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HomeMy WebLinkAbout891003October 3, 1989 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County, was called to order at 9:00 a.m. by the Vice President, Linda C. Irvin, with the following members present: R. Lee Downey, Richard E. Roulette and John S. Shank. (President Ronald L. Bowers was attending the Governor's Youth Drug and Alcohol Abuse Summit held in Baltimore, MD, and was not present.) INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by J. Theodore Wolford, Superintendent of the Roads Department, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - NATIONAL FAMILY SEXUALITY EDUCATION MONTH Commissioner Irvin presented a proclamation naming October 1989 as National Family Sexuality Education Month to Donna Pile, Carol Jones and Connie Shaffer, to help make the public aware of this month and help parents to communicate with their children. Mayor Steven Sager, presented a similar proclamation on behalf of the City of Hagerstown. PROCLAMATION - CHILDREN'S DAY Commissioner Irvin presented a proclamation to Barbara Donaldson, President of the Children's Council, naming October 8, 1989, as Children's Day in Washington County urging citizens to take time to recognize and applaud the numerous contributions of our youth. INTRODUCTION OF NEW EMPLOYEES James Brittain, Executive Director of the Planning Commission, introduced Ary VanSteamburg, who is the new Grid Development Technician, in the Planning Department. Ted Wolford, Superintendent of the Roads Department, introduced new employees Doug Levine, James Baer, Rod Sayler and Charles Hutzell. BUDGET - CIP COMPLETED PROJECTS - FY 1988-89 James Young, Director of Finance, distributed a listing of accounts showing completed Capital projects to be transferred from the Capital budget into the Fixed Asset Accounts budget. Motion made by Commissioner Roulette, seconded by Shank, to transfer the completed projects from Fiscal Year 1988-89, in the amount of $18,500,878, from the Capital budget into the Fixed Assets Account. Unanimously approved. CAPITAL PROJECTS - BOARD OF EDUCATION Wayne Stouffer, Director of Fiscal Services for the Board of Education, appeared before the Commissiones to present the Capital Program which will be submitted to the Interagency Committee after review and approval by the Board of County Commissioners. Mr. Stouffer explained that the priorities are listed as: 1) North Hagerstown High School funding, 2) planning approval for Boonsboro Elementary, 3) requesting planning monies for renovation and construction of an addition to Smithsburg High School, 4) relocatable classrooms for Salem Avenue, Winter Street and Potomac Heights Elementary Schools, and 5) systemic renovations. Mr. Stouffer added that a future project would be to replace the chiller at Smithsburg High School. Motion made by Commissioner Roulette, seconded by Shank, to approve the Board of Education Capital Program, as presented, to be forwarded to the Interagency Committee for review. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Roulette reported on the Planning Commission meeting and Commissioner Irvin reported on the Airport Commission meeting. Commissioner Roulette also suggested that a position paper be developed regarding impact fees to be submitted to the Washington County Delegation to the General Assembly and the Commissioners agreed with this recommendation. APPROVAL OF MINUTES - SEPTEMBER 18,19 & 26, 1989 Motion made by Commissioner Downey, seconded by Roulette, to approve the minutes of September 18, 19 and 26, 1989, as amended. Unanimously approved. PREVENTIVE MAINTENANCE POLICY Motion made by Commissioner Roulette, seconded by Downey, to adopt proposed County Policy #SP -5, Washington County Motor Vehicle Preventive Program, to comply with regulations recently adopted by the Maryland Department of Transportation, to become effective immediately. Unanimously approved. OCTOBER 3, 1989 MINUTES, CONT'D. BID AWARD - SHERIFF'S UNIFORMS Motion made by Commissioner Roulette, seconded by Downey, to award the bid for Sheriffs uniforms to Hoffman Clothiers, Inc., who submitted the low bid of $23,621.40. Unanimously approved. BID AWARD - LANDFILL EQUIPMENT Motion made by Commissioner Downey, seconded by Shank, to award the bid for landfill equipment to Coss Welding who submitted the low bid of $11,872.67. Unanimously approved. FUND TRANSFER - COMMUNICATIONS MAINTENANCE Motion made by Commissioner Shank, seconded by Roulette, to transfer $17,797 from the Commissioner's Contingency Fund to the Capital Outlay (01-5-1214-683-000) - Vehicles in the Communication's Maintenance budget to allow them to purchase a utility vehicle. Unanimously approved. TAX ABATEMENTS - PAYMENTS -IN -LIEU OF TAXES Motion made by Commissioner Roulette, seconded by Downey, to abate the following property taxes: Chatauqua Airlines (Account 021204) in the amount of $115.87, and Greenwald Enterprises, Inc. (Account 004368) in the amount of $6,915.73, for property owned by the County with the lessee then making an equivalent payment to the County in lieu of taxes. Unanimously approved. LINE TRANSFER - SHERIFF'S DEPARTMENT Motion made by Commissioner Shank, seconded by Roulette, to transfer $10,000 from Line Item 01-5-1221-687-000 (Capital Outlay) to Account 01-5-1221-543-000 (Maintenance Agreements) to allow the Sheriffs Department to lease a copier for the Detention Center. Unanimously approved. LAND TRANSFER - M.P.W. DEVELOPERS Motion made by Commissioner Roulette, seconded by Downey, to approve the conveyance of its right, title and interest to a parcel of land depicted upon a subdivision plat titled "Final Plat for Section G (Lots 19 through 23, Garden Spot) which is recorded among the Plat Records at Folio 2832, in and to the extension of Mark Avenue which is a portion of the above real estate, as advertised, to M.P.W. Developers. Unanimously approved. PUBLIC HEARING - PACKAGING SERVICES, INC. The meeting was convened in Public Hearing at 10:00 a.m. in order to hear comments regarding the issuance of a $2.5 million Economic Development Industrial Revenue Bond, being requested from the State of Maryland Secretary's Reserve Fund, for Packaging Services, Inc. Leroy Burtner, Director of the Economic Development Commission, stated that the Commission endorses this proposal. He also informed the Commissioners that the County is acting as a conduit for issuance of the bonds and is held harmless. Vernon Litzinger, President of Packaging Services, explained that the bond funds would allow them to expand, utilizing the same labor pool, and also to employ approximately 15 new employees. There was no one present to speak in opposition. Motion made by Commissioner Shank, seconded by Roulette to approve the Resolution authorizing and empowering the County Commissioners of Washington County to issue, sell and deliver, at any one time or from time to time, its revenue bonds in a principal amount not to exceed $2,500,000, pursuant to the provisions of Section 14-101 through 14-109 of Article 41 of the Annotated Code of Maryland (1986 Replacement Volume) as amended, in order to loan the proceeds thereof to Packaging Services of Maryland, Inc., for the sole and exclusive purposes described in the Resolution. Unanimously approved. (Copy of the Resolution attached.) AG CENTER UPDATE Norris Diefenderfer, Extension Agent, and Delegate Peter Callas, appeared before the Commissioners to provide an update on the proposed agricultural -education center. Mr. Diefenderfer introduced members of the Ag Center Study Committee, and informed the Commissioners that they are hoping to utilize 57 acres of the Sharpsburg Research and Education Center, Site B, owned by the University of Maryland for the center. Also discussed were the conditions that would be required by the University. Motion made by Commissioner Roulette, seconded by Shank, to endorse the concept for the Extension -Education Center as presented by the Ag Center Study Committee and to send a letter to the University of Maryland to this effect and stating that $200,000 is available immediately for acquisition with the potential of additional development monies becoming available from future Program Open Space funding. Unanimously approved. OCTOBER 3, 1989 MINUTES, CONT'D. INTERIM FUNDING ALLOCATION - DEPARTMENT OF SOCIAL SERVICES Motion made by Commissioner Roulette, seconded by Shank, to appropriate up to $30,000 to the Washington County Department of Social Services from the Commissioners Contingency Fund to provide the funding needed for contract employees until such time as the State funding becomes available. Unanimously approved. REJECT BID - MODULAR BUILDING Motion made by Commissioner Roulette, seconded by Downey, to reject the bid received for a modular building at Lamb's Knoll from G.F.R.C. in the amount of $18,076 and to accomplish this project using Park Department personnel. Unanimously approved. BID OPENING - OFFICE FURNISHINGS FOR COUNTY COMMUTER The bids for office furnishings for the County Commuter were publicly opened but were not read aloud due to the large number of items for bid. Firms participating in the bidding were as follows: ATV America Co. - No Bid; Officer Suppliers, The Office Equipment Company; and State Use Industries - No Bid. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - COMPUTER EQUIPMENT - COUNTY BUILDINGS Bids for computer equipment for County buildings were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Entre Computer Center - Section I - $20,230, Section 11 - $13,076, Section I I I - $16,668, Section IV - $6,129, Section V - $9,947, Section VI - $13,558, Section VII - $3,941, and Section VIII - $5,457; Robec Distributors - Section 1- $26,292, Section 11 - $14,230, Section III - $16,803, Section IV - 6,404, Section V - $10,427, Section VI - $12,058, Section VII - $4,219.50, and Section VIII - $7,290.25; Custom Computing, Inc. - Section 1- $26,996.20, Section 11 - $1877627 Section III - $20,838.50, Section IV - $8,521.25, Section V - $12,550, Section Vi - $16,120, Section VII - $4,219.50, and Section VIII - $7,290.25; Lincoln Software - Section I - $29,813, Section 11 - $17,638, Section III - $17,214, Section IV - $6,857, Section V - $9,356, Section VI - $13,731, Section VII - $4,377, and Section VIII - $6,087. The bids will be reviewed by appropriate officials prior to a decision being rendered. CONCOCOCHEAGUE WASTEWATER TREATMENT PLANT Lynn Palmer, Executive Director of the Sanitary District, and Louise Fahrney, President of the Sanitary Commission, along with members of the Commission, representatives from Buchart-Horn and Baker, Ferris -Watts and staff members appeared before the Commissioners regarding the Conococheague Waste Water Treatment Plant. Mr. Palmer stated the project is on schedule almost to the day and will exceed State guidelines for water treatment. Les Guthorn, of Ferris -Baker Watts and Paul Dietz of Buchart-Horn made presentations regarding the project. Mr. Guthorn stated that the project will be broken into three categories - the Conococheague Wastewater Treatment Plant estimated to cost $17,339,304, the collection system, estimated to cost $2,130,565, and the Administration Building estimated at $728,000 for a total of $20,197,869. Mr. Palmer presented a proposed project schedule for advertising to begin on October 6, a pre-bid conference to be held November 9, bid date of November 21, completion of bond sale on December 31, with construction to begin January 1990. MOTION made by Commissioner Roulette, seconded by Shank, to allocate up to $32,000 for bidding expenses associated with the Conococheague Wastewater Treatment Plant project with the project to be set up as a "receivable" in the Fund Balance to be repaid when the project becomes operational. Unanimously approved. Mr. Palmer also presented surveys of residents in the Pen Mar area regarding the proposed water and sewer project, and requested permission from the Commissioners to answer the petition received regarding this project. MOTION made by Commissioner Roulette, seconded by Downey, to authorize the Sanitary Commission to proceed to answer the petition regarding the Pen Mar Water system. Unanimously approved. FUNDING TRANSFER - HIRT TEAM Motion made by Commissioner Roulette, seconded by Shank, to transfer $1900 budgeted for night scopes into the Capital Outlay budget for purchase of a copier in the HIRT Team budget. Unanimously approved. OCTOBER 3, 1989 MINUTES, CONT'D. LIGHTING - VETERANS MEMORIAL - MARTIN L. SNOOK PARK Motion made Commissioner Shank, seconded by Roulette, to appropriate up to $3400 for lighting at the Veterans Memorial at the Martin L. Snook Park with the cost to be charged to Martin L. Snook Memorial Park Memorials (40-5-1800-580-007-000) in the Parks CIP Budget. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Shank, to convene in Executive Session at 1:30 p.m. in regard to personnel, property and legal matters, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Roulette, to reconvene in Regular Session at 2:50 p.m. Unanimously approved. EMPLOY - PART-TIME BUS DRIVERS - COUNTY COMMUTER Motion made by Commissioner Shank, seconded by Roulette, to employ Herman Sweeney and Carl Inman as Part -Time Bus Drivers at the County Commuter to fill existing vacancies. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Shank, to adjourn at 2:50 p.m. Unanimously approved. County Attorney , Clerk