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HomeMy WebLinkAbout920901 September 1, 1992 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, Gregory I. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. AETNA RETIREMENT PLAN & INVESTMENT REVIEW Alan Davis, Director of Personnel & Insurance, introduced Doug Greenstein, Account Manager, Glen Darson, Actuarial Consultant, and Doug Benedetto, Director, Discretionary Asset Management, from Aetna Insurance Company, who appeared before the Commissioners to present an update on the status of the County's retirement plan and investment review. Mr. Greenstein stated that Washington County probably has one of the healthiest, if not the healthiest, plan in the State. Mr. Darson then presented the actuarial report regarding the funded status of the Plan. He distributed charts covering demographics, covered payroll, required contribution, contribution percentages, etc. Mr. Benedetto reported on the Discretionary Asset Management Plan. He recommended that the Commissioners make an adjustment in the real estate range lowering it to 0-4% range. The Commissioners asked that he develop a formal plan with his recommendations to present for future discussion. CDBG GRANT APPLICATION - ELK RIDGE WATER SYSTEM Motion made by Commissioner Bowers, seconded by Irvin-Craig, to adopt a Resolution authorizing the application for Community Development Block Grant (CDBG) funds in the amount of $5,000 to allow the Sanitary District to study the water system which serves the Elk Ridge community. Unanimously approved. TRAFFIC SIGNAL - WOODBRIDGE DEVELOPMENT Terry McGee, County Engineer, met with the Commissioners to discuss the need for a traffic signal on Robinwood Drive at the site of the proposed Woodbridge development. He recommended that the County pay 50% of the cost of signalization and Dan Sheedy, developer of the Woodbridge project, pay 50%, and if, in the future, the proposed Scottstown Development is started, it would be required to reimburse the County for their share. He also suggested that the Commissioners require the signal to be under construction prior to 50% of the building permits being issued. Gerald Cump, who was in attendance to represent Mr. Sheedy, indicated that he felt Mr. Sheedy would agree to this recommendation. Motion made by Commissioner Bowers, seconded by Snook, to proceed with the County Engineer's recommendation to require the developer of the Woodbridge project to pay 50% of the cost for installation of a traffic signal on Robinwood drive and agreed that the County would pay 50% of this cost up front, which will then be repaid to the County when the Scottstown project is developed. The Commissioners also directed the County Attorney to prepare a formal agreement regarding this funding arrangement. Unanimously approved. BID OPENING - T-HANGAR BUILDINGS The bids for T-hangar buildings were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Building Systems, Inc. - Base bid - $678,000, Alt. 1 - $234,500, Alt. 2 - $234,400, total alternates - $465,700; Myers Building Systems - Base bid - $574,591, Alt. 1 - $194,860, Alt. 2 - $194,860, total alternates - $389,720; Erect-a- tube - Base bid - $696,696, Alt. 1 - $244,442, Alt. 2 - $244,442, total alternates - $488,884; Waynesboro Construction - Base bid - $675,000, Alt. 1 - $230,000, Alt. 2 - $230,000, total alternates - $455,000; Morgan-Keller, Inc. - Base bid - $770,000, Alt. 1 - $255,000, Alt. 2 - $255,000, total alternates - $499,000; Callas Contractors - Base bid - $714,000, Alt. 1 - $245,000, Alt. 2 - $249,500, Total alternates - $490,000; W. Harley Miller Contractors, Inc. - Base bid - $841,100, Alt. 1 - $303,300, Alt. 2 - $303,300, total alternates - $597,600; Perini Construction - Base bid - $608,000, Alt. 1 - $203,000, Alt. 2 - $203,000, total alternates - $406,000; Antietam Construction - No base bid provided, Alt. 1 - $599,000, Alt. 2 - $213,000, total alternates - $213,000. The bids will be reviewed by appropriate officials prior to a decision being rendered. 60/40 MATCH PROGRAM - AGRICULTURAL PRESERVATION Eric Seifarth, Associate Planner - Agriculture, met with the Commissioners to discuss participation in the 60/40 Match Program through the State Department of Agriculture. Mr. Seifarth stated that there is $2.6 million Statewide available for this program and an $8 million bond sale has been postponed until October 14 pending the outcome of the State budget. Mr. Seifarth recommended allocating the $170,000 of County funds from the Agricultural Transfer Tax to the first SEPTEMBER 1, 1992 MINUTES, CONT'D. cycle of easements - July 1, 1990, and if any funds are left over to be used toward the January 1993 cycle. The Commissioners discussed the matter and agreed to Mr. Seifarth's recommendation. Motion made by Commissioner Irvin-Craig, seconded by Snook, to commit $170,000 of County Agricultural Transfer Tax monies to the 60/40 Match Program but reserved the right to modify the match based on the results of the State's $8 million bond sale. Unanimously approved. GYPSY MOTH PROGRAM - SURVEY Motion made by Commissioner Bowers, seconded by Snook, to provide the County portion of $6,480 to allow the State to conduct a survey to determine the location and severity of gypsy moth infestation, with funds to be taken from the Commissioners Contingency Fund. Unanimously approved. BID RENEWAL - ROOFING MAINTENANCE SERVICES Motion made by Commissioner Shank, seconded by Snook, to renew the contract for roofing maintenance services for County facilities with Bonded Applicators of Maryland, Inc., for a 1 year period, for the total cost of $1,175. Unanimously approved. NAMING - EXISTING PRIVATE ROADS Motion made by Commissioner Irvin-Craig, seconded by Snook, to name two existing private roads, Peaceful Ridge Road located off Pleasant Valley Road and Gloria Lane located off Bottom Road, as requested. Unanimously approved. SOLID WASTE ADVISORY COMMITTEE - MRF RECOMMENDATION Jimmy Black, Chairperson of the Solid Waste Advisory Committee, informed the Commissioners that at a special meeting on July 28 held to consider the best approach to construction and operation of a Materials Recovery Facility (MRF), the Advisory Committee recommended Option 3 which is for one contract to design, build, and operate the facility. The Committee suggested that the County re-advertise for a consultant and asked that they be included in this process and also in the review of the RFP. He stated that the Committee is also recommending that public financing be made available for this project up to a pre-determined amount. The Commissioners thanked Mr. Black for coming in and took this recommendation under consideration at this time. BOARD/COMMISSION REPORT Commissioner Snook reported on the public meeting regarding the Solid Waste Plan Update. LOCAL ADVISORY COMMITTEE - ANTIETAM BATTLEFIELD Barry Teach, County Administrator, suggested the local advisory committee for the Antietam Battlefield consist of 4 community property owners from the immediate area of the Battlefield, 2 representatives from the Historic Advisory Committee, 2 representatives from the Civil War Roundtable, 1 representative from the Historical Society and an ex-officio member from the Sharpsburg Mayor and Council. The Commissioners agreed to this suggestion and asked Mr. Teach to make contact with these organizations to have them recommend individuals to serve on this committee. Commissioner Irvin-Craig went on record in favor of the approach suggested by the Historic Advisory Committee to appoint a sub-committee to their group. STATE CARE-A-VAN Mr. Teach advised the Commissioners that the State Care-A-Van will be at the Valley Mall on November 14 to answer questions and provide information regarding State government programs for Washington County citizens. Mr. Teach asked the Commissioners if they wished to have any County agencies participate at this time. The Commissioners decided to have representatives from the County agencies which are directly linked to those agencies participating at the State level. CITIZEN PARTICIPATION Donald Allensworth distributed a release regarding the Commissioners' decision to allow the Court system to decide the validity of the Board of Education's decision not to accept the low bid on an architectural design project. Danny Younker and Sara Ridenour expressed concerns regarding the State of Maryland, Department of Natural Resources' intent to relocate the Appalachian Trail through their property. Mr. Younker informed them that there will be a meeting today with DNR officials and the Commissioners agreed to have a representative present from the Planning Department. SEPTEMBER 1, 1992 MINUTES, CONT'D. ALTERNATIVE WORK SITE UPDATE Marsha Fuller, consultant, and Glenn Woodley, met with the Commissioners to provide an update of the alternative work site program. Ms. Fuller explained that this would be a satellite employment center and would offer services such as common needs training, consolidated paper purchasing, mail bundling, child care, group life and health insurance, a clerical pool, excess property management, recycling, and an alternative work center. She asked that the Commissioners send a Letter of Intent to participate in the Cooperative Administrative Support Unit (CASU) services. The Commissioners took this matter under advisement at this time. SUBDIVISION STREET ACCEPTANCES Motion made by Commissioner Shank, seconded by Bowers, to conditionally accept the extension of Appletree Lane in the Cloverton Subdivision. Unanimously approved. Motion made by Commissioner Bowers, seconded by Snook, to conditionally accept Section 12, Blocks A and C, of the Van Lear Manor Subdivision and Maintenance Bond. Unanimously approved. Motion made by Commissioner Bowers, seconded by Shank, to conditionally accept Michael's Court located in the Deer Run Subdivision. Unanimously approved. Motion made by Commissioner Shank, seconded by Bowers, to conditionally accept approximately 2,400 linear feet of portions of Stanford Drive, Dartmouth Drive, and all of Whittier Heights in the Colonial Park East Subdivision, Section B, and to require a Maintenance Bond of $12,000. Unanimously approved. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to accept Bluebell Drive Extended located in the Garden Spot Subdivision, Section H, for bituminous concrete surface court and to accept a $15,000 1-year Maintenance Bond. Unanimously approved. RECESS - LUNCHEON & TOUR - HAGERSTOWN JUNIOR COLLEGE The Commissioners recessed at 11:50 a.m. for a luncheon and tour of the new science building at Hagerstown Junior College. AFTERNOON SESSION The Afternoon Session was convened at 2:30 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. CONVENE IN CLOSED SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to convene in Closed Session at 2:35 p.m. regarding personnel and property matters, to confer with the County Attorney, and to consider businesses relocating within Washington County, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at 4:30 p.m. Unanimously approved. PROMOTION - ASSISTANT SUPERVISOR SOUTHERN SECTION - ROADS DEPARTMENT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to promote Kevin Knight to Assistant Supervisor in the Southern Section of the Roads Department to fill an existing vacancy. Unanimously approved. EMPLOY ADMINISTRATIVE SECRETARY - PLANNING Motion made by Commissioner Shank, seconded by Snook, to employ Debra Kirkpatrick as Administrative Secretary in the Planning Department to fill an existing vacancy. Unanimously approved. ADOPT LETTER OF INTENT - COOPERATIVE ADMINISTRATIVE SUPPORT UNIT Motion made by Commissioner Bowers, seconded by Snook, to submit a Letter of Intent regarding the Cooperative Administrative Support Unit program as discussed earlier in the Meeting. Unanimously approved. ADJOURNMENT Motion made by Commissioner Irvin-Craig, seconded by Bowers, to adjourn at 4:35 p.m. Unanimously approved. County Attorney