HomeMy WebLinkAbout06.13.2017 MinutesBOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY
Hagerstown, Maryland
June 13, 2017
INVOCATION AND PLEDGE OF ALLEGIANCE
President Barr offered the Invocation followed by the Pledge of Allegiance to the Flag by
the full assemblage.
CALL TO ORDER
President Terry L. Baker called the regular meeting of the Board of County Commissioners
of Washington County, Maryland, to order at 10:06 a.m. at 100 West Washington Street,
Room 1113, with the following members present: Vice President Jeffrey A. Cline, Wayne
K. Keefer, LeRoy E. Myers, Jr., and John F. Barr.
APPROVAL OF MINUTES — JUNE 6, 2017
Commissioner Keefer, seconded by Commissioner Cline, moved to approve the minutes of
June 6, 2017. The motion passed unanimously.
COMMISSIONERS' REPORTS AND COMMENTS
Commissioner Keefer thanked all emergency staff who responded to 100 West Washington
Street for their support during the smoke alarm this morning due to a faulty air conditioner
unit.
Commissioner Barr attended the MD Banker's Association conference last week, which
consisted of two days of training and seminars. In addition, he stated he was asked to be a
Moderator for the Summer Agri -Tourism Symposium held at the Baltimore County
Agricultural Facility on June 121h° at which there was approximately 75 people in attendance
from across the State.
Commissioner Baker congratulated all 28 graduates of the most recent class (Class 30) of
Leadership Washington County.
REPORTS FROM COUNTY STAFF
Stephanie Stone, Health and Human Services, requested to fill the vacant Administrative
Assistant (Grade 9, Step 2 - $37,010 including July 2017 increase) position in the Division
of Engineering Construction Management, Engineering Department (vacated by Krista Hart
— promoted to Executive Assistant to the County Administrator) with Monica Lindsay,
currently a Permit Technician in the Division of Engineering and Construction Management,
Permitting Department. In addition to the position request, Stephanie Stone also requested
authorization to advertise the Permit Technician position, which would be vacated by
Monica Lindsay's promotion.
Commissioner Barr, seconded by Commissioner Myers, moved to approve the promotion of
Monica Lindsay to the position of Administrative Assistant within the Engineering
Department, and to approve the advertisement of the Permit Technician, Permitting
Department. The motion passed unanimously.
Sarah Sprecher, Assistant County Administrator, updated the Commissioners on the More
Jobs for Marylanders Act of 2017. She stated that guidelines will be established for
businesses and that the County is prepared for those guidelines and is working with
Department of Commerce Representative, Andrew Sargent, on the release of that
information.
Rob Slocum, County Administrator, announced that on Wednesday, June 21, 2017, an
informational meeting will be held by the Maryland State Highway Administration at South
Hagerstown High School between the hours of 5:30 P.M. — 8:00 P.M. regarding the
interchange of I70 and MD65. This will be the second public meeting held.
CITIZENS' PARTICIPATION
No citizens attending the meeting wished to participate.
MARYLAND AGRICULTURAL LAND PRESERVATION (MALPF) FINAL
CERTIFICATION REPORT APPRVOAL
Eric Seifarth, Rural Preservation Administrator, stated that every three (3) years the Land
Preservation staff is required to prepare and submit a Certification Report so as to retain an
additional 42% (total 75% retention) of State agricultural transfer taxes. He stated that the
Agricultural Land Preservation staff will submit the certification report to MDP and MDA
after the Board of County Commissioners approves the report.
Commissioner Barr, seconded by Commissioner Myers, moved to approve the proposed
Final Certification Report of the Washington County Agricultural Land Preservation
Program for presentation to the Maryland Departments of Planning and Agriculture for
approval. The motion passed unanimously.
BID AWARD (PUR-1352) — INFORMATION TECHNOLOGY AND RELATED
ELECTION TECHNICAL SERVICES FOR THE WASHINGTON COUNTY
BOARD OF ELECTIONS
Karen Luther, Director of Purchasing; Barry Jackson, Deputy Director and Bruce Field,
President, Washington County Board of Elections, requested the award of a contract for
Information Technology and Related Election Technical Services for the Washington
County Board of Elections to the responsible, responsive bidder, IT Election Services, LLC
of Hagerstown, MD, who submitted the lowest (annual) Total Bid Price in the amount of
$49,920.00. The contract will be for a one-year period tentatively commencing on July 1,
2017, with an option by the County to renew for up to three (3) additional consecutive one-
year periods, subject to written notice given by the County at least sixty (60) calendar days
in advance of each expiration date. Funding in the amount of $50,000 has been approved in
the FYI 8 budget under Contracted/Purchased Service for these requested services.
Commissioner Barr, seconded by Commissioner Keefer, moved to award the contract for
Information Technology and Related Election Technical Services for the Washington
County Board of Elections to the responsible, responsive bidder, IT Election Services, LLC
of Hagerstown, MD, who submitted the lowest bid in the amount of $49,920.00. The motion
passed unanimously.
CONTRACT AWARD (PUR-1345) — LANDFILL MONITORING SERVICES -
REOUIREMENTS CONTRACT
Karen Luther and David Mason, Deputy Director of Environmental Management,
Department of Solid Waste, requested the award of a contract to the responsive, responsible
proposer, Barton & Loguidice of Camp Hill, PA, with the lowest total (annual) proposal
amount of $87,051.10, for Landfill Monitoring Services at five (5) landfill locations for the
Department of Solid Waste. Bids received for these services were: Barton & Loguidice of
Camp Hill, PA, $87,051.10; Environmental Alliance, Inc. of Glen Burnie, MD, $102,565.00;
and P. Joseph Lehman, Inc. of Duncansville, PA, $114.359.50. Landfill Monitoring Services
funding for monitoring of groundwater, surface water, domestic wells, gas migration
monitoring, and NPDES storm water at applicable department landfill sites is from the
specific departments' budgets in Fund21.
Commissioner Myers, seconded by Commissioner Barr, moved to award the contract for
PUR-1345 for Landfill Monitoring Services Requirements to the responsive, responsible
proposer, Barton & Loguidice of Camp Hill, PA, for the lowest total proposal amount of
$87,051.10. The motion passed unanimously.
FY 2018 ANNUAL PROGRAM OPEN SPACE PROGRAM
Jim Sterling, Director, Public Works, discussed the FY 2018 Program Open Space (POS)
projects funding as recommended by the Washington County Recreation and Parks
Advisory Board. He stated that the anticipated POS allocation for FY 2018 is $773,841.
Requests for consideration of POS funds were submitted from various municipalities: the
Board of Education, Hagerstown Community College, City of Hagerstown, and
Washington County. After adoption by the County Commissioners, program sponsors will
be notified and approval letters will be issued. The recommendations are as follows:
Boonsboro: Park Trail, Phase III - $60,000; Hagerstown: City Park Play Equipment -
$90,000, Park Amenities, Various Projects - $36,000; Funkstown: Land Acquisition
Project - $143,460; Hancock: Kirkwood/Widmeyer Park Pedestrian Trail - $49,000;
Smithsbura: Veterans Park Walking Trail - $54,000; Williamsport: Potomac Street
Acquisition- $50,000; BOE: Boonsboro High Tennis Courts - $22,687; Keedysville: Park
Pavilion Upgrades Roof Replacement - $20,250; Washington County: Regional Park
Playground - $83,000, MLS Pool Sun Shades - $9,000, Ag Center Land Development
Horse Ring, Access Rd - $66,444, Patching, Overlay, Chip Seal Various Parks - $45,000,
BRGC Maintenance Building Roof Replacement - $45,000.
Commissioner Cline, seconded by Commissioner Keefer, moved to approve the Annual FY
2018 POS Program as presented and recommended by the Washington County Recreation
and Parks Advisory Board. The motion passed unanimously.
2017 — 2018 PROPERTY AND CASUALTY INSURANCE RENEWALS
Tracy McCammon, Risk Management Administrator - Health and Human Services, and
Patrick Hancock, AON Risk Solutions (AON), requested to renew policies in place during
the year (liabilities policies with Travelers Insurance Company, property and equipment
policies with Local Government Insurance Trust, and airport liability policy with Global
Aerospace). Ms. McCammon advised that the renewal quotes from the insurance carriers
show a total increase of $17,122 over last year's actual, a 1.5% increase for Fiscal Year
2018. AON was able to negotiate renewal quotes from carriers well within the 8% budget
increases.
Commissioner Keefer, seconded by Commissioner Barr, moved to renew the policies in
place for liability with Travelers Insurance Company, property and equipment policies with
Local Government Insurance Trust, and airport liability policy with Global Aerospace as
presented. The motion passed unanimously.
BID AWARD (PUR-1349) — GROUNDS MAINTENANCE FOR VARIOUS
COUNTY DEPARTMENTS
Rick Curry, Buyer, Purchasing Department, recommended bid awards for Grounds
Maintenance for Various County Departments (PUR-1349) to the responsible companies
with the lowest responsive bids that met the specifications for each chemical item. The
contract primarily provides the needed chemicals for the Black Rock Golf Course,
Highway Department, and Department of Water Quality. The City of Hagerstown may
also use the contract if desired by the City. The contract term is for one year tentatively
commencing July 1, 2017 and ending June 30, 2018. The Commissioners drew lots to
award for tie bids for Item No. 1 and Item No. 13, pursuant to Section 2.9 of the
Washington County Purchasing Policy.
Item #1: Helena Chemical Company - $465.00/gal.; Item #2: SiteOne Landscape Supply -
$38.48/gal.; Item #3: Crop Production Services - $48.55/gal.; Item #4: Crop Production
Services - $299.00/gal.; Item #5: Landscape Supply - $104.00/gal.; Item #6: Crop
Production Services - $43.14/gal.; Item #7: Landscape Supply - $13.42/lb.; Item #8: Crop
Production Services - $44.99/gal.; Item #9: Landscape Supply - $28.90/gal.; Item #10:
Helena Chemical Company - $46.00/gal.; Item #11: Landscape Supply - $60.00/lb.; Item
#12: Landscape Supply - $7.25/lb.; Item #13: Crop Production Services - $417.00/gal.;
Item #14: Crop Production Services - $44.40/gal.; Item #15: Landscape Supply -
$281.00/case; Item #16: SiteOne Landscape Supply - $48.95/gal.; Item #17: Crop
Production Services - $44.99/gal.; Item #18: Landscape Supply - $102.00/gal.; Item #19:
Crop Production Services - $123.75/gal.; Item #20: Crop Production Services -
$499.40/case; Item #21: Crop Production Services - $11.99/gal.; Item #22: Landscape
Supply - $329.00/gal.; Item #23: Crop Production Services — $32.93/gal.; Item #24: Crop
Production Services - $21.20/gal.; Item #25: Landscape Supply - $149.00/gal.; and Item
#26: Crop Production Services - $16.97/gal.
Commissioner Barr, seconded by Commissioner Myers, moved to award the various
contracts for Ground Maintenance for Various County Departments (PUR-1349) as
presented. The motion passed unanimously.
CONVEYANCE OF REAL PROPERTY TO CASCADE TOWN CENTRE
DEVELOPMENT, LLC
Susan Small, Real Property Administrator, requested the adoption of an Ordinance declaring
63.0 acres, more or less, located within the Cascade Development District, as surplus
property and to approve the conveyance of the same and authorize the execution of necessary
documentation to finalize the conveyance. This property was duly advertised on May 16,
23, and 30th 2017, and a portion of the Property (42.29 acres) is ready to be conveyed to
Cascade Town Centre Development, LLC with the remaining 20.71 acres, more or less, to
be conveyed after a simplified subdivision process has occurred.
Commissioner Barr, seconded by Commissioner Cline, moved to adopt the Ordinance
declaring 63.0 acres, more or less, as surplus property and to approve the conveyance of the
same and to authorize the necessary documentation to finalize the conveyance to Cascade
Town Centre Development, LLC. The motion passed 4 —1 with Commissioner Baker, Cline,
Barr and Myers voting "Yes" and Commissioner Keefer "Nay" (Ordinance No. ORD -2017-
07 is recorded among the Acts, Ordinances, and Resolutions of Washington County and the
original is located in the County Commissioner's Office.)
CONVENE IN CLOSED SESSION
Commissioner Myers, seconded by Commissioner Keefer, moved to convene in closed
session at 10:53 A.M. to discuss the appointment, employment, assignment, promotion,
discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; and any
other personnel matter that affects one or more specific individuals; to consider a matter that
concerns the proposal for a business or industrial organization to locate, expand or remain
in the State; to consult with staff, consultants, other individuals about pending or potential
litigation; and to consult with counsel to obtain legal advice on a legal matter, in
accordance with Section 3-305(b) (1), (4), (7) and (8) of the General Provisions Article of
the Annotated Code of Maryland. The motion passed unanimously.
In closed session, the Commissioners considered specific issues relating to a proposal by a
business entity desiring to locate, expand or remain in the County/State, discussed several
County employee position recommendations and related staffing issues; discussed a
personnel matter involving a specific individual with the County Administrator; consulted
with staff, consultants or other individuals about pending or potential litigation; and
discussed issues with staff and counsel that may lead to future litigation.
During closed session, the Commissioners provided specific direction to staff regarding a
proposal by a business entity hoping to locate in the County/State; provided direction to
staff regarding several personnel recommendations; provided direction to the County
Administrator regarding an ongoing personnel matter; and instructed staff as to how to
proceed relating to an ongoing litigation matter as well as an additional matter that may
lead to future litigation.
Present during closed session were Commissioners Terry L. Baker, Jeffrey A. Cline, Wayne
K. Keefer and LeRoy Myers, Jr. Also present were Robert J. Slocum, County Administrator;
Sarah Sprecher, Assistant County Administrator; Krista L. Hart, Executive Assistant; John
M. Martirano, County Attorney; Kirk Downey, Deputy County Attorney, and at various
times Debra Murray, Chief Financial Officer; Stephanie Stone, Director, Health and Human
Services; Scott Hobbs, Director, and Susan Small, Real Property Administrator,
Engineering; Jody Bell, Remax Achievers; and James Sterling, Director, Department of
Public Works.
ADJOURNMENT
Commissioner Barr, seconded by Commissioner Myers, moved to adjourn at12:10 p.m. The
motion passed unanimously.
Robert J. Slocum, County Administrator
ohn M. Martirano, County Attorney2
Z [ Y� 1 GL.
Krista L. Hart, Executive Assistant