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HomeMy WebLinkAbout890214February 14, 1989 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Linda C. Irvin and Commissioners R. Lee Downey, Richard E. Roulette and Martin L. Snook INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Downey, followed by the Pledge of Allegiance to the Flag by the full assemblage. INTRODUCTION OF NEW EMPLOYEES - EDC Leroy Burtner, Director of the Economic Development Commission, appeared before the Commissioners to introduce Kelly Ausherman and Lucas Cade who are new employees in his office. Ms. Ausherman briefly explained a survey she is currently working on and Mr. Cade thanked the Commissioners for the confidence they have shown in him. CHILDREN'S COUNCIL PRESENTATION Robert Storer and Carol Kreykenbohm-Barnhart, Co -Chairpersons of the Children's Council, met with the Commissioners to update them on projects the Council is undertaking. Mr. Storer outlined the "Family Friendly Waiting Area Project" they are working on which provides a bookcase with children's materials, such as coloring books, puzzles, and books and magazines, in waiting rooms of agencies. He stated that seven agencies have tentatively agreed to participate in the program and that all materials, to date, have been donated. Mr. Storer also told the Commissioners that the Council is considering compiling a services directory of children's services in Washington County. Commissioner Bowers commended Mr. Storer and Ms. Barnhart for the new approach the Children's Council is taking in regard to their projects. BUDGET REVIEW - ESTIMATED REVENUES AND EXPENDITURES James Young, Director of Finance, reviewed the Fiscal Year 1988-89 budget for the six-month period from July 1988 - December 1989. Mr. Young stated that the total actual revenues estimated are $60,342.50, Expenditures - $1,099,000 and Non - Budgeted Expenditures - $2,818,750. The Fund Balance as of June 30, 1988 was $6,117,711 and, after deducting the Non -Budgeted Expenditures, the Fund Balance estimated for June 30, 1989 will be $4,397.961. To help streamline the budget procedures, Mr. Teach suggested that he and Mr. Young review all department budgets with the exception of the Health Department, Hagerstown Junior College, the Fire & Rescue Association, Washington County Free Library the Capital budget and the Board of Education budget, and make recommendations to the Commissioners. The Commissioners agreed to this new format but added the Roads Department, Airport, State's Attorney and Landfill budgets to the list of budgets they wish to review personally. APPROVAL OF MINUTES - JANUARY 24 & 31, 1989 Motion made by Commissioner Irvin, seconded by Downey, to approve the minutes of January 24 and January 31, 1989, as corrected. Unanimously approved. TUITION ASSISTANCE POLICY - SHERIFF The Commissioners reviewed a proposed policy change requested by the Sheriff which would give him responsibility for approving requests for tuition assistance for his employees. Barry Teach stated that he recommends approval of this request, since the Sheriffs employees are not employees of the County Commissioners but of the Sheriff. After discussion of the proposal and on advice of legal counsel, the Commissioners concurred with this proposal. INTENTION TO CONVEY PROPERTY - STUDENT TRADES FOUNDATION Motion made by Commissioner Irvin, seconded by Snook, to convey, without consideration, its right, title and interest to a certain portion of land with improvements to the Washington County Student Trades Foundation, said parcel recorded as Lot A-2 of recorded plat Liber 629, folio 527 in the subdivision known as Campus Glen. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the Children's Needs Assessment Committee meeting, the Commission for Women meeting and the Steering Committee for Drug and Alcohol Abuse; Commissioner Downey reported on the Fire & Rescue Advisory Council meeting, the Weed Control meeting, the Employees' Council meeting and the Advisory Board of Health meeting; Commissioner Snook reported on the Airport Commission meeting; and Commissioner Roulette reported on the Ad Hoc Committee on Animal Husbandry meeting. APPOINTMENT - CHILDREN'S COUNCIL Motion made by Commissioner Irvin, seconded by Snook to appoint Joan Taylor to the Children's Council for a three-year term. Unanimously approved. FEBRUARY 14, 1989 MINUTES, CONT'D. REQUESTS - COUNTY HEALTH INSURANCE Barry Teach informed the Commissioners that requests have been made by the Museum of Fine Arts and Sanitary Commission to be included in the County's health insurance coverage. Mr. Teach reported that the Director of Personnel and Insurance, Alan Davis, has recommended, due to the escalation in medical services by County employees, that any additions to the policy be deferred until medical costs are stabilized. Motion made by Commissioner Downey, seconded by Roulette, to deny the request made by the Museum of Fine Arts and Sanitary Commission that they be added to the County's health insurance policy. Unanimously approved. REQUEST FOR "NO PARKING" SIGNS - MARBERN ROAD Motion made by Commissioner Roulette, seconded by Downey, to endorse the recommendation of the Transportation Advisory Committee and the District Engineer to post "No Parking" signs on Marbern Road from U.S. Route II west, a distance of 115 feet. Unanimously approved. WATER & SEWER STUDY The Commissioners agreed to authorize the Water & Sewer Committee to proceed with soliciting proposals for a water and sewer study after a commitment is made by the City of Hagerstown to share equally in the cost of this study and arrangements are made for equal oversight and decision making. ARTS COUNCIL - SUPPLEMENTAL APPROPRIATION Motion made by Commissioner Roulette, seconded by Snook, to provide a supplemental appropriation to the Washington County Arts Council in the amount of $200 to offset a $50/month rent increase, with funds to be taken from the Commissioners' Contingency Fund. Unanimously approved. REQUEST FOR USED VEHICLE - PUBLIC FIRE EDUCATOR A request was received from Michael Weller, Public Fire Educator for the City of Hagerstown, for use of one of the used Sheriffs Department vehicles when they receive their new cruisers. Mr. Teach explained that Mr. Weller is assigned to the Children's Village project and has no vehicle available for his use. The Commissioners agreed to this request. FIRE & RESCUE REVOLVING LOAN FUND Motion made by Commissioner Snook, seconded by Irvin, to approve a $75,000 loan to the Longmeadow Volunteer Fire Co., Inc. for purchase of a Pierce engine/tanker and a $75,000 loan to the Williamsport Volunteer Fire Co., Inc. for the purchase of a new aerial as recommended by the Fire & Rescue Revolving Loan Fund Committee. Unanimously approved. AMENDMENT OF FIRE & RESCUE REVOLVING LOAN FUND GUIDELINES Barry Teach, County Administrator, suggested that the Commissioners amend the guidelines of the Fire & Rescue Revolving Loan Fund to appoint the Director of Citizens Services to this Committee to replace the County Administrator. He also suggested that Kathleen Riley, Director of Citizens Services, begin developing a program for use of loan funds by the volunteer fire companies to require advance three-year planning of equipment needs. Motion made by Commissioner Irvin, seconded by Snook, to change the Fire & Rescue Revolving Loan Fund guidelines to include the Director of Citizens Services to the Advisory Committee as a replacement to the position for County Administrator. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Irvin, to convene in Executive Session at 11:40 a.m. in regard to personnel and property matters and to allow them to confer with the County Attorney, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin, to reconvene in Regular Session at 12:15 p.m. Unanimously approved. PRESENTATION - COUNTY COMMUTER CONTEST Keith Godwin, Manager of the County Commuter, explained the details of the promotion the County Commuter was offering for a trip to the Bahamas for 4 days and 3 nights. Commissioner Bowers presented the certificate for the trip to the winner of this contest, Mary Jane Crabtree. FEBRUARY 14, 1989 MINUTES, CONT'D. CHANGE ORDER - COUNTY COMMUTER GARAGE Motion made by Commissioner Snook, seconded by Irvin, to approve the Change Order submitted by Morin -Rocco for the garage at the County Commuter for an increase of $8,960 to cover the County's share of 5% of the projects costs. Unanimously approved. LINE ITEM TRANSFER - SHERIFF'S DEPARTMENT Motion made by Commissioner Roulette, seconded by Irvin, to approve a line item transfer for the Sheriffs Department for purchase of a new typewriter taking $400 from Uniforms (01-5-0114-512-000), $300 from Tuition Assistance (01-5-0114-527-527- 010) and $100 from Office Furniture (01-5-0114-547-000) to Office Furniture - Capital Outlay (01-5-0114-600-000). GREENFIELD ASSOCIATES - REQUEST FOR ENTERPRISE ZONE The Commissioners discussed a request from Stephen Sagi, a partner in Greenfield Associates, to extend the Enterprise Zone to include his property on Hopewell Road. This request had been referred to the Economic Development Commission who recommended that the Commissioners not take action on this request since the State would treat this application as a separate application for a new zone which must stand on its own merits in terms of employment, income levels, etc. The Commissioners agreed with the Economic Development Commission's recommendation and decided not to take action on this request. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Snook, to convene in Executive Session at 12:50 p.m. in regard to personnel, property and potential litigation in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Snook, to reconvene in Regular Session at 4:20 p.m. Unanimously approved. EMPLOY SECRETARY I - TOURISM Motion made by Commissioner Roulette, seconded by Snook, to employ Lisa Tolley as Secretary I in the Tourism office to fill an existing vacancy. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Roulette to adjourn at 4:20 p.m. Unanimously approved. County Attorney , Clerk