HomeMy WebLinkAbout190515 - Minutes, Ag Ed Center BoardWASHINGTON COUNTY AGRICULTURAL EDUCATION CENTER
BOARD OF DIRECTORS MONTHLY MEETING
May 15, 2019- MEETING MINUTES
The Board of Directors held their monthly meeting at the Agricultural Education Center on Wednesday, May 15,
2019. President Sue Harr called the meeting to order at 4:00p.m.
Board members in attendance: Sue Harr, Joe Layos, Jay Miller, Mike Starliper, Dennis Reeder; excused- Katie Carr,
Jeff Semler
Staff in attendance: Andrew Eshleman- Public Works Director, John Pennesi- Dept Director- Parks and Facilities,
Danny Hixon- Facilities Supervisor, Erin Overdorff – Administrate Assistant
APPROVAL OF MINUTES
Minutes from the April, 2019 meeting were approved with a motion.
CITIZENS COMMENTS
None
COMMISSIONERS COMMENTS
None- Commissioner Cline was unable to attend
FACILITIES COORDINATOR REPORT
- The Mason Dixon Kennel Club held their annual Obedience and Agility Event in the MP Building and Kennel
Building on March 30th and 31st.
- The Washington County Tractor Pullers Test and Tune Day on April 6th was cancelled due to inclement
weather.
- The Interstate Festival Group will host the Interstate BBQ Festival on April 19th and 20th. They are expecting
3000 people to attend the event.
- Upcoming Events:
- April 19-20 Interstate BBQ Festival
- April 27 Master Gardeners Sale
- May 3-4 Western Maryland Tractor Pullers Pull
- May 4 Antietam Radio Association HAMFEST
RURAL HERITAGE MUSEUM AND VILLAGE REPORT
A Curator’s report was submitted to the Ag Board for review. High points were discussed and the report is on file in
the office.
The Ag Board reviewed named submitted for the RHM Committee. There are 9 seats available, 6 people submitted
their names to be a committee member. All 6 names were approved by motion. Letters will be sent to the new
members with a meeting date and time for them to attend.
UNFINISHED BUSINESS
Sound System update- sound system is now complete.
Wifi update- receptacles are installed and we are waiting on Antietam Cable to finish the project.
Stormwater pond update- agencies and parties have met and the area has been staked out. Work is to be started
in the next few weeks.
Fundraising- Shooting Event Fundraiser
October 5- 8am registration, 9am start- North American Rod and Gun Club
Shooter info: $100- individual; $400- team of 4; Ticket includes pp 75 clay pigeons, lunch, door prize ticket,
refreshments; 10 station, 75 total clay targets; Registration limited to 20 teams; Goal- 20 teams of 4 shooters (80
shooters total)
Sponsor Info: Sponsor levels will be given starting at $1000 sponsors- 18x24 sign with business name at event;
BOD to seek sponsors- local businesses- possibility of doing tiered sponsors as well; Jeff Semler has started a
sponsor list for contacts, it will be added to; sponsor brochures will be put together
Raffle info: 500 tickets, $10.00 per ticket; 1 gun; Gun transaction handled by Hafer’s; BOD to sell raffle tickets;
gun TBD and tickets to be ready at June meeting
Auction item info: Goods or Services- Golf, shells, guided shoot; Items auctioned after shoot, during lunch
portion; BOD to seek auction items- donations
Additional items to consider: Skill prizes; Door prizes; Trophies
Food info: Steak Lunch- Ernst Market (14.99pp) (donation possible); Other sources are available for lunch at $10-
$12.00 pp.; approximately $12-$15 pp; Alcohol after shoot- selling and licensing by gun club.
Additional day of info: Mulligans- $20.00 each; 50/50 raffle
Estimated net profit from the event- $5,000-$10,000
Staff met with PR on 4/25 to discuss publicity and web set up for the event. The idea of the Board having a
checking account was revisited and will be investigated further. The Board desires having their own checking
account and to not filter the money through the Friends of the RHM. Letter of support to be drafted by the Board.
Funds go to future improvements at the facility. Board members can let people know that the next project is
security.
People will need to be on hand at the event to lend assistance. Please plan accordingly.
NEW BUSINESS
Meeting Adjourned at 5:02pm
The next meeting will be held on Wednesday, June 19 at 4:00pm
Respectfully submitted by Erin Overdorff