k $ 13,650.00 In-kind donation of services by BFM Architects (secured) $ 10,000.00 Total Revenue $1,096,575.00 Open Session Item SUBJECT: Washington County Strategic Highway Safety Plan PRESENTATION DATE: August 22, 2018 PRESENTATION BY: Sheriff Doug Mullendore/Merle Saville RECOMMENDED MOTION: Adoption of the Plan for Washington County REPORT-IN-BRIEF: The Washington County Traffic Advisory Council approved the Washington County Strategic Highway Safety Plan to be presented to the County and municipal governments. DISCUSSION: There has been a significant number of fatal and serious injury crashes over the past six years. As part of a statewide initiative to reduce the number of deaths and serious injuries in the County, the Traffic Advisory Council established a sub-committee to prepare a Strategic Highway Safety Plan for Washington County. The sub-committee presented the plan to the TAC on August 9, 2017 and the TAC voted to approve the plan for presentation to the various governmental entities. The approval by County and municipal governments will sanction the plan for implementation in the effort to reduce deaths and serious injuries. FISCAL IMPACT: None CONCURRENCES: Transportation Advisory Council ALTERNATIVES: N/A ATTACHMENTS: Washington County Strategic Highway Safety Plan and Appendix AUDIO/VISUAL NEEDS: Board of County Commissioners of Washington County, Maryland Agenda Report Form Appendix A Overview of Action Plan: • Reduce the number of fatalities by two fatalities each year of the plan. 1. Increased enforcement emphasis in the Plan Focus Areas. 2. Conduct Educational and Awareness Programs to change the behavior of the motoring public. • Reduce the number of personal injuries of occupants in vehicle crashes by 80 persons injured each year of the plan. 1. Increased enforcement emphasis in the Plan Focus Areas. 2. Conduct Educational and Awareness Programs to change the behavior of the motoring public. • Work toward accomplishing zero deaths as a result of crashes in Washington County. 1. Adoption and implementation of the Strategic Highway Safety Plan. • Significantly reducing the number of personal injuries as a result of crashes in Washington County. • Targeted traffic enforcement in high crash locations. 1. Determine the high crash roadways in the County, particularly those with a high rate of fatalities and personal injuries. 2. Conduct heavy traffic enforcement on the high crash roadways, particularly during the historic days and times that these crashes are occurring. 3. Implementation of School Zone Speed Cameras to change driver behavior in these areas. 4. Work with the State Highway Administration to install cameras, both northbound and southbound, in the area of the Potomac River Bridge on Interstate 81 to monitor traffic conditions for the safety of Public Safety personnel and citizens. • Work with the State Highway Administration and Governmental entities to implement the Dual Highway Pedestrian Safety Improvements Study. 1. Work with SHA, the Hagerstown Mayor & Council, and the County Government to find funding to implement the Dual Highway Pedestrian Safety Improvement Study. • Channel bicyclists to the approved bicycle routes as stated in the City of Hagerstown Bicycle Master Plan and the Regional Bicycle Plan prepared by the Metropolitan Planning Organization. 1. Provide the Plans to patrol officers so they can become familiar with the plan. 2. Conduct education and awareness of the Plan for the bicycling public. 3. Enforcement of violators who ride their bicycles in violation of the laws of the State and municipal ordinances. • Partner with Washington County Emergency Management Group and Citizens Corp. for community outreach regarding public awareness and education, training, and media campaigns. The Goals and Objectives will be accomplished through public education, public awareness, engineering improvements and enforcement efforts. Appendix B Distracted Driving Action Plan: • Reduce the number of fatalities caused by distracted driving by one each year. 1. Educate officers on the benefits of enforcing distracted driving laws. 2. Conduct increased enforcement of the distracted driving laws. 3. Conduct an aggressive media campaign that informs the public on the disastrous results that can occur by being distracted during the time they are driving. • Reduce the number of injuries caused by distracted driving by 54 each year. 1. Follow the same strategies as for reducing fatalities caused by distracted driving. • Conduct public awareness outreach on the laws for use of cell phones, texting, and emails while driving. 1. Do Public Service Announcements demonstrating the results of distracted driving. 2. Do presentations to Civic Organizations on the results of distracted driving. 3. Create Posters about the Laws pertaining to the use of Electronic Devices while driving. 4. Conduct awareness programs at the High Schools and College Campuses. 5. Conduct awareness programs for the general public through various types of planned events. • Conduct more traffic enforcement of distracted driving laws. 1. Impress upon officers the need to stop motorists who are violating the distracted driving laws. 2. Use strict enforcement • Integrate and foster the use of technologies and engineering applications to address distracted driving infrastructure. 1. Conduct Assistance Training on connecting cellphones to Bluetooth in their vehicle. 2. Partner with local vendors to provide Bluetooth headsets that can be used as give aways. 3. Advocate for the use of apps that prevent the use of cell phones while driving. • Propose legislation that requires individuals who have been convicted of using electronic devices while driving to attend a Distracted Driving Improvement Class. • Modify Behaviors related to distracted driving. 1. Strict enforcement of distracted driving laws. 2. Education and awareness of how distracted driving affects the brain’s ability to process and the reduction in reaction time. • Partner with Washington County Emergency Management Group and Citizens Corp. for community outreach regarding public awareness and education, training, and media campaigns. Appendix C Bicyclist and Pedestrians Action Plan: • Reduce the number of pedestrians killed in crashes by one each year. 1. Have Officers make personal contact with those pedestrians who are crossing or walking on roadways unsafely. • Reduce the number of pedestrians injured in crashes by four each year. 1. Have Officers make personal contact with those pedestrians who are crossing or walking on roadways unsafely. • Identify and target pedestrian and bicycle safety issues, populations, and locations of concern through the collection, analysis and evaluation of data and information. 1. Officers should monitor areas of concern for unsafe pedestrian and bicyclists and conduct some education and enforcement. • Work with the State Highway Administration and Governmental entities to implement the Dual Highway Pedestrian Safety Improvements Study. 1. Advocate for funding for the major portions of this plan through local, county and state governments. • Promote safe behaviors of all road users by partnering with Emergency Services for community outreach regarding public education, training, and media campaigns. • Create and improve roadway environments for safe walking and bicycling through implementation of engineering treatments, land use planning, and system-wide countermeasures. 1. Work with in the Traffic Advisory Council to improve roadways to support safety amongst pedestrians and bicyclists. • Channel bicyclists to the approved bicycle routes as stated in the City of Hagerstown Bicycle Master Plan and the Regional Bicycle Plan prepared by the Metropolitan Planning Organization. 1. Work with Bicycle clubs and organizations to insure they are riding on approved bicycle routes. 2. Conduct awareness campaigns on the location of approved bicycle routes. • Develop, apply, and promote technological approaches, including those in vehicles and emergency response equipment, in order to better prevent and reduce the severity of collisions involving pedestrians and bicyclists. 1. Conduct training of emergency services personnel on safe driving and pedestrian and bicyclist awareness. 2. Look for ways that technology can be used to help prevent crashes involving pedestrians and bicyclists. • Identify and promote safe driving and pedestrian behaviors for all motorists and public safety professional at the scene of emergency events. • Train all personnel who respond to crashes in the Traffic Incident Management System. Appendix D Aggressive Driving Action Plan: • Reduce the number of persons killed in aggressive driving crashes by one each year. 1. Law Enforcement needs to be more aggressive in the enforcement of aggressive driving laws. 2. Encourage the motoring public to report aggressive drivers and have law enforcement provide a more timely response to those reports. • Reduce the number of persons injured in aggressive driving crashes by six each year. 1. Law Enforcement needs to be more aggressive in the enforcement of aggressive driving laws. 2. Encourage the motoring public to report aggressive drivers and have law enforcement provide a more timely response to those reports. • Use data-driven approaches to identify driver behaviors and target audiences to focus on aggressive and speed-related enforcement, education, engineering, and emergency services. 1. Law enforcement should conduct more enforcement on the Interstate highways in the County. 2. Use speed trailers and other techniques to slow down the motoring public as encouragement to obey speed limits and unsafe driving. • Develop and implement aggressive driving enforcement practices. 1. Law enforcement should conduct more traffic enforcement, particularly in historic areas of high crashes. 2. Use covert means to conduct enforcement that will identify unsafe driving more readily. 3. More law enforcement visibility on Interstate highways and other prominent roadways were significant numbers of crashes occur. • Identify and implement effective engineering and technological solutions to reduce aggressive driving. 1. Identify highways and roadways where the engineering of the roadway has contributed to the increase in unsafe driving resulting in crashes. The work within the Traffic Advisory Council to find engineering solutions to correct these roadway defects. • Conduct public awareness, training, and media programs aimed at reducing aggressive driving by partnering with Emergency Services for community outreach. 1. Provide posters and billboards with messages aimed at awareness of aggressive driving and that law enforcement will be conducted strict enforcement. • Promote and support legislation and adjudication to reduce aggressive driving. Appendix E Occupant Protection Action Plan: • Reduce occupant protection crash fatalities by two each year. 1. Law Enforcement to conduct seatbelt and safety seat enforcement. • Conduct meaningful surveys on the level of seatbelt and safety seat use in Washington County. • Community Outreach by partnering with Washington County Emergency Management Group and Citizens Corp. 1. Do community outreach on occupant protection laws and why they are so important to the protection of the motoring public. 2. Conduct outreach for the proper installation of child safety seats through event planning and information on trained personnel and locations to conduct the installations. Impaired Driving Action Plan: • Reduce fatalities in crashes involving impaired driving by one per year. 1. Law enforcement conducts Sobriety Checkpoints and/or roving patrols in high crash areas. • Reduce the number of serious injuries in crashes involving impaired driving by ten per year. 1. Law enforcement conducts Sobriety Checkpoints and/or roving patrols in high crash areas. • Enhance and improve the enforcement of impaired driving laws. 1. Increase the number of Sobriety Checkpoints conducted. • Conduct outreach initiatives including, but not limited to, education, training, and media programs to reduce impaired driving. 1. Provide brochures on alcohol related crashes to motorists on traffic stops and during Sobriety Checkpoints. 2. Give presentations to students at high schools and colleges. 3. Give presentations to civic groups and organizations. Highway Infrastructure Action Plan 1. Identify intersections where the Crash Severity Index is high and implement safety improvements. a. Receive target locations from MD SHA OOTS and review intersections. b. Receive target locations from local law enforcement agencies based on call volumes. 2. Identify and target safety improvements along corridors where the Crash Severity Index is high and address roadway elements that contribute to crashes. a. Review target CSI locations on yearly basis to determine any improvements. b. Address pedestrian safety concerns throughout the City and along Dual Highway by including recommendations from the MPO and SHA Pedestrian Studies. c. Improve bicycle mobility throughout the County in coordination with the Washington County Bicycle Master Plan. 3. Identify, develop and implement system-wide improvements that address the safety of vulnerable user groups (e.g., bicyclists, pedestrians, motorcyclists, older and younger drivers, etc.) a. Gather thoughts and ideas from the public during public meetings to improve overall safety across all modes of transportation. b. Use programs such as “Car-Fit” to educate specific target groups of demographic. 4. Partner with Washington County Emergency Management Group and Citizens Corp. for community outreach regarding public awareness and education, training, and media campaigns. Page 1 of 26 WWWAAASSSHHHIIINNNGGGTTTOOONNN CCCOOOUUUNNNTTTYYY SSSTTTRRRAAATTTEEEGGGIIICCC HHHIIIGGGHHHWWWAAAYYY SSSAAAFFFEEETTTYYY PPPLLLAAANNN 222000111777 --- 222000222000 Page 2 of 26 TABLE OF CONTENTS: Traffic Safety Overview………………………………….Page 3 - 7 Distracted Driving………………………………………….Page 7 - 9 Pedestrians and Bicyclists……………………………..Page 10 - 12 Aggressive Driving…………………………………………Page 13 - 15 Occupant Protection………………………………….…..Page 16 - 18 Impaired Driving…………………………………………….Page 19 - 21 Highway Infrastructure…………………………………..Page 22 - 25 Implementation and Evaluation……………………....Page 26 Washington County Strategic Highway Plan Committee Members……………………………….Page 26 Page 3 of 26 Traffic Safety Overview: Moving Towards Zero Deaths Washington County has three major Interstate Highways that go through the County, Interstate 70, Interstate 81 and Interstate 68. Washington County has also experienced an increase in vehicular, pedestrian and bicycle traffic over the last decade as the population increased and additional businesses moved into the area. As a result, the number of serious and fatal crashes also increased over time. Serious injury is defined as any injury, other than a fatal injury, which prevents the injured person from walking, driving or normally continuing activities he/she was capable of performing before the injury occurred. Law enforcement resources have been limited as the request for other services have increased and so the amount of time spent on traffic enforcement has decreased. Washington County implemented the Data Driven Approach to Crime and Traffic Safety in 2012. The result was that crime decreased, but traffic fatalities increased. This Strategic Highway Safety Plan will address the shortcomings addressed above so that the goals and objectives of the Plan can be accomplished through partnerships in the community. Over the past three years (2013 – 2015), Washington County has accounted for approximately 5% of all traffic fatalities in Maryland. That portion has fluctuated from 4.5% to 5.7% to 3.3% over that time, while the County has maintained approximately 2.5% of the State’s population and 3.5% of the State’s vehicle miles traveled. This means that Washington County is slightly overrepresented in fatalities. However, the proportion of serious injuries (defined as KABCO=4 on the police crash report) has only fluctuated from 2.7% to 2.4% to 1.7%. This means that the County is underrepresented with regards to serious injuries as it related to vehicle miles traveled. When analyzing traffic citations issued across the State and adjudicated in Maryland District Courts, there are over one million violations each year. From 2013 through 2015, Washington County has accounted for approximately 20,000 (1.6%) of all citations issued each year. This means the citations are issued within the boundaries of Washington County. Page 4 of 26 2017 – 2022 Strategic Highway Safety Plan: The Washington County 2017 – 2022 Strategic Highway Safety Plan focuses on the specific emphasis areas of Distracted Driving, Pedestrians & Bicyclists, Aggressive Driving, Impaired Driving, Occupant Protection and Highway Infrastructure, which have been the major factors in causing serious injury and fatalities involving crashes in Washington County. A Strategic Highway Safety Plan Committee, which is a sub-committee of the Traffic Advisory Council, convened to review, strategize and formulate this Plan. All partner agencies of the Traffic Advisory Council have adopted this Plan and are a part of its implementation. The Plan Committee reviewed historical crash data for the last five years and devised this plan to address the causation of serious and fatal crashes as well as targeting specific roadways where a high number of these crashes have historically occurred. Page 5 of 26 MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington County Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 12 24 20 22 15 19 0.9 Injury Crashes 847 910 781 760 721 804 37.9 Property Damage Crashes 1,207 1,264 1,193 1,318 1,508 1298 61.2 Total Crashes 2,066 2,198 1,994 2,100 2,244 2120 100.0 Total of All Fatalities 12 25 21 25 17 20 Total Number Injured 1,274 1,314 1,076 1,062 1,013 1,148 Page 6 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Page 7 of 26 The Strategic Highway Safety Plan is established in support of the State of Maryland’s Highway Safety Office goal of zero deaths in crashes in Maryland. As you can see by the Fatal Crash Trend chart above, Washington County has begun to trend lower in the last two years in large part due to the increased enforcement efforts of law enforcement. This Plan will incorporate a number of initiatives other than just enforcement and should have a more significant impact toward zero deaths. Distracted Driving: A distracted driving crash occurs when a driver shifts attention away from the driving task to do other things such as texting, cell phone use, adjusting the radio, attending to a child, and a number of other things. Historically, there has been an average of ten distracted driving fatalities in Washington County, with nine occurring in 2015. Over the past three years, Washington County has accounted for 7.5% of the State’s distracted driving fatalities. There has been a significant decline in serious injuries resulting from such crashes in the county as well, from a high of 52 in 2013 (2.7% of all distracted driving serious injuries) to a low in 2015 (1.7% of all). However, those figures also mean that in 2015, 52.9% of all fatalities and 43.2% of all serious injuries in Washington County resulted from distracted driving crashes. Correspondingly, distracted driving crashes resulted in 23.0% of all fatalities and 37.2% of all serious injuries in 2015 statewide. This illustrates the significance of the distracted driving problem in Washington County. Distracted driving violations include the use of handheld cell phone to participate in calls and texting. The issuance of such citations increased dramatically in Maryland in the past three years through increasing restrictions in the laws, from 14,192 in 2013 to 41,277 in 2014, to 42,744 in 2015. As the State saw this increase, Washington County had a slight decrease from a high of 1,232 in 2014 to 706 in 2015 which accounted for 1.6% of the State distracted driving citations. Also, 3.5% of all citations issues in Washington County in 2015 were for distracted driving violations. Page 8 of 26 MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington Co. - Distracted Driver Involved Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 9 17 11 10 7 11 0.8 Injury Crashes 599 616 550 501 424 538 39.7 Property Damage Crashes 804 832 772 818 798 805 59.5 Total Crashes 1,412 1,465 1,333 1,329 1,229 1354 100.0 Total of All Fatalities 9 17 12 11 9 12 Total Number Injured 927 921 771 730 616 793 Page 9 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Distracted Driving Strategies 1. Evaluate and improve data quality for problem identification and program evaluation purposes. 2. Enhance and improve enforcement of distracted driving laws. 3. Integrate and foster the use of technologies and engineering application to address distracted driving infrastructure. 4. Conduct outreach initiatives including, but not limited to, education, training, and media programs to reduce distracted driving. 5. Evaluate and recommend legislation and/or regulations that address distractive behavior while driving. Page 10 of 26 Pedestrians and Bicyclists: Pedestrian crashes are defined as crashes involving a person reported as a pedestrian on foot, including a motorist who has exited a vehicle. Bicyclist crashes are defined as crashes involving a person reported as a bicyclist or pedal cyclist. With regards to pedestrian and bicycle safety in Washington County, very few fatalities or serious injuries happen among those populations. Pedestrian fatalities have fluctuated over the past three years, from four in 2013, to six in 2014, to a low of two in 2015. Serious injuries have remained fairly constant with five in 2013, six in 2014, and five in 2015. Bicyclist fatalities have occurred very rarely over the past three years, from zero in 2013, zero in 2014, and one in 2015. Page 11 of 26 MARYLAND MOTOR VEHICLE ADMINISTRATION Maryland Highway Safety Office Washington Co. - Pedestrian On Foot Involved Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 0 1 4 6 2 3 5.1 Injury Crashes 47 41 35 46 49 44 85.5 Property Damage Crashes 6 5 7 3 3 5 9.4 Total Crashes 53 47 46 55 54 51 100.0 Total of All Fatalities 0 1 4 6 2 3 Total Number Injured 52 45 40 50 54 48 * Averages for all pages are 5 year averages. % is percent of 5 yr total. Page 12 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Pedestrian and Bicycle Strategies 1. Identify and target pedestrian and bicycle safety issues, populations, and locations of activity and concern through the collection, analysis, and evaluation of data and information. 2. Promote safe behaviors of all road users appropriate for the environment through education and enforcement initiatives. 3. Create and improve roadway environments for safe walking and bicycling through implementation of engineering treatments, land use planning, and system-wide countermeasures. 4. Develop, apply, and promote technological approaches, including those in vehicles and emergency response equipment, in order to better prevent and reduce the severity of collisions involving pedestrians and bicyclist. 5. Identify and promote safe driving and pedestrian behavior for all motorist and public safety professionals at the scene of emergency events. Page 13 of 26 Aggressive Driving: An aggressive driving crash occurs when at least one driver in the crash was reported to be driving aggressively, defined by having one of the following values in the first two Contributing Circumstance fields from the standard crash report form. Failed to yield the right-of-way Failed to obey stop sign Failed to obey traffic signal Failed to obey other traffic control Failed to keep right of center Failed to stop for a school bus Wrong way on a one way street Exceeded speed limit Too fast for conditions Followed too closely Improper lane change Improper passing Historically, there have been very few aggressive driving fatalities in Washington County, with zero occurring in 2015. Minimal serious injuries resulted from such crashes in the County as well, from a high of seven in 2013 (2.4% of all aggressive driving serious injuries) to just three in 2015 (1.6% of all). Those figures mean that in 2015, 7% of all serious injuries in Washington County resulted from aggressive driving crashes. Aggressive driving citations are rarely issued in Maryland because a driver must be observed committing three or more specific violations to qualify under the aggressive driving statute. In Maryland, only 797 aggressive driving citations were issued in 2015 and 15 (1.9%) of those were issued in Washington County. There has been an average of less than ten speed related fatalities in Washington County, with five occurring in 2015. Over the past three years, Washington County has accounted for an average of 8.3% of the State’s speeding related fatalities. There has been a significant decline in serious injuries resulting from such crashes in the County as well, from a high of 15 in 2014 (3.3% of all serious injuries in 2015) to a low of five in 2015 (1.7% of all). However, those figures also mean that in 2015, 29.4% of all fatalities and 11.4% of all serious injuries in Washington County resulted from speed related crashes. This illustrates the significance of the speed related fatalities in Washington County. Speeding violations are very common and those adjudicated through the District Court do not include automated speed enforcement. The State has seen an average of 244,588 speed citations issued over the past three years, with 2.0% of those citations being issued in Washington County. Conversely, close to one-quarter (24.1%) of all Washington County citations in 2015 were issued for speeding. Page 14 of 26 MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington Co. - Aggressive Driver Involved Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 2 7 0 1 0 2 1.6 Injury Crashes 75 70 66 49 36 59 46.8 Property Damage Crashes 90 71 64 57 45 65 51.7 Total Crashes 167 148 130 107 81 127 100.0 Total of All Fatalities 2 8 0 2 0 2 Total Number Injured 128 109 114 73 69 99 Page 15 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Aggressive Driving Strategies 1. Use data-driven approaches to identify driver behaviors and target audiences to focus on aggressive and speed-related enforcement, education, engineering, and emergency services. 2. Develop and implement aggressive driving enforcement practices. 3. Identify and implement effective engineering and technological solutions to reduce aggressive driving. 4. Conduct public awareness, training, and media programs aimed at reducing aggressive driving. 5. Promote and support legislation and adjudication to reduce aggressive driving such as ADOPT. Page 16 of 26 Occupant Protection: The lack of use of personal restraints or protective equipment is typically not a contributing factor to a crash occurring, but when a crash does occur, the severity of personal injury is greatly affected by the lack of use of this occupant protection equipment. An unrestrained occupant crash is defined as including a passenger vehicle (automobile, station wagon, van, SUV or pickup truck) occupant: • Less than 8 years of age recorded as not using a Child/Youth Restraint. • Eight years of age or older recorded as not using a Lap and Shoulder Belt or Air Bag and Belt, or • Whose restraint use was recorded as using None or Air Bag Only. Very few fatalities or serious injuries have occurred as a result of occupant protection over the last three years in Washington County. Fatalities in Washington County resulting from lack of occupant protection decreased from eight in 2013, to seven in 2014, to three in 2015. Serious injuries went from nine in 2013 to six in 2015. These figures account for 4.2% of the State’s unrestrained fatalities and 2.1% of the State’s serious injuries in 2015. MARYLAND DEPARTMENT OF TRANSPORTATION MARYLAND MOTOR VEHICLE ADMINISTRATION Maryland Highway Safety Office Washington County Driver or Passenger - Safety Equipment Use Safety Equipment 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 TOTAL AVG. % In Use 15 9 8 10 5 4 14 5 6 2 78 8 53.8 Not In Use 9 7 3 2 4 3 6 8 7 4 53 5 36.6 NS,Other 1 1 1 2 5 1 3.4 Unknown 1 1 2 2 3 9 1 6.2 Dri/Passenger Fatalities 25 17 11 12 9 9 22 13 16 11 145 15 100.0 Safety Equipment Not in Use - Air Bag Only or None. Excludes motorcycles, mopeds and ATV's. Page 17 of 26 Safety Equipment 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 TOTAL AVG. % In Use 1,161 1,074 1,051 975 915 944 1,022 851 788 771 9,552 955 85.5 Not In Use 121 107 86 69 72 75 71 56 77 54 788 79 7.1 NS,Other 32 40 24 50 47 51 38 29 46 18 375 38 3.4 Unknown 35 59 76 37 64 37 39 30 40 38 455 46 4.1 Dri/Passenger Injuries 1,349 1,280 1,237 1,131 1,098 1,107 1,170 966 951 881 11,170 1,117 100.0 Safety Equipment Not in Use - Air Bag Only or None. Excludes motorcycles, mopeds and ATV's. Page 18 of 26 Occupant Protection Strategies 1. Improve the timeliness, accuracy, completeness, uniformity, accessibility, and integration of occupant protection-related data. 2. Enhance and improve enforcement of adult and child occupant protection laws. 3. Implement adult and child occupant protection public awareness and education, training, and media campaigns. 4. Evaluate and recommend legislation and/or regulations to advance occupant protection for all ages. Page 19 of 26 Impaired Driving: The National Highway Traffic Safety Administration (NHTSA) defines alcohol impairment as any fatal vehicle crashes involving a driver with a blood alcohol concentration (BAC) of 0.08 grams per deciliter (g/dl) or higher. Over the past three years, fewer than ten impaired driving fatalities occurred in Washington County, with just six occurring in 2015. During that time, Washington County has accounted for an average of 4.3% of the State’s distracted driving fatalities. There has been a significant decline in serious injuries resulting from such crashes in the county as well, from a high of 20 in 2013 (5.2% of all impaired driving serious injuries) to a low of seven in 2015 (2.0% of all). However, those figures also mean that, in 2015, 35.3% of all fatalities and 15.9% of all serious injuries in Washington County resulted from impaired driving crashes. Correspondingly, impaired driving crashes resulted in 31.1% of all fatalities and 13.2% of all serious injuries in 2015. This shows that Washington County is tracking with the State totals, so impaired driving is a concern but the county is not the worst in the State. Impaired driving arrests relate to driving while impaired by alcohol and/or drugs and several citations are issued at the point of a single arrest. Therefore, all judicial figures related to impaired driving will quantify arrests, not individual citations. Impaired driving arrests have remained fairly steady in Maryland over the past three years, from 23,326 in 2013 to 22,777 in 2014, to 22,051 in 2015. Of those arrests, an average of 1.8% was of older drivers (ages 65+) and 3.9% were of younger drivers (ages 16-20). Washington County had a slight increase from 550 in 2013 to 510 in 2014 to 607 in 2015 which accounted for 2.8% of the State impaired driving arrests in 2015. Of the impaired arrests in the County, an average of 2.0% was of older drivers (ages 65+) and 4.0% were of younger drivers (ages 16-20). MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington Co. Driver Involved Alcohol or Drug Impaired Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 7 11 7 6 5 7 3.4 Injury Crashes 81 107 75 74 59 79 37.9 Property Damage Crashes 111 147 109 112 133 122 58.6 Total Crashes 199 265 191 192 197 209 100.00 Total of All Fatalities 7 11 7 6 6 7 Total Number Injured 116 154 103 89 77 108 Page 20 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016 Page 21 of 26 Impaired Driving Strategies 1. Improve the availability, quality, collections, and use of data to support impaired driving enforcement, adjudication, programs, and initiatives. 2. Enhance and improve enforcement of impaired driving laws. 3. Enhance and improve the prosecution and adjudication of impaired driving cases. 4. Investigate and foster the use of technologies and best practices to support impaired driving countermeasures. 5. Conduct outreach initiatives including, but not limited to, education, training, and media programs to reduced impaired driving. Page 22 of 26 Highway Infrastructure: An average of 10 fatalities and 754 serious injuries occurred in crashes involving infrastructure related issues. While work zone crashes are minimal, run-off the roadway and intersection crashes leave an opportunity to improve. Page 23 of 26 A Run-Off-the-Road Crash is defined as a crash where the first event was recorded as striking a fixed object or running off the road, or the location of the crash was reported as off-road or in the median. An average of 8 fatalities and 290 serious injuries per year resulted from run-off-the-road crashes between 2006 and 2015 Intersection Crashes are those crashes reported as occurring in an intersection or being intersection-related (i.e., in a traffic situation resulting from an intersection). An average of 2 fatalities and 443 serious injuries per year resulted from intersection-related crashes between 2006 and 2015. Work Zone Crashes are those crashes reported as occurring in a work zone in the standard crash report. They can include construction, maintenance, and utility work zones. Although Washington County has no fatalities resulting from work zone crashes, an average of 20 serious injuries have occurred each year between 2006 and 2015. MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office IS81 Crash Summary 5 Year 2012 2013 2014 2015 2016 AVG. % Fatal Crashes 2 2 2 0 1 1 1.2 Injury Crashes 38 40 44 40 34 39 34.7 Property Damage Crashes 63 49 70 85 95 72 64.1 Total Crashes 103 91 116 125 130 113 100.0 Total of All Fatalities 2 2 3 0 1 2 Total Number Injured 62 53 61 64 62 60 Page 24 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31,2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Page 25 of 26 Highway Infrastructure Strategies 1. Identify intersections where the Crash Severity Index is high and implement safety improvements. 2. Identify and target safety improvements along corridors where the Crash Severity Index is high and address roadway elements that contribute to crashes. 3. Identify, develop and implement system-wide improvements that address the safety of vulnerable user groups (e.g., bicyclists, pedestrians, motorcyclists, older and younger drivers, etc. Page 26 of 26 Implementation and Evaluation: Each law enforcement agency in Washington County has adopted this Washington County Strategic Highway Safety Plan and will conduct increased traffic enforcement and implement public awareness strategies according to the specific focus areas identified in this Plan. The Washington County Strategic Highway Safety Plan Committee will work with other State and local partners to conduct public awareness campaigns and identify infrastructure deficiencies that will reduce crashes in the specific focus areas identified in this Plan. The Washington County Traffic Advisory Council has also adopted this Washington County Strategic Highway Safety Plan. The Washington County Commissioners and other municipal governments have adopted the Washington County Strategic Highway Safety Plan. This Plan will be taken into consideration as there is discussion and actions taken to improve highway safety in Washington County. Washington County Strategic Highway Safety Plan Committee Members: • Sheriff Doug Mullendore, Washington County Sheriff’s Office • Chief Victor Brito, Hagerstown Police Department • Captain Tom Langston, Hagerstown Police Department • Lt. Joe George, Maryland State Police, Barrick “O” • Major Pete Lazich, Patrol Commander, Washington County Sheriff’s Office • Sgt. John Martin, Washington County Sheriff’s Office • Merle Saville, Washington County Engineering and Construction (Traffic Advisory Council Chairman) • Karie Braniff, Analyst, Washington County Sheriff’s Office • Michael Bible, Law Enforcement Liaison Program Manager at the Maryland Department of Transportation Highway Safety Office • Chris Perkins, State Highway Administration • Chief Chuck Stanford, Boonsboro Police Department • Chief T J Buskirk, Hancock Police Department • Chief George Knight, Smithsburg Police Department • Charles Summers, Deputy Director Emergency Management for Washington County. Open Session Item SUBJECT: 2017 Housing Bond Allocation Transfer PRESENTATION DATE: August 22, 2017 PRESENTATION BY: Stephen T. Goodrich, Director, Department of Planning and Zoning RECOMMENDED MOTION: Move to approve the transfer of Washington County’s 2017 Housing Bond Allocation in the amount of $ 5,078,411.00 to the Community Development Administration for use in issuing housing bonds on behalf of Washington County. REPORT-IN-BRIEF: Each year the State of Maryland invites local governments to partner in a statewide bond pool for first time homebuyers. The pool allows counties to transfer their housing bond allocation to the State to issue bonds to fund housing programs. Washington County has traditionally used this allocation to participate in the Maryland Mortgage program. DISCUSSION: Washington County has been transferring its housing bond allocation to the Community Development Administration (CDA) annually since at least 2007. Generally bond allocation amounts have increased since 2007 but this year’s amount is slightly less than 2016. Maximum allowable acquisition costs have been decreased for 2017 by less than 1%. Income limits for participants have been increased for 2017 in both target and non-target areas. The MD DHCD reports purchasing activity in Washington County as 89 units in 2014 ($11,801,595), 76 units in 2015 ($10,360,540), 146 units in 2016 ($20,265,928), and 96 units in 2017 ($13,051,467). Targeted areas in Washington County are within Hagerstown city limits. FISCAL IMPACT: No cost to Washington County CONCURRENCES: N/A ALTERNATIVES: If there is no transfer there will be less money available to make housing loans to Washington County applicants from the Maryland Mortgage Program ATTACHMENTS: DHCD invitation to transfer allocation Income limits and maximum acquisition costs AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (PUR-1358) for the Highway Department of Three (3) Dump Trucks PRESENTATION DATE: August 22, 2017 PRESENTATION BY: Rick Curry, CPPO, Director - Purchasing Department and Ed Plank, Director – Highway Department RECOMMENDED MOTION: Move to authorize by Resolution, the Highway Department to purchase three (3) 4x2 Mack dumps from Potomac Truck Center, Inc. of Bladensburg, MD. The cost of each truck is $183,500.00 (extended warranty $3,200.00) for a total amount of $560,100.00 and to utilize another jurisdiction’s contract (#4400003267) that was awarded by Howard County, Maryland - Office of Purchasing. REPORT-IN-BRIEF: The Highway Department is requesting to purchase three (3) dump trucks to replace vehicles that are between fourteen (14) to sixteen (16) years old and exceed the County’s Vehicle and Equipment Types and Usage Guidelines. The County’s replacement guidelines for vehicles greater than 33,000 lbs. GVWR is recommended at a ten (10) year economic life cycle. The replaced vehicles will be advertised on GovDeals.com for auctioning. The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. The government of Howard County, Maryland - Office of Purchasing took the lead in soliciting the resulting agreement. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of this service in accordance with the Public Local Laws referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit with direct cost savings in the purchase of this service because of the economies of scale this buying group leveraged. I am confident that any bid received as a result of an independent County solicitation would exceed the spend savings that Howard County, Maryland - Office of Purchasing provides through this agreement. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This savings/cost avoidance would, I believe, be significant. Board of County Commissioners of Washington County, Maryland Agenda Report Form DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in the Highway Department’s Capital Improvement Plan (CIP) account (EQP042) in the amount of $1,020,000.00. CONCURRENCES: N/A ALTERNATIVES: 1. Process a formal bid and the County could possibly incur a higher cost for the purchase, or 2. Do not award the purchase of the dump trucks. ATTACHMENTS: Potomac Mack Sales and Services, Inc. quote. AUDIO/VISUAL NEEDS: N/A Open Session Item SUBJECT: Request to Convey Certain Real Property PRESENTATION DATE: August 22, 2017 PRESENTATION BY: Susan Small, Real Property Administrator, Engineering Department RECOMMENDED MOTION: Move to authorize the advertising of the County’s intent to convey 2,636.55+/- linear feet (31,638.6 SF) to adjacent property owners at Valley Meadow Farms, LLC. REPORT-IN-BRIEF: In February of this year, property owners from Valley Meadow Farms, LLC in Hancock requested that staff look into closing and conveyance of approximately 0.7 miles of Bottenfield Road ending at the Pennsylvania border. The road currently dead ends between two Valley Meadow Farms parcels. The road bed in to Pennsylvania is wooded, gated, and leads to a private driveway. The closed portion would serve as the driveway to their parcels and they would assume all maintenance of the road. DISCUSSION: On February 28, staff presented the proposed closure of that portion of Bottenfield Road with a future conveyance to Valley Meadow Farms, LLC. The Commissioners were in concurrence to move forward with the process and installation of a turnaround for school buses at the last private property on Bottenfield Road. County staff has installed the turnaround. The fair market value of the road bed has been determined to be $2,400.00 using comparable properties and sales in the area. FISCAL IMPACT: $2,400 in revenue from the sale of the property CONCURRENCES: Director of Engineering ALTERNATIVES: N/A ATTACHMENTS: Aerial map AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Bot ten f ield Road H anco ck, 2 175 0 Pennsylvania M ar yland In te rsta te 6 8 Sc e ni c 40 (Na ti ona l Pi k e ) B o tten field R o ad Valley Meadow Farms LLC Valley Meadow Farms LLC Valley Meadow Farms LLC The Nature Conservancy2205023106 2205016525 2205016525 BottenfieldRd± 0 250 500 750 1,000Feet Proposed Conveyance Legend - Proposed Conveyance Bus Turnaround