HomeMy WebLinkAbout201120 - Minutes - Area Agency on AgingWashington County Commission on Aging, Inc./AAA
Advisory Council Teleconference Meeting
November 20, 2020
The bi-monthly meeting of the Area Agency on Aging Advisory Council Meeting was held on Friday,
November 20, 2020, via video conference due to the COVID-19 emergency situation.
PRESENT: Deborah Cohill, Thomas Ruhf, Aggie Llewellyn, Co -Chair, Paulie Ward, Susan Taylor
Harry Wagaman, and Vernell Doyle
EXCUSED: Brenda Gordon, Co -Chair, and Commissioner Terry Baker,
ABSENT: Jessica Scott
STAFF: Amy Olack, CEO, Steve Reynolds, Chief Financial Officer, Bradley Tritsch, Chief Operating
Officer, Sherry Mauk, Recording Secretary, and Tim Fisher, Development Program Manager
Sherry Mauk did a roll call for attendance of Advisory Council members.
WELCOME Brenda Gordon opened the meeting and welcomed all in attendance.
ADDITIONS OR CORRECTIONS TO THE AGENDA: None.
MINUTE APPROVAL (September):
A motion to approve the minutes of the September meeting was made by Vernell Doyle, seconded by
Harry Wagaman and the motion carried unanimously.
Development Update: Tim Fisher
Telethon Update
• Thursday, December 10, 2020, 2 pm — 4 pm
• Ryan Smetzer is the confirmed host — we will be using his equipment — his
fee has been donated
• Currently working on storyboarding (organizing the flow) of the day and
lining up donors and guests. Any contacts to businesses or individuals who
may like to donate are appreciated.
• Also working through conversations with Sprint to provide a small phone
bank for the day
Online Footprint- October 22nd - November 18th
• Social media reach is up 77% with 10,389 people reached
• Post engagements (either following a link provided or making a comment)
is up 13% to 1,027.
• Page likes are up 233%
Senior Center Online "Connecting for Life"
• Currently looking to beyond the pandemic to further establish our online senior center
drive memberships and generate revenue
through special class offerings.
structure to
Advisory Council
November 20, 2020
Page 2
• Proposed focus on Educational, Recreational, and Social classes
Development of classes could include...Drawing, topical discussions, book
clubs, film club, memory (cognitive) exercises, lecture series* Drawing
50th Anniversary Dinner
• Saint James has rescheduled their graduation due to Coronavirus complications to our time slot
reserved for the 50th Anniversary Dinner scheduled for May 22, 2021. May 15th was unavailable
for the acting group that would perform the Murder Mystery. As of now, we have reserved May
8th. However, we recognize the fluidity of
this date and we will keep you informed as COVID-19 continues reshaping the landscape.
Golf Tournament
• Golf Tournament is scheduled for Friday, August 13th at Blackrock
• The first printed materials are currently being prepared
Harry Wagaman asked if staff have been in contact with the large donors of the Golf Tournament
regarding their sponsorships. Tim answered he has that on his agenda to take care of.
Financial Report— Steve Reynolds, Chief Financial Officer
Steve Reynolds reviewed the financial report with the members.
A motion to approve the financial report was made by Deb Cohill, seconded by Harry Wagaman
and the motion carried unanimously.
Chief Executive Officer (CEO's) Report — Amy Olack, Chief Executive Officer
Amy Olack reviewed the CEO's report as written.
Winfred Roby was hired as our Facilities Maintenance position. He worked for Wiles Cleaning which
was the company the organization had a contract with. Win is retired from Erlich.
Amy Olack stated our Support Planning Program will be closing in March 25, 2021. Penny Kline will be
moving to the MAP Department as a MAP/Community Health Worker Specialist once the SPA closes.
Amy Olack stated she appreciates whoever may have made the nominations to the Chamber of
Commerce for our organization.
Amy Olack stated our Caf� will be temporarily closing and the staff that work in this department will
support our Nutrition and MAP departments in packaging food, and filing for the MAP staff.
Amy Olack stated our organization is participating with Meritus Health for the Go for Bold Health
initiative. Amy stated we are encouraging our staff, Board and Advisory Council to join us in the this
effort to lose 1 million pound by 2030. Sherry Mauk will send out a link via email for Advisory Members
to register for this initiative.
Paulie Ward joined the meeting at 11:24 am.
Advisory Council
November 20, 2020
Page 3
Old Business: None.
New Business: None.
Member Updates/Questions: None.
Amy wished the best to all members of the Advisory Council and wished all a Happy Thanksgiving.
Next Meeting: The next meeting will be held on Friday, January 15, 2021, at 11:00 am. This meeting
will be held via a teleconference meeting.
The Annual Tea & Time will be held via teleconference on December 18, 2020, at 2:30 pm.
ADJOURNMENT
The motion to adjourn the meeting was made by Vernell Doyle.
The meeting was adjourned at 11:29
Respectfully submitted,
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erry Mauk, Re.. ding Secretary