HomeMy WebLinkAbout210616 - Minutes, Ag Ed Center BoardWASHINGTON COUNTY AGRICULTURAL EDUCATION CENTER
BOARD OF DIRECTORS MONTHLY MEETING
June 16, 2021- MEETING MINUTES
The Board of Directors held their monthly meeting Wednesday, June 16, 2021. Vice President Dennis
Reeder called the meeting to order at 4:08p.m.
ATTENDANCE:
Katie Carr, Joe Layos, Jay Miller, Dave Moore, Darren Olden, Dennis Reeder, Jeff Semler, Ryan Shank
Excused: Mike Starliper
Staff in attendance: Jamie Dick- Parks and Recreation Director, David Brooks- Parks Supervisor, Erin
Overdorff- Facility Administrator, Andrew Eshleman- Director of Public Works
APPROVAL OF MINUTES
Minutes were approved with a motion.
COMMISSIONERS COMMENTS
None
FACILITY ADMINISTRATOR REPORT
Rental and Facility Updates:
COVID Updates- COVID Management Plans are no longer required from renters. We are now
open to full capacity.
Past events were reviewed. Most events went well. There were issues with clean up following
the June 5 Cattle Sale/Show. Manure was left behind as well as other trash in various areas on
the facility. Staff had to bring in a crew of workers to clean after the event. Discussion continued
with how to hold renters accountable for clean up after events.
New events were reviewed on the calendar. A new motorcycle concert event has been added.
Ag Expo and Fair has added motorcycle racing to their events. Staff met with the organization in
regard to safety.
Conversation began on cost of renting the facility and comparing it to other facilities. Cost of
operations will be looked into in the future. Facility clean up and security deposit options were
discussed as well.
Project Updates:
Multi-Purpose Kitchen- POS Project- work is complete.
Track Upgrade- POS Project- concrete pads need to be done.
TREASURERS REPORT
Fulton Bank
Account 7237- Checking- 5/31/21- Ending Balance- $5,235.04
Account 7124- Money Market- 5/31/21- Ending Balance- $15,937.00
Total Funds: $21,208.04
Jeff Semler is working with Fulton Bank on electronic banking and delivery of statements to avoid a
business charge for printed statements. Jeff Semler and Dennis Reeder will be administrators on the
account. Motion made by Katie Carr, seconded by Jay Miller to complete the electronic process.
UNFINISHED BUSINESS
Bylaw packets were given to the board to review. A markup copy and old copy were given along with the
strategic plan documents. Discussion continued regarding revenue and the type of events at the facility.
Rural Heritage will be removed from the mission statement. Fundraising should be added to the bylaws.
Please review the documents for next meeting.
NEW BUSINESS
It was recommended to allow Interstate Festival group to place 2 storage containers in the storage area as
they have requested permission. Currently they are hosting 7-8 events at the facility annually and rent a
storage container off site and rent a storage truck for each event. Motion made and passed.
Appointment of Officers
Motion to reappoint Treasurer Jeff Semler and Secretary Katie Carr by Darren Olden, Seconded by Jay
Miller, motion carries.
Motion to nominate Dennis Reeder to President made by Jay Miller, seconded by Jeff Semler, motion
carries.
Motion to nominate Ryan Shank to Vice President by Jeff Semler, seconded by Katie Carr, motion carries.
Fundraising and Development
Springtime would be the best time to find a target date for a possible shooting event fundraiser. Jay Miller
will look into possible dates for the Board and report back.
July Board Meeting- rescheduled for July 14 due to Ag Expo and Fair week during the regular meeting time.
Meeting Adjourned at 5:21pm
Respectfully submitted by Erin Overdorff