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Home My WebLink About170523 AgendaTerry L. Baker, President Jeffrey A. Cline, Vice President Washington County MARYLAND John F. Barr Wayne K. Keefer LeRoy E. Myers, Jr. 100 West Washington Street, Suite 1101 I Hagerstown, MD 21740-4735 P: 240.313.2200 I F: 240.313.2201 WWW.WASHCO-MD.NET BOARD OF COUNTY COMMISSIONERS May 23, 2017 Agenda 10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker APPROVAL OF MINUTES —MAY 16, 2017 10:05 A.M. COMMISSIONERS' REPORTS AND COMMENTS 10:10 A.M. REPORTS FROM COUNTY STAFF 10:15 A.M. CITIZENS PARTICIPATION 10:20 A.M REZONING CONSENSUS — Kirk Downey 10:30 A.M. PUBLIC HEARING: AGRICULTURAL PRESERVATION DISTRICT APPLICATIONS — Eric Seifarth AND Chris Boggs 10:35 A.M. SCHOOL BASED HEALTH CENTER GRANT, APPROVAL TO SUBMIT APPLICATION — Stephanie Lapole 10:45 A.M. FY18 HEALTHY FAMILIES APPLICATION — Stephanie Lapole 10:55 A.M. CONTRACT AWARD (PUR-1348) STOP LOSS INSURANCE COVERAGE — Karen Luther 11:00 A.M. CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans; and to consult with counsel to obtain legal advice on a legal matter.) 11:45 A.M. DEPART FOR ACADEMY THEATRE, 58 E. WASHINGTON STREET, HAGERSTOWN Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. Notice is given that the Board of County Commissioners of Washington County, Maryland will meet in closed session to discuss personnel matters, to consult with counsel, to obtain legal advice, and to discuss businesses moving into the county from outside the state in accordance with Section 10-508 State Government Article, Annotated Code of Maryland. 12:00 P.M. JOHN FREY HISTORIC PRESERVATION AWARDS LUNCHEON LOCATION: ACADEMY THEATRE, 58 E. WASHINGTON STREET, HAG 01:30 P.M. DEPART FOR 100 WEST WASHINGTON STREET, SUITE 1113 ADJOURNMENT Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. Notice is given that the Board of County Commissioners of Washington County, Maryland will meet in closed session to discuss personnel matters, to consult with counsel, to obtain legal advice, and to discuss businesses moving into the county from outside the state in accordance with Section 10-508 State Government Article, Annotated Code of Maryland. Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: RZ-16-004 APPLICATION FOR MAP AMENDMENT; ACH, LLC, Applicant PRESENTATION DATE: May 23, 2007 PRESENTATION BY: Kirk C. Downey, Deputy County Attorney RECOMMENDED MOTION: N/A. Discussion Only. Reach consensus as to whether the requested rezoning should be approved. REPORT -IN -BRIEF: The applicant requests the rezoning of 21.436 acres of property located on the south side of Western Maryland Parkway, north of West Washington Street. DISCUSSION: The applicant requests reclassification of the property from Office, Research and Technology (ORT) to Highway Interchange (HI). The Washington County Planning Commission held a public rezoning meeting and the Board of County Commissioners of Washington County, Maryland, held a public hearing on the application, where testimony was received in support of and against the reclassification. The applicant claims that the ORT classification was mistakenly applied to the property and that the HI zone is a better fit. The Washington County Planning Commission recommended approval of the requested rezoning. This matter is now on the agenda for discussion by the Board of County Commissioners to reach a consensus on the issue of whether to approve or deny the rezoning request. The Zoning Ordinance requires that any map amendment include consideration of the following factors: (a) The report and recommendations of the Planning and Zoning Commission; (b) Population change in the area of the proposed change; (c) Availability of public facilities in the area; (d) Present and future transportation patterns in the area; (e) Compatibility with existing and proposed development of the area including indication of neighboring sites identified by the Washington County Historic Sites Survey and subsequent revisions or updates; (f) The relationship of the proposed change to the Adopted Plan for the County, Development Analysis Plan Map and Policies; (g) Whether there was a substantial change in the character of the neighborhood where the property is located (not applicable, as the Applicant's case was premised upon a mistake analysis); (h) Whether there was a mistake in the existing zoning classification; (i) Whether there has been a convincing demonstration that the proposed rezoning would be appropriate and logical for the subject property. ATTACHMENTS: Map zcn _ m m m m m m rn- o m� II t J_ J f° 3 m v Pi; 3 - C) 0- i N 01 3 C— O 0) den 6u!uof }uoaanO Board of County Commissioners of Washington County, Maryland Agenda Report Form Public Hearing SUBJECT: Agricultural Preservation District Applications — This is a public hearing PRESENTATION DATE: May 23, 2017 at 10:30 a.m. PRESENTATION BY: Eric Seifarth, Rural Preservation Administrator, and Chris Boggs, Land Preservation Planner, Dept. of Planning & Zoning RECOMMENDED MOTION: Move to approve the 10 year Agricultural Land Preservation Districts for the following five (5) property owners: Grove, Myer, Foltz, Seibert and Burns. REPORT -IN -BRIEF: Each of these property owners owns title to agriculturally -assessed parcels in Washington County. By applying for the County's Agricultural Land Preservation District program, each landowner will commit their property to only agricultural land uses through a recorded district agreement for a minimum period of ten years. After the ten year period ends, the landowners may elect to terminate the district (in portion or in full) or remain in the district. Additionally, this program is a pre -requisite to applying for a permanent easement through the Maryland Agricultural Land Preservation Program (MALPP). Some basic information for each applicant can be found on the attached list. DISCUSSION: On January 13, 2009 the BOC voted to continue with ten year District Agreements so as to maintain the tax credit program, and as a means of landowners showing a commitment to agriculture while waiting for funding for an easement sale. In order to qualify for the program, the district property must be assessed Agriculture by the State of Maryland's Department of Assessments and Taxation, be at least 50 acres (or 20 acres if it is contiguous to other preserved land), and have at least 50% of property area consist of Class I, II and/or III soil capability. There are exceptions regarding intensity of use or specialized use (dairy farms and orchards tend to qualify as high -intensity or specialized uses). If approved, the enclosed applicants will be restricted to agricultural use only on their farms for a period of ten years. In exchange the landowners will not pay County property tax on their agricultural land or buildings and they will receive a credit of up to $711 on their farm house. The purpose of the public hearing is to take public comment from interested parties. FISCAL IMPACT: The cost of tax credits for these properties for the ten year period is approximately $12/acre/year for a total of about $41,186 for the full 10 year period for 343.22 acres. This will be in the form of property taxes not collected. CONCURRENCES: The Agricultural Advisory Board approved the Districts because they meet program criteria for size, soils and location outside growth areas. The applications are also consistent with the Comprehensive Plan because they are all located in the rural area where no public water and sewer facilities exist or are planned. The Myer, Seibert and Burns applications are also located in the Priority Preservation Areas identified in the Comprehensive Plan. 2IPage AGENDA REPORT FORM ALTERNATIVES: Deny any of the pending 10 year Districts. ATTACHMENTS: Pending District Properties, Map of Ag District applicants; Aerial Maps of Each Applicant Property. AUDIOVISUAL TO BE USED: PDF map with district locations 3IPage AGENDA REPORT FORM 4IPage AGENDA REPORT FORM A • District A.. Iicants Legend Growth Area Boundaries Town Boundaries Sharpsburg WARNING!: This map A for internal use by the Washington County Planning Department. It is not for general distribution to the public, and should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictbns and disclaimers The parcel lines shown on this map are derived from a variety of sources which have their own accuracy standards. The parcel lines are approximate and for informational purposes ONLY. They are not guaranteed by Washington County Maryland or the Maryland Department of Assessments and Taxation to be free of errors including errors of omission, commission, positional accuracy or any attributes associated with real property. They shall not be copied, reproduced or scaled in any way without the express prior written approval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replace an accurate survey by a licensed professional and information shall be verified using the relevant deeds, plats and other recorded legal documents by the user. 0 5,700 11,400 17,100 22,800 28,500 Feet v 0 1 2 3 Miles Printed: Wednesday, April 26, 2017 Printed by: cboggs Foltz - 19349 La • • ans Road. Boonsboro Excluded from District The parcel lines shown on this map are derived from a variety of sources which have their own accuracy standards. The parcel lines are approximate and for informatbnal purposes ONLY. They are not guaranteed by Washington County Maryland or the Maryland Department of Assessments and Taxation to be tree of errors including errors of omission, commission, positional accuracy or any attributes associated with real property. They shall not be copied, reproduced or scaled in any way without the express prior written approval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replace an accurate survey by a licensed professional and information shall be verified using the relevant deeds, plats and other recorded legal documents by the user. 0 200 400 600 800 1,000 Feet 0 0.05 0.1 0.15 Miles Printed: Tuesday, May 09, 2017 Printed by: cboggs �p. Burns - 8428 Sharpsburg Pike, Fair la 144E €LC Ease _Wile' .. ,�r,� garb. +r •r_ 4'' ab.TrApamotregrOt:'a.k .4.;-14, AMINIMEer— iii. i i :Mai. ■r-Aitr ■■r..'\■i7wa�■■T _ EE P `Rs:►' .: ;;'.' - WD Farms LLC '',.......... 'r CREP Easement as■■■■■■■■- • t7!■■■■■E■■■■■■■\n■■MEW .,� l■■■■■■■■■■■ i■■GL Y71 ;mQ MAUDE arum mon The parcel lines shown on this map are derived from a variety of sources which have their own accuracy standards. The parcel lines are approximate and for informatbnal purposes ONLY. They are not guaranteed by Washington County Maryland or the Maryland Department of Assessments and Taxation to be tree of errors including errors of omission, commission, positional accuracy or any attributes associated with real property. They shall not be copied, reproduced or scaled in any way without the express prior written approval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replace an accurate survey by a licensed professional and information shall be verified using the relevant deeds. plats and other recorded legal documents by the user. 0 225 450 675 900 1,125 Feet 0 0.055 0.11 0.165 Miles Printed: Friday, May 05, 2017 Printed by: cboggs Grove - 19347 La • • ans Road. Boonsboro The parcel lines shown on this map are derived from a variety of sources which have their own accuracy standards. The parcel lines are approximate and for informalbnal purposes ONLY. They are not guaranteed by Washington County Maryland or the Maryland Department of Assessments and Taxation to be tree of errors including errors of omission, commission, positional accuracy or any attributes associated with real property. They shall not be copied, reproduced or scaled in any way without the express prior written approval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replace an accurate survey by a licensed professional and information shall be verified using the relevant deeds, plats and other recorded legal documents by the user. 0 230 460 690 920 1,150 Feet 0 0.06 0.12 0.18 Miles Printed: Friday, May 05, 2017 Printed by: cboggs M er - 8422 Neck Road. Williams•ort The parcel lines shown on this map are derived from a variety of sources which have their own accuracy standards. The parcel lines are approximate and for informalbnal purposes ONLY. They are not guaranteed by Washington County Maryland or the Maryland Department of Assessments and Taxation to be tree of errors including errors of omission, commission, positional accuracy or any attributes associated with real property. They shall not be copied, reproduced or scaled in any way without the express prior written approval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replace an accurate survey by a licensed professional and information shall be verified using the relevant deeds. plats and other recorded legal documents by the user. 0 340 680 1,020 1,360 1,700 Feet 0 0.085 0.17 0.255 Miles Printed: Friday, May 05, 2017 Printed by: cboggs Seibert - 14312 St. Paul Road, Clear SpringArt 11 P.63 P.63 P.58 13.70 Ac Amu iii r ..� A-2 SWM The parcel lines show on t is map are derived from a variety of sources which have their own accuracy standards. The parce lines a e approximate and for informational purposes ONLY They are not guaranteed by Washington Cou ty Maryland or the Maryland Department of Assessments and Taxations to be free of errors eluding errors of om'sslon, commission, positional accuracy or any attributes associated with real property. They shall of be copied, reproduced or scaled in any way without the express prior written approval of Washing on Cou ty Maryland Planning and Zoning Department. This data DOES NOT replace an accurate survey by a licensed professional and information shall be verified using the relevant deeds, plats and other recorded legal documents by the user. 0 210 420 630 840 1,050 Feet P.43 P,445 Salgado CREP Easemen IM0iiMA r�� 0 0.05 0.1 0.15 Miles Printed'. Friday, May 05, 2017 Printed by cboggs Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: School Based Health Center Grant — Approval to Submit Application PRESENTATION DATE: May 23, 2017 PRESENTATION BY: Stephanie Lapole, Grant Manager, Office of Community Grant Management RECOMMENDED MOTION: Move to approve the submission of the grant application for the School Based Health Center Grant Program to the Maryland State Department of Education in the amount of $200,384 and accept awarded funding. REPORT -IN -BRIEF: The Washington County Office of Community Grant Management, on behalf of and at the direction of the Local Management Board is seeking approval to submit a an application to the Maryland State Department of Education requesting funding for School Based Health Centers in Washington County. DISCUSSION: Currently there are two School Based Health Centers in Washington County which are located at South Hagerstown High School and Western Heights Middle School. The Centers provide exams, prescriptions, immunizations, nutritional assessments, orders lab work and assists in the management of chronic conditions such as asthma and diabetes, etc. Meritus Medical Center is the vendor contracted to provide these services. They will be entering the 3rd year of a 4 year contract. Funding in the amount of $10,019 is included in the award for County administrative support. FISCAL IMPACT: Provides $10,019 for County administrative expenses. CONCURRENCES: The Local Management Board approves the submission of the proposal and recommends the acceptance of this award. ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIOVISUAL NEEDS: N/A Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Healthy Families Home Visiting Grant — Approval to Submit Application and Sole Source Award PRESENTATION DATE: May 23, 2017 PRESENTATION BY: Stephanie Lapole, Grant Manager, Office of Community Grant Management RECOMMENDED MOTION: Move to approve the submission of the grant application for the Healthy Families Home Visiting Grant to the Maryland State Department of Education in the amount of $277,993, to accept the awarded funding, and to award a Sole Source contract to the Washington County Health Department with the Sole Source contract being contingent upon approval of the application for funding. REPORT -IN -BRIEF: The Washington County Office of Community Grant Management, on behalf of and at the direction of the Local Management Board is seeking approval to submit a Fiscal Year 2018 Healthy Families Home Visiting grant application to the Maryland State Department of Education. The Healthy Families Home Visiting Program is a comprehensive program modeled after a nationally renowned initiative. The goals of the program are to prevent child maltreatment through early intervention, promote healthy growth, development and strengthening the parent -child relationship. The Washington County Health Department is the vendor contracted to provide this service. DISCUSSION: In order to be a vendor for the Healthy Families program the vendor must be certified as qualified by "Healthy Families America." This is a credentialing process and the Washington County Health Department is the sole certified applicant in Washington County. The record shows that the Washington County Health Department has been the only respondent to the RFP that has been issued for this program since 2007. The Health Department has been the only contracted vendor for this program since before the year 2000. The OCGM wishes to apply Section 1-106.2(a)(1) of the Code of Local Public Laws of Washington County, Maryland, to the procurement requested. This section states that sole source procurements are authorized and permissible when: (1) only one source exists that meets the County's requirements. This request requires the approval of four (4) out of five (5) Commissioners in order to proceed with sole source procurement. If approved, the following remaining steps of the process will occur as outlined by the law. 1) Not more than ten (10) days after the execution and approval of a contract under this section, the procurement agency shall publish a notice of the award in the newspaper of general circulation in the County, and 2) An appropriate record of the sole source procurement shall be maintained as required. FISCAL IMPACT: The Office of Community Grant Management receives $6,950 for administrative expenses. The total funding allocated to the Washington County Health Department is $271,043. No County funds are involved in this award. CONCURRENCES: The Local Management Board approves the submission of the proposal and recommends the acceptance of the award. Karen Luther, Director of Purchasing concurs as to the Sole Source procurement request. ALTERNATIVES: Deny approval for submission of this request ATTACHMENTS: N/A AUDIOVISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Contract Award (PUR-1348) — Stop Loss Insurance Coverage PRESENTATION DATE: May 23, 2017 PRESENTATION BY: Karen Luther, CPPO — Director of Purchasing, Debra I Peyton, SHRM-CP, PHR, Benefits Manager, and a representative from the County's consultant, CBIZ Benefits & Insurance Services, Inc. RECOMMENDED MOTION: Motion to award a contract for Stop Loss Insurance to the responsive, responsible proposer, Sun Life Financial of Wellesley Hills, MA who submitted the lowest price with no special terms for high claimants for a total annual premium of $573,663.00 with specific stop loss @ $175,000 per claimant. REPORT -IN -BRIEF: The Request for Quote (RFQ) was advertised on the State's "eMaryland Marketplace" web site, on the County's web site, and in the local newspaper. Direct notice of the solicitation was e -mailed to nine (9) potential providers of the insurance. Quotations were received before the deadline on May 5, 2017 from four (4) companies that are providers of Stop Loss Insurance. Two (2) were received after the deadline and were not considered. The pricing in the quote from Sun Life Financial is only firm until May 26, 2017. DISCUSSION: N/A FISCAL IMPACT: The amount budgeted for health insurances and stop loss insurance coverage in FY 2018 is $15,146,250 based on a 1.74% increase to the FY 2017 Approved Budget amount of $14,887,760. CONCURRENCES: As recommended with the concurrence of the Director of Health and Human Services, County Benefits Coordinator ALTERNATIVES: N/A ATTACHMENTS: The attached Summary will be reviewed and discussed by the County's consultant at the meeting. AUDIOVISUAL NEEDS: N/A Specific Deductible Washington County M A R Y L A N D STOP LOSS INSURANCE COVERAGE - RENEWAL PERIOD 7/1/2017 - 6/30/2018 INVITATION TO BID : PUR-1348 Includes Contract Basis Policy Year Max Billed Basis Voya/ / Reliastar - Current Medical/ Rx 24/12 Unlimited Composite Sun Life Financial Medical/ Rx 24/12 Unlimited Tier Sun Life Tokio Financial Marine HCC Medical/ Rx 24/12 Unlimited Tier Medical/ Rx 24/12 Unlimited Per Employee Per Month Rates Symetra Medical/ Rx 24/12 Unlimited Aetna Medical/ Rx Paid in 12 Unlimited Composite I $ 175,000 Single Family 69.36 69.36 29.39 69.34 31.14 73.64 29.32 87.71 41.12 92.74 45.79 110.25 Composite 69.36 58.95* 62.58* 72.52 79.31 93.54 $ 200,000 Single Family 25.93 26.66 24.62 62.67 64.53 75.44 35.36 81.36 39.88 96.02 Composite 53.11* 54.68* 62.22 69.39 81.46 $ 225,000 Single Family 22.30 22.93 21.21 55.55 57.21 67.16 30.35 71.35 35.20 84.74 Composite 46.90* 48.29* 55.21 60.68 71.90 * Estimated composite rates given enrollment; 211 singles, 600 families $ 175,000 Premium 675,012 % Change Difference Annual Premium 573,663 -15% - 101,348 609,054 -10% -65,957 705,750 50/0 30,739 771,844 14% 96,832 909,740 35% 234,729 I $ 200,000 Premium % Change Difference 516,879 - 23% - 158,133 532,119 - 21% - 142,892 605,506 - 10% -69,506 675,324 0% 312 792,320 17% 117,309 $ 225,000 Premium % Change Difference 456,424 - 32% - 218,588 469,971 - 30% - 205,041 537,256 - 20% -137,756 590,566 -13% -84,445 699,254 40/0 24,243 Special Terms: None Lasers at Renewal No Laser at Illustrative No Laser at Rx Delay EOY Renewal Exp. 5/18 Renewal Non -Carve -In Aetna charges an additional fee for carving -out stop -loss. The additional cost is approximately $4,500/year. All fee calculations were performed as of 5/5/2017. CBIZ CBIZ Benefits & Insurance Services i i Specific Deductible Washington County M A R Y L A N D STOP LOSS INSURANCE COVERAGE - RENEWAL PERIOD 7/1/2017 - 6/30/2018 INVITATION TO BID : PUR-1348 Voya/ / Reliastar - Current Sun Life Sun Life Tokio Financial Financial Marine HCC Symetra Aetna Risk Modeling -I $ 175,000 Premium 675,012 573,663 609,054 705,750 771,844 909,740 Est. Additional Risk 0 0 0 0 0 Net Plan Cost 573,663 609,054 705,750 771,844 909,740 Difference % Change $ 200,000 Premium Est. Additional Risk Net Plan Cost -101,348 -65,957 30,739 96,832 234,729 -15% -10% 5% 14% 35% 516,879 532,119 605,506 675,324 792,320 67,124 67,124 67,124 67,124 67,124 584,003 599,243 672,630 742,448 859,444 Difference % Change $ 225,000 Premium Est. Additional Risk Net Plan Cost -91,008 -75,768 -2,381 67,436 184,433 -13% -11% 0% 10% 27% 456,424 469,971 537,256 590,566 699,254 117,124 117,124 117,124 117,124 117,124 573,548 587,095 654,380 707,691 816,379 Difference % Change -101,464 -87,916 -20,631 32,679 141,367 -15% -13% -3% 5% 21% Estimated additional risk was derived by trending historical member experience for three different periods by an annual effective rate of 4% and averaging the additional risk for each specific threshold. As stated, these are estimates, not guarantees. Historical Experience - Members Over 100K I Over 175K Over 200K 7/13-6/14 2 2 7/14-6/15 1 1 7/15-6/16 5 3 7/16-3/17* 0 0 *Partial Year CB! Z 7/13-6/14 271,859 226,724 157,257 143,494 120,476 7/14-6/15 209,598 164,325 158,128 147,685 142,398 132,369 132,281 130,056 129,888 115,515 109,356 108,309 104,489 7/15-6/16 420,597 227,354 222,385 176,760 174,283 142,307 136,906 133,354 125,224 122,243 105,721 104,549 102,550 7/16-3/17* 133,481 130,551 122,886 115,827 110,577 107,730 105,820 - - CBIZ Benefits & Insurance Services — m ma m m