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Home My WebLink About1969 MinutesJANUARY 6,1969 The Regular meeting of the Washington County Planning and Zoning Commission was held January 6,1969,at 7:30 P.M.in the Confer- ence Room of the Court House Annex. 1 t" ~ro,0", .l<.~.'" C,o Present were:Chairman Donald R.Frush,Vice-Chairman Richard W. Gross,EX-Officio Rome F.Schwagel,John Herbst,John Tritle, Harry R.Zimmerman,Executive Director Donald L.Spickler,Planning Director William D.Jones,Richard Schaub State Planning Department. The meeting was called to order at 7:40 P.M. The Minutes of the meeting of December 2,1968 were approved as submitted on a motion by Mr.Schwagel and seconded by Mr.Gross. Motion carried. BILLS: Mr.Tritle moved,Mr.Gross seconded to approve all bills within the budget.Motion carried. UNFINISHED BUSINESS: Subdivision Regulations:A letter has been addressed to Mr.James Strine,County Attorney,asking his legal opinion concerning the relationship of the local Subdivision Regulations and Article 66B of the Annotated Code of Maryland concerning the definition of a subdivision.When this opinion is received,it will guide the Commission in its revision of the Washington County Subdivision Ordinance,and also disclose if any amendments to Article 66B should be recommended for consideration by the 1969 General Assem- bly.The Executive Director was instructed to send copies of this letter to each of the commission members. Flood Study:No change. Master Plan of Highways,No change. Maryland Historical Trust:The Maryland Historical Trust has completed the review of historical sites in Washington County. The Planning office has received a packet of descriptive mat- erial still to be checked,located on the tax maps and marked by parcel number.When this is complete,the information will be turned over to the Maryland Historical Trust. Semi-Annual Report:Copies of the Semi-Annual Report were dis- tributed to the members of the Commission for their review and comment.Mr.Schwagel moved that the Report be accepted for presentation to the County Commissioners on Tuesday,January 7, 1969.Mr.Gross seconded the motion.Motion carried.Mr. Frush noted that the preparation of an annual report,a semi- annual report and a financial report will give the Commission an improved sense of direction. Mr.schwagelmoved,Mr.Tritle seconded to designate the January 1 Report as the Annual Report and the July 1 Report as the Semi- Annual Report;the Semi-Annual Report to contain an all inclusive Financial Report.Motion carried. Municipal Meetings:The Clear Spring and Smithsburg Town meetings originally scheduled in December of 1968 were postponed.The meeting in Clear Spring was held on January 2,1969,and the Com- mission has been invited to Smithsburg on January 7,1969.This date conflicts with the first area meeting scheduled for Hancock on January 7. Mr.Schwagel moved,Mr.Tritle seconded,that in keeping with the Planning and Zoning Commission's policy of meeting with the Mayors and Councils of all municipalities,Vice-Chairman Gross,Commis- sioner Herbst,and Executive Director Donald Spickler attend the meeting in Smithsburg on January 7,1969,and the remainder of the Commission and staff attend the area meeting in Hancock.Motion carried. :c UNFINISHED BUSINESS,CONTD: Subdivision·Regulations,Violations: Aboranda Estates,Wilbur H.Martin:The Executive Director recom- mended.that in hght of new information,this Subdivision be re- moved from the list of violations and be carried in the Minutes under Unfinished Business.The Chairman instructed the Executive Director to write a letter to Mr.Martin advising him of the change. William Doub:Mr.Doub has not completed the drainage and shoulder work on his street for acceptance into the County system.The County Engineer felt that the weather.in Dec- ember did hot permit Mr.Doub to finish the work and that a deadline date in mid 1969 would probably be more realistic. Mr.Schwagel moved,Mr.Zimmerman seconded ,that Mr.Spickler request a letter from the County Engineer as a matter of record to justify the delay.Motion carried. C.William Hetzer:The Director stated that he had received a letter from the Health Department.Preliminary Approval was granted and submission for Final Approval has not been received. Highland Trails:The Commission has received no reply or plats. Chester Albright:The Executive Director reported that he has had two conversations with Mr.Albright and he stated that he would visit the Planning ofIice the first of the year. Andy Stamper:Mr.Stamper has Preliminary Approval.The Health Department requested a topographical map.Final plats have been received by the Commission,but no request for Final Approval. Mr.Schwagel suggested that Mr.Spickler and Mr.Rooney of the Health Department meet to discuss the delays and see if the pro- cessing of plats could be accelerated. Subdivisions,Preliminary Approval: Grafton Downs:Mr.Herbst moved Preliminary Approval be granted to Lots 1,2,and 3.Mr.Zimmerman seconded.Motion carried. Brightwood Acres,Sections "D"and "E":The request for Pre- liminary Approval was delayed pending receipt of approval from the Health Department.Motion by Mr.Zimmerman,seconded by Mr.Gross.Motion carried. NEW BUSINESS: Home Construction Corporation:.The Commission received a letter from Home Construction Corporation requesting a variance for occupation of a house on Lot R-l5,Rosewood Avenue in Woodmoor SUbdivision Section "A",without having the street constructed in accord with Section 4 of the Subdivision Ordinance. Mr.Schwagel moved,Mr.Herbst seconded,that the variance be granted,provided sufficient security is furnished to insure that improvements will be made to Rosewood Drive in accord with Section 4.2.2 of the Subdivision Ordinance.Motion carried. Mr.Pue is to be notified that escrow is to be established with the County Commissioners for Rosewood Drive. Proposal of Commission: to act as a the Maryland State Planning and Zoning Law Study The Chairman requested Mr.Zimmerman and Mr.Gross committee to consider this proposal. 3 NEW BUSINESS,CONTD: AREA MEETINGS:The dates of the Area Listening Meetings being held by the Commission were announced on Tuesday,December 31, 1968. Mr.Tritle moved,Mr.Gross seconded,that the dates and locations of all the area meetings be recorded in the Minutes of this meeting. Motion carried. Tues.January 7, Wed.January 8, Thur.January 9, Mon.January 13, Wed.January 15, Mon.January 20, Tues.January 21, Hancock Clear Spring Maugansville Boonsboro Pleasant Valley Halfway Smithsburg Hancock High School Clear Spring High School Maugansville Elementary Boonsboro High School Pleasant Valley Elem. Lincolnshire Elem. Smithsburg High School .l'- ~o Cl Cl Cl Mr.Tritle moved,Mr.Schwagel seconded,to place a paid adver- tisement in the local newspaper on Monday,January 6,Monday January 13,and Monday,January 20,announcing the dates and locations of the Area Meetings.Copies of these ads to be made a part of these Minutes.Motion carried.(Copies retained in Minutes Reference File.) Recording of Minutes:Mr.Schwagel moved,Mr.Gross seconded, that the necessary action be taken to have the Minutes of the Washington County Planning and Zoning Commission from 1958 through 1968 bound in book form.Motion carried. The recording of Minutes of the Commission from 1969 was discussed. Mr.Schwagel moved,Mr.Gross seconded,that an official Minutes ledger be purchased and that all Minutes be signed by the Chairman of the Wahsington County Planning and Zoning Commission,desig- nating them as the official record of the Commission.Motion carried. Subdivisions,Preliminary Approval: Theresa Heights,Roy E.Snyder,Timber Ridge Rd:Mr.Schwagel moved,Mr.Gross seconded,to grant Prellmlnary Approval subject to the following conditions:a.Designation of ownership of adjoining land,b.Include in the title the Election District, County and State,c.Indication of an 8'drainage and utility easement on both sides of all interior lot lines,d.Provision of a 16'drainage and utility easement along rear lot lines. Motion carried. The Commission received a letter from Mr.Snyder on January 3, 1969,requesting that the plat receive both Preliminary Approval and Final Approval on January 6.In view of the fact that the final submission met nearly all the required changes of the Pre- liminary plan,the Commission took the following action: Mr.Herbst moved,Mr.Schwagel seconded,to grant Final Approval to Theresa Heights subject to the following corrections: a.Provision of 16'drainage and utility easement along the rear lot lines,b.Name of property owner south-east of the sub- division and c.The completion of the Surveyor's certificate. Motion carried. Conococheague Heights:Mr.Herbst moved,Mr.Gross seconded,to delay acceptance of the plat until the information required under Section 3 of the Subdivision Ordinance is submitted.Motion car- ried. Subdivisions,Final Approval: Paul E.Deeds,Plat of Lots along Draper Road:Final Approval was granted subject to the inclusion of proper drainage easements on interior lot lines.Motion by Mr.Gross,seconded by Mr. Zimmerman.Motion carried. 4 NEXT MEETING DATE: There will be a special meeting to consider the Population Report on January 20,1969,at Lincolnshire School,Halfway after the Area Meeting. ADJOURNMENT, There being no other business,the meeting was adjourned at 9:30 P.M.An executive session followed. /)tJ/-L~cfJ;)a1/Vu-;f<-- ff'onald R.Frusn,Chairman FEBRUARY 3,L969 The regular meeting of the Washington County Planning and zoning Commission was held Monday,February 3,1969,at 7:30 P.M.in the Conference Room of the Court House Annex. Present were:Chairman Donald Frush,Rome Schwagel,Harry Zimmer- man,John Tritle,Donald Spickler,Executive Director,William D. Jones,Planning Director,John H.Jones,Baker-Wibberly Consultant, Richard Schaub,State Planning Department,Dan Sheedy,Northwest Corporation,Cei Richardson of the Herald Mail and Phil Ebersole of the Daily Mail. The meeting was called to order at 7:40 P.M. The Minutes of the meeting of January 6,1969 were approved as read on a motion by Mr.Tritle,seconded by Mr.Zimmerman.Motion carried. BILLS AND CO~~UNICATIONS: Mr.Schwagel moved,Mr.Zimmerman seconded the motion to approve all bills for the month of January that were contained within the budget. Motion carried. On the suggestion of Mr.Frush,Mr.Tritle moved that the Progress Report by Mr.John H.Jones,and the approval of work by Baker- Wibberly,as invoiced January 10,1969,be held under unfinished business and held for a special meeting set for Monday,February 17, 1969.Mr.Zimmerman seconded.Motion carried. A letter from Dr.Joliet of the Health Department was read to the Commission requesting the opportunity to have Health Department repre- sentation on the planning group which is reviewing and revising the planning requirements for possible revision of the Subdivision Reg- ulations.nDr.Joliet also requested thi'lt the information sheet dis- tributed by the Planning and Zoning Commission to developers be changed to include the Health Department as an agency to be contacted before plans for development begin.n (Amended Minutes of February 17, 1969.)Mr.Schwagel moved,Mr.Tritle seconded to have the Executive Director arrange a meeting where representatives of the Health Depart- ment,the Sanitary Commission,the Planning and Zoning Commission and the Consultants who are preparing the Water and Sewer Study for Wash- ington County would discuss revisions to the existing Subdivision Reg- ulations.The Executive Director will meet with Dr.Joliet prior to such a meeting.Motion carried. A letter from N.S.Chapman,Department of Health,concerning the refuse disposal problem,and material concerned with sanitary land- fills,was presented for the information of the Commission.Mr. Tritle moved,Mr.Zimmerman seconded,that a copy of this material be sent to Mr.Don Ruth,Director of Sanitary Landfills,and a member of the Washington County Study COmmittee for the Disposal of Solid Wastes.Motion carried. t"" "'(j-o C! C!o 5 A copy of the letter which County Attorney,James Strine,sent to Mr.Paul Settles concerning the development of the Cearfoss prop- erty of Tam1ami,Incorporated,was read.In his letter,Mr.Strine requested Mr.Settles to meet with the Planning and Zoning Commis- sion to present in greater detail,his development plans.Mr.Strine requested the Planning and Zoning Commission to arrange a meeting with Mr.Settles. Mr.Schwagel moved,Mr.Tritle seconded,that the Executive Director make arrangements with Mr.Settles to meet with the Planning and Zoning Commission at its regular meeting on Monday,March 3,1969. Motion carried. A letter from George P.Williams,Jefferson Heights Civic Association with proposals concerning planning in the County,was read. Mr.Schwagel moved,Mr.Tritle seconded,that the letter be made a part of the Smithsburg Area Meeting Minutes.Motion carried. REPORTS: The report of the sub-committee reviewing the proposals of the Mary- land Planning and Zoning Law Study Commission,was postponed. First Report -Capital Improvements Program -Mr.Schwagel moved,Mr. Tritle seconded,to postpone consideration of the report until it fits into the work schedule previously adopted by the Commission. Motion carried. UNFINISHED BUSINESS: subdivision Regulations:Revision will be considered when scheduled. Flood Study:Remains the same. Maryland Historical Trust:Mr.Schwagel moved,Mr.Tritle seconded, that the Executive Director write a letter to Mr.Rideout with a formal request for the material collected as of January 1,1969. Motion carried. Area Listening Meetings:The Chairman stated that the Area Meetings have been highly informative and educational as to what people want. We,as a Commission,should reiterate our offer to cooperate with the City of Hagerstown in planning for all of Washington County. Mr.Schwagel noted that there were three areas throughout all the meetings that people considered to be of most importance. 1.Cost of education -possibility of one set of design plans for all schools.Mr.Schwagel will deliver a report on this subject from Mr.Summerville for inclusion in the record of the Area Meetings. 2.One County Government.3.Local Highways -one width,more emphasis on minor roads. Mr.Zimmerman noted that not all of the interested people were aware of the meetings,in spite of the fact that the Listening Meetings were well advertised on the radio and in the newspapers. Mr.Schwagel moved,Mr.Tritle seconded the motion that the Listening Meetings be removed from unfinished business,and that the news- papers and radio stations who publicized these meetings be thanked for their cooperation by letter.Motion carried. Binding of the Minutes:The Minutes of the Washington County Plan- ning and Zoning Commission from 1958 through 1968,have been bound by Mr.James O.McCurdy at a cost of $30.00. Recording of the Minutes of the Planning and Zoning Commission from 1969:The Executive Director reported that the Hagerstown Bookbinding and Printing Company have been contacted for prices of ledgers for the Minutes. Woodmoor,Section "A":The Executive Director reported that the County Commissioners have accepted escrow to insure the completion of Rosewood Drive.Mr.Tritle moved,Mr.Schwagel seconded,that this item of business be removed from unfinished business.Motion carried. ti VIOLATIONS: William Daub:The Planning Commission received a letter from the County Englneer s~ggesting June 15,1969,as a realistic date for completion of the street off Doub Road.Mr.Schwagel moved,Mr. Zimmerman seconded that this date be set as the deadline for the completion of the road,and Mr.Doub be informed,by letter,of this decision.Motion carried. C.William Hetzer:Mr.Schwagel moved,Mr.Zimmerman seconded,to request Mr.Hetzer's application for Final Approval by the next regular meeting on March 3,1969.Motion carried. Highland Trails,"Inc:The Final plat for Highland Trails,Inc.,has not been received.Mr.Schwagel moved,Mr.Zimmerman seconded the motion that the Executive Director write a letter to Mr.Grove re- questing his application for Preliminary Approval be submitted before the regular meeting on April 8,1969.Motion carried. Chester Albright:Preliminary Application has been received.Pre- liminary Health Department Approval is lacking.Delayed action. Andy Stamper:No application received. SUBDIVISIONS -PRELIMINARY APPROVAL: Brightwood Acres,Sections "D"and "E":Approval delayed pending Health Department Approval. Conococheague Heights:Preliminary Approval granted subject to the following conditions:1.Mersersburg pike,County Road 416,is designated as an arterial highway.This requires that building set back lines be 100 feet from the center of the roadway.The 80 foot BIL on Lots 1,2,and 5,will be acceptable under Section 1.4.4 of the Subdivision Regulations.2.Subdivision boundaries shown in accord with Section 3.1.1 of the Regulations.3.Change Mersers- burg Pike to County Road 416.Motion by Mr.Zimmerman,seconded by Mr.Tritle.Motion carried. NEW BUSINESS: SUBDIVISIONS -PRELIMINARY APPROVAL: Conococheague Manor:Health Department Approval has not been received. Mr.Zimmerman moved,seconded by Mr.Tritle,that action be delayed until the application is accompanied by all required KR~~GXXXR~ supporting documents.Motion carried. Potomac Estates:Mr.J.H.Seibert submitted the Preliminary Plat of 96 resort and recreational type lots located on 600 acres of land in the Prather's Neck area of Washington County for review and comment.Mr.Tritle moved,Mr.Zimmerman seconded,that in the sale of the lots,Washington County must be absolved from all maintenance and construction responsibilities of the roads in Potomac Estates in accord with Section 1.4.3 of the Washington County Subdivision Regulations,and all requirements of the Washington County Subdivision Regulations must be met as they apply under Section 1.4.3.,and that a copy of the plat be sent to the County Engineer for his review and comment.Motion carried. Walter Stouffer:Mr.Zimmerman moved,Mr.Tritle seconded,that preliminary Approval be granted subject to the following require- ments:1.Provide Election Districts,County and State,in the title.2.Provide proper drainage easements on the side and rear lot lines.Motion carried. Subdivisions -Final Approval: Potomac Valley Farms:Preliminary Approval was granted to a plat on June 20,1968.The submission for Final Approval differed from the plat that was given Preliminary Approval in June.Section 4.6 of the Subdivision Regulations states that the Commission shall approve the final submission plat if the same is in accord with the approved !; oc:; >=<c:; 7 Potomac Valley Farms,Contd: preliminarY,subdivision plan and has been prepared in accordance with this ordinance.In view of the fact that the final plan differed from the preliminary plan,Mr.Schwagel moved that this set of plans submitted for final approval,be given preliminary approval.Mr. Tritle seconded.Motion carried. Mr.Schwagel moved that the Planning Commission request the opinion of the Washington County Attorney concerning the mattei,and if,in the opinion of the Attorney,the plat can be given final approval, the plat shall be signed by the Executive Director and dated Feb- ruary 3,1969.Mr.Tritle seconded.Motion carried. Hilltop Acres,Section "B":Final Approval was granted,subject to establishing escrow with the Board of County Commissioners,and approval of the Health Department being put on the plat.Motion by Mr.Schwagel,seconded by Mr.Tri tle.Motion carried. OTHER BUSINESS: The Chairman acknowledged receipt of the latest Potomac Valley Report by Robert Paul,and Staff,and stated that copies of the report will be requested for all members of the Commission. The Chairman noted that the Washington County Historical Advisory Committee has been meeting for the past few months and that the Commission can expect their report about February 13,1969. Mr.John H.Jones,Baker-Wibberly and Associates Consultant,presented to the Commission the following maps: 1.Population Distribution,Washington County,M~ryland,1960- 1967,Scale 1"=1 Mile. 2.Watershed Areas;Existing and Potential Impoundment Sites, Washington County,Maryland,Scale 1"=1 'Mile. 3.General Soil Map,Washington County,Maryland,Scale 1"= 1 Mile. Mr.Jones asked the Commission to establish planning areas for Wash- ington County,taking into account the information gathered in the 17 area listening meetings,and future public information programs of the Commission.After considerable discussion,a map was prepared, outlining the following planning areas: 1.Southern end of the County,generally from an imaginary east-west line through Downsville and Beavercreek,south. 2.Populated corridor,generally from Hagerstown north to the Pennsylvania line.Hagerstown south-west and Williamsport. 3.Eastern section,Smithsburg area,generally from Route 70 north and east to the Pennsylvania line and Frederick line. 4.West of Hagerstown,including the drainage area of the Conococheague Creek,and extending as far west as Licking Creek. 5.Licking Creek,west to the Allegheny County line. Mr.Schwagel moved to approve these general planning areas and to submit them to John H.Jones for his consideration.Mr.Tritle seconded.Motion carried.As a matter of information,Mr.Schwagel requested that the Board of Washington County commissioners be advised of the selection of the five planning areas. Parks and Planning: In accord with the resolution adopted by the Washington County Commis- sioners on December 17,1968,to undertake the modification of local legislation to provide that the Planning duties presently assigned to Washington County Parks Board,be placed under the jurisdiction of the Commission presently known as the Washington County Planning and Zoning Commission and the name of the Commission changed to Parks and Planning Commission,and other considerations. ~. Parks and Planning,contd: Mr.Zimmerma~moved,Mr.Tritle seconded,that the following com~ mittee be appointed to carry out the purposes ,of this resolution: 1.Committee for investigating and proposing legislative changes, Mr.Schwagel,Mr.Zimmerman ,Mr.Frush. 2.Committee to investigate and recommend land suitable for pur- chase under Senate Bill 20:Mr.Gross,Mr.Tritle Mr.Herbst. Motion carried. Mr.Zimmerman moved,Mr.Tritle seconded,to have the Chairman and the Executive Director draw up guide-lines for the accomplishment of the objectives of the two committees.Motion carried. The Chairman noted that the Public Information Program of the Com- mission is the most important task facing the Staff after the March 1 deadline for applying for State Open Space money is met. ADJOURNMENT: The meeting adjourned at 9:30 P.M.on a motion by Mr.Zimmerman, seconded by Mr.Tritle.Motion carried. /)uJ <10 ,/V §VIaflcz U<.:/!?I/L'u,fi'L__ Donald R.Frush-;--Chalrman FEBRUARY 17,1969 A special meeting of the Washington County Planning and Zoning Com- mission was held Monday,February 17,1969,at 7:30 P.M.in the Con- ference Room of the Court House Annex. The meeting was called to order at 7:55 P.M. Present were:Chairman Donald R.Frush,John C.Herbst,Richard W. Gross,John Tritle,Executive Director Donald L.Spickler,Planning Director William D.Jones,John H.Jones Baker~Wibberly and Associ- ates,and Cei Richardson of the Daily Mail. Members unable to be present:EX-Officio Rome F.Schwagel and Harry R.Zimmerman. A motion was made by Mr.Gross to include the following sentence in the minutes of the meeting of February 3,1969:"Dr.Joliet also re- quested that the information sheet distributed by the Planning and Zoning Commission to developers be changed to include the Health Depart- ment as an agency to be contacted before plans for development begin." This sentence is to immediately follow the section describing the letter from Dr.Joliet.Motion seconded by Mr.Tritle.Motion carried. The Minutes of the meeting of February 3,1969,were approved as amended. Motion by Mr.Gross,seconded by Mr.Tritle.Motion carried. REPORTS: Sub-Committee on Legislation: Mr.Frush,Chairman of the Sub-Committee appointed to review the County and State law applying to parks in Washington County,reported that progress is being made.Article 66B is being reviewed in re- lation to the resolution of the County Commissioners of December 16, 1968.The Washington County Attorney has been asked to review Article 66 B to see if its provisions would permit the Washington County Planning and Zoning Commission to assume the responsibility for park planning in accord with the County Commissioners'resolution,and also to see if 6'6B would require the term "Zoning"to remain in the name of the Commission. it-~oc. Clc. 9 REPORTS,CONTD: Sub-Committee on Selection of Park Sites: Chairman Richard.Gross said a meeting has been held to review the information required by Senate Bill 20 and the Land and Water Con- servation Fund.Mr.William Jones has been inspecting the various sites that are available for purchase and evaluating them.The Sub-Committee's recommendations will be ready soon. Progress Report -John H.Jones,Baker-Wibberly Consultant: Mr.John H.Jones reported that a portion of the Community Facilities Report dealing with parks and recreational facilities,would be com- pleted sometime within the week and would include a complete inven- tory of parks and recreational facilities in the County with recom- mendations for a good parks and recreation program. The Preliminary Draft of the Population and Housing Report is finished and the Hydrological and Soil Maps have been delivered.The Planning areas suggested by the Commission at the meeting of February 3,have been mapped. UNFINISHED BUSINESS: Mr.Jones explained the various work items on Invoice No.4297,and the work completed in accord with,the increases noted in the Physio- graphic Data,the Economic Report,the Population Report and the Community Facilities Report.Mr.Jones explained the Population Report via an explaination of the various maps,charts and tables in the report.Mr.Jones noted that Invoice No.4138 in the amount of $3,035.72, dated October 17,1968,had not been paid. Mr.Gross moved to accept the Preliminary Draft of ulation and Housing,Washington County,Maryland. the motion.Motion carried. Report No.2,Pop- Mr.Tritle seconded Mr.Gross moved to approve the percentage of work completed as indicated in Invoice No.4297,dated January 10,1969,in the amount of $4,574.13, and to request information as to why Invoice No.4138,dated October 17,1968,in the amount of $3,035.72 ,has not been paid.Mr.Tritle seconded the motion.Motion carried. NEW BUSINESS: New Meeting Time: Due to a conflict of meeting dates on the first Monday of the month and the requirement of the Subdivision Regulations which requires the Plan- ning and Zoning Commission to meet on the first Monday of each month, the Commission considered a change in the present arrangement of meeting dates. After much discussion,Mr.Herbst moved that the agenda for the first Monday of each month contain only the minor business items and Sub- division approval.The agenda for the third Monday of each month will contain the major business and Comprehensive Plan items.Mr.Gross seconded the motion.Motion carried. Report of the Sub-Committee for Review of the Planning and Zoning Law Study Commission: Mr.Gross,Chairman of the Sub-Committee,presented a report of the meeting of February 15,in Annapolis. Mr.Gross moved that this report be accepted as completion of the Sub- Committees'assignment and made a part of these minutes.Mr.Tritle seconded the motion.Motion carried.(By reference P &Z Law Study Commission.) ,IV UNFINISHED BUSINESS: Next Meeting Date: A special meeting of the Planning and Zoning Commission has been set tentatively for Monday,February 24,1969,at 7:30 P.M.,in the Conference Room of the Court House Annex. ADJOURNMENT: .()/] [(/!9l/vdrJ,(1[2 jt:--. DonaldR::-Fil.i;fu,Chairman The meeting was adjourned at 9:30 P.M.on a motion by Mr.Herbst, seconded by Mr.Gross.Motion carried. MARCH 3,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,March 3,1969,at 7:30 P.M.in the Con- ference Room of the Court House Annex. The meeting was called to order at 8:05 P.M. Present were Chairman Donald R.Frush,Rome F.Schwagel,John Herbst, John Tritle,Executive Director Donald L.Spickler,Planning Director William D.Jones,John V.Jamison,III,Richard Schaub,Dan Sheedy, Darrell Wurster,EDC Director,County Attorney James F.Strine,Ken- neth Mackley,W.Paul Settles,Charles Thompson and Cei Richardson of the Herald Mail. Not present:Harry R.Zimmerman and Richard W.Gross. The Minutes of the meeting of February 17,1969 were approved as sub- mitted. SPECIAL ORDER OF BUSINESS: W.Paul Settles Request: There appeared before the Commission,Mr.W.Paul Settles and his attorney,Mr.Kenneth Mackley,who explained the proposed division of land on the Cearfoss property of Tamiami,Incorporated.After review of the proposals,and on the advice of Mr.Strine,County Attorney,Mr.Tritle moved that the proposals for dividing the Cearfoss property of Tamiami,Incorporated,being a division of land into lots or parcels of five acres,or more,and not involving a new street (Section 1.3 of the Washington County Subdivision Reg- ulations),would not fall under the jurisdiction of the Washington County Subdivision Regulations.Seconded by Mr.Schwagel.Motion carried. Potomac Valley Farm: Mr.Schwagel moved that based on the opinion of the County Attorney, that Final Approval be granted this Subdivision as of February 3, 1969.Mr.Tritle seconded the motion.Motion carried.Mr.Strine was requested to give his opinion,in writing,to the Commission for inclusion in the Minutes of this meeting.This document is made a part of the Minutes file. BILLS: Bills in the amount of $39.39 were presented to the Commission for approval.Mr.Tritle moved th&t all bills be paid as contained within the budget.Mr.Schwagel seconded .the motion.Motion carried. 11 REPORTS: The washington County Planning and Zoning Commission accepted the report of the Washington County Historical Advisory Committee. The Chairman commended the Historical Advisory Committee for their report to the Planning Commission and requested the Executive Dir- ector to write a letter expressing the appreciation of the Commis- sion to the Chairman of the Committee,John C.Frye. UNFINISHED BUSINESS: Subdivision Regulation Violations: Mr.William Doub:Remains the same. !; oo.;::, o Mr .C.William ll.etzer:Mr.Schwagel moved that the plat containingLotsI~7,"'se'ction "A,r-and Lot No.1,Section "B",be granted Final Approval,subject to the inclusion of one lot line dimension on Lot No.1 of Section "B".Mr.Tritle seconded the motion.Motion carried. Highland Trails:Due for Final submission April 8,1969. Mr.Chester Albrigh!:No Progress. Mr.Andy Stamper,Plan No.1:Mr.Schwagel moved,Mr.Herbst seconded that this subdivision be granted Final Approval.Motion carried. Mr.Tritle moved,Mr.Herbst seconded that Mr.Stamper's and Mr.Hetzer's subdivisions be removed from the violations section of the agenda. Motion carried. Subdivisions -Preliminary Approval: Conococheague Manor:No Health Department Approval.Remains the same. Brightwood Acres:No Health Department Approval.Remains the same. These subdivisions will continue to be carried on the agenda under Unfinished Business. NEW BUSINESS: Sanitary Commission Proposals: The Chairman read a letter from Mr.Ferling of the Sanitary Commission regarding forms to be completed by the Washington County Planning and Zoning Commission certifying that the proposals of the Sanitary Commis- sion concerning the increased capacity of the Halfway Sewerage Treatment Plant and extension of sewer service to the proposed Industrial Park, do comply with the Washington County Comprehensive Plan which is now being prepared. Mr.Schwagel moved that the Chairman sign the forms certifying that the Sanitary Commission proposals do conform to the Comprehensive Plan now being prepared by Washington County and to include the following comments: "A regional (county-wide)plan for both water and sewerage systems is being prepared,under contract,with a consulting engineering firm. The plan is being made in conformance with Maryland Senate Bill 335, dated 1965,which requires that Washington County adopt such a plan no later than January 1,1970.The plan is being very carefully co- ordinated with the Comprehensive Plan for future land use (under the control and guidance of the Washington County Planning and Zoning Commission),which is also scheduled for completion prior to January, 1970.The county-wide water supply and sewerage systems plan covers the entire County,including all municipalities and areas under the jurisdiction of the Washington County Sanitary Commission." 1~ NEW BUSINESS,CONTD: Sanitary Commission Proposals,Contd: "The proposed installation covered in this application conforms to the county-wide water supply and sewerage systems plan in process of being prepared and the economic base and population projections are in accord with the findings of this Commission." Motion seconded by Mr.Herbst.Motion carried. Park Site Selection: The Chairman stated that this Sub-Committee has been very helpful in the selection of park sites for recommendation to the C9unty Commissioners. Halfway Boulevard Access: Mr.Schwagel moved that the Planning Commission request the County Engineer to thoroughly review the subject of access to Halfway Boule- vard as it relates to traffic flow,access to the area and other con- siderations,and report his recommendations to the Planning and Zoning Commission.Mr.Tritle seconded.Motion carried. Mr.Schwagel moved that the comments of Baker-Wibberly concerning the Economic Study be accepted and forwarded to the State.Mr. Tritleseconded the motion.Motion carried. ADJOURNMENT: There being no further business,the meeting was adjourned at 9:30 P.M.Motion by Mr.Schwagel,seconded by Mr.Herbst.Motion carried. aOtJMd-dt {R .t~ Donald -R.-Prusn;CniirmEm MARCH 17,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,March 17,1969,at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:40 P.M. Present were:Chairman Donald R.Frush,Rome F.Schwagel,John Herbst, Richard Gross,Executive Director Donald L.Spickler,Planning Dir- ector William D.Jones,John H.Jones of Baker-Wibberly and Associates and phil Ebersole of the Daily Mail. Not present:John F.Tritle and Harry R.Zimmerman. BILLS: Two bills submitted to the Commission for office supplies in the amount of $7.56 and a dinner check in the amount of $5.29 were ap- proved for payment as contained within the budget.Motion by Mr. Gross,seconded by Mr.Herbst.Motion carried. REPORTS: Mr.John H.Jones of Baker-Wibberly and Associates submitted a verbal report concerning the progress made to date on the County's Compre- hensive Plan. The Community Facilities Report is the work item now in progress and is nearly complete.The report should be delivered to the Executive Director of the Planning Commission before the end of the week. (March 21,1969).The delivery of this report will complete all the work in Phase I of the Comprehensive Planning Program. t'" "(j-< o (~ ;.:~ Cl 13 REPORTS,CONTD: The Community Facilities Report will contain four sections; 1.Parks and Recreation. a.Complete inventory of all recreational facilities in the County. b.Developed standards for various types of recreational areas for planning and development of a County recreational program. c.Recreational needs. 2.Education. 3.Vocational Training. 4.Health. Some work has been done on the Phase II portion of the project.The Planning areas designated by the Planning Commission in January have been mapped and are ready for service in the discussion of the Phase II proposals.The Consultant will meet with the Commission during work on the Phase II items to discuss proposed land use and highway locations.Mr.Schwagel urged that the Commission plan work ses- sions with the Consultant of extended length instead of numerous meetings. The Executive Director reported to the Commission that he had attended the Governor's Council for Appalachian Maryland meeting in Cumberland on March 12,where the possible establishment of a nine county Econ- omic Development District was discussed.He distributed a copy of the report to the members of the Commission. Letter to the Maryland State Planning Department: Mr.Schwagel moved that the Executive Director write a letter to the Maryland State Planning Department to inform them that because of a conflict of meeting dates for some of the Planning Commission members, the agenda for the Planning Commission for the first Monday of each month would contain only the subdivision approvals.The major busi- ness items of the Commission would be considered on the third Monday of each month.This would include the monthly progress report of the consultant as well as other discussions concerning the Compre- hensive Planning Program.Mr.Gross seconded the motion.Motion carried. UNFINISHED BUSINESS: Subdivision Regulations: The Planning Director reported that he had nearly finished writing the revision of the Subdivision Regulations.Typing will begin in about two weeks. Flood Study: Remains the same.Mr.Schwagel asked that the Corps of Engineers be contacted and every effort be made to speed the initiation of the Flood Plain Studies in Washington County. Master Plan of Highways: Mr.John Jones stated that he would like to see the official record map of Washington County's Major Road Plan.The Chairman requested that this matter be looked into without delay. Maryland Historical Trust: Mr.Schwagel moved that the Executive Director write to the Director of the Maryland Historical Trust and ask him to verify that the record of site descriptions filed in the Planning and Zoning office are the sites officially selected by the Maryland Historical Trust as deserving of preservation.Seconded by Mr.Herbst.Motion carried. 14 UNFINISHED BUSINESS,CONTD: Recording of the Minutes:Remains the same. Le9islative Changes and Assuming Parks Planning Responsibility: Remains the same. Public Information Program: The Executive Director reported that he hoped to have a program outline prepared by the next meeting. Physiographic Acceptance of ~~~~~~~Maps Data: After review,the Commission voted to accept the maps on motion by Mr.Gross,seconded by Mr.Herbst.Motion carried. Access to ~~~~~~~the A.C.&T.Property -Halfway: The Chairman read a letter from the County Engineer in which he outlined the conditions that must be met before the State Roads Commission will grant a permit for access to Halfway Boulevard at this point.Mr.Pue requested that the access road be included in the Master Plan of Highways to be prepared by the Consultant. Mr.Schwagel moved that the letter be referred to the County At- torney for his review and advice,giving particular attention to point 4 of the letter.Mr.Gross seconded the motion.Motion carried. NEW BUSINESS: Garland E.Groh Request: Proposed gift to Garland E.Groh Foundation -The Executive Dir- ector was instructed to write a letter to Mr.Groh citing the same legal ruling made on other such transfers. Vincent Groh: Proposal for Old Orchard Shopping Center - A letter from Mr.Groh was read stating that it was his intention to construct a shopping center on Virginia Avenue,and requesting a ruling by the Commis- sion as to whether his project constitutes a subdivision.The Commission held that,based on Section 1.3 of the Washington County Subdivision Regulations and a letter from Mr.Strine written on February 11,1969,the proposed shopping center planned for construc- tion on Virginia Avenue,would be considered a subdivision and all requirements of the Subdivision Regulations have been met.(would have to be met.) Subdivisions -Final Approval: Conococheague Heights:Final Approval was granted Mr.Edwin Hartle on a motion by Mr.Herbst,seconded by Mr.Gross.Motion carried. James B.Hull,and Wife:The plat of lots for James B.Hull was granted final approval sUbject to the inclusion of the dimensions on the section reserved for a future street.Motion by Mr.Schwagel, seconded by Mr.Gross.Motion carried. C.William Hetzer:Section "B"of the plan of lots for Mr.C. William Hetzer along the west side of the Kemps Mill Road was granted final approval on a motion by Mr.Herbst,seconded by Mr.Gross. Motion carried. Woodmoor,Section "A":Mr.SCllwagel moved to withhold final appro- val until satisfactory security is established with the County Com- missioners in accord with Section 4.2.2 of the Washington County Subdivision Regulations.Seconded by Mr.Herbst.Motion carried. 1.;..... ~.oc:; Ac:; 15 NEW BUSINESS,CONTD: Subdivisions -Preliminary Approval: Wilbur H.Martin:Preliminary Approval was granted under Section 1.4.2 of the Subdivision Regulation Ordinance.Motion by Mr. Schwagel,seconded by Mr.Gross.Motion carried. OTHER BUSINESS: The Commission was reminded of the meeting of the Washington County Municipal League set for Monday,March 24. NEXT MEETING DATE: The date of the next meeting was set for April 7,1969. ADJOURNMENT: The meeting was adjourned at 9:15 P.M.on a motion by Mr.Schwagel, seconded by Mr.Gross.Motion carried. /1 /'I!..U@l/\,J£(Re T/UJL Donar2CR--=--Frusn,cnairman APRIL 7,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,April 7,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. Present were:Chairman Donald R.Frush,John C.Herbst,Harry R. Zimmerman,John F.Tritle,Executive Director Donald L.Spickler, Planning Director William D.Jones,John V.Jamison,III,Vincent Groh,Richard Wantz and Cei Richardson of the Herald Mail. Not present:Ex-Officio Rome F.Schwagel and Richard W.Gross. The meeting was called to order at 7:40 P.M. The Minutes of the meeting of March 17,1969 were approved with the following corrections:Page 1,paragraph 1,changed to read,"The regular meeting of the Washington County Planning and Zoning Com- mission".Page 2,paragraph 1,changed to read,"Mr.Schwagel urged that the Commission plan sessions with the Consultant of extended length instead of numerous meetings".Page 2,paragraph 5,changed to read,"Mr.Schwagel asked that the Corps of Engineers be contacted and every effort be made to speed the initiation <;>f the Flood Plain Study in Washington Co,!nty".Motion was made by Mr.Zimmerman to accept the Minutes as corrected,seconded by Mr.Herbst.Motion carried. BILLS: A bill in the amount of $2.17 was approved for payment.Motion by Mr.Herbst,seconded by Mr.Tritle.Motion carried. OLD BUSINESS: Mr.Vincent Groh -Old Orchard Shopping Center: Mr.Vincent Groh and Mr.Richard Wantz appeared before the Commis~ sion.Mr.Groh appealed the ruling made by the Planning and Zoning Commission at the March 17 meeting where the Commission held that Mr.Groh's shopping center proposal would be considered as a sub- division and would need the approval of the Commission.Mr.Groh argued that the Washington County Subdivision Regulations apply only to residential development and not to shopping center devel- opment.In support of his argument,Mr.Groh cited the following sections of the Washington County Subdivision Regulations:3.1.2 e,g,and i,5.1.1 e and f,6.5.1,6.5.2,6.4.3 and the definition Iti Old Orchard Shopping Center,Contd: of a "building line",as it appears in the Regulations.Mr. Strine,Cou~ty Attorney,was unable to be present at the meeting. Mr.Zimmerman,noting the absence of Mr.Strine,moved that the facts of the case and the information received by the Commission be referred by the Executive Director to Mr.Strine for his opin- ion.Immediately upon receipt of Mr.Strine's opinion,Mr.Groh will be notified of that decision.The decision of the County Attorney will be considered the diScision of the Washington County Planning and Zoning Commission.The motion was seconded by Mr. Herbst.Motion carried.The Chairman assuriSd Mr.Groh that if, in Mr.Strines opinion the development should be considered a subdivision,a special meeting of the Planning and Zoning Com- mission would be called to review the plans. Brightwood Acres:Remains the same. Conococheague Manor:Remains the same. Woodmoor,Section "A":The Executive Director read a letter from the Home Construction Corporation requesting permission to exclude the 16'utility easements shown on the plat*,because they are unnecessary.Mr.Herbst moved that the Executive Director be authorized to review the proposed elemination of utility and drain- age easements in Section "A"of the Woodmoor Development with the County Engineer,and advise Home Comstruction Corporation accor- dingly.Mr.Tritle seconded the motion.Motion Ca.rried.*Plat -filed in Subdivision file,Woodmoor,and dated 4/7/69,Easements to be eliminated shown in red. Violations: Mr.William Doub:Mr.Doub has until June 15 to finish the road. Highla.nd Trail:The Executive Director said that he had written to Mr.Grove asking him to submit a plat by April 8.To date, the Commission has not heard from Mr.Grove.The Chairman re- quested Mr.Spickler to contact Mr.Grove again. Mr.Chester Albright:Mr.Albright is waiting for Health Department Approval. NEW BUSINESS: Preliminary Approval: Van Lear Manor,Section "7":Mr.Herbst moved that the applica- tion for Preliminary Approval not be accepted until such time as the preliminary plan is accompanied by the required information. Motion carried.Mr.Tritle seconded the motion. Budget: Mr.Tritle moved to accept the tentative budget for fiscal 1970 and present same to the Washington County Commissioners by April 10,1969.Mr.Zimmerman seconded the motion.Motion carried. Reference is hereby made to Budget File 69-70 for a copy of the tentative budget. NEXT MEETING DATE: The next meeting of the Planning and Zoning Commission is set for April 21,1969 at 7:30 P.M. ADJOURNMENT: There being no further business,the meeting was adjourned at 8:10 P.M.Motion by Mr.Tritle,seconded by Mr.Herbst. /I ('r (/1/(,0/k I A ittiniM df..-Ki-;1{JWv{~ Do'hald R.FrusFl;Chairman I""~oc:;, ~ ~ ln APRIL 21,1969 The regular meeting of the Washington County Planning and Zoning Commission .was held Monday,April 21,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:45 P.M. Present were:Chairman Donald R.Frush,Vice Chairman Richard W.Gross,Ex-Officio Rome F.Schwagel,John C.Herbst,John F. Tritle,Harry R.Zimmerman,Executive Director Donald L.Spickler, Planning Director William D.Jones,and Phil Ebersole of the Daily Mail. The Minutes of the meeting of April 7,1969 were approved as writ- ten on a motion by Mr.Zimmerman,seconded by Mr.Tritle.Motion carried. BILLS AND COMMUNICATIONS: Bills in theamount of $25.91 were read to the Commission and ap- proved for payment on a motion by Mr.Tritle and seconded by Mr. Zimmerman.Motion carried. Maryland Department of Water Resources: Action on a letter from the Maryland Department of Water Resources concerning the flood plain regulations of Washington County was delayed and will be carried on the agenda under unfinished business for the next meeting. Baker-Wibberly and Associates: Mr.Schwagel moved that Invoice No.4335 in the amount of $954.08 and Invoice No.4393 in the amount of $1091.04 be paid with the deletion of items D-3 and E-3 on both Invoices.Mr.Tritle seconded the motion.Motion carried. UNFINISHED BUSINESS: Subdivision Regulations: A letter has been sent to Mr.Herbert Sachs of the Maryland Depart- ment of Water Resources stating that the Commission is anxious to have Washington County's application for the study of Antietam Creek funded and started in fiscal 1970,and also urged that the priority of the Conococheague Creek project be raised so that it may be car- ried out as soon as possible.More information on the data that can be supplied by the S.C.S.and the Technical Services Program of the Corps of Engineers was requested. Mr.Jones reported that continued progress typing of the new Subdivision Regulations. for completion within the next two weeks. Flood Plains Study: is being made on the The draft is scheduled I ) Chairman Frush stated that Soil Slopes Survey Maps had been made of Fairfax County in Virginia and that he had contacted Mr.Moody of the A.S.C.S.to see if Soil Slopes Maps of the critical drainage areas of Washington County could be made.An answer is expected by mid May. Master Plan of Highways and Parks Planning: The County Attorney has not had time to review these two items. They will be carried on the agenda for the May 19 meeting. Recording of the Minutes: 1-_ l8. UNFINISHED BUSINESS,CONTD: Maryland Historical Trust: The Executive Director reported that Mrs.Parish of the Maryland Historical Trust is reviewing the material gathered in the survey of historical sites made in Washington County.A report is ex- pected soon. Recording of the Minutes: The Commission authorized the Executive Dir~ctor to acquire a Miri- utes ledger from the Hagerstown Bookbinding Compan~at his discre- tion.Mr.Schwagel moved that this item of business be removed from the agenda under unfinished business.Mr.Zimmerman seconded the motion.Motion carried. Public Information Program: It was suggested that copies of the general outline of the Public Information Program be typed and made available to the Commission members so that each member can contribute his own thoughts on the program. Access to A.C.&T.Property -Halfway Boulevard: The Executive Director reported that in a letter from the County At~orney concerning the access to A.C.&T.Property -Halfway Boulevard,Mr.Strine stated that in his opinion,a preliminary plat should be filed by the A.C.&T.Company with the Planning and zoning Commission. Mr.Schwagel moved that of the County Attorney. carried. the Commission follow the recommendations Mr.Herbst seconded the motion.Motion Old Orchard Shopping Center: The Executive Director reported that a letter had been sent to Mr. Groh informing him that Mr.Strine's opinion held that his proposed shopping center development would not be considered a subdivision under the present County Regulations. Mr.Tritle moved that this item be removed from the agenda under unfinished business.Mr.Gross seconded the motion.Motion car- ried. NEW BUSINESS: Election of Officers: XM.JX.X~~~~~X\l!O[~2OO{~ID(Il{Xl21ffi(~ ~~~~Xl21ffi(~~ID(Il{~~~X ~~~IDi'K~X~~~~X~7\ ~~ Violations: Mr.Tritle moved that those persons who appear to be in violation of the Subdivision Regulations be contacted by the Executive Dir- ector and proceed with seeking a solution to the situation.Mr. Herbst seconded tWmotion.Motion carried. Preliminary Approval: Plat of 9 Acres,William Boyd and Wife: On the reco~~endation of the Executive Director,Mr.Schwagel moved to delay acceptance of this application for preliminary ap- proval of these lots until the Engineering Department has had time to confer with Mr.Boyd's engineer pertaining to a potential drain- age problem encountered in the area of Lots 1 and 2.Mr.Gross seconded the motion.Motion carried. OTHER BUSINESS: t'" ~o C~ Clo OTHER BUSINESS: Mr.Frush,cCommissioner of Forests and parks,requested permission from the Washington County Planning and Zoning Commission to send a copy of the Economic Study and the Population and Housing Re- ports to the Maryland Department of Forests and Parks.Permis- sion was granted by the Commission for delivery of the reports. SRC Transfer of Land to the USA: Mr:Frush noted that approximately 184 acres of land bordering on the Potomac River was transferred to the USA by the State Roads Commission without notification to the County. Mr.Schwagel moved that the State Roads Commission be contacted and asked to explain why this land was transferred out of the State ~~HRX¥without notification to the county and smaller political subdivisions as to whether they would be interested in acquiring this land.Mr.Gross seconded the motion.Motion carried. Chairman Frush read a letter from the Honorable John P.Saylor, Chairman of the Potomac National River Meeting,which accompanied a draft bill to preserve and urge development compatible with the historic and quality environment desired for the Potomac Basin. The draft served as a work paper for a meeting on April 16. Copies ~ill be made available to the members of the Commission as well as copies of the Bill introduced by Senator Mathias to es- tablish and develop the C &0 Canal National Historical Park. The Chairman suggested that a letter be written to the'Washington County Commissioners expressing the appreciation of the Planning and zoning Commission for their activity and position which sig- nificantly influenced the writing of these two Bills. NEXT MEETING DATE: The next meeting of the Washington County Planning and Zoning Com- mission will be held on Monday,May 5,1969. ADJOURNMENT: There being no further business,the meeting of the Planning and Zoning Commission adjourned at 8:40 P.M.Motion by Mr.Gross, seconded by Mr.Tritle.Motion carried. Ii ,,!/Y /!ll/hA..tLJL~J2.~AAd~'--Donald R-:-Frusfi;'-ChaTrma.ri~' MAY 5,1969. The regular meeting of the Washington County Planning and Zoning Commission was held Monday,May 5,1969 at 7:30 P.M.in the Con- ference Room of the Court House Annex. Present were:Donald R.Frush Chairman,Ex-Officio Rome F.Sch- wagel,John C.Herbst,John F.Tritle,Harry R.Zimmerman,Execu- tive Director Donald L.Spickler,Planning Director William D. Jones,Daniel Sheedy and Cei Richardson of the Herald Mail. 19 Not present:Vice Chairman Richard W.Gross. The meeting was called to order at 7:40 P.M. 40 The Minutes of the meeting of April 21,1969 were approved with a correction to paragraph 2,page 4,changed to read:"Mr.Schwagel moved that the State Roads Commission be contacted and asked to ex- plain why this land was transferred out of the state without noti- fication to the County and the smaller political subdivisions as to whether they would be interested in acquiring this land."Motion to accept the Minutes as corrected by Mr.Schwagel,seconded by Mr. Tritle.Motion carried. BILLS AND COMMUNICATIONS: Bills in the amount of $48.00 were presented to the members of the Commission for their approval.A bill for the Washington Post and the Baltimore Sun,$8.00 and typewriter rental $40.00 were approved. Motion by Mr.Tritle,seconded by Mr.Zimmerman.Motion carried. A letter from Mr.James Rooney,Department of Health asking that the Planning Commission be represented at a meeting on May 13 concerned with the disposal of refuse in Washington County,was read to the Commission.Mr.Tritle said that he may be able to attend and bring back a report for the information of the commission members. SPECIAL ORDER OF BUSINESS: Mr.Daniel Sheedy representing the Land Planning and Development Com- pany,Inc.,presented a plat for a proposed residential development on 29 acres in the Halfway area.Acknowledging that he was not pre- pared to submit an application for preliminary Approval of the Devel- opment,Mr.Sheedy explained that his purpose was to inform the Wash- ington County Planning and Zoning Commission of the Land Planning and Development Company's plans for the area so that it can be taken into consideration in future Land Use Planning. The Commission informed Mr.Sheedy that the Commission would not con- sider any plan until it is an official plan for the area and is sub- mitted with the application for Preliminary Approval in accord with the Washington County Subdivision Regulations. OLD AND UNFINISHED BUSINESS: Budget: The Budget for the Planning and Zoning Commission for the fiscal year 69-70 will be submitted to the County Commissioners on May 6, 1969.There will be a change in the amount under rentals with $15.00 returned to the general fund instead of $50.00.There are no other changes or additions. Access to Halfway Boulevard: The Chairman noted that certain recommendations and resolutions have been made by the Washington County Commissioners concerning roads, streets and highways in Washington County.Mr.Schwagel moved that the recommendations and legal commitments in the Minutes of the County Commissioners be given to the Consultant to be included in the Comprehensive Plan.Mr.Tritle seconded the motion.Motion carried. Public Information Program: Information on the proposed Public Information Program was mailed to the members of the Planning and Zoning commission for their review. Discussion was defrayed until a later date. Flood Plains Regulations: The Planning commission appointed the Executive Director and the Planning Director to work with the State Department of Water Resour- ces in the preparation of Flood Plains Regulations for Washington County in order to qualify for flood insurance.Mr.Schwagel noted that such studies would fit into the overall Comprehensive Plan. Mr.Tritle moved to remove this item of business from old and Un- finished business.Mr.Zimmerman seconded the motion.Motion car- ried. NEt\)BUSINESS, Preliminary"Approval: Brightwood Acres:Requires Health Department Approval. Conococheague Heights:No Health Department Approval. Joseph L.Boyd:The County Engineer is reviewing a potential drainage problem with the developer's engineer. 21 Van Le.ar Manor,Section"7": Engineering Approval has been Subdivisions -Violations: No Health Department Approval nor received. Mr.William Doub: phone Mr.Doub and conversation. The Executive Director was instructed to tele- to follow up with a letter in reference to the t'" ,~ oo ,~::~ o Highland Trails:No Health Department Approval. Mr.Chester Albright:Remains the same. Pleasant View Heights:In a letter to the Commission,Mr.Branden- burg said that he expected to have the streets completed in 60 days.(July 1,1969.) Mr.Emmett Abbott:Mr.Abbott informed the Commission that he intends to complete the streets in his subdivision. Mr.Norman Forsythe:Mr.Forsythe has sold his property.He and his lawyer contacted the Commission and a satisfactory solution to the violation is being sought. Mr.Allen H.Martin:This subdivision plat will be ready for sub- mission at the next meeting. Mr.William P.Weber:The Executive letter was received from Mr.Weber. Office after May 26. Director reported that a He will contact the Planning Mr.Wilbur D.Moser:Remains the same. Mill Village:No reply. Mrs.Virginia E.Lum: tained by the County. tIe the estate. No violation.The lots are on a road main- Lots were transferred to relatives to set- Fairview Acres:Plat of section of Fairview Acres that has 5 acre lots has been received for approval.Application for final approval for portions of Sections A,Band C is required before approval can be given. NEW BUSINESS: Subdivisions -Preliminary Approval: Greenbrier Heights:Mr.Zimmerman moved that Preliminary Approval be granted to Greenbrier Heights on condition that the access road be extended to serve lot No.7.Mr.Schwagel seconded the motion. Motion carried. Subdivisions -Final Approval: Hurley Estates:Mr.Herbst moved that Final Approval be granted subject to showing the position of the four permanent markers by coordinates,changing the name of the Old Mountain Road to Swope Road and completing the drawing in ink.Mr.Tritle seconded the motion.Motion carried. ··~4: NEXT MEETING DATE: The next meeting of the Planning and Zoning Commission will be held May 19,1969 at 7:30 P.M. ADJOURNMENT: The meeting was adjourned at 8:40 P.M.Motion by Mr.Zimmerman, seconded by Mr.Herbst.Motion carried. {J //)/,/.ICYvid6{/i2~:~",- Donald R.Frusli.,Chairman MAY 19,1969. The regular meeting of the Washington County Planning and Zoning Commission was held Monday,May 19,1969 at 7:30 P.M.in the Con- ference Room of the Court House Annex. The meeting was called to order at 7:40 P.M. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,John C.Herbst,John F.Tritle,Harry R.Zimmerman,Execu- tive Director Donald L.Spickler,Planning Director William D.Jones, ana representatives of the civic Improvement Association of Halfway, Einar Olsen,President. Not present:Rome F.Schwagel,Ex-Officio. The minutes of the meeting of May 5,1969 were approved as written on a motion by Mr.Gross,seconded by Mr.Zimmerman.Motion car- ried. BILLS AND COMMUNICATIONS: Mr.Gross moved that a bill from the Board of Education for office supplies for 1968 in the amount of $11.13 be approved for payment. Mr.Herbst seconded the motion.Motion carried. Baker-Wibberly Invoice No.4580: Mr.Zimmerman moved that Invoice No.4580,received April 24,1969 be approved for payment as adjusted with the deletion of item D-3 Population,Preliminary Report,and item E-3,Community Facilities Preliminary Report,the total amount approved to be $447.33. Motion seconded by Mr.Tritle.Unanimously approved. OLD AND UNFINISHED BUSINESS: Halfway Boulevard Access: A group of citizens representing the Civic Improvement Association of Halfway,Inc.,headed by President Einar Olsen,appeared before the Planning Commission to obtain more definite information concerning the Halfway Boulevard Access.The group presented a letter from Jerome B.Wolff,SRC,stating that no State authorization had been granted to proceed with any construction.(Letter made a part of these Minutes by reference)The Chairman advised the group that no development plans have been submitted to the County for approval and quoted from the Minutes of the meeting of May 5,1969 of the Planning and Zoning Commission which stated that the recommendations and commitments in the Minutes of the County Commissioners be given to the consultant to be included in the Comprehensive Plan.The Chairman noted that in the event of any submission for a plan of development in the future,so long as the existing subdivision regu- lations are observed,the Planning Commission would be obliged to grant approval. ~oo C1o 23 OLD AND UNFINISHED BUSINESS,CONTD: Halfway Boulevard Access,contd: The Commission was asked if they would fulfill the promise made at the Lincolnshire School to review the Master Plan with the cit- izens before adoption.The representatives of the Association were assured that the promise would be honored. Subdivision Regulations: Mr.Jones,Planning Director informed the Commission that the Sub- division Regulations,Preliminary Draft,is still at the printers. Flood Plain Studies: A letter from Mr.Robert Norton,Department of Water Resources, concerning the status of the Antietam and Conococheague Creeks Flood Plain Studies was read to the Commission.Antietam study has been scheduled for fiscal 1970 providing funds are available. A letter has been written to Mr.Norton for additional information on the field surveys that could be provided for the County. Mr.Frush stated that the ASCS is preparing a pilot study of the Marsh Run drainage area in Washington County.The study should be started by the first of June.A report of the ASeS aGtivities will be obtained for the Planning Commission to review. Master Plan of Highways: Remains the same. Maryland Historical Trust: The Executive Director read a letter from Mr.Robert Naylor,Depart- ment of Economic Development,Tourist Division,inquiring if a report on the survey done by the Maryland Historical Trust was com- plete and if a report was available.Mr.Spickler said that he had informed Mr.Naylor that at this time,we do not plan to prepare and publish a full report of the inventory and referred Mr.Naylor to Mrs.Ann Parish of the Maryland Historical Trust. Parks Planning: Chairman Frush stated that as a result of House Bill 29 there is going to be available 86 million dollars to the State,half of which will be available to the smaller political subdivisions for the acquisition of open space,about six times the amount we were allocated last year for the same project.We have been charged to look into this matter,plan these parks based on a Master Plan, utilize our staff and proceed on an orderly course. A resolution transferring certain duties from the Washington County Board of Parks and Recreation to the Washington County Planning and Zoning Commission was prepared by Mr.Strine,County Attorney,to satisfy a resolution passed by the Board of Washington County Com- missioners on December 17,1968. Mr.Tritle moved,Mr.Herbst seconded,to accept the resolution as prepared by Mr.Strine with minor punctuation changes,and to author- ize Mr.Frush to present the resolution to the County Commissioners for their consideration on May 20,1969.Motion carried. Mr.Gross moved,seconded by Mr.Herbst to remove this item from the agenda under Unfinished Business.Motion carried. ~4: OLD AND UNFINISHED BUSINESS,CONTD: Public Information Program: Chairman Frush appointed Mr.Zimmerman a committee of one to pre- pare a Public Information Program and designate the Ex-Officio member to work with him on the program because of the coordination that is necessary with the County Commissioners.Some recommendations suggested for consideration in the preparation of the program were: 1.Purpose of the program. 2.Various tools to be used. 3.Publications that may be prepared. 4.Who will be presenting a Public Information Program. 5.Outside speakers.. 6.Timing of various parts of the Public Information Pro- gram. 7.Charts,Slides,Graphs and talks. 8.Open forums. 9.Newspapers. 10.Type of report to be presented. All other recommendations of the Commission members will be given directly to Mr.Zimmerman.Mr.Zimmerman noted that the program w~ll ultimately involve all the members of the Commission. This item will be carried On Unfinished Business until recommen- dations for a Public Information Program are complete. Preliminary Approval: Van Lear Manor,Section "7":Incomplete.No Health Department Approval nor Engineering Approval. Mr.Chester Albright:Preliminary Approval was granted to the plan of lots for Mr.Chester Albright subject to the following addition: Include buiJding set back lines on Lots No.1 and 4.Motion by Mr.Zimmerman,seconded by Mr.Tritle.Motion carried. Mr.Lawrence Johns,Mill Village:A twelve month extension of the Preliminary Approval granted in July,1966 retroactive to the expir- ation date of the original Preliminary Approval was given to Mr. Johns.The extension will expire on July 28,1969.The extension carries the same conditions as the original Preliminary Approval. Motion by Mr.Herbst,seconded by Mr.Tritle.Motion carried. Mr.Allen H.Martin:Preliminary Approval was granted to Mr.Mar- tin On a motion by Mr.Herbst,seconded by Mr.Tritle.Motion carried. NEW BUSINESS: A letter was received from the Groh Realty Company requesting written assurance that a tract of land which is proposed to be ~±lie~xx deeded to Vincent Smith and wife as a gift will not be a violation of the Washington County Subdivision Regulations.The Executive Director was instructed to contact Mr.Groh by letter informing him that the transfer will not constitute a violation of the Subdivision Ordiannce providing the transfer is a bona fide gift of land and that this approval concerns only the transfer of the parcel described in Mr.Groh's correspondance of May 9,1969. Mr.John Larson,Secretary of the Hagerstown Planning and Zoning commission invited members of the Washington County Planning and Zoning Commission to attend the meeting of the Hagerstown Planning Commission on Wednesday May 28 at 3:00 P.M.The City Planning Commission will review the plan for the Potomac Manor Subdivision. Since this subdivision is partly in the County,the Executive Dir- ector,Vice Chairman Gross,Planning Director and other members who will be able to attend will represent the Washington County Planning and Zoning Commission. I::" ~oc::.c::.c::. NEW BUSINESS,CONTD: Buqget:: The county Commissioners requested that the Planning Commission consider the possibility of reducing the proposed budget for fis- cal 1970 by postponing the addition of a draftsman to the Planning Staff.The Planning Commission reviewed the need for a draftsman, decided the request for a draftsman is justified and decided to keep this item in the requested budget. Washington County Municipal League: Mr.Gross extended an invitation to the members of the Planning Commission to attend a meeting of the Washington County Municipal League on Monday,May 26,at 6:30 P.M.in the Funkstown Fire Hall. Executive Session: The meeting was adjourned for a short Executive Session on a motion by Mr.Herbst,seconded by Mr.Zimmerman.Motion carried. Community Facilities Report:_ After the Executive Session the meeting was reconvened.Mr.Zim- merman moved to make the following statement which was duly sec- onded by Mr.Gross.Unanimously approved. The Commission has received the Preliminary Draft of the Community Facilities Report,reviewed it and returned it to the Consultant with suggested revisions and additions. ITheStaffwasrequestedtoprepareashortresume of the proceedings of the work shop held at the request of the State Planning Depart- ment on Wednesday the 7th of May 1969,in the offices of Baker- Wibberly and Associates. NEXT MEETING DATE: The next regular meeting of the Washington County Planning and Zoning Commission will be held Monday,June 2,1969 at 7:30 P.M. in the Conference Room of the Court House Annex. ADJOURNMENT: q,r:::.' '".J There being no other business,the motion by Mr.Gross at 10:10 P.M. Motion carried. JUNE 2,1969. meeting was adjourned on a Seconded by Mr.Tritle. ,,<..4 ,Chairman The regular meeting of the Washington County Planning and Zoning Commission was held Monday,June 2,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:40 P.M. Present were:Chairman Donald R.Frush,Rome F.Schwagel,John C. Herbst,John F.Tritle,Harry R.Zimmerman,Executive Director Donald L.Spickler,Planning Director William D.Jones,Daniel Sheedy,Cei Richardson of the Herald Mail and Phil Ebersole of the Daily Mail. Not present:Vice Chairman Richard W.Gross. The Minutes of the meeting of May 19,1969 were approved as sub- mitted on a motion by Mr.Tritle,seconded by Mr.Herbst.Motion carried. ~..t:i BILLS AND COMMUNICATIONS: A bill in the amount of $33.09 for drafting supplies was approved for payment on"a motion by Mr.Herbst,seconded by Mr.Zimmerman. Motion carried. OLD AND UNFINSIHED BUSINESS: Master Plan of Highways: The Executive Director stated that certified true copies of the Master Plan of Highways had been delivered to the Consultant in response to his request by letter dated May 20,1969. Mr.Schwagel moved that this item be removed from the agenda under Unfinished Business.Mr.Herbst seconded the motion.Motion car- ried. Subdivisions: Preliminary Approval: Brightwood Acres:Mr.Schwagel moved,Mr.Herbst seconded that Preliminary Approval be denied because the application was not accompanied by the necessary supporting documents.Motion carried. Conococheague Manor:Preliminary Approval was delayed pending Health Department Approval with the request that Mr.C.Ambrose Fox check the status of the approvals which are required by the Planning Commission. Joseph L.Boyd:Mr.Boyd was granted Preliminary Approval with the following conditions:a.Provision be made for the elimina- tion of the drainage problem that exists on the west side of Lots No.1 and No.2,taking into account the recommendations of the County Engineer.b.Show dimensions of all rear lot lines. c.Show building set back lines.d.Show drainage easement across Lot No.6 as indicated in red on the plat.The Commission also requested that a right-of-way be dedicated 3D'from the center of the existing Boyd Road.Motion by Mr.Schwagel,seconded by Mr.Herbst.Motion carried.The importance of solving drainage and other potential problems before completion of final plans for subdivisions was stressed by Mr.Schwagel. Van Lear Manor,Section "7":No Health Department Approval. Violations: William Doub:Mr.Doub is to meet with the Executive Director and the County Engineer on June 3,in an effort to meet the engineering requirements. Highland Trails:Mr.Grove has no Health Department Approval nor Engineering Approval. Chester Albright:Remains the same. Emmett Abbott:Mr.Abbott expects to have the streets in his subdivision completed by July 30,1969. Norman G.Forsythe:Mr.Forsythe will have a plat ready for sub- mission in the near future. Allen H.Martin:Mr.Martin has been granted Preliminary Appro- val and is preparing for Final. William P.Weber:Preliminary Approval granted July 28,1966 has expired.Mr.Weber will apply for Preliminary Approval of the entire Orchard Hills Extended Subdivision. 27 Violations,contd, Wilbur D.Moser,Mr.Moser has been advised by letter that appears to be in violation of the Subdivision Regulations. of a portion of the area has been submitted to the Planning mission. Mill Village:Remains the same. he A plat Com- l'"~ C-~ ~110_. o Fairview Acres:Mr.Schwagel moved to ask Mr.Strine,County Attorney,for a ruling in regard to an access road and street design in this Subdivision.Seconded by Mr.Tritle.Motion carried. NEW BUSINESS: Subdivisions: preliminary Approval: Potomac Valley Farms,Section "4":Mr.Zimmerman moved,seconded by Mr.Herbst,to grant Preliminary Approval subject to the fol- lowing revisions:a.Show building line on Lot No.101,b.Pro- vide for drainage easements on lot lines between Lots No.102 and 103 and between Lots 115 and 116 that will not be affected by the waiver clause that applies if two lots are sold for one dwelling. The Commission also requested that a right-of-way be dedicated 30'on both sides of the center line of the existing Powell Road. Motion carried.The Chairman thanked Mr.Sheedy for presenting his plat of Potomac Valley Farms to the Commission in person. Oak Ridge Estates:Mr.Herbst moved that that this plat be held for the next meeting to give the members time to review it more thoroughly.Mr.Tritle seconded the motion.Motion carried. Potomac Manor:Mr.Schwagel moved to delay action until the Staff has had time to review this application and go over the records and determine what agreements the County Engineer and the City Engineer might have reached in regard to the width of the streets,gather any information pertaining to the sidewalks and Health Department Approval is received.Mr.Tritle seconded the motion.Motion carried. Potomac vistas:Mr.Schwagel moved that this subdivision be granted a six month extension of Preliminary Approval.Mr.Herbst seconded the motion.Motion carried. OTHER BUSINESS: A letter from the Department of Water Resources was read announcing a meeting on Friday,the 6th of June at the Venice Motel.The Chairman designated Mr.Herbst to attend and bring back information to the members of the Commission. Mr.Seibert,county Surveyor,requested the Planning Commission to have a drainage problem on the plat of Mr.C.Edwin Kline along Route 40-A reviewed by the Planner and any other resource persons for suggestions.The request will be given to the County Engineer for his review. Parks Planning: Mr.Schwagel moved that a copy of the signed resolution adop·ted by the County Commissioners on May 27,1969 regarding the transfer of duties of park site selection and park development to the Plan- ning Commission be made a part of these Minutes.Motion seconded by Mr.Herbst.Motion carried.Made a part of these Minutes by reference. ~ti'.", OTHER BUSINESS,CONTD: Mr.Schwagel will attend a meeting of the State Roads Commission on July 11,1969 regarding the revision of the Twenty Year Needs Study. The Planning Director noted that the set of mylar Land Use Maps delivered by the Consultant to the Planning and Zoning office had no completion date shown on the front cover,and also that the EDP Cards did not accompany the maps. Mr.Schwagel moved that the consultants be asked to 1.Provide a completion date on the front cover of the set of Land Use Maps, and 2.Provide the needed EDP Cards.Seconded by Mr.Tritle. Morion carried. The Chairman asked the Executive Director to go over the Minutes of the Planning and Zoning Commission and the firm of Baker-Wib- berly and Associates and determine if preparation of the EDP CArds was a contractural responsibility of the Consultant. NEXT MEETING DATE: The next meeting of the Washington County Planning and Zoning Com- msision will be held Monday,June 16,1969 at 7:30 P.M. ADJOURNMENT: Th~re being no other business,the meeting was adjourned at 9:10 P.M.Motion by Mr.Schwagel,seconded by Mr.Tritle.Mo·tion carried. An Executive Session followed. o1fu-&1 {(,CJ~~,-- DonaIa~.Frusn,Chairman JULY 7,1969. The regular meeting of the Washington County Planning and Zoning Commission was held Monday,July 7,1969 at 7:30 P.M.in the Con- ference Room of the Court House Annex. The meeting was called to order at 7:50P.M. Present were:Chairman Donald R.Frush,Rome F.Schwagel,John C. Herbst,John F.Tritle,Harry R.Zimmerman,Planning Director wil- liam D.Jones,Daniel Sheedy and Cei Richardson of the Herald Mail. Not present:Executive Director Donald L.Spickler,and Vice- Chairman Richard W.Gross. The Minutes of the meeting of June 2,1969 were approved as sub- mitted on a motion by Mr.Zimmerman.Seconded by Mr.Tritle. Motion carried. BILLS AND COMMUNICATIONS: Chairman Frush outlined recommendations by Robert S.Norton of the Department of Water Resources,State of Maryland in a letter to Mr.Spickler,dated June 17.Mr.Schwagel moved that the Commis- sion defer action until the Department of Water Resources or the Corps of Engineers initiate their study.Mr.Zimmerman seconded the motion.Motion carried. Mr.Schwagel then moved meeting with Mr.Norton tion Service as guests. to ask the Executive Director to request a and invite members of the Soil Conserva- Mr.Zimmerman seconded.Motion carried. t'" '<d'o C~ (..:.~o 2'9 BILLS AND COMMUNICATIONS,CONTD: Bills in the amount of $73.19 for office supplies and newspapers were approved for payment with the deletion of $45.60 for the photo- graphing and recording of the Major Road Plan which is to be turned over to the County Commissioners.Motion by Mr.Schwagel,seconded by Mr.Herbs't,Motion carried. A bill in the amount of $340.00 from Creative Printing for the printing of proposed Subdivision Ordinance revisions to be held for action under Unfinished Business. OLD AND UNFINISHED BUSINESS: Subdivisions: The following subdivisions were granted approval by telephone vote due to cancellation of the meeting on June 23,1969. a.Woodmoor,Section "A":Final Approval,June 16,1969. b.Walter Stouffer and Wife:Final Approval,June 16,1969. c.Potomac Manor,Section "C":preliminary Approval,June 16, 1969. d.William P.Weber,Extension to Orchard Hills,Preliminary Approval,June 16,1969. Mr.Tritle moved,seconded by Mr.Herbst that confirmation of the telephone vote be made a part of these Minutes of July 7,1969. Motion carried. Subdivisions -Preliminary Approval: Oak Ridge Estates,Section "C":Mr.Schwagel moved to defer action until the Sanitary Commission has had time to review this subdi- vision.Mr.Herbst seconded.Motion carried. Conococheague Manor:Mr.Herbst moved to grant Preliminary Approval to Conococheague Manor.Mr.Tritle seconded.Motion carried. Violations: Mr.William Doub:Mr.Schwagel moved that this matter be referred to the County Attorney and that the County Engineer be advised of this action.Mr.Tritle seconded the motion.Motion carried. Highland Trails:Mr.Schwagel moved,seconded by Mr.Herbst that a registered letter be sent to Mr.Grove and the Department of Health be contacted inquiring as to the status of this development. Motion carried. Mr.Chester Albright: this plat. Progress is being made toward submission of Pleasant view: deadline. Mr.Brandenburg is completing the road to meet the Mr.Emmett Abbott:Roads are being completed. Norman G.Forsythe:Mr.Forsythe's attorney is working with the Executive Director toward the submission of this plat. Allen H.Martin:Preparing plat for Final submission. William P.Weber:Preparing plat for Final submission. Wilbur Moser: Fairview Acres: moved frbm the New Business. Remains the same. Mr.Zimmerman moved that this subdivision be re- list of violations and carried on the agenda under Mr.Herbst seconded the motion.Motion carried. ,~.u OLD AND UNFINISHED BUSINESS,CONTD: SubdivisionR~gulations: A bill in the amount of $340.00 from Creative Printing for a revised printing of the Washington County Subdivis.ion Ordinance 100 copies, was presented to the Commission for approval. Mr.Zimmerman moved that all documents of this type,or of a re- search nature,be presented to the Commission in the form of a rough draft,consisting of six copies,for review by the Commission before being finalized.Motion also to include that the bill from Creative Printing be paid.Mr.Tritle seconded the motion. Motion carried. Chairman Frush pointed out that the new suggested Subdivision Ord- inance must be reviewed by the County Attorney for his legal re- view and opinion. Mr.Schwagel moved that a draft copy of the Subdivision Ordinance be given to the County Attorney for his legal review and opinion. Seconded by Mr.Herbst.Motion carried. Mr.Zimmerman moved,seconded by Mr.Herbst,that all existing copies of the Subdivision Ordinance,as prepared by William D. Jones,be labeled,"Preliminary Draft."Motion carried. Maryland Historical Trust: Representatives of the Maryland Historical Trust are to meet with the County Commissioners some time in August regarding the report of the survey of historical sites in the County., Land Use Maps and EDP Cards: Mr.Schwagel reported that the consultant had been contacted and will inform the Commission of progress at the earliest possible time. Public Information Program: Mr.Zimmerman reported that progress is being made. NEW BUSINESS: Subdivisions -Preliminary Approval: Greenbrier Vistas:Mr.Zimmerman moved,seconded by Mr.Schwagel, to grant Preliminary Approval subject to changing the names of streets duplicated and that the streets conform to Section 6.5.6 and 9.1.1 (d)of the addendum No.1,November 17,1964 of the Subdivision Ordinance in reference to arterial highways according to the Master Road Plan.Motion carried. Oak Ridge Estates,Section "A":Mr.Schwagel moved that this sub- division be referred to the County Commissioners for their perusal and advice based on the Major Road Plan.Mr.Zimmerman seconded. Motion carried. Subdivisions -Final Approval: Potomac Valley Farms,Section "4":Mr.Schwagel moved that Final Approval be withheld pending compliance with Section 6.4.1 of the Subdivision Ordinance regarding length of blocks.Mr.Tritle seconded.Motion carried. Mr.Schwagel then moved that an all-inclusive check list be pre- pared for the developer to follow prior to the preparation and submission of the plat for Preliminary and Final Approval.Mr. Zimmerman seconded.Motion carried. 'l;" <:::t<oo >:::1o 3'1, NEW BUSINESS,CONTD: Subdivisions -Final Approval,contd: Spring valley,Supplement to Section "E":F'lIt dlnaApprovagrane on a motion by Mr.Tritle,seconded by Mr.Zimmerman.Motion car- ried. Fairview Acres,SectionsllA lI ,IIB"and ne":Mr.Schwagel moved that action be delayed pendlng reVlew by the County Attorney and recommendations of the County Engineer have been met.Mr.Tritle seconded the motion.Motion carried. Paradise Homes Corporation:Request for advice 'and assistance: Mr.schwagel moved,seconded by Mr.Herbst,that this request be turned over to the County Commissioners for their review and ad- vice,based on the Major Road Plan.Copies of the letter from Mr.Seibert and the map showing location of the property to be attached.Motion carried. Discussion of Executive Sessions: The Commission decided that such sessions are needed and completely in line with the work being done at the regular meetings of the Commission and that whatever decisions are made will become an official part of the regular bi-monthly meetings of the Planning and Zoning Commission. OTHER BUSINESS: Chairman Frush pointed out that Willow Grove Park which was al- located $22,496.00 in State funds may not be considered by the City.Since this Commission is charged with Park Planning,other plans for using this money must be made by the Planning and Zoning Commission. NEXT MEETING DATE: The next regular meeting of the Planning and Zoning Commission will be held Monday,July 21,1969 at 7:30 P.M. ADJOURNMENT: The meeting was adjourned at 9:50 P.M.on a motion by Mr.Herbst, seconded by Mr.Zimmerman.Motion carried. i1~ltddf?~kvcMv~ Donald R.Frush,Chairman JULY 21,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,July 21,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:55 P.M. Present were:Chairman Donald R.Frush,Executive Director Donald L.Spickler,Rome F.Schwagel,John C.Herbst,John F.Tritle, John v.Jamison,III,Planning Director William D.Jones and Daniel Sheedy. Not present:Vice Chairman Richard W.Gross and Harry R.Zimmerman. J<~ The Minutes of the meeting of July 7,1969 were amended to read, "Chairman Frush pointed out that Willow Grove Park which was allocated $22,496.00 in §tate funds may not be considered by the City.Since this Commission is charged with Park Planning,other plans for using the money must be made by the Planning and Zoning Commis- sion."Motion to accept the minutes,as amended,by Mr.Herbst, seOOnded by Mr.Tritle.Motion carried. BILLS AND COMMUNICATIONS, Bills in the amount of $7.56 for typewriter ribbon and $23.35 for a dinner check for representatives of the State Department of Forests and Parks were approved for payment.Motion by Mr.Tritle seconded by Mr.Schwagel.Motion carried. A letter was read to the Commission members by Chairman Frush from Mr.Richard Gucker,State Planning Department,concerning a draft copy of "Local Planning Program Guidelines,Requirements and Application Procedures for Comprehensive Planning Assistance", prepared by the Maryland State Planning Department.The Chairman asked that copies be made available to all the members of the Commission. The Chairman read a letter from P.N.Hunter,Potomac Edison Com- pany,advising the Commission that approval had been granted by the United States Department of the Interior to permit construc- tion of an aerial electric transmission line across the Potomac River.Since the Commission acted on this matter approximately one year ago,this letter was read for the information of the members only. The Chairman read two letters from the Board of Washington County Commissioners concerning Paradise Homes Corporation's plans for a subdivision along the Cearfoss-Maugansville Pike,and Section "A"of Oak Ridge Estates,both of which had been referred to the County Commissioners because they were directly affected by Wash- ington County's Major Road Plan.The County Commissioners adopted a resolution to abandon and delete a portion of the proposed road known as A-27 and a portion of the proposed road known as A-16 on the Major Road Plan. Mr.Schwagel moved,seconded by Mr.Tritle,to make copies of the County Commissioner's resolution available to the firm of Baker- Wibberly without delay.Motion carried. Mr.Schwagel suggested that the County Commissioners,County En- gineer and the Planning and Zoning Commission meet to discuss the County Road System and the Major Road Plan of Washington County in order to determine acceptable priorities. Chairman Frush reported that he had written to Mr.Strine asking him to determine which of the two ledgends appearing on the Master Plan of Highways,No.1,applies to the Major Road Plan as adopted in 1964 by the Washington County Commissioners;A copy of the letter from Mr.Strine is made a part of these Minutes by Reference to the Minutes File. The report of Whitman,Requardt and Associates for the City of Hagerstown,Lappans -Breathedsville Area was received from Mr. William Breichner,Superintendent of the Hagerstown Water Depart- ment. OLD BUSINESS: Subdivision Regulations: Mr.Tritle moved that copies of the proposed Subdivision Ordinance be made available to the public to the extent of the existing supply.Mr.Herbst seconded the motion.Motion carried. t'" ~o C~ Q Cl 33, OLD BUSINESS,CONTD: Land Use Maps and EDP Cards: Mr.Schwagel reported that he had talked to Mr.Wibberly and suggested that the Executive Director contact Mr.Wibberly some time this week. Public Information Program: Remains the same. Parks Planning: Chairman Frush reported that progress is being made. Ledger for Minutes: A ledger for the permanent recording of the Minutes of the Plan- ning and Zoning Commission has been delivered. NEW BUSINESS: Tape Recording of Minutes: Mr.Schwagel moved that several meetings of the Planning and Zoning commission be recorded on tape in order to determine if this type of recording would be of value to the Commission.Mr.Herbst .seconded the motion.Motion carried. Charge for Various Documents Published by the Commission: The Executive Director and the Planning Director were asked to recommend charges for the various documents published by the Planning Commission. Mr.Schwagel suggested that the secretary check with other Counties as to how they discharge this service and bring the information to the next meeting. Subdivisions -Preliminary Approval: Oak Ridge Estates,section "C":·Reviewed by the Planning Director. Preliminary Approval recommended.On the basis of a letter of approval from the Sanitary Commission,Mr.Herbst moved to grant Preliminary Approval to Section "c"of Oak Ridge Estates.Mr. Tritle seconded the motion.Motion carried. Elmer A.Stone:Reviewed by the Planning Director.Preliminary Approval recommended.Mr.Schwagel moved to grant Preliminary Approval to this subdivision subject to compliance with Section 6.5.6 of the Washington County Subdivision Regulations regarding arterial highways according to the Major Road Plan.Mr.Tritle seconded the motion.Motion carried. Potomac Woodlands:Mr.Schwagel moved,seconded by Mr.Herbst, to grant Preliminary Approval to Potomac Woodlands.Reviewed by the Planning Director.Preliminary Approval recommended. Subdivisions -Final Approval: Potomac Valley Farms: Approval recommended. granted Potomac Valley Mr.Tritle. Reviewed by the Planning Director. Mr.Herbst moved that Final Approval Farms,Section "4".Motion seconded Final be by The Chairman requested that the name of the staff person performing the review of the subdivision application be entered in the Minutes. 04 NEXT MEETING DATE: The next regular meeting of the Planning and Zoning Commission will be held Monday,August 4,1969 in the Conference Room of the court House Annex. ADJOURNMENT: There being no other business,the meeting was adjourned at 8:50 P.M.,motion by Mr.Schwagel,seconded by Mr.Herbst.Motion carried. iJg:vccdcf{j)~uLL Donal<r-l<..Frush ,---Chairman AUGUST 4,1969. The regular meeting of the Washington County Planning and Zoning Commission was held Monday,August 4,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:40 P.M. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,John C.Herbst,John F.Tritle,Harry R.Zimmerman,Execu- tive Director Donald L.Spickler,Planning Director William D.Jones, Richard Schaub of the State Planning Department,Harrold Wibberly William McDonnell,Daniel Sheedy,I.Donald Ankeney,John Young and Phil Ebersole of the Herald Mail. Not present:EX-Officio Rome F.Schwagel. The Minutes of the meeting of July 21,1969,were amended to read, "Mr.Tritle moved that copies of the proposed Subdivision Ord- inance be made available to the public to the extent of the ex- isting supply."Motion to accept the Minutes,as amended,by Mr. Gross,seconded by Mr.Zimmerman.Motion carried. Mr.Wibberly introduced Mr.McDonnell who will be working on the Population,Housing and Economic Reports undertaken by the firm of Baker-Wibberly.Mr.McDonnell reported that he had been in contact with several leaders of the community to determine what their feelings would be concerning the needs of the County,and that he hoped to have an initial draft of Phase I completed,accepted by the State Planning Department and delivered to the Planning Com- mission by September 15. The Commission requested the Consulta~t to prepare a timetable that would show the completion dates of the Comprehensive Planning project.Mr.Wibberly said that such a schedule would be available by September 15. BILLS AND COMMUNICATIONS: Bills in the amount of $69.57 for office supplies,tape for the recording of Minutes,maintenance of typewriter,Zoning Bulletins and gasoline were presented to the Commission for their approval. Bills were approved for payment on a motion by Mr.Gross,seconded by Mr.Zimmerman.Motion carried. Chairman Frush read a letter from Joseph.J.Murnane,Executive Secretary of the Maryland Association of Counties,concerning a meeting to be held on August 8,1969 in Annapolis for the estab- lishment of a State wide planning organization as an affiliate of the Maryland Association of Counties. ~oo .;~ Cl BILLS AND COMMUNICATIONS,CONTD: The Chairman read a letter from Harry L.Powers,President of the American Heritage Homeowners Foundation,Incorporated,asking that a representative of the Planning Commission serve on the Foundation's Board of Directors.The Commission invited Mr. Powers and Mr.Roy E.Snyder,Executive Director and Vice Presi- dent of the Foundation to attend the next meeting of the Commis- sion to further explain the purposes of the Corporation to the members. OLD AND UNFINISHED BUSINESS: Subdivisions,Preliminary Approval, Greenbrier Vistas:with reference to the County Attorney's letter of July 15,1969 Mr.Zimmerman moved to recind the Motion of July 7,1969 and grant Preliminary Approval to Greenbrier Vistas subject to changing the names of streets.Mr.Gross seconded the motion.Motion carried. Elmer A.Stone,Mr.Herbst moved to recind the Preliminary,Appro- val granted to Mr.Stone on July 21,1969 and withold Preliminary Approval until a letter of approval is received from the Health Department and the County Engineer reviews the area for possible drainage problems.Mr.Gross seconded the motion.Motion carried. Violations: Mr.William D.Doub:Mr.Doub's case has been referred to the County Attorney. Highland Trails:A registered letter has been sent to Mr.Grove and the Health Departmant has been contacted regarding the status of Highland Trails.Health Department Approval has not been granted. 35 Mr.Chester Albright,Remains the same. Pleasant View Heights:Engineering Department reports that the roads should be completed soon. Mr.Emmett Abbott:Roads are being completed. Mr.Norman G.Forsythe:Remains the same. Mr.Allen H.Martin:Remains the same. Mr.William P.Weber:Remains the same. Mr.Wilbur D.Moser:Remains the same. Mill Village:Remains the same. Subdivision Ordinance -Proposed: Chairman Frush suggested that after the County Attorney has com- pleted his review of the proposed.Subdivision Ordinance for Wash- ington County,meetings be arranged in the five planning areas of the County so that the proposed ordinance may be reviewed by the people,and that twenty copies be reserved for these meetings. Flood Plain Studies: Mr.Robert Norton,Department of Water Resources and Mr.Ernest Moody,Soil Conservation Service have accepted invitations to attend the September 15 meeting of the Planning and Zoning Com- mission. ~tj OLD AND UNFINISHED BUSINESS,CONTD: Maryland Histo~ical Trust: Mrs.Preston Parish of the Maryland Historical Trust will meet with the County COmIr\issioners and members of the Historical Ad- visory Committee on August 12,1969. Land Use Maps and EDP Cards: Remains the same. public Information Program: Mr.Zimmerman reported that progress is being made. Tape Recording of Minutes: A tape recorder has been ~MX~HRH~borrowed,tape purchased,and is in use on a trial basis. Charges for Publications: The average price for pUblications sold by Counties is $4.50. Prices generally are governed by size and type of publication. NEW BUSINESS: Subdivisions -Preliminary Approval: The Lookout:Reviewed by the Executive Director with Preliminary Approval recommended subject to showing names of owners of adjoin- ing property.Mr.Herbst moved that Preliminary Approval be granted subject to the above recommendations.Mr.Zimmerman sec- onded the motion.Motion carried. Braeburn South:Reviewed by the Executive Director with the no- tation that drainage easements had not been provided and the cul- de-sac has a R/W width of only 40 feet and the Ordinance requires a 50 foot R/W for minor residential streets. Mr.Tritle moved that Preliminary Approval be granted SUbject to the recommendations of the County Engineer regarding R/W width of cul-de-sac and providing proper drainage easements.Mr.Zim- merman seconded the motion.Motion carried. Potomac Estates:Reviewed by the Executive Director with recom- mendation that a solution to the various problems associated with the abandonment and relocation of Neck Road be resolved,boundary lines shown in accord with Section 3.1.1,drainage and utility easements be provided where necessary,show lot lines dimensions scaled to the nearest foot,provide 70'B/L along all sections of Neck Road that are not abandoned or relocated and that the name of the Subdivision be changed. The Commission requested that the developer furnish the Planning Commission satisfactory evidence that he,his heirs and assigns, will absolve Washington County from all immediate and future re- sponsibility with regard to the maintenance of ingress and egress over the easements established in his subdivision.Mr.Herbst moved that Preliminary Approval be witheld until all requirements are met.Mr.Zimmerman seconded the motion.Motion carried. Woodland Park Estates -Extension of Preliminary Approval: Reviewed by the Executive Director with the recommendation that the request be granted.Mr.Tritle moved,seconded by Mr.Zim- merman,that an extension of twelve months be granted,such ex- tension to carry the same conditions as originaL Motion carried .. it.... ~o ~ C< Q 37 NEW BUSINESS,CONTD: Subdivisiops -Preliminary Approval,contd: Fountain Dale:Reviewed by the Executive Director with recommen- dation that preliminary Approval be granted subject to showing owners of adjoining land on the plat.Mr.Herbst moved to grant Preliminary Approval subject to the County Attorney's legal interpretation of Section 9.1.1 (a)and (b)of the Subdivision Regulations regarding adequate parking and addition of the names of the adjoining property owners.Mr.Zimmerman seconded the motion.Motion carried. Antietam Overlook:Reviewed by the Executive pirector with Pre- liminary Approval recommended subject to clarification of lot lines and name of Monroe Church Road changed to Monroe Road.Mr. Zimmerman moved to grant Preliminary Approval subject to the above recommendations.Seconded by Mr.Tritle.Motion carried. NEXT MEETING DATE: The next meeting of the Planning and Zoning Commission will be held Monday,August 18,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. ADJOURNMENT: There being no other business,the meeting was adjourned at 10:20 P.M. i n (/){/'i :J;;0~~et (J"<_d~t:.~ Donalo R.Frus1l;-Chairman AUGUST 18,1969. The regular meeting of the Washington County Planning and Zoning Commission was held Monday,August 18,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:40 P.M. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,John C.Herbst,Ex-Officio Rome F.Schwagel,Executive Director Donald L.Spickler,Planning Director William D.Jones, Harry L.Powers and Roy E.Snyder of the American Heritage Home- owner's Foundation,Inc.and Cei Richardson of the Herald Mail. Not present:Harry R.Zimmerman and John F.Tritle. The Chairman noted that the meeting was delayed in starting because of waiting for a quorum. The Minutes of the meeting of August 18,1969 were approved as submitted on a motion by Mr.Schwagel,seconded by Mr.Herbst. Motion carried. BILLS AND CO~jUNICATIONS: Bills totaling $71.80 were approved for payment,$44.55 for a Min- utes Ledger,IBM $7.51,K&E $10.46 and County Roads Department $9.2B.Motion by Mr.Herbst,seconded by Mr.Gross.Motion carried. The Chairman read a letter from Vladimir Wahabe,State Planning Department,perta~ning to future requirements by HUD for financial assistance for Water and Sewer facilities.The Chairman requested that copies of the letter and attached information be made avail- able to the Commission members. at) OLD AND UNFINSIHED BUSINESS: Major Road Plan: The Chairman read a letter from the County Attorney in answer to a request for further clarification concerning the adoption of the Major Road Plan by the County Commissioners.The Chairman requested that this letter be made a part of the official Minutes of this meeting so that the Commission may be guided by Mr.Strine's legal opinion regarding subdivisions as they pertain to the Major Road Plan.(Letter made a part of these Minutes by Reference.) American Heritage Homeowner's Foundation,Inc: Mr.H.L.Powers,President,and Mr.Roy E.Snyder,'Executive Dir- ector and Secretary of the American Heritage Homeowner's Founda- tion,Inc.,explained the purposes of the Foundation and answered questions asked by the Commission members.Mr.Snyder asked that a member of the Commission or staff representative be appointed to the Foundation's Board of Directors.The Commission took the re- quest under advisement. Parks Planning: Mr.Jones reported that application for park development projects in Hancock,Funkstown and Boonsboro have been prepared and sub- mitted to the Maryland Department of Forests and Parks.Applica- tion for County development and acquisition projects are being completed. Proposed Subdivision Regulations: Being reviewed by the County Attorney. Maryland Historical Trust: Mrs.Ann Parish,Keeper of the Register of the Maryland Historical Trust,appeared before the Washington County Commissioners on Aug- ust 12.She explained that the Trust had prepared an inventory of over 600 houses and historical sites in Washington County but much work is needed to be done by someone in the County.Mr.Schwagel asked that copies of her report be made available to the Commission members for their information. Mr.Gross moved that this item of business be removed from the agenda under Unfinished Business.Mr.Herbst seconded the motion. Motion carried. ,xJllxxRMl<IMESS:x Subdlvlslons -Preliminary Approval: Braeburn South:Mr.Herbst moved that the recommendations of the County Engineer be forwarded to Mr.Young with note that Engineering Approval still has not been received.Mr.Gross seconded the motion. Motion carried. Fountain Dale:The legal opinion of the county Attorney has not been received regarding Section 9.1.1 of the Subdivision Regulations. Albert L.Decker and Wife:Reviewed under Section 1.4.3 of the Subdivision RegUlations by the Executive Director who recommended Preliminary Approval be granted subject to the following conditions: a.Show lot numbers,b.Show building set back lines,and c. Show easements where necessary. The Commission discussed the provisions of Section 1.4.3 of the Washington County Subdivision Regulations with special emphasis on what should be considered"satisfactory evidence"that the developer, his heirs and assigns will absolve Washington County of the respons- ibility for maintenance of the 40 ft.R/W permitted under this Sec- tion. 'J9~\ NEW BUSINESS,CONTD: Subdivisions -Preliminary Approval,contd: Albert L.Decker and Wife,contd: Mr.Schwagel moved that a proposal be prepared concerning "sat- isfactory evidence"in Section 1.4.3,said proposal to be pre- pared in consultation with the County Attorney.Seconded by Mr.Herbst.Mot.ion was defeated with Mr.Herbst and Mr.Sch- wagel voting "yes"and Mr.Gross voting "No".Reference- Article VI,Section 2 of the By Laws of the Planning and Zoning Commission. Mr.Herbst moved to Lots for·Mr.Albert mended conditions. grant Preliminary Approval to the plan of L.Decker and Wife,subject to the recom- Seconded by Mr.Gross.Motion carried. t"' ~oo >=<o Subdivisions -Final Approval: Allen H.Martin:Reviewed by the Executive Director with the recommendation that Final Approval be granted with the following conditions:a.Health Department Approval,b.Show building set back line and c.Corner lot be rounded as required by Section 6.1.9 of the Subdivision RegUlations. Mr.Herbst moved that Final Approval be granted subject to the above recommendations.Mr.Gross seconded.Motion carried. OTHER BUSINESS: The Executive Director reported that he had attended a meeting in Annapolis on August 8,called by the Maryland Association of Counties to discuss creation of an affiliate of the Maryland Association of Counties for Planning Officials. The Chairman read a letter from the City of Hagerstown Planning and Zoning Commission asking for guidance concerning the Potomac Manor Subdivision and the North-East Bypass. Mr.Herbst moved that the letter be given to the County Commis- sioners for their review and recommendations..Mr.Gross seconded. Motion carried. The Executive Director read a letter from Glenn L.DUll,Fox and Associates,requesting population data.Since the Commission has not received the Population Study Report from the consultant, the request was denied with the notation that the data would be made available when the work is finished and accepted by the Com- mission. NEXT MEETING DATE: The next meeting of the Planning and Zoning Commission will be held September 1,1969,at 7:30 P.M.in the Conference Room of the Court House Annex. ADJOURNMENT: There being no other business,the meeting was adjourned at 9:00 P.M.Motion by Mr.Gross,seconded by Mr.Herbst.Motion carried. r..---, IJmdO(rl (}A4d)'>-. Donald R:Frush,Chairman 4Y SEPTEMBER 1,1969. The regular meeting of the Washington county Planning and Zoning Commission was ,held Monday,September 1,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:35 P.M. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,John C.Herbst,Ex-Officio Rome F.Schwagel,Planning Dir- ector William D.Jones,Mr.Albert Leaf,Mr.Daniel Sheedy,and R.M.Stenger. Not present:Executive Director Donald L.Spickler,Harry R.Zim- merman and John F.Tritle. The Minutes presented. carried. BILLS: of the meeting of August 18,1969 were approved as Motion by Mr.Gross,seconded by Mr.Herbst.Motion None. OLD ,AND UNFINISHED BUSINESS: Violations: William Doub:Been referred to the County Attorney. Highland Trails:No response -Remains the same. Allen H.Martin:Final Approval has been granted.Mr.Schwagel moved,seconded by Mr.Gross,to remove this subdivision from the list of violations.Motion carried. Chester Albright:Awaiting application for Final Approval. Pleasant View Heights:Roads in Mr.Brandenburg's subdivision are nearing completion. Emmett Abbott:Roads are being completed. Norman Forsythe:Remains the same. William Weber:Awaiting Final Approval. Wilbur Moser:Remains the same. Mill Village:Waiting for Final Approval. Proposed Subdivision Ordinance: Mr.Schwagel moved to instruct the Executive Director to arrange a series of meetings in the County on the new proposed Subdivision' Ordinance.Members of the Commission recommended that the following areas be included for the meetings:Hancock,Clear Spring,Boons- boro,Pleasant Valley,Maugansville,Smithsburg and Halfway. Motion to include to see if money is available for advertising, and to arrange for the use of the schools in these areas with the Board of Education.Motion seconded by Mr.Herbst.Motion carried. Flood Plain Studies. The Chairman read a notice from Robert S.Norton,Department of Water Resources,regarding the program for Flood Plain informa- tion conducted by the Corps of Engineers for fiscal 1970.An- tietam Creek study is scheduled for completion in August of 1971. f.""~o Cl Cl I-l 4>1\L' OLD AND UNFINISHED BUISNESS,CONTD: Land Use Maps and EDP Cards: Not Complete. Public Information Program: No Keport due to Mr.Zimmerman's absence. OLD BUSINESS, NeRl~¥nEJ:X~XEJ:~xxXxNQl:=Il1Jll=il:xdbae:xil:caxMKXXl!t:kJmn=arn::kiKxa:hl:S:OOll:iXlll:X Parks Planning: Mr.Frush,Liaison Officer for Parks Planning in Washington County reported taht a memo from Mr.Jones concerning application for grants under the Land and Water Conservation Funds had been for- warded to the State.Mr.Frush also reported that he had spoken to the County Commissioners concerning money not used by the City of Hagerstown.These monies are to be used in acquiring additional land and development in the County. American Heritage Homeowner's Foundation,Inc: A letter from Mr.Strine was discussed by the Commission in which he stated that in his opinion,a conflict of interests would pos- sibly be created if any official of the County government were to presently serve in any capacity with the non-profit Home Owners Foundations.The Chairman suggested that the Commission should notify any and all Foundations in washington County as to the legal rUling of the County Attorney so that the Commission mem- bers and staff are not found in an akward position as we carry on the charge of this County Commission. Mr.Herbst moved that these Foundations be notified of this de- cision with a copy of Mr.strine's letter attached,and at the same time,let them know that the Commission is willing to offer assistance.Mr.Gross seconded the motion.Motion carried. Hagerstown Planning Commission: Mr.Herbst moved that the washington County Planning and Zoning Commission meet with the County Commissioners to discuss recom- mendations concerning the North-East By-Pass and other roads in the Major Road Plan.Mr.Gross seconded the motion.Motion carried.Mr.Frush made note that the County would have to have money for purchasing rights-of-way and surveying so that everyone would know where these roads are to be located. l1IDtJlill§<~ Subdivisions -Preliminary Approval: Fountain Dale: A letter from Mr.Strine regarding parking spaces for this subdi- vision which states that section 9.1.1 b of the Subdivision Reg- ulations does not apply to rented units,was read by the Commis- sion members. Mr.Schwagel moved that this subdivision be removed from the agenda under Unfinished Business and that *Mr.Strine's letter of August 28,pertaining to Fountain Dale parking be made a part of these Minutes.Mr.Gross seconded the motion.Motion carried.*By reference to the Minutes file,1969. 44 NEW BUSINESS: Subdivisions,Preliminary Approval: Brightwood Acres:Reviewed by the Chairman with the Executive Director who recommended Preliminary Approval subject to: a.Designate adjacent section of Brightwood Acres on the eastern side,b.Include North point,date of plan,scale,name of owner, and name of person preparing the plat,c.Provide 8'easements along side and rear lot lines and other easements for drainage where needed,d.Show dimensions of all building lines,and e. Change name of White Oak Drive and White Oak Circle. Mr.Schwagel moved to grant Preliminary Approval to Brightwood Acres subject to the above conditions.Mr.Herbst.seconded the motion,Motion carried. Van Lear Manor,Section "7 ": Reviewed by the Chairman with the Executive Director who recommen- ded Preliminary Approval be granted subject to:a.Show ease- ments for drainage where necessary and b.Show building lines on lots 145 and 146. Mr.Herbst moved to grant preliminary Approval subject to the above conditions.Mr.Gross seconded.Motion c.arried. Subdivisions,Final Approval: Potomac Valley Farms,Section "5":Reviewed by the Chairman with the Executive Director.Final Approval recommended. Mr.Schwagel moved to grant Final Approval to Potomac Valley Farms, Section "5".Seconded by Mr.Gross.Motion carried. Paradise Homes,Section "c ":Reviewed by the Chairman with the Executive Director.Final Approval recommended with consideration of granting variance regarding length of block. Final Approval and variance granted regarding length of block because it is not feasible to break up the street due to develop- ment already in existence in the south section.Motion by Mr. Gross.Seconded by Mr.Herbst.Motion carried. OTHER BUSINESS: The Chairman reported that a meeting of the Maryland Department of Economic Development concerning the Appalachian Regional De- velopment will be held in the Conference Room of the Court House Annex on September 8,at 7:30 P.M.Members and staff were asked to attend if possible. The Chairman asked that he be authorized to contact Baker-Wibberly and the State to see if they can attend the meeting of September 15 since the Commission has agreed to review "701"activities the first Monday of each month.A report on the progress of Phase I is to be delivered by Baker-Wibberly on September 15 and also the scheduling of the remainder of "701"activities.Unanimously agreed. Mr.Schwagel moved that a proposal be prepared concerning "satis- factory evidence"in Section 1.4.3 of the washington County Sub- division RegUlations,said proposal to be prepared in consulta- tion with the County Attor~ey.Seconded by Mr.Gross.Motion carried. NEXT MEETING DATE: The next regular meeting of the washington County Planning and Zoning Commission will be held September 15,1969 at 7:30 P.M. in the Conference Room of the Court House Annex. ADJOURNMENT: The meeting was adjourned at 8:50 P.M.on a motion by Mr.Schwagel seconded by Mr.Herbst.Motion carried. /~PI&Yc~~~~.~ dOnald R.Frush,Chairman t-- ~o Cl;:::; Cl 43, SEPTEMBER 15,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,September 15,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. The meeting was called to order at 7:40 P.M. Present were:Chairman Donald R.Frush,vice Chairman Richard W. Gross,John C.Herbst,Ex-Officio Rome F.Schwagel,John F.Tritle, Harry R.Zimmerman,Executive Director Donald L.Spickler,Planning Director W.D.Jones,Jacob M.Ankeney,Chairman of the Soil Con- servation District,Ernest L.Moody Conservationist,Robert L. Shields Soil Scientist and Robert Shank,Louis 'DeBaugh,Howard Burtner,all of the Soil Conservition District,Robert S.Norton, Maryland Department of Water Resources,Daniel Sheedy,John Young, Cei Richardson of the Herald Mail and phil Ebersole of the Daily Mail. BILLS AND COMMUNICATIONS, A bill in the amount of $8.00 for the Washington Post and the Baltimore Sun was presented to the Commission.Payment was ap- proved on a motion by Mr.Gross,seconded by Mr.Zimmerman. Motion carried. The Executive Director presented a zoning map of Antrim Township Franklin County,Pennsylvania for the information of the Commis- sion members. A letter was received from the Health Department requesting that a representative of the Health Department be appointed as liaison member to the Planning and Zoning Commission.The new liaison member will be present at the meeting on Monday,October 6,1969. REPORTS, Mr.Robert S.Norton,Maryland Department of Water Resources re- ported to the Commission that the Flood Plains Studies for Wash- ington County would not be completed in 1970.Ways to accelerate the studies in Washington County were discussed. Mr.Norton said that he would try to send information to the Commission concerning studies to be made on the main stem of the Potomac River.Mr.Schwagel said that any help the Department of Water Resources could give the County would be appreciated. Mr.Norton said the least the Commission should do is ask the developer to give information on the Flood plain on the Applica- tion for Preliminary Approval.Any dwelling built in the flood plain is a violation of a state law administered by the Depart- ment of Water Resources. Ernest Moody Conservationist,introduced Robert L.Shields Soil Scientist,who presented a report on the relationship of soil structure to problems encountered in the building of subdivisions and roads.He showed slides depicting problems which arise when the soil is prone to flooding,including erosion,pollution of water supply and flooding of septic systems.Mr.Shields said he hoped to prepare an interpretive mx~chart and soil slopes map of Washington County to be used as a first reference in community planning. A resolution was read to the Commission by Mr.Louis DeBaugh,Super- xxxexa visor Soil Conservation District,requesting that the County Commissioners investigate and hold pUblic meetings toward developing County Regulations to insure erosion and sediment control and the continued quality of living in the County and that the County adopt suitable rules,regulations and ordinances to assure implementing the proper development of natural drainage areas.Chairman Frush thanked the Soil Conservation District Supervisors for their support. 44 REPORTS,CONTD: Mr.Frush said,.:that he was informed by telephone that Baker-Wib- berly and Associates had not finalized the report in the Phase I "701"activities and requested a meeting in ten days to deliver the reports.Mr.Schwagel moved that the Commission reschedule the delivery of the revised Phase I report and also a time schedule for completion of Phase II and Phase III of the "701"project for the next meeting on October 6.Mr.Gross seconded the motion. Motion carried. OLD AND UNFINISHED BUSINESS: Proposed Subdivision Ordinance -Meeting Schedule:. The Executive Director reported that public meetings on the pro- posed Subdivision Ordinance would be held between October 6 and October 23,but that a definite schedule has not yet been prepared. Public Information Program: Mr.Zimmerman reported that progress is being made. Meeting with the county Commissioners -Roads: Not scheduled. Section 1.4.3 of the Subdivision Regulations -"Satisfactory Evidence": No report. NEW BUSINESS: Subdivisions -Final Approval: Braeburn South:Mr.Young withdrew his application for Final Ap- proval and asked the Commission to consider a revision of the plan that would eliminate the proposed street known as Braeburn Circle. Mr.Schwagel moved,Mr.Herbst seconded,that Mr.Young present his proposal to the Commission in writing for their consideration at a later meeting.Motion carried. Greenbrier Vistas:Reviewed by the Executive Director who recom- mended Final Approval.Final Approval granted to Greenbrier Vistas.Motion by Mr.Gross,seconded by Mr.Herbst.Motion car- ried. NEXT MEETING DATE: The next regular meeting of the Washington County Planning and Zoning Commission will be held Monday,October 6,1969 in the Con- ference Room of the Court House Annex at 7:30 P.M. ADJOURNMENT: There being no other P.M.on a motion by carried. OCTOBER 6,1969 business,the meeting was adjourned at 9:35 Mr.Gross,seconded by Mr.Zimmerman.Motion tJifvh.Jc/1J)O~ Donald R.--Friisfi;Chairman The regular meeting of the Washington County Planning and Zoning commission was held Monday,October 6,1969 in the Conference Room of the Court House Annex. The meeting was called to order at 7:50 P.M. ~o Ci Ci Ci Present were:Chairman Donald R.Frush,EX-Officio Rome F.Sch- wagel,John C.Herbst,John F.Tritle,Executive Director Donald L.Spickler,William D.Jones Planning Director,William Kees and William McDonnell of Baker-Wibberly and Associates,James Rooney of the Department of Health,Richard A.Schaub State Plan- ning Department,Mr.John Young and Phil Ebersole of the Daily Mail. Not present Richard W.Gross Vice Chairman and Harry R.Zimmerman. Mr.Schwagel moved to approve the Minutes of the meeting of Sept- ember 15,1969 with the following addition:"Minutes of the meeting of September 1,1969 were approved as submitted."Seconded by Mr.Tritle.Motion carried. BILLS: Bills in the amount of $23.41 were approved for payment on a motion by Mr.Schwagel,seconded by Mr.Herbst.Motion carried. REPORTS: Mr.McDonnell and Mr.Kees of Baker-Wibberly and Associates de- livered to the Planning Commission 9 draft copies of Volume I, Population,Housing and Economy,Phase I Background Studies of the Comprehensive Development Plan.The report was prepared under the supervision of the Maryland Department of Planning.The Com- munity Facilities Report is expected to be finished and delivered to the Commission before the next regular meeting.The completion date for the entire project,Phases I,II and III,is set for March 31,1970. OLD AND UNFINISHED BUSINESS: Violations: William Doub:Remains the same. Highland Trails:Remains the same. 45 Chester Albright:Remains the same. Pleasant View Heights:Remains the same. Emmett Abbott:Remains the same. Norman G.Forsythe:Remains the same. William P.Weber:Remains the same. Wilbur D.Moser:Remains the same. Mill Village,Lawrence Johns: plan of lots of Mill Village. Mr.Herbst.Motion carried. Subdivision Regulations: Final Approval was granted to the Motion by Mr.Tritle,seconded by Reviewed by the Executive Director. The schedule for the area meetings for the presentation of the proposed Subdivision Ordinance has been announced and advertised in the newspapers. Flood Plain Studies: Remains the same. Land Use Maps and EDP Cards: Remains the same. ,4ij OLD AND UNFINISHED BUSINESS,CONTD: Public Information Program: Progress is being made. Satisfactory Evidence -1.4.3: Remains the same. Meeting with the County Commissioners -Roads: The meeting with the County Commissioners concerning County Roads, will be arranged after the conclusion of the public area meetings for the proposed Subdivision Ordinance. Subdivisions -Preliminary Approval: Braeburn South:Reviewed by the Executive Director who advised the Commission that under Section 6.5.3 of the Subdivision Ordiri- ance,the plan of RMkm±RR±~H subdivision as presented in the plat known as Braeburn South,Plan "A",does not comply.Mr.Young agreed to withhold application of Plan "A"until the new pro- posed Subdivision Regulations become effective with the hope that Section 405-M-2 would be retained in the finally accepted ordin- ance. Mr.Schwagel moved that Mr.Strine be asked to study Section 1.4.5 of "the Subdivision Ordiannce and determine if the inability of a developer to realize a profit from the sale of lots is considered to be an economic hardship worthy of consideration under said section,and further,that the particular Subdivision known as Braeburn South,Plan "A",be reviewed to determine if this par- ticular plan of subdivision would indeed be justified under the ex- traordinary hardship clause.Mr.Tritle seconded the motion. Motion carried. James P.Vantz:Reviewed by the Executive Director who recommended preliminary and Final Approval be granted.Preliminary and Final Approval granted on a motion by Mr.Schwagel,seconded by Mr.Tritle. Motion carried. Arboranda Estates:Reviewed by the Executive Director who recom- mended Prelimianry Approval subject to:a.Add lot dimensions where necessary and b.The grade of proposed Arrowhead Drive does not meet the requirements of the Ordinance.In order to meet the grade requirements,it may be necessary to provide more than a 60'R/W for Arrowhead Drive to permit required excavation and grading. This problem will have to be reviewed with the County Engineer and the Health Department and a suitable solution found before Final Approval can be given.Preliminary Approval granted subject to the above recommendations.Motion by Mr.Schwagel,seconded by Mr. Herbst.Motion carried. Subdivisions -Final Approval: Joseph L.Boyd:Reviewed by the Executive Director.Final Ap- proval granted to this subdivision on a motion by Mr.Herbst, seconded by Mr.Schwagel.Motion carried. Van Lear Manor,Section"7":Reviewed by Final Approval granted to Van Lear Manor, by Mr.Herbst,seconded by Mr.Schwagel. OTHER BUSINESS: the Executive Director. Seciton "7"on a motion Motion carried. Chairman Frush informed the Commission that a Committee meeting of the Potomac River Basin Compact will be held M~HNH¥¥Wednesday, October 8,1969 at 8:30 P.M.at Winchester Hall in Frederick. NEXT MEETING DATE: October 20,1969,7:30 P.M.in the Conference Room of the Court House Annex. ~oo Q Q ADJOURNMENT: There being no other business,the meeting was adjourned at 8:50 P.M.on a motion by Mr.Schwagel,seconded by Mr.Herbst. Motion carried. fDy~y;;t;?cc(Ry~/ Donald R.Frush;-chairman OCTOBER 20,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,October 20,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,Ex-Officio Rome F.Schwagel,John C.Herbst,John F.Tritle, Planning Director William D.Jones,James Rooney of the Health Department and Phil Ebersole of the Daily Mail. Not present:Executive Director Donald L.Spickler,and Harry R. Zimmerman. The Minutes of the meeting of October 6,1969 were approved as .written on a motion by Mr.Schwagel,seconded by Mr.Gross. Motion carried. BILLS AND COMMUNICATIONS: Mr.Schwagel moved to pay the firm of Baker-Wibberly and Associates the sum of $5,500.00 as outlined in a letter dated June 21,1968, No.1 Economic Studies.Payment to be made because the Economic Study is now complete.Mr.Gross seconded the motion.Motion carried. OLD AND UNFINISHED BUSINESS: 4:7' Mill Village:Mr.Gross moved to remove the subdivision Mill Village from the agenda under unfinished business. seconded the motion.Motion carried. Subdivision Regulations: known as Mr.Tritle At the present time,five of the area meetings to present the new proposed Subdivision Ordinance to the public have been held.The remaining two area meetings will be completed this week. The Chairman stated that it is his hope that the workshops to finalize the thinking of the Commission from the reports received from the various meetings will be set up soon. The Chairman said that there had been a request to hold a special meeting with the Homebuilder's Association for the discussion of the proposed new regulations.He stated that he hoped all inter- ested groups would be at the meetings and that they still had ample time and opportunity to submit their recommendations,in writing,to the Commission. Asked if plans for the workshop sessions had been solidified, Mr.Frush said that possibly two or three would be required,with Mr.Strine contacted to attend the second meeting to look into the legalities involved,paragraph by paragraph and sentence.The final meeting would be the public meeting,then in turn,workshop sessions if controversial or major problems were encountered, then to the County Commissioners for their adoption. Land Use Maps and EDP Cards: No Report. 4~\ OLD AND UNFINISHED BUSINESS,CONTD: Public Information Program: No Report. Satisfactory Evidence -1.4.3: No Report. Meeting with the County Commissioners: Mr.Schwagel suggested that the meeting with the County Commis- sioners concerning roads wait until after the conclusion of the meetings for the proposed Subdivision Ordinance.- NEW BUSINESS: A map of the National Antietam Battlefield Site showing the pro- posed acquisition of land was presented to the Commission for their information.Chairman Frush suggested that the map should be con- sidered in preparing the total Master Plan for Washington County as it pertains to the tourist industry and recreation.He recom- mended that the Commission submit a copy of the map to the EDC for their perusal and action. OTHER BUSINESS: Mr.Schwagel suggested that the list of violations of the Subdi- vision Regulations be kept up to date. The Chairman announced that a one-day institute on outdoor recre- ation in Maryland will be held Tuesday,October 30,at the Bele- vedere Hotel in Baltimore. Mr.Schwagel moved to authorize funds for the registration fee for any member of the Commission or staff who might wish to at- tend.Mr.Tritle seconded the motion.Motion carried. NEXT MEETING DATE: The next regular meeting of the Washington County Planning and Zoning Commission will be held Monday,November 3,1969 in the Conference Room of the Court House Annex at 7:30 P.M. ADJOURNMENT: The meeting was adjourned at 8:10 P.M.Motion by Mr.Schwagel, seconded by Mr.Gross.Motion carried. !J~aJ?pja C(~,J,--- Donald R.Frush,Chairman NOVEMBER 3,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,November 3,1969 in the Conference Room of the Court House Annex. The meeting was called to order at 7:40 P.M. Present were:Chairman Donald R.Frush,Ex-Officio Rome F.Schwagel, John C.Herbst,Executive Director Donald L.Spickler,Planning Director William D.Jones,Richard Schaub Maryland State Planning Department,James Rooney of the Washington County Department of Health,Daniel Sheedy,Sydney Machat and Phil Ebersole of the Daily Mail. t-* ~o Cl ~~o Not present:Richard W.Gross,Harry R.Zimmerman and John F. Tritle.Vice Chairman Gross was contacted for telephone vote on all business .conducted immediately following the meeting. The Minutes of the meeting of October 20,1969 have been cor- rected to read,:Chairman Frush suggested that the map should be considered in preparing the total Master Plan for Washington County as it pert~d;.ns to the tourist industry and recreation". Motion by Mr.Schwagel,seconded by Mr.Herbst.Mr.Gross voted "yes". The Minutes of the meeting of October 20,1969 were approved with the above mentioned substitution.Motion by Mr.Schwagel, seconded by Mr.Herbst.Motion.carried.Mr.Gross voted "yes". BILLS AND COMMUNICATIONS: Bills totaling $253.36 were approved for payment on a motion by Mr.Herbst,seconded by Mr.Schwagel.Motion carried.Mr. Gross voted "yes". Bills included printing -Board of Education,$72.50;Roads Department for gasoline,$2.93,Newspapers $8.00 and $69.93 advertising the area meetings. Mr.Schwagel suggested that a letter of thanks be written to the Board of Education for the use of the area schools during the meetings and their cooperation in printing of the new proposed Subdivision Ordinance. 49 Mr.Jones reported that he had received a letter from the R~RX~ Washington Center for Metropolitan Studies requesting information to be used in mailing questionnaires to County Department heads. The information will be used in research work being done in developing career profiles of current local government in Maryland. Mr.Jones has complied with this request. Chairman Frush read to the Commission a letter of resignation of the Executive Director,Donald L.Spickler. Mr.Herbst moved that the Director be accepted with motion.Motion carried. letter of resignation from the Executive regret.Mr.Schwagel seconded the Mr.Gross voted "yes". The Chairman read a letter from the County Engineer requesting that the Interim Report of the Washington County Comprehensive Water and Sewer Plan be reviewed and approval given of the back- ground studies in respect to its being consistant with the studies conducted by the Planning and Zoning Commission. Mr.Schwagel moved that the staff of the Planning and Zoning Commission fulfill the request of the County Engineer at their earliest possible convenience and report their findings back to the Commission.Mr.Herbst seconded the motion.Motion carried. Mr.Gross voted "yes". Chairman Frush made note that the Community Facilities Report had been received from the firm of Baker-Wibberly.This report and others received will be considered at a later meeting. Chairman Frush announced that the Homebuilder's Association have invited members and staff of the Planning Commission to be guests at their meeting of November 20,to be held at the Venice Restaurant at 6:30 P.M.He urged all members to be present. ou OLD AND UNFINISHED BUSINESS: Violations: Mr.William Doub:No progress. Highland Trails:No progress. Chester Albright:No progress. Pleasant View Heights:No progress. Emmett Abbott:No progress. Norman G.Forsythe:No progress. William P.Weber:No progress. Wilbur D.Martin:No progress. Chairman Frush requested that a complete report of these violations be brought up to date for the next meeting. The Chairman requested that the Antietam Battlefield Proposal be added to the agenda under Unfinished Business. Subdivision Regulations: Progress is being made.The Chairman suggested that an all day meeting be held Friday,November 7,in the Conference Room of the Court House Annex and appointments be made with people who wish to make recommendations concerning the new proposed ordinance. The staff and one member of the Commission to be present all day. Flood Plain Studies: No report. Land Use Maps and EDP Cards: Remains the same. Public Information Program: Remains the same. S~tisfactory Evidence,1.4.3: Remains the same. Meeting with the County Commissioners -Roads: Remains the same. NEW BUSINESS: Subdivisions -Preliminary Approval: Spring Valley Wooded Estates,Section "C":R f d t M Jeerre0r.ones who recommended that since the subdivision lies in the area that the Washington County Soil Conservation Service designates as an area sUbject to flooding,that the application for Preliminary Approval be denied. Mr. the the Schwagel surveyor motion. moved that the plat be returned to the developer and be so informed of the action.Mr.Herbst seconded Motion carried.Mr.Gross voted "yes". l~oa ~oo ,~o NEW BUSINESS,CONTD: Subdivisions -Final Approval: A.L.Decker:Reviewed by the Executive Director who recom- mended Final Approval with the following conditions:a.Add the name of the owner of the adjoining property east of the subdivision.b.Washington County will be absolved from building and maintaining the x~a~x streets in the subdivision and that this fact be noted in each deed in conformance ~ith Section 1.4.3 of the Subdivision Regulations. Mr.Herbst moved to grant Final Approval to this subdivision sUbject to the conditions recommended by the Executive Director. Motion seconded by Mr.Schwagel.Motion carried with Mr.Gross voting "yes II • OTHER BUSINESS: The Planning and Zoning Commission amended its action of October 6,1969 (Final Approval of Section "7"of Van Lear Manor)and made the Final Approval with the following conditions: a.Final Approval from the County Engineers Department and b.Establish escrow with the County Commissioners for the con- struction of Archer Lane and Wilcox Avenue.Motion by Mr.Herbst, seconded by Mr.Schwagel.Motion carried with Mr.Gross voting "yes II • Industrial Advisory Committee: Mr.Schwagel ~oved that the Chairman of the Commission be given the responsibility and authority to arrange a meeting of repre- sentatives of all industrial interests in Washington Countyfor the purpose of selecting one of their number to serve in an advisory capacity on the Commission.Mr.Herbst seconded the motion.Motion carried with Mr.Gross voting "yes". The Commission received an invitation from the Maryland Associa- tion of Counties to attend a conference on County Planning in Maryland to be held at the Friendship Inn in Baltimore on Thursday, December 11. The Chairman asked that the material received from the consultant be put on the agenda for the next meeting. Daniel Sheedy presented a letter to the Commission concerning the proposed Subdivision Regulations and their effect on low density development in the County.The Chairman thanked MR.Sheedy for his written comments and expressed appreciation to all the cit- izens of the County for their constructive criticism. A letter and article from the"American Heritage"was given to the Commission members for their information by John C.Frye,Chairman of the Historical Advisory Committee. NEXT MEETING DATE: The next regular meeting of the Washington County Planning and Zoning Commission will be held Monday,November 17,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. ADJOURNMENT: There being no other business,the meeting was adjourned at 8:35 P.M.on a motion by Mr.Schwagel,seconded by Mr.Herbst. Motion carried. [j~~(i2~~~ Donald R.-Frush;Chairman 5f' ·5A. NOVEMBER 17,1969 The regular meeting of the Washington County Planning and Zoning Commission was held Monday,November 17,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,Ex-Officio Rome F.Schwagel,John C.Herbst,Planning Director William D.Jones,Executive Director Donald L.Spickler, James Rooney of the Washington County Department of Health,W. Carlton Parsley,Councilman Harry Potts,Ralph Donnelly Daniel Sheedy,Sydney Machat and Phil Ebersole of the Daily Mail. Not present:Harry R.Zimmerman and John F.Tritle. The meeting was called to order at 7:40 P.M. The Minutes of the meeting of November 3,1969 were approved as written on a motion by Mr.Gross,seconded by Mr.Herbst.Motion carried. REPORTS: The Executive Director submitted a publication received from the National Commission on Urban Problems entitled,"Alternative to Urban Sprawl",for the information of the members. BiLLS AND COMMUNICATIONS: Bills for Urban Land Institute Dues,$50.00,IBM Office Supplies $8.46,Yearly subscription to the Herald-Mail $43.68 totaling $102.14 were presented for the approval of the Commission.Mr. Gross moved to pay all bills contained within the budget.Seconded by Mr.Herbst.Motion carried. A letter from David H.Fisher,Chairman of the State Roads Com- mission was given to the Commission concerning a meeting with the elected officials of the western counties on December 5,1969. Enclosed were copies of the proposed 1971-1990 Needs Study and the current Needs Study for the review of the Commission.Mr. Schwagel requested that copies of the studies be made available to the County Commissioners and that the Executive Director and the Planning Director review these studies and make their recom- mendations at the next meeting on December 1,1969. OLD AND UNFINISHED BUSINESS: Violations,Current report by the Executive Director: William Dou~:On July 29,1969 this subdivision was referred to the County Attorney.No further progress to date. Highland Trails:A registered letter was sent to Mr.Grove on July 25,·1969.To date no reply has been received from Mr.Grove or the Department of Health.Mr.Schwagel moved that the subdi- vision known as Highland Trails be turned over to the County At- torney for his review.Seconded by Mr.Herbst.Motion carried. Chester Albright: 1969.Mr.Seibert We hope it will be end of the year. Preliminary Approval was granted on May is now preparing the deed for the final ready for final approval application by 19, lot. the Pleasant View Heights:The streets in this subdivision have not been completed.This matter is in the hands of the County Engin- eer. Emmett Abbott:The streets have not been completed.Shoulders and drainage completion in the hands of the County Engineer. 53 OLD AND UNFINISHED BUSINESS,CONTD: Violations Report,Contd: Norman Forsythe:Mr.Seibert has been asked by Mr.Ankeney,Mr. Forsythe's Attorney,to prepare a Final plat showing all the con- veyances and the remaining lot now owned by Mr.Forsythe.When and if the lot is sold,the plat will be filed with the deed. William P.Weber:Mr.Weber has not decided if the entire Preliminary plat or a portion of it. been sent to Mr.Weber asking him to inform Mr. plans. he will submit A letter has Seibert of his il.'"'~oo ~ c:::l Wilbur D.Moser:We have received a plat for three lots but no application for Preliminary Approval.Needs additional work. Antietam Battlefield Proposal -Reply from EDC: The EDC postponed their discussion of the proposal until a later meeting. Subdivision Regulations: Mr.Jones reported that the technical sub-committee consisting of Mr.Rooney,Mr.Strine and himself have progressed halfway through the proposed ordinance bearing in mind that they have taken cognizance and note of every written application and cross- referenced them and gone into every detail of all recommendations. Workshop meetings have been scheduled for Wednesday,November 26th at 9:30 A.M.and Friday,December 5th at 9:30 A.M. Flood Plain Studies: Remains the same. Land Use Maps and EDP Cards: Remains the same. Public Information Program: Progress is being made. Satisfactory Evidence,1.4.3: Progress is being made. Meeting with the County Commissioners -Roads: The meeting with the county Commissioners concerning County Roads will be scheduled after the completion of the revised Subdivision Ordinance. Reports from Baker Wibberly: An all day meeting to ~eview the Population,Economic,Housing and R~~RGmX~Community Facilities Reports has been scheduled for Friday,December 12,1969 at 9:30 A.M. Water and SEwer Report: A memorandum from the County Engineer requesting that the Interim Report of the Comprehensive Water and Sewer Plan be reviewed by the Planning Commission was discussed.The Chairman requested that a . letter be written to Mr.Pue confirming that the background infor- mation contained in the Water and Sewer Report is consistant with the studies conducted by the Planning commission. 54 OTHER BUSINESS: Governor's Council for Appalachia Maryland: Mr.Gross moved to have Mr.Frush replace Mr.Spickler as a repre- sentative of the Planning Commission on the Governor's Council for Appalachian Maryland.Seconded by Mr.Schwagel.Motion carried. Mr.Gross extended an invitation to the Planning Commission to attend a dinner meeting of the Washington County Municipal League on November 24,1969 at 6:30 P.M.at the Sharpsburg Episcopal Church. Mr.Gross also invited the Planning Commission to attend the con- vention of the Maryland Municipal League in Baltimore at the down- town Holiday Inn beginning on the 20th of November. Mr.Sheedy submitted a proposal to the Commission concerning low density development in the County.The Chairman said that all recommendations and proposals are being considered. Councilman Potts made a recommendation to the Commission that the Edgemont Watershed be properly zoned so that there would be no encroachment on the property that might cause a pollution pro- blem.The Chairman assured Mr.Potts that consideration would be giyen not only to the Edgemont Watershed,but to all the Water- sheds in the County. NEXT MEETING DATE: The next regular meeting of the Planning and Zoning Commission will be held Monday,December 1,1969 in the Conference Room of the Court House Annex at 7:30 P.M. ADJOURNMENT: There being no other business,the meeting was adjourned at 8:35 P.M.on a motion by Mr.Schwagel,seconded by Mr.Herbst.Motion carried. IJJJ?-1I7H(){l~t( Donald R.··Frush,Chalrman DECEMBER 1,1969. The regular meeting of the Washington County.Planning and Zoning Commission was held Monday,December 1,1969 in the Conference Room of the Court House Annex. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,Ex-Officio Rome F.SChwagel,John C.Herbst,John F.Tritle, Planning Director William D.Jones,Executive Director Donald L. Spickler,Richard Schaub of the State Planning Department,James Rooney of the Department of Health and Phil Ebersole of the Daily MaiL Not present:Harry R.Zimmerman. The meeting was called to order at 7:35 P.M. The Minutes of the meeting of November 17,1969 were approved as written on a motion by Mr.Schwagel,seconded by Mr.Gross. Motion carried. ~'"~o Cl ::::::. Cl REPORTS: SRC Twenty Year Needs Study: The Planning Director will meet with a representative of the Bureau of Highway Planning in La Vale on December 10,1969 regarding the Commission's Twenty Year Needs Study. Article 66 B: A copy of the final draft of Article 66B was sent to the Commis- sion for their review and recommendations. BILLS AND COMMUNICATIONS: A bill in the amount of $6.81 from the County Roads Department for gasoline was approved for payment on a motion by Mr.Schwagel, seconded by Mr.Gross.Motion carried. Commenting on a letter received from Mr.Wibberly of Baker- Wibberly and Associates,the Chairman stated that while draft copies of reports should be made available to the press,it was hoped that these various documents would first be reviewed by the Commission and discussed with the people concerned before being debated in the press.The Chairman stated that it was his hope that our liaison people would bring to the Commission all their wants,needs and desires so they can be aired at the proper time. Two letters received by the Board of County Commissioners from the Homebuilder's Association and the Hagerstown Board of Realtors were referred to the Planning and Zoning Commission.These letters contained comments and recommendations concerning the proposed Subdiviison Regulations.The Commission included these comments with other written comments received,and referred them to the technical committee for study.Additional comments were received from Mr.John Young.These have also been referred to the technical committee. Letters received from Mr.Seibert and Mr.Mullendore concerning Section "c"of Spring Valley Wooded Estates,which had been denied Preliminary action taken on November 3rd,were read to the Commis- sion. Mr.Schwagel moved that the Planning Commission stand by the orig- inal action of November 3rd,when application for Preliminary Approval was denied until the developer submits adequate proof that there will be no problems with flooding in the area and that individual septic systems will function properly.Mr.Gross seconded the motion.Motion carried. Two copies of the "Goals and Objectives"and the "Policy,Adminis- tration and Control",portions of the Comprehensive Water and Sewer Plan were given to the Commission for their information. OLD AND UNFINISHED BUSINESS: Violations: Mr.Gross moved that all subdivisions on the list of violations which have not given a full degree of cooperation,be turned over to the County Attorney.Mr.Herbst seconded the motion. Motion carried. Antietam Battlefield Proposal-Reply from EDC: The Planning and Zoning Commission expects to have a reply by the next meeting. 55 50. OLD AND UNFINISHED BUSINESS,CONTD: Subdivision Regulations: Progress is being made. Flood Plain Studies: Remains the same. Land Use Maps and EDP Cards: Remains the same. Public Information Program: In the absence of Mr.Zimmerman,Chairman of the Public Informa- tion Program,Mr.Schwagel said that there will be a Committee report for the secondmeeting in January. Satisfactory Evidence,Section 1.4.3: Being considered under the revised Subdivision Ordinance. Meeting with the County Commissioners -Roads: The meeting with the County Commissioners concerning county roads will be scheduled after the completion of the proposed Subdivision Ordinance. Population,Housing,Community Facilities and Economic Reports: An all day meeting has been scheduled for December 12th to review these reports. NEXT MEETING DATE: The next regular meeting of the Washington County Planning and Zoning Commission will be held Monday,December 15,1969 in the Conference Room of the Court House Annex at 7:30 P.M. ADJOURNMENT: The meeting was adjourned at 8:20 P.M.on a motion by Mr.Tritle, seconded by Mr.Gross.Motion carried. ,n (,)(}..'JJ {iiAAB-f.cK ():(/(;7~44 Donara R.Frush,Chairman DECEMBER 15,1969. The regular meeting of the Washington County Planning and Zoning Commission was held Monday,December 15,1969 at 7:30 P.M.in the Conference Room of the Court House Annex. Present were:Chairman Donald R.Frush,Vice Chairman Richard W. Gross,Hohn C.Herbst,John F.Tritle,William D.Jones,Planning Director,Donald L.Spickler Executive Director,James Rooney of the Department of Health,J.H.Seibert County Surveyor,William Mc- Donnell of Baker-Wibberly and Associates,Mr.Jack Drooger,Mr. Roy Harnish,Mr.Lee Mullendore,Mr.E.L.Carr,Mr.L.R.Martin, Mr.Daniel Sheedy,Jane English of the Morning Herald and Phil Ebersole of the Daily Mail. Not present:EX-Officio Rome F.Schwagel and Harry R.Zimmerman. The meeting was called to order at 7:30 P.M. t" ~oooo ~·.7.l The Minutes of the meeting of December 1,1969 were approved as submitted on a motion by Mr.Herbst,seconded by Mr.Gross. Motion carried. BILLS AND COMMUNICATIONS: A bill from Hays,Inc.,for office supplies in the amount of $5.99 was approved for payment.Motion by Mr.Tritle,seconded by Mr. Herbst.Motion carried. A letter from American Tele-Systems to the County Clerk,who re- ferred it to the Planning Commission,was read.The letter re- quested information concerning the stringing of coaxial cable in the County and whether authorization by the Planning Commission was required. Mr.Gross moved that the Executive Director write a letter to the County Clerk advising that the representatives of the American Tele-Systems should be asked to appear before the Planning Com- mission in order to give further details regarding CATV.Mr. Tritle seconded the motion.Motion carried. Mr.Tritle moved that the percentage of work completed as indi- cated in the Baker-Wibberly and Associates Invoice No.4950, dated December 9,1969,in the amount of $3,222.89,be paid. Seconded by Mr.Gross.Motion carried. A letter from Mr.G.Robert Lyles,President of St.James Corpor- ation,was read to the Commission.Mr.Herbst moved that the letter be taken under advisement and placed on file in the Com- mission office.Mr.Tritle seconded the motion.Motion carried. ~ZKK~XKM~X~~MM~MZ~K~Z~M~: OLD AND UNE'INISHED BUSINESS: Spring Valley Wooded Estates: Mr.J.Lee Mullendore,E.L.Carr and L.R.Martin of the Hagers- town Lumber Company and Mr.J.Harold Seibert,County Surveyor, appeared before the Commission with the request that Preliminary Approval for Spring Valley Wooded Extates,Section "C",be re- considered by the Commission.Mr.Seibert stated that the test holes to determine the depth of the water level were satisfactory for the purposes of homes in subdivisions and that the percola- tion tests done to determine the soils ability to absorb water were also to his satisfaction.Tests done by the Soil Conser- vation Service at the request of Mr.Rooney have not been received. Mr.Rooney said that the Health Department had aeen contacted the Soil Conservation Service and asked them to test the soils conditions in the area.The Health Department will base their approval on the findings of the Soil Conservation report.Mr. Rooney also said that the percolation tests conducted in the area had been satisfactory. Mr.Tritle moved to grant Preliminary Approval to Section "c"of Spring Valley Wooded Estates,subject to the ruling of .the Wash- ington County Department of Health.Seconded by Mr.Herbst. Motion carried. Violations: Wilbur D.Moser:The transfers in the county of wilbur D.Moser property to members of his immediate family are not violations of the Subdivision Regulations.Mr.Gross moved,seconded by Mr. Tritle that this item be removed from future agendas.Motion carried. r~~,,u:Q;..._ OLD AND UNFINISHED BUSINESS,CONTD: Antietam Battlefield Proposal -Reply from EDC: A letter was read from C.Darrell W.Wurster of the EDC stating that they had reviewed the map of the proposed Battlefield Acquisition and the legislation pertaining to it,and had come to the con- clusion that they were in favor of the proposal,taking into con- sideration of the retaining of the land contained in site "B"to productive use.The Chairman directed that the letter be made a part of these Minutes (made a part by reference to the Minutes file)and that the Antietam Battlefield Proposal be carried on the agenda under Unfinished Business. Subdivision Regulations: Mr.Jones reported that the revised Proposed Subdivision Regulations are still in the workshop stage and that progress is being made. Flood Plain Studies: The Chairman reported that a letter from Ernest Moody of the Soil Conservation Service had been received stating that Robert Shields Soil Scientist for the SCS plans to prepare the soils interpretive mH~systems during the week of January 12,1970,and asked the Com- mission for help in the coloring of the maps. The Chairman stated that he had replied to Mr.Moody's letter tlianking the SCS for their technical assistance and offering assur- ance that the Commission staff would be available to help with the necessary coloring of the map. Land Use Maps and EDP Cards: Remains the same. Industrial Liaison Committee: The Chairman reported that this Committee is being organized with representatives of finance,utilities,manufacturing and natural resources,which will be helpful in the planning effortsof the County. Public Information Program: Remains the same. Article 66B: Mr.Jones reported that the Maryland Association of Counties has referred the revision of Article 66B to the State Legislative Body for study.It is not in the legislative package for this session. County Commissioners -Meeting on County Roads: Remains the same. Population,Housing,Community Facilities and Economic Reports from Baker-Wibberly: An all day workshop to review these reports from Baker-Wibberly has been tentatively schedueld by the Commission for January 16th or the 23rd at 9:30 A.M.The Chairman will notify all parties con- cerned as to the specific date. it""~o C4;::<o NEW BUSINESS: Subdivisions -Preliminary Approval: Kiddie Kampus,Incorporated:Reviewed by the Executive Director who recommended approval sUbject to Engineering Approval. Mr.Tritle moved to grant both Preliminary Approval and Final Approval to the proposed transfer of a 1.52 acre lot from Phares Horst to Kiddie Kampus,Incorporated,sUbject to the following conditions: a.Receipt of Preliminary Approval and Final Approval from the Engineering Department of road qnd drainage plans. b.Establishment of suitable escrow with the County Com- missioners to insure completion of Corello Drive. c.Include present owner of lots south of the parcel to be transferred. Motion seconded by Mr.Gross.Motion carried. Potomac Vistas:Mr.Gross moved to grant an extension of Pre- liminary Approval effective through June 5,1970,as requested. Seconded by Mr.Tritle.Motion carried. Vantz Estate:Reviewed by the Executive Director who recommended approval sUbject to the conditions listed below. Mr.Gross moved that Preliminary Approval be granted sUbject to the following conditions: a.Show easements where necessary;location of said easements and their necessity to be determined by the County Engineer. b.Show building set back lines. c.Follow guide for Surveyor's certificate on page 11 of the Subdivision Regulations and include same on plat. Motion seconded by Mr.Tritle.Motion carried. Subdivisions -Final Approval: Antietam Overlook:Reviewed by the Executive Director.Final Approval recommended. Mr.Gross moved that Final Approval be granted subject to changing the name of Monroe Road to the Manor Church Road. Seconded by Mr.Herbst.Motion carried. The Lookout:Mr.Herbst moved that Final Approval be granted subJect to the inclusion of the Liber and Folio numbers in the Surveyor's certificate.Mr.Gross seconded the motion.Motion carried.Reviewed by the Executive Director. Potomac Woodlands:Mr.Tritle moved to grant Final approval to ~otomac Woodlands.SeCOnded by Mr.Herbst.Motion carried. Reviewed by the Executive Director. OTHER BUSINESS: Mr.Gross gave highlights of the Maryland Association of Counties Conference held in Baltimore on December 11.He said that he would submit a written report to the Commission at the next regu- lar meeting for the information of the Commission members.The Chairman requested that copies of the proposed constitution of the Maryland Association of Planning Officials be made available to the members of the Commission. NEXT MEETING DATE: The next regular meeting of the Planning and Zoning Commission will be held January 5,1970 at 7:30 P.M.in the Conference Room of the Court House Annex. 59 oU ADJOURNMENT: The meeting was adjourned at 9:00 P.M.on a motion by Mr.Gross, seconded by Mr.Herbst.Motion carried. EXECUTIVE SESSION, A short executive session was held to consider a letter of com- mendation for the Executive Director. l)~ceR()~ Donald R.Rrush,Chairman