HomeMy WebLinkAbout891031October 31, 1989
Hagerstown, Maryland 21740
The Regular Meeting of the Board of County Commissioners of Washington County was
called to order at 8:00 a.m. by the President, Ronald L. Bowers, with the following
members present: Vice President Linda C. Irvin, and Commissioners R. Lee Downey,
Richard E. Roulette and John S. Shank.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by Mary Kline, an employee at the Roads Department,
followed by the Pledge of Allegiance to the Flag by the full assemblage.
AWARD - EMPLOYEE SUGGESTION PROGRAM
The Commissioners presented a check in the amount of $125 to Mary Kline for her
suggestion, through the Employee Suggestion Program, regarding the processing of
insurance claims. Barry Teach, County Administrator, explained that the County has
saved a documented $1,256 from claims returned to employees before their $50
deductible was met, thus saving the County the administration fee charged by Aetna
Insurance. The Commissioners thanked her for her suggestion. Ted Wolford, Roads
Department Superintendent, praised Mrs. Kline for the excellent job she is doing at
the Roads Department and described her as a hard worker.
APPROVAL OF MINUTES - OCTOBER 17, 1989
Motion made by Commissioner Irvin, seconded by Shank, to approve the minutes of
October 17, 1989, as submitted. Unanimously approved.
PETITION - PEN MAR WATER PROJECT
Barry Teach, County Administrator, noted that a copy of a petition to the Sanitary
Commission is included in their information packets. He informed the Commissioners
that the petition has been denied by the Sanitary Commission and the next step in
the process, as outlined in the Sanitary Commission law, is for the Commissioners
to consider this petition to uphold or reject the Sanitary Commission's findings.
Mr. Teach stated that the quarterly charge for the project will be $54.75 for the
12,000 gallon minimum and a connection fee of $300 per dwelling unit. Commissioner
Downey asked that the Sanitary Commission provide a fact sheet about the project
and proposed costs.
BOARD OF EDUCATION - BUDGET TRANSFERS
Dr. Wayne Gersen, Superintendent, and Wayne Stouffer, Director of Finance, from the
Board of Eduction, appeared before the Commissioners to request transfers in their
budget. Mr. Stouffer described several capital projects which were not in the
budget but require immediate attention and requested that $102,000 be transferred
from the Pleasant Valley renovation project, which is budgeted at $1,988,775 but
estimated to cost $1.74 million, to cover the costs.
Motion made by Commissioner Downey, seconded by Irvin, to transfer $102,000 in the
Fiscal Year 1990 Capital Improvement Budget, Pleasant Valley Project, to cover the
relocation of a water line at South Hagerstown High School in the amount of
$40,000, replacement of the cooling tower at Northern Middle School in the amount
of $30,000 and replacement of HVAC controls at Boonsboro High School and Hancock
High School in the amount of $32,000. Unanimously approved.
Motion made by Commissioner Roulette, seconded by Shank, to grant authority to
transfer $180,000 from the Surplus Revenue funds to the Capital Improvements
Projects account to provide instruction television (IATV) to Hancock and Clear
Spring High Schools and an interruptable power source for the computer system, and
to transfer $20,000 from the Surplus Revenues to the Administration budget for the
purpose of conducting a personnel study. Unanimously approved.
CONTINGENCY FUND EXPENDITURES - AMENDMENT
James Young, Director of Finance, proposed that certain expenditures approved at
Commissioners meetings from the Contingency Fund be amended and instead be taken
from the General Fund Balance due to the amount of the expenditure.
Motion made by Commissioner Roulette, seconded by Shank, to approve amendments to
the Commissioners' minutes of August 29, 1989 for the appropriation of $29,760 to
the Sanitary Commission, covering the shortfall in the testing of well water
samples from the Contingency Fund, to be amended for funding to be taken from the
General Fund Balance; and expenditures from the Contingency Fund approved in the
Commissioners' meeting on October 3, 1989, for the transfers of $17,800 for a 4 -
wheel drive utility vehicle for Communications Maintenance, $30,000 funding for
contract employees at the Department of Social Services and $24,356 for the
purchase of a chilled water machine at the Court House, to be amended to have
funding taken from the General Fund Balance, to to make appropriate adjustments to
these accounts. Unanimously approved.
OCTOBER 31, 1989
MINUTES, CONT'D.
STATUS REPORT - LANDFILL & GEOHYDROLOGIC STUDY
Barry Teach, County Administrator, informed the Commissioners that the consultant
is on schedule with both the new solid waste tract and the reclamation/rubble fill
site. Data received has been very positive as being able to use both sites for the
intended purpose. Robert Davenport, Director of Landfills, asked the Commissioners
to sign the plat for the new Cell 4 of the existing landfill for submittal to the
State.
Mr. Teach reported that the Health Department will give a detailed presentation
next week regarding the geohydrologic study. He also stated that a very accurate
and comprehensive report on the current status of groundwater County -wide based on
past activities plus additional testing will be a part of this presentation.
BID AWARD - TIRES - SHERIFF'S DEPARTMENT
Motion made by Commissioner Roulette, seconded by Downey, to award the bid for
tires for the Sheriffs Department to Poffenberger Tires who submitted the low bid
of $4,628 as recommended by the Purchasing Agent. Unanimously approved.
BID AWARD - CLOSED CIRCUIT TELEVISION - SHERIFF'S DEPARTMENT
Motion made by Commissioner Roulette, seconded by Irvin, to award the bid for
closed circuit television for the Sheriffs Department to Davison Electronics, who
submitted the low bid of $14,867 from bids opened on October 24, 1989, as
recommended by the Purchasing Agent and Sheriff. Unanimously approved.
BID AWARD - RADIO EQUIPMENT - NARCOTICS TASK FORCE
Motion made by Commissioner Shank, seconded by Irvin, to award the bid for radio
equipment for the Narcotics Task Force to Motorola who submitted the low bid of
$42,479.10 for purchase of new equipment and $11,000 for the sale of the current
equipment, which will be repaid by the NTF from forfeitures received. Unanimously
approved.
BID AWARD - GASOLINE, DIESEL/KEROSENE, AND MOTOR/INDUSTRIAL OIL
Motion made by Irvin, seconded by Roulette, to award the bid for gasoline to A.C.&T
who submitted the low bid of $248,921.50, for diesel/kerosene to A.C.&T. who
submitted the low bid of $211,539.50 and for motor/industrial oil to Ewing Oil
Company who submitted the low bid of $19,536.90. Unanimously approved.
CONTINGENCY FUND TRANSFER - VAN
Motion made by Commissioner Shank, seconded by Roulette, to approve the contingency
fund transfer of $4,245 for the purchase of a used van from State Surplus to be
used for an additional prison work crew on County projects. Unanimously approved.
AUDIT REPORT FORM - VOLUNTEER FIRE & RESCUE COMPANIES
Barry Teach, County Administrator, distributed a proposed form for reporting year-
end audits by volunteer fire and rescue companies. The Commissioners felt that
submission of this information should be a requirement before receipt of County
funding. The Commissioners requested that this be sent to the Volunteer Fire &
Rescue Association for review.
TRI-STATE COMMUNITY HEALTH CENTER
Renate Pore, Executive Director of the Tri-State Community Health Center, along
with Mona True and Ray Grahe of the Board of Directors, appeared before the
Commissioners. Ms. Pore stated that the Center provides primary care medical
services to the Washington County (Hancock area) as well as surrounding areas of
West Virginia and Pennsylvania. She stated that physicians at the Center have seen
over 5500 patients and a majority of the income levels of the patients are at or
below poverty level. She also stated that there is a need for mental health care
and transportation. Due to the large increase in physician's salaries and the
discontinuance of the federal National Health Service Corps, Ms. Pore requested a
one-time grant of $20,000 for the purchase of a van and annual support in the
amount of $20,000 for social work and mental health services.
The Commissioners told Ms. Pore that the Tri-State Community Health Center is not
on the list of non-profit organizations to which the County may contribute funds
and that she should make a formal request if they wish to be placed on the list.
Commissioner Bowers asked if the counties served by the Center in West Virginia and
Pennsylvania have been asked to help financially. Ms. Pore stated that they have
not requested funding from those counties at this time. The Commissioners also
suggested that a meeting be scheduled with the Department of Social Services and
the Washington County Health Department, Mental Health Division, to see if they may
be able to held provide needed services.
OCTOBER 31, 1989
MINUTES, CONT'D.
CONVENE IN EXECUTIVE SESSION
Motion made by Commissioner Roulette, seconded by Shank, to convene in Executive
Session at 10:30 a.m. in regard to personnel, property, and legal matters in
accordance with Section 10.508 of the State Government Article of the Annotated
Code of Maryland. Unanimously approved.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Downey, seconded by Irvin to reconvene in Regular
Session at 11:15 a.m. Unanimously approved.
EMPLOYMENT - LANDFILL, COUNTY COMMUTER & AIRPORT
Motion made by Commissioner Shank, seconded by Irvin, to employ Donna Fuss as
Administrative Assistant at the Washington County Landfill, to employ Jeffrey
Gardiner as Full-time Custodian and Douglas Frost as Part-time Bus Attendant at the
Washington County Commuter to fill existing vacancies, and to employ Gregory
Hobstetter as Inspector at the Washington County Airport. Unanimously approved.
RECESS
The Commissioners recessed at 11:15 a.m. to attend a groundbreaking for Gorham -
Dansk, followed by a luncheon, and a computer demonstration at Pangborn Elementary
School.
AFTERNOON SESSION
The Afternoon Session was convened at 3:00 p.m. by the Vice President Linda C.
Irvin with the following members present: Commissioners R. Lee Downey, Richard E.
Roulette and John S. Shank.
CONVENE IN EXECUTIVE SESSION
Motion made by Commissioner Roulette, seconded by Downey, to convene in Executive
Session at 3:00 p.m. regarding property and legal matters in accordance with
Section 10.508 of the State Government Article of the Annotated Code of Maryland.
Unanimously approved.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Roulette, seconded by Downey to reconvene in Regular
Session at 3:50 p.m. Unanimously approved.
REZONING TEXT AMENDMENT RZ-429
Motion made by Commissioner Roulette, seconded by Downey to APPROVE Rezoning Text
Amendment RZ-429, as presented, to repeal certain provisions of the Washington
County, Maryland Subdivision Ordinance, as amended, and to reenact said Ordinance
with changes relating to panhandle lots. Unanimously approved. (Copy of the
Ordinance attached.)
SUPPLEMENTAL APPROPRIATION - TRANSPORTATION
Motion made by Commissioner Roulette, seconded by Downey, to approve a supplemental
appropriation of $35,000 from the Capital Contingency to the Transportation
Commission for upgrading of a sprinkler system pump and shelving. Unanimously
approved.
ADJOURNMENT
Motion made by Commissioner Roulette, seconded by Downey, to adjourn at 4:10 p.m.
Unanimously approved.
County Attorney
, Clerk