HomeMy WebLinkAbout210319 - Minutes, Area Agency on AgingWashington County Commission on Aging, Inc./AAA
Advisory Council Teleconference Meeting
March 19, 2021
The bi-monthly meeting of the Area Agency on Aging Advisory Council Meeting was held on Friday, March 19,
2021, via video conference due to the COVID-19 emergency situation.
PRESENT: Thomas Ruhf, Aggie Llewellyn, Co -Chair, Paulie Ward, and Susan Taylor, Vernell Doyle, Harry
Wagaman, and, Jessica Scott.
ABSENT: None.
EXCUSED: Commissioner Terry Baker, Deborah Cohill, and Brenda Gordon, Chair.
STAFF: Amy Olack, CEO, Steve Reynolds, Chief Financial Officer, Bradley Tritsch, Chief Operating Officer,
Sherry Mauk, Recording Secretary, and Tim Fisher, Development Program Manager
Sherry Mauk did a roll call for attendance of Advisory Council members.
WELCOME Brenda Gordon opened the meeting and welcomed all in attendance.
ADDITIONS OR CORRECTIONS TO THE AGENDA: None.
MINUTE APPROVAL (January):
It was noted that Brenda Gordon was not present at the January Meeting.
The motion to approve the amended minutes of the March meeting was made by Paulie Ward, seconded by
Jessica Scott and the motion carried unanimously.
PROGRAM UPDATE — Bradley Tritsch, Chief Operating Officer
Bradley Tritsch provided an updated on the high call volume the Commission on Aging is
receiving. There are approximately 13,000 calls coming in and out and this does not capture the
calls that staff are making with their cells phones. Staff continue to have trouble reaching clients
because the clients do not recognize the cell phone numbers and will not answer the call.
Bradley Tritsch stated the tax program is being completed through a remote drive thru process. Currently
there have been 28 clients served with 23 returns completed.
DEVELOPMENT UPDATE: Tim Fisher, Development Program Manager
Tim Fisher stated $27,233.00 was raised for the Annual Campaign which is an increase of 270% of donors from
2019. Tim stated there was 100% Board and Staff participation and 78% for Advisory Council.
Tim Fisher stated he has printed materials available for the golf tournament. Tim stated he can have them
available to pick up, mail or he can email digital copies of the brochure, poster and registration forms. l st social
media post is being used as the primary platform for SAVE the Date on Facebook. Tim stated Eventbrite is set up
for online registration. Bill Beard and Tim Fisher challenged each Board member to sell 2 tee signs each.
Advisory Council Minutes
March 19, 2021
Page 2
Tim Fisher stated a solid date has been set for the 50r'' Anniversary Murder Mystery Celebration October 23,
2021.
FINANCIAL REPORT — Steve Reynolds, Chief Financial Officer
Steve Reynolds review the financial report with the members.
The motion to approve the financial update was made by Paulie Ward seconded by Harry Wagaman and the
motion carried unanimously.
CEO's REPORT — Amy Olack, Chief Executive Officer
Amy Olack presented the CEO's report as written.
Amy Olack stated we received a resignation from an employee who is going to the State with benefits and a $7 an
hour increase. This leaves a significant vacancy within the organization.
Discussion took place regarding the county budget.
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Amy Olack stated we have received grants from the Maryland Food bank and have not needed canned goods.
Amy also indicated we have a stock of pet food for our home delivered client's animals.
Amy Olack stated she would like to acknowledge Bradley Tritsch for all the work that he has been doing with all
the new grant opportunities through COVID. Amy expressed the amount of time that goes into writing these
grants and then also the documentation that comes along with the reporting afterwards.
Amy Olack stated she has submitted a plan for re -opening of the Senior Center. She has requested approval to
hire another employee for the senior center.
Amy Olack stated she is working with the Washington County Health Department on getting homebound clients
vaccinated. Paulie Ward commented on how flawless and smooth the process has been through the Commission
on Aging on getting seniors vaccinated.
OLD BUSINESS: Discussion took place regarding the Mobile Service Unit which was provided through a grant
by AARP.
NEW BUSINESS: None.
MEMBER UPDATES/INFORMATION: None.
The motion to continue the Advisory Council virtual meetings through the current pandemic was made by Paulie
Ward, and seconded by Tom Ruhf and the motion carried unanimously.
NEXT MEETING: The next meeting will be the held on May 21, 2021, at 1:30 am and will be a teleconference
meeting. This will be our Annual Meeting.
Advisory Council Minutes
March 19, 2021
Page 3
ADJOURNMENT:
The motion to adjourn the meeting was made by Paulie Ward.
The motion to adjourn at 12:02 pm.
Resp . • tfully submitted,
Sherry Mauk ' ecording Secretary