HomeMy WebLinkAbout890912September 12, 1989
Hagerstown, Maryland 21740
The Regular Meeting of the Board of County Commissioners of Washington County was
called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following
members present: Vice President Linda C. Irvin, and Commissioners R. Lee Downey,
Richard E. Roulette and John S. Shank.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by Clyde Stair, President of the Joint Veterans'
Council, followed by the Pledge of Allegiance to the Flag by the full assemblage.
PRESENTATION OF CHECK - JOINT VETERNAS COUNCIL
Clyde Stair, President of the Joint Veterans Council, along with members Dave
Emmert, Don Crider, Bob Everhart, Bob Ardinger and Pete Callas, appeared before the
Commissioners to present a check in the amount of $2,136 for flag poles at the
Veterans Memorial at the Martin L. Snook Park.
"WATCH THAT CHILD!" PROGRAM - TRAVELERS PROTECTIVE ASSOCIATION
Charles Mace and Frank Gruber, President of Travelers Protective Association -
Hagerstown Post "C", presented the Commissioners with a certificate in appreciation
for their participation in the "Watch That Child!" program by placing bumper
stickers on all County vehicles. The Commissioners thanked them for the bumper
stickers and for initiating this program.
INTRODUCTION OF NEW EMPLOYEE
Gary Rohrer, Director of Planning & Review, introduced Rich Eichelberg, who is the
new Assistant Plumbing Inspector in the Department of Permits & Inspections.
BOARD/COMMISSION REPORTS
Commissioner Irvin reported on the activities of the Task Force on Homelessness,
the Mid -Maryland Emergency Medical Service Advisory Council meeting, and the
Historic District Commission; Commissioner Roulette reported on the Planning
Commission meeting; Commissioner Downey reported on the Advisory Board of Health
meeting; and Commissioner Shank reported on the Chamber of Commerce Board meeting.
REQUEST FOR MED-EVAC HELICOPTER
Motion made by Commissioner Roulette, seconded by Shank to send a letter of support
to Governor Schaeffer and appropriate State officials to request they reconsider
locating a Med-Evac helicopter in Washington County and to point out the benefits
of having such a unit with regard to logistics and the facilities which the County
has available to maintain such a unit. Unanimously approved.
APPOINTMENTS - SOLID WASTE ADVISORY COMMITTEE
Motion made by Commissioner Irvin, seconded by Roulette, to appoint the following
individuals to the Solid Waste Advisory Committee: General Public representatives
- Ernest Muhly, Joseph Swope, Max Kendall, Lori Ishler, Charlotte Loveless, Bonnie
Meyer, Mark King, Sandra Staples-Bortner, Sharon Wood, Ralph Young and Mari Anne
Childress; Gary Batey representing Independent Cement Corporation, Richard Sinnisen
representing the Town of Keedysville, James Black representing the Town of
Williamsport, Sidney Metzner representing Conservit, Inc., Ronald Tudor
representing Browning Ferris Industries, Lynn Little representing the Extension
office, Robert Kerstein representing Maryland Metals, Olga Sweeny representing U.S.
Recycling, Margaret Comstock appointed as Chairperson representing the League of
Women Voters, Betty Shank representing the Town of Clear Spring, Russell Weaver
representing the Town of Sharpsburg, Robert Reichard representing Eastern Waste
Industries, Steven Martin representing Suburban Insulation, William Stachoviak
representing the Washington County Planning Department, Timothy Keener representing
the Chamber of Commerce and Mayor Steven Sager representing the City of Hagerstown
and to include representatives from other County municipalities when their names
are submitted. Unanimously approved.
APPOINTMENTS - CHILD CARE DELIVERY PLAN COMMITTEE
Motion made by Commissioner Shank, seconded by Roulette, to appoint the following
individuals to the Child Care Delivery Plan Committee: Karen Kerber, Sherry Roane,
Hope Dalgleish, Dori Nipps, Cindy Mease, Carol Little, Jack Young, Jamie Shyda,
Ruth Lewellyn, Laurie Annonio, Jan Warner, Paul Pittman, Libby Earley, Barbara
Fetterhoff, James Deaner, Diane Moats, Paul Hartman, Trinia Johnson, Michael
McDermot and Jill Burkhart. Unanimously approved.
SEPTEMBER 12, 1989
MINUTES, CONT'D.
IN-HOUSE RECYCLING PROGRAM
Paulette Sprinkle, Community Coordinator, appeared before the Commissioners to
request their permission to institute an in-house recycling program for newspapers,
computer paper, office paper and aluminum cans. Ms. Sprinkle stated that a desk -
side container could be purchased for each employee to save recyclable items during
the day which would then be taken to a central location to be sorted and stored.
The estimated cost for materials totals $5,414.85, which would include 300 deskside
containers, 27 four -bag units, 3 one -bag units, I dock plate, I hand cart, dock
renovation, and educational materials. Commissioner Roulette also suggested that
County employees copy lengthy reports on the front and back of a sheet of paper to
help conserve paper.
Motion made by Commissioner Shank, seconded by Roulette, to institute a policy that
any report over 10 pages in length must be copied on the front and back of paper to
help reduce the usage of paper products. Unanimously approved.
Motion made by Commissioner Shank, seconded by Irvin, to approve advancing up to
$5,414.85, to be taken from the Landfill User Fees Line Item in the Highway Fund
Budget, for start-up costs for equipment, renovation and education materials needed
to begin a County in-house recycling program. Unanimously approved.
EXEMPTION - HOTEL/MOTEL ROOM TAX
Motion made by Commissioner Roulette, seconded by Irvin, to request authorization
from the State Legislature to amend the Washington County legislation providing for
a hotel/motel room tax which would allow State and Federal government agencies to
be exempted from this local tax and to develop a specific reporting mechanism and
documentation process to assure that only appropriate agencies are being exempted.
Unanimously approved.
PROPOSED LEGISLATIVE REQUESTS
The Commissioners reviewed the proposed legislation requested by County department
heads. After discussion and revision of the requests, the Commissioners agreed to
request the following items at their meeting with the Delegation to the General
Assembly: 1) Repeal of Washington County Government Administrative Procedures Act;
2) Amendment of Section 1-106 of the Local Public Laws to provide that goods/
services in excess of $30,000 be secured through advertised bidding - present
figure is $10,000 and to provide for emergency provisions for securing goods/
services; 3) Revision of Section 5-101 of the Code of Local Public Laws - Closing
out Sale; 4) Amend Article 44A of the Annotated Code - Housing Authority, to allow
for seven members; 5) Allow Commissioners to participate in needed public improve
ments without public advertisement up to a cost of $50,000 when the majority of the
improvement and/or responsibility for the work lies with a private developer or
other public agency; 6) State funding assistance in the amount of $1.5 million for
additions to the County Detention Center; 7) Republish Code of Local Public Laws;
8) Change in the requirement that a president or chief of a volunteer fire company
serve as a member of Electrical Examiners, and substitute a person nominated/
designated by the Fire and Rescue Association; 9) Enabling legislation to expand
the powers of the County under an Adequate Public Facilities Ordinance to allow for
payment by the developer to the County for public facilities located off
developer's property site; 10) Enabling legislation for impact fees; 11)
Estabishment of formal procedures for collection of amounts expended by County for
inmates on work release; 12) School board compensation; and 13) increase in State's
Attorney's salary to $63,000.
BID OPENING - ROADS DEPARTMENT FLEET VEHICLES
Bids for fleet vehicles for the Roads Department were publicly opened and read
aloud. Firms participating in the bidding and their proposals were as follows:
Curtis Chevrolet - One ton chassis and cab - $13,929, (1) mid-size car with front
wheel drive - $12,491, (1) 4 -wheel drive utility vehicle - $16,333, (3) One-half
ton pick-up with 4 -wheel drive - $42,291 total, One ton crew cab pick-up with 4 -
wheel drive - $17,479, (3) 2 -wheel drive utility vehicle - $40,989 total (alternate
bid - $45,291 total), (1) 5 -passenger window van - $14,310, and (1) 4 -wheel drive
utility vehicle - $17,797; Hicks Chevrolet - One ton chassis and cab - $15,135.64,
Stake body for 60" chassis - $177427 (1) mid-size car with front -wheel drive -
$12,266.87, (1) 4 -wheel drive utility vehicle - $187802.507 (3) one-half ton pick-
up with 4 -wheel drive - $48,069.33 total, (1) 4 -door sedan - $14,887.87, One ton
crew cab pick-up - $187918.657 (3) 2 -wheel drive utility vehicles - $417786.31
total (alternate bid - $47,746.86 total), 5 -passenger compact window van -
$14,950.54 and (1) 4 -wheel drive utility vehicle - $20,013.97; Martin Truck Corp. -
One ton chassis and cab - $1472677 (1) 4 -wheel drive utility vehicle - $1677687 (3)
One-half ton pick-ups - $43,212, One ton crew cab pick-up with 4 -wheel drive -
$17,829, (3) 2 -wheel drive utility vehicles $41,403 total (alternate bid #1 -
$45,864), (1) 5 -passenger compact window van - $14,652, and (1) 4 -wheel drive
utility vehicle - $18,670; Antietam Equipment - Stake body 60" chassis - $187670;
SEPTEMBER 12, 1989
MINUTES, CONT'D.
Massey Ford - One ton chassis and cab - $14,099, (1) mid-size car with 4 wheel
drive - $12,218, (3) one-half ton pick-up with 4 -wheel drive - $50,217 total, (1)
4 -door sedan - $14,288, One ton crew cab pick-up with 4 -wheel drive - $19,324, (3)
2 -wheel drive utility vehicle - $42,129 total (Alternate bid #1 - $46,485 total).
The bids will be reviewed by appropriate officials prior to a decision being
rendered.
BID OPENING - ROCK SALT
Bids for Rock Salt were publicly opened and read aloud. Firms participating in the
bidding and their proposals were as follows: Morton International - $36.05/ton
delivered; Domtar Industries - No Bid; Cargill, Inc. - $34.32/ton delivered and
International Salt - $34.95/ton delivered. The bids will be reviewed by
appropriate officials prior to a decision being rendered.
INTRODUCTION OF NEW EMPLOYEES - TOURISM
Robert O'Connor, Director of the Tourism Department, introduced Lisa Tolly,
Secretary, and Teresa Frost, Information Specialist, who are new employees at the
Dual Highway office.
CONVENE IN EXECUTIVE SESSION
Motion made by Commissioner Roulette, seconded by Downey, to convene in Executive
Session at 11:45 a.m. in regard to personnel, property and legal matters, in
accordance with Section 10.508 of the State Government Article of the Annotated
Code of Maryland. Unanimously approved.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Roulette, seconded by Irvin, to reconvene in Regular
Session at 1:20 p.m. Unanimously approved.
AMENDMENT - FIRE & RESCUE GUIDELINES
Motion made by Commissioner Roulette, seconded by Downey, to amend the Fire &
Rescue Communications Advisory Board guidelines adopted on April 7, 1981, to
include an additional member from an emergency medical services company to the
Board. Unanimously approved.
BID ACCEPTANCE - FUEL OIL
Motion made by Commissioner Roulette, seconded by Shank, to accept the low bid
submitted by A.C.&T. to the Board of Education, and to piggyback the County to this
bid, for fuel oil for the 1989-90 heating season, for the Baltimore base "rack"
price for Sun Oil of $.4980/gal. with the "add on" bringing the base price to
$.5455/gal. Unanimously approved.
MACO LEGISLATIVE COMMITTEE APPOINTMENT
Motion made by Commissioner Shank, seconded by Irvin, to appoint Commissioner
Richard Roulette as Washington County's representative to the Maryland Association
of Counties' Legislative Committee. Unanimously approved.
AMENDMENT - AUGUST 8, 1989 MINUTES
Motion made by Commissioner Downey, seconded by Shank, to correct the County
Commissioners' minutes of August 8, 1989, "Status Report - Sanitary Commission" to
indicate an advance of $13,000 to the Sanitary Commission to allow them to have a
feasibility study conducted for the St. James Project. Unanimously approved.
REAPPOINTMENTS - AREA AGENCY ON AGING
Motion made by Commissioner Irvin, seconded by Roulette, to reappoint Rome
Schwagel, Hazel Stewart and James Miller to the Area Agency on Aging for terms
extending to October I, 1992. Unanimously approved.
EXTRA WORK AUTHORIZATION - DOUB ROAD II
Motion made by Commissioner Roulette, seconded by Irvin, to accept the
recommendation of the County Engineer and use full -depth paving on Doub Road II due
to problems encountered with the clay surface material on this roadway and possible
moisture control problems. Motion carried with Commissioners Irvin, Roulette,
Shank and Bowers voting "AYE" and Commissioner Downey "ABSTAINING".
SUPPLEMENTAL APPROPRIATION - PLANNING COMMISSION
Motion made by Commissioner Downey, seconded by Roulette, to approve a Supplemental
Appropriation request to the Historic District Commission budget in the amount of
$615 to allow Steven Goodrich, Senior Planner, to attend a seminar sponsored by the
National Historical Trust. Unanimously approved.
SEPTEMBER 12, 1989
MINUTES, CONT'D.
BID AWARD - LANDFILL INDUSTRIAL EQUIPMENT
Motion made by Commissioner Roulette, seconded by Shank, to award the bid for a
diesel wheel loader backhoe to Powlen Equipment Company who submitted the low bid
of $49,665 and to award the bid to Powlen Equipment Company for the diesel all
terrain forklift, including the performance bond and jib crane boom, for a total
bid of $41,100. Unanimously approved.
RECLASSIFICATION - SCOTT DOYLE
Motion made by Commissioner Roulette, seconded by Irvin, to reclassify Scott Doyle
from Regular Part-time to Permanent Full-time Custodian, Grade 11, Step A.
Unanimously approved.
RECESS
The Commissioners recessed at 1:30 p.m. to travel to Smithsburg High School to meet
with the Board of Education.
MEETING WITH BOARD OF EDUCATION
The Commissioners met with Board of Education members, B. Marie Byers, Janice
Circincione, Boyd Michael, Ken Grove and Barbara Stansberry, along with Dr. Wayne
Gersen, Superintendent of Schools at Smithsburg Middle School.
Mrs. Byers informed the Commissioners that the Board has received information on
Drug -Free School zones, which would provide more stringent enforcement and a
mandatory sentence for those caught selling drugs within 1000' of any school.
Signage needed for this designation was also discussed and the funding needed for
this program. Commissioner Bowers stated that alcohol should also be included in
this program.
An update on dissemination of scholarships was also provided. Dr. Gersen stated
that updated software has been purchased to update the computer at North Hagerstown
High School regarding available scholarships. He also stated that $750,000 worth
of scholarships were given last year and Mrs. Byers presented the booklet
"Graduation, Scholarships and Other Financial Aid Awards" to the Commissioners.
Commissioner Shank said he would be interested to know the increase in scholarships
over the years and a comparison of monies available. Commissioner Irvin stressed
that there should be a wider distribution of scholarship material to Juniors and,
if an essay is required to apply for a scholarship, that it should be made an
assignment with assistance from the appropriate teachers.
The Ingraham Facilities study was discussed and the Board of Education members
stated that they are sincerely inerested in what the community has to say regarding
these proposals and that they have contacted PTA's and school community action
councils to have input from them.
Also discussed were local capital improvement projects and the expenditures were
submitted to the Commissioners for the year-to-date and unexpended balance. A
review of the 1991-95 projects will be submitted to the IAC upon approval by the
Board of County Commissioners.
Commissioner Bowers informed the Board that the Commissioners discussed requesting
additional compensation for Board of Education members from the Delegation to the
General Assembly in their legislative package. Mrs. Stansberry stated that this
item should be discussed by the Board before the Commissioners proceed with this
request. Commissioner Bowers informed them that comments must be provided by
September 29 prior to the meeting with the Delegation.
The Commissioners also informed the Board that they approved an in-house recycling
program for County offices and asked that the Board of Education also consider
participating in this program.
The Commissioners then toured Smithsburg High School to see the overcrowded
conditions which exist. Mr. Catania, Principal, explained that the high school is
using 3 rooms in the middle schools for classes, that they are using the gym
auxilliary room and that the growth of computer classes and special education
classes have taken the excess space that previously was utilized.
ADJOURNMENT
Motion made by Commissioner Downey, seconded by Irvin, to adjourn at 3:40 p.m.
Unanimously approved.
County Attorney
, Clerk