HomeMy WebLinkAbout210115 - Minutes, Area Agency on AgingWashington County Commission on Aging, Inc./AAA
Advisory Council Teleconference Meeting
January 15, 2021
The bi-monthly meeting of the Area Agency on Aging Advisory Council Meeting was held on Friday, January 15,
2021, via video conference due to the COVID-19 emergency situation.
PRESENT: Thomas Ruhf, Aggie Llewellyn, Co -Chair, Paulie Ward, Deborah Cohill, Vernell Doyle, Harry
Wagaman, and Jessica Scott
ABSENT: none.
EXCUSED: Brenda Gordon, Chair, Commissioner Terry Baker, and Susan Taylor
STAFF: Amy Olack, CEO, Steve Reynolds, Chief Financial Officer, Bradley Tritsch, Chief Operating Officer,
Sherry Mauk, Recording Secretary, and Tim Fisher, Development Program Manager
Sherry Mauk did a roll call for attendance of Advisory Council members.
WELCOME Brenda Gordon opened the meeting and welcomed all in attendance.
ADDITIONS OR CORRECTIONS TO THE AGENDA: None.
MINUTE APPROVAL (November):
The motion to approve the minutes of the November meeting was made by Jessica Scott, seconded by Thomas
Ruhf and the motion carried unanimously.
DEVELOPMENT UPDATE - Tim Fisher, Development Program Manager
Tim Fisher presented the Development Report.
Tim Fisher stated the Annual Campaign continues and the Advisory Council is at 40% give. We ask for 100%
Advisory Council participation.
Tim Fisher stated the 50"' Anniversary is scheduled for the fall and the date will be announced as soon as it has
been scheduled.
PROGRAM UPDATE — Bradley Tritsch, Chief Operating Officer
Bradley Tritsch stated our MAP staff served 617 clients during the Medicare Part D Open Enrollment period
between October 15, 2020, and December 7, 2020. Staff met with these clients either virtually or by telephone.
Bradley Tritsch described our increase call volumes. Staff continue to utilize organization issued cell phones to
alleviate the high call volumes on the phone system.
Advisory Council Minutes
January 15, 2021
Page 2
FINANCIAL UPDATE — Amy Olack, Chief Executive Officer
Amy Olack provided a financial update as presented to the members.
Amy Olack stated the financial county application will be submitted with a 15% increase over last year's county
request. This request is supported by County Commissioner Wayne Keefer.
Amy Olack anticipates additional funding from the Federal Government. At this time, we have not received and
do not have a date that we can expect to receive this funding.
The motion to approve the financial update was made by Deb Cohill, seconded by Paulie Ward and the motion
carried unanimously.
CEO's REPORT — Amy Olack, Chief Executive Officer:
Amy Olack presented the CEO's report as written.
Amy Olack stated we are working directly with Meritus Medical center to register Senior Center members for the
vaccine. We will begin with seniors age 75 and older. Paulie Ward stated there are concerns regarding the seniors
having to wait in long lines to receive the vaccine. Amy Olack stated we will be working with Meritus where the
clients will come through a drive-thru at the Commission on Aging to receive the registration paperwork and
proceed to Robinwood silver entrance where they will be able to bypass the need to stand in a long line.
Amy Olack stated the organization has the ability to take credit card donations and we can also accept donations
through our website on PayPal.
Paulie Ward asked if the MSU will have proper signage so clients will know where to go. Amy Olack answered
we will have proper signage with instructions. Amy Olack stated we are currently looking for grant opportunity to
provide branding of our logo on the Mobile Service Unit and the Ford Ranger. The cost to complete is $950.
OLD BUSINESS: None.
n
NEW BUSINESS: —Amy Olack stated she is following suite with the Board of Directors and is recommending
Brenda Gordon to continue as chair of the Advisory Council and Aggie Llewellyn to serve as co-chair
The motion to approve the amendment to the Advisory Councils bylaws for one year to allow for the current
Chair and Co -Chair to remain for the 2021 year was made by Paul Ward, seconded by Jessica Scott and the
motion carried unanimously.
Deb Cohill explained the Interfaith Coalition in Hancock area has received an abundance of food. She asked if
the Commission on Aging is aware of any of our clients in need to reach out to the Coalition. She stated she is
working with the local police department to make sure food is delivered to the congregate site members or any
other clients in need. She encouraged our staff to reach out to her for assistance in delivering food.
MEMBER UPDATES/INFORMATION: Paul Ward asked about the renewals of the Senior Center
membership. Amy stated the Senior Center staff is working either verbally and documenting the renewal over the
phone. She stated as of yesterday there were 127 renewed memberships.
Advisory Council Minutes
January 15, 2021
Page 3
NEXT MEETING: The next meeting will be the held on March 19, 2021, at 11:00 am and will be a
teleconference meeting,
ADJOURNMENT:
The motion to adjourn the meeting was made by Paul Ward.
The motion to adjourn at 11:40 am.
Respec ully submitted,
Sherry .M , Recording Secretary