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HomeMy WebLinkAbout03.18.1986March 18, 1986 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full Assemblage. EMPLOYEES SUGGESTION AWARD The Commissioners presented the first award in the amount of $75.00 to Sergeant Jay (Skip) Willman of the Sheriff's Department, for an employee suggestion regarding an additional Summons copy, which will save the County an estimated $750.00 per year. Sheriff Glenn Bowman and the other Sheriff's Department Officials were present for the Award Ceremony. BUDGET HEARING - ELECTION BOARD Dottie Waters, Registrar, and members of the Election Board submitted the department's Fiscal Year 1987 Budget Request in the amount of $168,312. No decisions were made at this time. REAPPOINTMENT TO BOARD OF ZONING APPEALS Motion made by Commissioner Roulette, seconded by Downey to reappoint Tom Wade to serve as a member of the Washington County Board of Zoning Appeals for a term to expire Match 18, 1989. Motion carried with Commissioner Roulette, Downey and Bowers voting "AYE" and Commissioner Snook "ABSTAINING". APPOINTMENT TO TRANSPORTATION ADVISORY COMMITTEE Motion made by Commissioner Roulette, seconded by Downey to appoint Gerald Reed to serve as a member of the Transportation Advisory Committee, representing the railroads. Unanimously approved. APPOINTMENT TO TRI -COUNTY COUNCIL ENERGY LOAN COMMITTEE Motion made by Commissioner Snook, seconded by Roulette to appoint Siebert Shifler to serve as a member of the Tri -County Council Energy Loan Committee, as a representative of the Chamber of Commerce. Unanimously approved. APPOINTMENT TO TRI -COUNTY COUNCIL Motion made by Commissioner Downey, seconded by Roulette to appoint Siebert Shifler to serve as a member of the Tri -County Council, as a representative of the Chamber of Commerce. Unanimously approved. EXTENSION OF PERMISSION TO ACCESS E.M.S. LINE Motion made by Commissioner Roulette, seconded by Snook to grant permission to County Medical Transport, the county's contracted ambulance service, to continue with access to the county's controlled telephone line under its Emergency Medical Services license through May 30, 1987, with periodic evaluations of the company's use of the line to be made during and after said period of time. Unanimously approved. 1986 BLOCK GRANT APPLICATION Neil Curran, Director of Housing and Community Development, appeared before the Commissioners to propose a Community Development Block Grant (CDBG) application, which had been developed in-house, with the objective of rehabilitating multi- family structures tentatively targeted in Boonsboro, Keedysville, Sharpsburg and Clear Spring. He said that these run-down properties could be rehabilitated with a combination of private investment and public low-interest mortgage loan funds. The Commissioners approved of the concept and instructed Mr. Curran to proceed with development of the project. ADDITIONAL DESIGN FUNDS - KRETZINGER ROAD BRIDGE Motion made by Commissioner Roulette, seconded by Downey to allocate an additional $4,700 for engineering work in connection with the Kretzinger Road Bridge Project, to fund the cost of changing the design to bridge replacement as opposed to bridge repair. Unanimously approved. MANAGEMENT OF HALFWAY PARK SWIMMING POOL Motion made by Commissioner Downey, seconded by Roulette to accept the proposal of the Y.M.C.A. to provide management services for the first year of operations of the Halfway Park Swimming Pool for a fee of $10,450, with the amount subject to adjustment based on the opening date of the pool. Unanimously approved. MARCH 18, 1986 MINUTES, CONT'D. LINE ITEM TRANSFER - ECONOMIC DEVELOPMENT COMMISSION Motion made by Commissioner Roulette, seconded by Downey to approve of a line item transfer in the amount of $1500, in the Economic Development Commission Budget from Other -Promotion (86-429-000) to Part-time Salaries (86-404-000) to allow for the part-time secretary to work additional time. Unanimously approved. CHANGE ORDERS - SHELL BUILDING #2 Motion made by Commissioner Downey, seconded by Roulette to approve of Change Orders #131, #132 and #133 to the Ellsworth Electric Company contract for Shell Building #2 in the total amount of $1,838.54, for modifications in the electrical work as required by the Fire Marshal. Unanimously approved. PROCEDURES FOR BIDDING T -HANGARS Motion made by Commissioner Snook, seconded by Roulette to concur with the recommendation of the Airport Manager and Airport Advisory Committee, and proceed with bidding the T -Hangar Project as two (2) contracts, with site preparation work to be bid according to the design specified by the successful building contractor. Unanimously approved. RESOLUTION - RECORDATION TAX RELATING TO BOND REPAYMENTS After due consideration of the matters and facts adduced at the Public Hearing held on March 4, 1986 and any comments received in writing within the ten (10) day period following said Hearing, a MOTION was made by Commissioner Snook, seconded by Downey and unanimously approved, to adopt a Resolution providing for the imposition of Recordation Tax to Mortgages, Deeds of Trust, or other conveyances that secure the repayment of any indebtedness funded in any part, directly or indirectly, from the proceeds of Bonds issued under Article 41, Section 266A et seq. of the Annotated Code of Maryland (Relating to industrial buildings for counties and municipalities). (Copy of Resolution attached.) PUBLIC HEARING - REZONING CASES RZ-335 AND RZ-336 The Meeting was convened in a joint Public Hearing of the County Commissioners and Planning Commission at 10:30 a.m. to permit any resident of Washington County to testify in regard to Rezoning Cases RZ-335 and RZ-336, with Ronald L. Bowers, President of the Board of County Commissioners, and Michael Barnhart, Vice Chairman of the Planning Commission presiding. Also present were Richard E. Roulette, Vice President, and Commissioners R. Lee Downey and Martin L. Snook; Planning Commission Members Judy Acord and Donald Zombro. The cases were presented by Lisa Kelly, Assistant Planner, and Jack Hawbaker, Executive Director of the Planning Department. Alan R. Bauroth spoke in favor of the application of Tru -Joy Homes, Inc., RZ-336. There being no one else present to speak for nor against said Rezoning Cases, it was announced that the Record would remain open for ten (10) days for comments to be submitted in writing. The Public Hearing was closed at 10:55 a.m. and President Bowers convened the County Commissioners Meeting in Regular Session. BID OPENING - WEATHER TREATMENT/COURT HOUSE ANNEX Bids for Weather Treatment of the Court House Annex were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Gruber Building Cleaning - $18,591.00; Powell Construction, Inc. - $19,400. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - NEW ROOF/MEMORIAL RECREATION CENTER Bids for a new roof on the Memorial Recreation Center were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Bonded Applicators of Maryland, Inc. - $21,648; Kline Associated Roofing Contractors, Inc. - $17,950. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - TAX BILL FORMS Bids for 53 thousand County Tax Bill forms and nineteen thousand City Tax Bill forms were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: NCB Corporation - $3,976.69; Moore Business Forms - $3,698.28; Antietam Paper Company - $3,090.41; Standard Register - $4,201.83. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Bid awarded during Afternoon Session, this date.) CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Snook to convene in Executive Session at 11:15 a.m. in regard to personnel and property matters, pursuant to the authority contained in Article 76(A), Section 11(a)(6 & 7) of the Annotated Code of Maryland. Unanimously approved. MARCH 18, 1986 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Snook to reconvene in Regular Session at 11:30 a.m. Unanimously approved. PUBLIC HEARING - PACKAGING LIMITED PARTNERSHIP BOND ISSUE The Meeting was convened in Public Hearing at 11:30 a.m. to permit any resident of Washington County to testify concerning the proposed issuance of Washington County Economic Development Revenue Bonds in an amount not to exceed $1,800,000, with the proceeds from the sale of such bonds to be used to finance the acquisition and construction of a new facility by Packaging Limited Partnership. Vernon Litzinger, representing Packaging Limited Partnership, explained the project. Geraldine Mullan, representing Bond Counsel, explained the legal aspects of the Bond Issue and introduced a Resolution supplementing and amending the Resolution passed on July 9, 1985, and changing the name of the borrower from PSI Corrugated, Inc. to Packaging Limited Partnership. The County Attorney affirmed the legal sufficiency of the Resolution. There being no one else present to speak for nor against said Bond Issue, the Public Hearing was closed at 11:25 a.m. and the Meeting reconvened in Regular Session. RESOLUTION - PACKAGING LIMITED PARTNERSHIP BOND ISSUE Motion made by Commissioner Roulette, seconded by Snook to pass a Supplemental Resolution amending a Resolution adopted on July 9, 1985, by changing the name of the borrower from PSI Corrugated, Inc., as set forth therein to the Packaging Limited Partnership; accepting a Supplemental Letter of Intent from the Packaging Limited Partnership; and providing for certain related matters therein pursuant to an approved Bond Issue in an amount not to exceed $1,800,000. Unanimously approved. (Copy of Supplemental Resolution and Letter of Intent attached.) EMPLOY RECREATION AIDE - BOONSBORO HIGH SCHOOL Motion made by Commissioner Roulette, seconded by Snook to employ Crystal L. Brandenburg in the position of Recreation Aide at the Boonsboro High School. Unanimously approved. TRANSFER FIRE & RESCUE TECHNICIAN TO FULL-TIME STATUS Motion made by Commissioner Roulette, seconded by Downey to transfer Lisha Sollenberger to full-time status as a Fire & Rescue Communications Technician to fill an existing vacancy. Unanimously approved. EMPLOY PART-TIME FIRE & RESCUE TECHNICIAN Motion made by Commissioner Downey, seconded by Roulette to employ Roy Lescaleet in the position of part-time Fire & Rescue Communications technician to fill an existing vacancy. Unanimously approved. RECESS The Meeting was recessed at 12:00 noon for lunch. AFTERNOON SESSION The Afternoon Session was convened at 1:30 p.m. with President Bowers presiding and Vice President Roulette and Commissioners Downey, Salvatore and Snook present. I:I81RIC] 29=012OR 41a The following Fiscal Year 1987 Budget requests were heard: United Way - submitted by Richard Phoebus, Campaign Chairman, in the amount of $76,000; Transportation Commission - submitted by Keith Godwin, Manager, in the amount of $211,736; 911 - submitted by Ron Karn, Chief of Fire & Rescue Communications in the amount of $147,513; Communications Maintenance - submitted by Mike Harpster, Technician, in the amount of $73,760; Fire & Rescue Communications - submitted by Ron Karn in the amount of $297,012; Planning Commission - submitted by Jack Hawbaker, Executive Director, in the amount of $163,708; Mr. Hawbaker also submitted the Planning Commission's Annual Report at this time, which was reviewed with the Commissioners. No decisions were made at this time. AWARD BID - TAX BILL FORMS Motion made by Commissioner Downey, seconded by Roulette to award the bid for Tax Bill forms to Antietam Paper Company who submitted the low bid of $3,090.41. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made Commission Roulette, seconded by Snook to convene in Executive Session at 3:25 p.m. in regard to property matters, pursuant to the authority contained in Article 76(A), Section 11(a)(6 & 7) of the Annotated Code of Maryland. Unanimously approved. MARCH 18, 1986 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Roulette to reconvene in Regular Session at 4:00 p.m. Unanimously approved. AIRPORT BUDGET HEARING The FY 1987 Airport Budget request was submitted by Leigh Sprowls, Manager, and Roland Myers, Chairman of the Airport Commission, in the amount of $154,303. No decisions were made at this time. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Snook to convene in Executive Session at 4:35 p.m. in regard to property matters, pursuant to the authority contained in Article 76(A), Section 11(a)(6 & 7) of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Salvatore, seconded by Downey to reconvene in Regular Session at 5:25 p.m. Unanimously approved. MEETING WITH MAYOR AND COUNCIL OF WILLIAMSPORT John Slayman, Mayor of the Town of Williamsport, along with Council Members, met with the Commissioners to discuss the agreement proposed to the town for payments in lieu of providing certain services, and to inquire why town officials were not included in negotiating the agreement. Barry Teach, County Administrator, explained that the formula was developed in-house and was being offered to all county municipalities on an equitable basis. He also pointed out that the offer the town for the county to continue providing police services at the current cost of $25,000 was of greater value than the $18,000 payment provided by the formula. Town officials stated that they had hoped to get the services of the deputy along with the payment, since this was the first "free" year for the police protection outlined in the original agreement, but also decided to consider the county's proposed agreement under the new payment in lieu of services formula. They also expressed satisfaction with the police protection they are now receiving. ADJOURNMENT Motion made by Commissioner Salvatore, seconded by Snook to adjourn at 6:15 p.m. Unanimously approved. County Attorney Clerk to as