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HomeMy WebLinkAbout890822August 22, 1989 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Linda C. Irvin and Commissioners R. Lee Downey, Richard E. Roulette and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. GOVERNOR'S COMMISSION ON ALCOHOL AND DRUG ABUSE Bobby Neall, Chairman of the Governor's Commission on Alcohol and Drug Abuse, met with the Commissioners to recognize local organizations and individuals for their involvement in programs dealing with drug and alcohol abuse. Mr. Neall introduced other members of the Commission in attendance and explained that the Commission has broken into three committees dealing with prevention, treatment and education. Those recognized by the Commission were: the Voluntary Council for Alcohol and Drug -Free Youth; Judge Daniel Moylan; the substance abuse program instituted in houses of worship; Andrea Harris, Prevention Coordinator at the Washington County Health Department; Chaplain Donald Evason; Sheriff Charles Mades; the Student Assistance Program at the Board of Education; Sandy Groff of the Board of Education staff; and Henry Brown, Director of the Addictions Unit at the Washington County Health Department. Commissioner Bowers recognized Mayor John Slayman of Williamsport and Mayor Gerard Quinn of Sharpsburg, who were in attendance, for their interest and expressed his appreciation to the Commission for their work. ACCEPTANCE OF PERFORMANCE BOND - POTOMAC MANOR Motion made by Commissioner Shank, seconded by Roulette, to accept a performance bond in the amount of $40,000 from Jack Byers and Fayetteville Contractors for Potomac Manor, Section F, for the extension of Chartridge Drive to Eastern Boulevard, Carriage Hill Drive, Chimneystone Court and Overbrook Road. Unanimously approved. OPTION AGREEMENT - HOWELL ROAD Motion made by Commissioner Shank, seconded by Irvin, to approve the Option Agreement with Lloyd and Susie Smith for conveyance of 1,024 sq. ft. of land on Howell Road to Washington County in fee simple for no consideration, needed for right-of-way and improvements to Howell Road, and in turn, the County will convey 6,080 sq. ft. of land to Mr. & Mrs. Smith with the understanding that the County reserves permanent easement across said property. Unanimously approved. BID OPENING - GENERAL LIABILITY INSURANCE The bids for general liability insurance were pubicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Rollins Burdick and Hunter - total bid $120,105 and Hartford Insurance, Caroon and Black - total bid - $114,843. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in this Session.) PROPOSAL FROM S.H.A.R.P. Howard Corcoran, representing Save Historic Antietam with Responsible Preservation (S.H.A.R.P.), appeared before the Commissioners to present proposals regarding the overlay district. Mr. Corcoran stated that the group is requesting that the Commissioners rescind the ordinance and hold another public hearing. They also asked that the Commissioners appoint a committee to develop recommendations and alternatives to the overlay district. Mr. Corcoran also presented a petition and policy statement regarding their objectives. The Commissioners took these recommendations under advisement at this time. RULES & REGULATIONS FOR DESIGNATION OF DISPUTED FIRE & RESCUE BOUNDARIES The Commissioners discussed the proposed policy for Rules and Regulations for Designation of Disputed Fire and Rescue Boundaries. Commissioner Shank expressed concern that the fire companies may not be able to meet their financial obligations if boundaries are changed and they are unable to seek donations from areas they depend upon for financial support. The Commissioners recognized that this is a valid concern and suggested contacting the Volunteer Fire & Rescue Association to recommend solutions to this problem. Motion made by Commissioner Irvin, seconded by Downey, to adopt the Rules & Regulations for Designation of Disputed Fire & Rescue Boundaries as presented by the Washington County Volunteer Fire & Rescue Association at a public hearing held on August I, 1989 with the provision that the Association discuss and make recommendations as to how companies affected by the boundary changes could acquire funding to retire their outstanding capital indebtedness. Unanimously approved. AUGUST 22, 1989 MINUTES, CONT'D. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the progress made on the Herman -Schindel farm and the recruitment program by the volunteer fire companies; Commissioner Downey reported on the Health Systems Agency meeting; Commissioner Shank reported on the meeting regarding the Agricultural Land Preservation Program and Commissioner Bowers reported on the need for a program regarding disposal of abandoned cars in the County. APPROVAL OF MINUTES - JULY 18 AND AUGUST I, 1989 Motion made by Commissioner Irvin, seconded by Downey, to approve the minutes of July 18, 1989, as amended. Unanimously approved. Motion made by Commissioner Irvin, seconded by Downey, to approve the minutes of August I, 1989, as amended. Unanimously approved. CITIZEN PARTICIPATION PLAN - CDBG PROGRAM Motion made by Commissioner Shank, seconded by Roulette, to adopt the Citizen Participation Plan for County departments using Community Development Block Grant monies. Unanimously approved. IMPROVEMENT OF INTERSECTION - EASTERN BOULEVARD/CHARTRIDGE DRIVE Motion made by Commissioner Downey, seconded by Shank, to appropriate the additional funding necessary for a turning/passing lane at the intersection of Eastern Boulevard and Chartridge Drive as recommended by the County Engineer and estimated at $36,000. Unanimously approved. BID AWARD - GENERAL LIABILITY INSURANCE Motion made by Commissioner Roulette, seconded by Shank, to award the bid for General Liability Insurance to Hartford Insurance/Caroon and Black who submitted the low proposal of $114,843. Unanimously approved. WATER SAMPLE TESTING - SANITARY COMMISSION The Commissioners reviewed a letter submitted by Lynn Palmer, Executive Director of the Sanitary Commission, informing the County Administrator that the well water testing program supported by the County Commissioners has only received 14 samples for testing instead of the estimated 160 tests per month. The Commissioners agreed to cover the shortfall of $29,757 and also discussed the possibility of initiating a groundwater testing program in the County. TAX CREDIT - MID -EAST MILK LAB SERVICES, INC. Motion made by Commissioner Roulette, seconded by Irvin, to grant a property tax credit against County property tax to Mid -East Milk Lab Services, Inc., in the amount of $917.18 as provided for under Tax Property Article 9-323, Section (c) of the Annotated Code for the State of Maryland. Unanimously approved. BID AWARD - ROAD DEPARTMENT COMMUNICATION EQUIPMENT Motion made by Commissioner Roulette, seconded by Shank, to award the bid for radio equipment to Motorola, Inc., who submitted the low bid meeting specifications in the amount of $14,144. Unanimously approved. SEWAGE SLUDGE UTILIZATION PERMIT The Commissioners decided to inform the Department of the Environment that they will not be requesting a public hearing for the Sewage Sludge Utilization Permits requested by the Sanitary Commission and the Broadfording Bible Brethren Church. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Shank, to convene in Executive Session at 11:30 a.m. in regard to personnel, property and potential litigation in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. At 3:20 p.m., President Bowers was excused from the Meeting and Vice President Irvin assumed the Chair. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Shank, to reconvene in Regular Session at 3:40 p.m. Unanimously approved. EMPLOY PARK ATTENDANT Motion made by Commissioner Roulette, seconded by Shank, to employ Wilbur Wissinger as Park Attendant to fill an existing vacancy. Unanimously approved. AUGUST 22, 1989 MINUTES, CONT'D. PROMOTION TO PLANS EXAMINER - PERMITS & INSPECTIONS Motion made by Commissioner Shank, seconded by Roulette, to promote William Kelly Vance to the new position of Plans Examiner in the Department of Permits and Inspections at Grade 10, Step A. Unanimously approved. EMPLOY MEO II - ROADS DEPARTMENT SOUTHERN SECTION Motion made by Commissioner Roulette, seconded by Downey, to employ Rodney Sailer as Maintenance Equipment Operator II at the Roads Department, Southern Section, to fill an existing vacancy. Unanimously approved. EMPLOY GRID DEVELOPMENT TECHNICIAN Motion made by Commissioner Shank, seconded by Downey, to employ Ary VanSteamberg as Grid Development Technician in the Planning Department to fill an existing vacancy. Unanimously approved. DISMISSAL OF EMPLOYEE Motion made by Commissioner Roulette, seconded by Downey, to accept the recommendation of the department head and dismiss Edna Hendershot from County employment. Unanimously approved. WATER/SEWER STUDY PROPOSALS Motion made by Commissioner Roulette, seconded by Shank to accept the recommendation of the Hagerstown Water/Sewer Study Committee to select the firm of BCM Potomac who submitted the proposal of $143,334 to perform the metropolitan water and sewer study, subject to the concurrence of the Hagerstown Mayor and Council. Unanimously approved. WAIVE TECHNICALITY - TELEPHONE PROPOSAL Motion made by Commissioner Roulette, seconded by Shank, to waive a technicality as recommended by the County Attorney and to accept a proposal from Tele -Plus although they were not present at the pre -proposal conference. Motion carried with Commissioners Irvin, Roulette and Shank voting "AYE" and Commissioner Downey voting "NO". ADJOURNMENT Motion made by Commissioner Downey, seconded by Shank, to adjourn at 3:45 p.m. Unanimously approved. County Attorney , Clerk