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HomeMy WebLinkAbout210716 - Minutes, Area Agency on AgingWashington County Commission on Aging, Inc./AAA Advisory Council Meeting July 16, 2021 The bi-monthly meeting of the Area Agency on Aging Advisory Council Meeting was held on Friday, July 16, 2021, PRESENT: Vernell Doyle, Aggie Llewellyn, Co -Chair, Thomas Ruhf, Susan Taylor, Harry Wagaman, and Paulie Ward ABSENT: None. EXCUSED: Commissioner Terry Baker, Deborah Cohill, Brenda Gordon, Chair, and Jessica Scott STAFF: Amy OIack, CEO, Steve Reynolds, Chief Financial Officer, Bradley Tritsch, Chief Operating Officer, Sherry Mauk, Recording Secretary, and Tim Fisher, Development Program Manager Sherry Mauk did a roll call for attendance of Advisory Council members. WELCOME Aggie Llewellyn opened the meeting and welcomed all in attendance. ADDITIONS OR CORRECTIONS TO THE AGENDA: None. MINUTE APPROVAL (March): The motion to approve the minutes of the March meeting was made by Vernell Doyle, seconded by Harry Wagaman. Paulie Ward abstained and the motion carried unanimously. DEVELOPMENT UPDATE: Tim Fisher, Development Program Manager Tim Fisher stated that we have $20,000 in sponsorships for the Golf Tournament and provided a breakdown of the sponsorships to the members. Hagerstown Community College (HCC) will provide catering for the Golf Tournament and the cost is $11.89 per person. Tim Fisher stated there are currently 58 tee signs that have been sold for the tournament and will continue selling. Tim stated we are also partnering with HCC to print the tee signs and they are providing these at $4.00 per sign which will be a cost savings for our organization. Tim stated that all golf teams have been filled. Vernell Doyle asked if there is help needed the day of the tournament. Tim Fisher answered that we are currently working on the details of the day of the tournament. Vernell Doyle and Susan Taylor offered to volunteer to help the day of the tournament. Tim Fisher stated that we are currently working on sponsorships for the 50'" Anniversary. FINANCIAL REPORT — Steve Reynolds, Chief Financial Officer Steve Reynolds review the financial report with the members. The motion to approve the financial report as presented was made by Paulie Ward seconded by Harry Wagaman and the motion carried unanimously. CEO's REPORT — Amy Olack, Chief Executive Officer Amy Olack presented the CEO's report as written. Advisory Council Minutes July 16, 2021 Page 2 Amy Olack stated we are in need of volunteers for Meals on Wheels. Harry Wagaman asked about donations of food. Amy Olack stated we will still accept food donations and ask that this would be coordinated with our Nutrition Department. Amy Olack stated due to the heat the drop off for food donations has been closed. Amy stated the remainder of the food has been bagged and ready for distribution. Paulie Ward asked what the county budget line item Amy Olack answered approximately $820,000. Paulie Ward stated he would like to send his compliments to Sandi Brogden and the Meals on Wheels volunteers for a wonderful job during the pandemic. Paulie Ward also recognized the programs that are being offered at the parks. Paulie stated he went out to the park to take pictures of the walking group and it seems seniors like being outside. Amy Olack explained our organization has a partnership with the County Parks and Recreation and they have provided advertisement of the Senior Center events being held at the parks. Tom Ruhf asked about the Boonsboro Congregate Site being opened. Amy Olack answered the Congregate sites are partially re -opened to include the meals. Tom Ruhf requested the contact information for the Boonsboro Site. Amy Olack suggested Tom speak to Beth Elliott. Aggie Llewellyn discussed targeting property owners to send information on the Senior Center to increase membership. Amy Olack stated we currently have an 8 -week waitlist. Amy stated the demand will continue to increase. Amy stated she will refer clients to the County when clients complain about the waitlist so the Commissioners will see the value of the additional funding needed to be able to meet the demand that exists. Harry Wagaman asked what the priority for clients to be seen when it comes to the waitlist. Amy Olack answered that abuse/neglect, life threatening events and then it would be Maslow's hierarchy of needs. Amy Olack stated she is aware Wayne Keefer and Terry Baker have both put in for delegates and could lose two supporting Commissioners. Discussion continued about the need to educate the community more about who we are and what we do. Amy Olack stated as an organization we are not able to participate in political elections and lobbying. OLD BUSINESS: None. NEW BUSINESS: Amy Olack stated that we have Day of Caring in September where volunteers including staff will pull weeds and clean up the outside of the Commission on Aging office site. Amy would also like to give thanks to Susan Hurd for supporting our organization in getting 3 high school students volunteers to help do some work on our property. Amy Olack stated the building renovations continue in the Senior Fit building. A new logo has been designed for the Senior Fit. Amy stated we received a grant for the logo design and placement on the wall in the new building. Amy Olack stated the cost of food is being negotiated and there is a potential for a $2.00 per meal increase. And this will mean we will reduce services to the clients. Paulie Ward asked the cost of each meal. Amy Olack answered we are at $8.50 per meal. Amy Olack stated the vendor for food has been sent out twice and this last time there was only one vendor who responded. Steve Reynolds stated he feels people should be fed and should not go without food. Advisory Council Minutes July 16, 2021 Page 3 MEMBER UPDATES/INFORMATION: None. NEXT MEETING: The next meeting will be the held on September 17, 2021, at 11:00 am. ADJOURNMENT: The motion to adjourn the meeting was made by Paulie Ward. The motion to adjourn at 11:48 am. Respectfully submitted, Sherry Maulecording Secretary