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HomeMy WebLinkAbout890411April 11, 1989 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Linda C. Irvin and Commissioners R. Lee Downey and Richard E. Roulette. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Mary Kline, who is employed in the Personnel Office, followed by the Pledge of Allegiance to the Flag by the full assemblage. INTRODUCTION OF NEW EMPLOYEE Richard Willson, Director of Housing & Community Development, introduced John Kelly, Housing Maintenance Technician, a new employee in his department. Also in attendance was Jeffrey Wallech, Maintenance Supervisor, for Housing & Community Development. PHOTO I.D. CARD ISSUANCE Alan Davis, Personnel Director, informed the Commissioners that the photo identification cards for County employees were being issued in the conference room and asked the Commissioners to be the first to have their I.D. cards issued. The Commissioners then took a brief recess to have their photo identification cards made. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the presentation made to the South Hagerstown High School students in an effort to recruit volunteers for County emergency medical service companies, and also on the Task Force on Homelessness meeting; Commissioner Roulette reviewed a typical Forestry Management Plan which would be prepared by the Maryland Forest, Park & Wildlife Service for those persons in the proposed Antietam Overlay District; Commissioner Downey reported on the Health Department update on the drug and alcohol program at the Detention Center; and Commissioner Bowers provided an update on legislation in which the Commissioners were interested. APPROVAL OF MINUTES - MARCH 21 & 28, 1989 Motion made by Commissioner Irvin, seconded by Downey, to approve the minutes of March 21, 1989, as corrected, and March 28, 1989, as submitted. Unanimously approved. REQUEST FOR MOSQUITO CONTROL Motion made by Commissioner Downey, seconded by Roulette, to approve the request for mosquito control spraying, performed by the Maryland Dept. of Agriculture, for the community of Spring Valley, with the community agreeing to pay the local share of $150. Unanimously approved. CLOSING -OUT SALE APPLICATION - GRANDMOTHER'S HOUSE Motion made by Commissioner Downey, seconded by Roulette, to grant approval to the Closing -out Sale application submitted by Mary H. Martin for Grandmother's House for the period April 17 - April 29, 1989. Unanimously approved. INDEPENDENT CEMENT Barry Teach, County Administrator, informed the Commissioners that he has received a copy of a letter from Independent Cement Company to the Air Management Administration requesting permission to conduct test burning for refuse -derived fuel. The Air Management Administration will be contacting the County government for comments. Mr. Teach explained that these tests will determine if the kiln at ICC is suitable for this purpose and, if successful, they would like to conduct more sophisticated tests which will give them an idea if the facility is capable, with modifications, of incinerating refuse. The Commissioners endorsed this test. RENAMING OF HALFWAY PARK The Commissioners announced that Halfway Park will be renamed the Martin L. "Marty" Snook Memorial Park as a tribute to the late County Commissioner and in honor of his involvement with the County parks system and the Halfway Lions Club. The ceremony will be made in conjunction with Halfway Park Days on May 27. Motion made by Commissioner Irvin, seconded by Downey, to rename Halfway Park, the "Martin L. 'Marty' Snook Memorial Park". Unanimously approved. APRIL 11 1989 MINUTES, CONT'D. BID OPENING -ARTS PAVILION BACKSTAGE BUILDING The bids for construction of the backstage building at the Doubs Woods Arts Pavilion were publicly opened and read aloud. The following firms and their proposals were as follows: Small & Higgins - Base Bid $144,632, Alternate E -I - $2,354; Mid East Builders - Base Bid $119,000, Alternate E -I - $1,500; Antietam Construction, Inc. - Base bid $103,600, Alternate E -I - $1,800; Bronka Construction Company - Base Bid $113,000, Alternate E -I - $1,600; and Building Systems, Inc. - Base Bid $122,600, Alternate E -I - $2,000. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered in the Afternoon Session.) CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin, to convene in Executive Session at 10:45 a.m. in regard to property matters and to confer with the County Attorney, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at 11:00 a.m. Unanimously approved. PUBLIC HEARING - RIDE ASSIST & SECTION 18 GRANT APPLICATION The President convened the meeting in Public Hearing at 11:00 a.m. in order to hear comments regarding the Ride Assist and Section 18 Grant Application to be submitted by the County Commuter. Keith Godwin, Manager of the County Commuter, and Mary Taylor, Coordinator of the Ride Assist Program, presented the applications to be submitted to the State of Maryland, which acts on behalf of the Urban Mass Public Transportation Administration. Mr. Godwin stated that the total grant requested is $25,812 for Section 18 funding and $75,516 for the SSTAP or Ride Assist Program, and the local match will be provided through in-kind services. There being no one present to speak for nor against said application, Commissioner Bowers announced that the record will be held open for ten (10) days in order to receive any written comments and reconvened the meeting in Regular Session. SANITARY COMMISSION - ADVANCE FOR CONSTRUCTION OF ADMINISTRATION BUILDING Lynn Palmer, Executive Director, and Louise Fahrney, Chairperson of the Sanitary Commission, appeared before the Commissioners to inform them that they had received the bids for the administration building and that Mid East Builders submitted the low bid for the project. Mrs. Fahrney requested that the Commissioners advance the funding for this until the final funding package is put together and to consider this a loan. Mr. Palmer stated that the total package will probably be funded through a bond issue and that repayment to the County would be approximately six to eight months. Motion made by Commissioner Roulette, seconded by Irvin, to provide a loan in the amount of $563,620 to the Washington County Sanitary Commission for construction of the administration building, payable upon receipt of bond funds plus 5% interest for administrative costs. Unanimously approved. Merle Holsinger, consulting engineer for the Sanitary Commission, gave the Commissioners an update on the status of the Pen Mar Water Study. He stated that they had a choice whether to put in a system solely for water service or to put in a system that also would provide adequate pressure for fire protection and hook onto the Highfield/Cascade system. Mr. Holsinger recommended that Pen Mar be included in the Highfield/Cascade Sanitary District and to provide for fire protection. He also recommended that a geohydrologic study be performed in this area. The Commissioners requested that a public hearing be held in the Pen Mar area when the funding scenario has been set. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin, seconded by Roulette, to convene in Executive Session at 11:45 a.m. in regard to property and personnel matters in accordance with State Government Article 10.508 of the Annotated Code of Maryland. Unanimously approved. RECESS The Commissioners recessed for a luncheon at the Washington County Free Library at 12:10 p.m. and reconvened in Executive Session at 1:15 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Roulette, to reconvene in Regular Session at 1:50 p.m. Unanimously approved. APRIL 11, 1989 MINUTES, CONT'D. BUDGET REVIEW Washington County Free Library - Charles Blank, Director, and Sharon Sutton, Assistant Director, presented the budget request for Fiscal Year 1990 for the Washington County Free Library. Mr. Blank stated that the Library is requesting $1,582,540 to be used for pay increases, the cost of operating the automation system, medical/life insurance premiums, books and other expenses. Landfill - Robert Davenport, Director of Landfills, presented the budget request for Fiscal Year 1990. Mr. Davenport requested $222,135 for administrative expenses, $98,537 for the Director's budget, $517,865 - Resh Road, $53,000 - Kaetzel, $77,4650 - Hancock landfill, $32,900 - Dargan, $62,000 - Greensburg, and $3,000 for the Safety program for a total of $1,066,897. PERSONNEL HIRES Motion made by Commissioner Roulette, seconded by Downey to employ the following: Frances Smith as Secretary I, Temporary/Full time in the Personnel Office; James M. Shifler as a Weigh Clerk at the Landfill; Rodney Nave as Maintenance Assistant/Bus Driver at the County Commuter to fill an existing vacancy; Scott Doyle as a Part- time Custodian at the County Commuter to fill an existing vacancy; Jessica Smith as Lifeguard at the Halfway Pool; and Terrance Keefer and Rodney Bowers at Labor Grade II at the Western Section of the Roads Department to fill existing vacancies. Unanimously approved. GOLF COURSE FUNDING Motion made by Commissioner Roulette, seconded by Irvin, to appropriate $335,000 from the Fund Balance to the Capital Budget for various golf course improvements previously approved. Unanimously approved. BID AWARD - BACKSTAGE BUILDING - ARTS PAVILION Motion made by Commissioner Roulette, seconded by Irvin, to award the bid for construction of the backstage building at the Doubs Woods Arts Pavilion, as recommended by the Director of Planning & Review, to Antietam Construction, Inc., who submitted the low bid of $108,000, which includes the Performance Bond and Alternate E-1 for the sound system. Unanimously approved. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Irvin to adjourn at 2:30 p.m. Unanimously approved. County Attorney , Clerk