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HomeMy WebLinkAbout920825 August 25, 1992 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, Gregory I. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. Boy Scouts Jeremy Suffecool and Jim Farmer were in attendance as part of the requirement to earn their Citizenship and Community Merit Badge. RECEPTION & RECOGNITION OF COUNTY RETIREES The Commissioners held a reception to honor recent retirees from County government. Alan Davis, Director of Personnel & Insurance, presented engraved pewter plates with stands to Ray Hershberger, Sylvia Shives, Al Shoemaker, Jim Ward and Nancy Reamy, who were in attendance and recognized Harry Ridenour, Phil Johnson, John Flook, Jack Dofflemyer and Bud Wissinger, who could not be present. APPROVAL OF RESOLUTION CREATING SUBDISTRICT 12 - ROLLING HILLS (SEWER) Paul Waggoner, Vice Chairman of the Sanitary Commission, and Vicky Malott, Administrative Assistant, described the boundary of the proposed area for Subdistrict 12 - Rolling Hills, which was approved by the Sanitary Commission at their regular meeting on August 24, l992. Ms. Malott stated that the proposed boundary would run from the City limits of Hagerstown through the Smithsburg Town Growth Area and will have a l0-year plan to build the necessary infrastructure. Motion made by Commissioner Snook, seconded by Bowers, to approve the Resolution of the Washington County Sanitary Commission creating Subdistrict 12 - Rolling Hills (Sewer) adopted at their meeting on August 24, 1992, and the plat depicting the boundary lines, with the condition that this area be designated as S-5, W-5 in the County's Water & Sewer Plan. Unanimously approved. MARKETING PLAN - CONOCOCHEAGUE PRE-TREATMENT FACILITY David Barnhart, Economic Development Coordinator, appeared before the Commissioners to review the marketing plan for the Conococheague Pre- Treatment Facility. Mr. Barnhart stated that the plan to market the facility will include personal contact with businesses consisting of small receptions and seminars to introduce them to the facility, local speaking engagements and displays, public and printed materials including a quarterly newsletter and direct mailings and attending trade shows and print advertising. The Commissioners thanked Mr. Barnhart for presenting the plan. BID OPENING - T-HANGAR SITE DEVELOPMENT The bids for the T-hangar Site Development project were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: C. William Hetzer, Inc. - $807,428, Alt. 1 - $20,238, Alt. 2 - $21,458; D. L. Morgan, Jr., Inc. - $773,662, Alt. 1 - $19,177.50, Alt. 2 - $20,369; P & W Excavating - $908,922.50, Alt. 1 - $21,840, Alt 2 - $23,170; Charles E. Brake Co. - $1,042,685.50, Alt. 1 - $18,047.50, Alt. 2 - $19,201.25; Fayetteville Contractors - $1,184,660.35, Alt. 1 - $21,615, Alt. 2 - $22,995.75; Yarnell P. Wastler & Son - $822,266.30, Alt. 1 - $18,664.70, Alt 2 - $19,742.80. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered in the Afternoon Session.) FUEL FARM FACILITY - REGIONAL AIRPORT Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the recommendation of the Airport Commission to allow Hagerstown Aviation Services, Inc. to continue to utilize the present fuel facility until the new fuel farm is constructed, and granting a 90-day extension with the option for a 30-day extension if warranted. Unanimously approved. APPROVAL OF MINUTES - AUGUST 4 AND 11, 1992 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of August 4, 1992, as corrected. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of August 11, 1992, as submitted. Unanimously approved. REAPPOINTMENT - SANITARY COMMISSION Motion made by Commissioner Shank, seconded by Irvin-Craig, to reappoint Robert Holsinger to the Washington County Sanitary Commission for a six year term. Unanimously approved. AUGUST 25, 1992 MINUTES, CONT'D. CHANGE ORDERS - COURT HOUSE & HEALTH DEPARTMENT PROJECT Motion made by Commissioner Bowers, seconded by Snook, to approve the Change Order for the Court House Renovation Project in the amount of $7,256.73 for removal of construction debris and provision and installation of additional detention equipment. Unanimously approved. Motion made by Commissioner Shank, seconded by Snook, to approve the Change Order for redesign of a portion of the stormwater drainage system and water main system for the new Health Department building and the proposal provided by Morin-Rocco in the amount of $4,0l0 to perform this work. Unanimously approved. COMPUTER INFORMATION SYSTEMS - UPDATE Ronald Whitt, Supervisor of the Computer Information Systems, appeared before the Commissioners to present an update of the computer system and to discuss projects they have been working on. Mr. Whitt also provided information on the growth of his department between l987 and l992. He also informed the Commissioners that he participated in a study on information management through the National Association of Counties, and Washington County is on track with the other counties in the country. SICK LEAVE USAGE Barry Teach, County Administrator, informed the Commissioners that sick leave usage among County employees is declining and during Fiscal Year 1991- 92, 30% used no sick leave and 50% of the employees used less than 3 days. He attributed this to incentive programs and monitoring of sick leave abuse. HOMELESS SERVICES PROGRAM - GRANT APPLICATION Kathleen Riley, Chief, Division of Citizen Services, met with the Commissioners regarding a capital grant of $10,000 available through the Department of Human Resources for homeless services and asked the Commissioners to approve submittal of the application. Ms. Riley stated that $4,000 would be allocated to the Salvation Army for renovation required by the Fire Marshall and $6,000 would go to the Community Action Council for lead paint abatement at their shelters. Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve submission of an application to the Department of Human Resources for a $10,000 grant for homeless services and to endorse the allocation of the grant monies. Unanimously approved. BID OPENING - WESTERN MARYLAND PARKWAY Bids for the construction of Western Maryland Parkway were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: C. William Hetzer, Inc. - $722,078.50; P & W Excavating - $793,990; L. W. Wolfe & Son - $808,424; Fayetteville Contractors - $723,678.05; Richard F. Kline - $883,940.50; D. L. Morgan - $717,744.25; D. L. George & Sons - $1,174,730.52; and Wolfe & Son - $1,102,985. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered in the Afternoon Session.) CITIZEN PARTICIPATION Norma Heaton, 21116 Black Rock Road, complained about the noise at the Mason Dixon Dragway when jet engine cars are raced and expressed concerns that their cattle might stampede. Paula Worthington, 9775 Beaver Creek Road, asked if "deadening walls" could be constructed to lessen the noise from the dragway. Dan Daughtridge, 9311 Childacrest Drive, Boonsboro, also expressed concerns about the noise level from the dragway. Ralph France, County Attorney, met with these citizens in his office. ROADS DEPARTMENT PERSONNEL Ted Wolford, Roads Department Superintendent, introduced the following section supervisors and assistants to the Commissioners: Jim Sterling, Assistant Superintendent; and Ronnie McCarty, Manfred Hart, Joe Charles, Walter "Gabby" Hess, James Green, Larry Everhart, Ray Gruber, Ronnie Ridenour and Cleve Knepper. The Commissioners commended and thanked them for their fine work. SLUDGE UTILIZATION PERMIT The Commissioners decided not to request a public information meeting regarding the application for a Sewage Sludge Utilization Permit submitted to the Department of the Environment for transport of sewage sludge from Ft. Ritchie to the Nicodemus Wastewater Treatment Plant. AUGUST 25, 1992 MINUTES, CONT'D. RE/APPOINTMENTS - ADULT PUBLIC GUARDIANSHIP REVIEW BOARD Motion made by Commissioner Snook, seconded by Irvin-Craig, to re/appoint the following individuals to the Adult Public Guardianship Review Board: Reappoint Sara Ann Crider and Ronald Pike for 2 year terms extending to June 30, 1994, and to reappoint John Kenney and Sandra Weaver for 3 year terms extending to June 30, 1995; to appoint G. Clair Baker to fulfill the unexpired term of Cecilia Paizs extending to June 30, 1993; and to appoint Daniel Elmlinger and Dr. Matthew Wagner for 3 year terms extending to June 30, 1995. Unanimously approved. ELECTION DAY HOLIDAY The Commissioners agreed to have County offices remain open on Election Day, November 3, and to close offices on November 27, the day after Thanksgiving. LETTER OF APPROVAL - RENTAL ASSISTANCE FUNDING Motion made by Commissioner Snook, seconded by Bowers, to support the Housing Authority of Washington County's application to the Department of Housing & Urban Development for 30 rental certificates and find the application to be consistent with the County's housing goals. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the committee being formed by the Volunteer Fire & Rescue Association and on the opening of the Noland Village Child Care Center; and Commissioner Bowers expressed the desire to set up a meeting with the County's Delegation to the General Assembly regarding State budget cuts. BOARD OF EDUCATION - SELECTION OF ARCHITECTURAL FIRM The Commissioners discussed the letter which they received from Wayne Gersen, Superintendent of Schools, advising that the Board of Education appreciated the discussion with the Commissioners regarding the request that they reconsider the bid award for the Paramount Elementary School project, but felt they were legally within their authority and had instructed staff to proceed with the execution of the contract with the second low bidder. Ralph France, County Attorney, stated that it is his opinion that the Board of Education is compelled to select the lowest responsible bid for a particular job. The Commissioners also discussed the selection process used by the Board of Education, and Mr. France indicated that the Board of Education does not believe they are required to competitively bid any architectural design or engineering service. Commissioner Bowers stated that he feels the County has grounds to pursue this matter since the project is funded totally through County bond funds. After discussion, the Commissioners agreed to direct the County Attorney to file a suit in court requesting that the Board of Education be required to competitively bid and accept the lowest responsible bid for architectural services on school construction projects. Motion made by Commissioner Snook, seconded by Bowers, to direct the County Attorney to file a Declaratory Judgment action in the Court requesting the court to decide whether or not the Washington County Board of Education is required to accept the lowest responsible bid after competitive bidding for architectural services related to school construction. Unanimously approved. EXTENSION OF UTILITY RIGHT-OF-WAY Motion made by Commissioner Shank, seconded by Irvin-Craig, to extend the right-of-way for utilities along Tandy Drive as requested by The Potomac Edison Company, to allow them to service the Phoenix Color Facility. Unanimously approved. RECESS - LUNCH The Commissioners recessed at 12:15 p.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at 12:55 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. CONVENE IN CLOSED SESSION Motion made by Commissioner Irvin-Craig, seconded by Shank, to convene in Closed Session at 12:56 p.m. regarding personnel and property matters and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Irvin-Craig, to reconvene in Regular Session at 1:50 p.m. Unanimously approved. AUGUST 25, 1992 MINUTES, CONT'D. PROMOTION - ASSISTANT SUPERVISOR CENTRAL SECTION - ROADS DEPARTMENT Motion made by Commissioner Snook, seconded by Shank, to promote Zane Rowe to Assistant Supervisor in the Central Section of the Roads Department to fill an existing vacancy. Unanimously approved. EMPLOY ADMINISTRATIVE SECRETARY - PLANNING Motion made by Commissioner Shank, seconded by Irvin-Craig, to employ Monica Bowers as Administrative Secretary in the Planning Department to fill an existing vacancy. Unanimously approved. (It was noted for the record that Ms. Bowers is no relation to Commissioner Bowers.) HISTORIC ADVISORY COMMITTEE - FORMATION OF ANTIETAM ADVISORY GROUP The Commissioners met with the Historic Advisory Committee regarding the provision in the National Park Service's General Management Plan for the Antietam Battlefield and the provision that a local advisory group can be appointed to allow input from local residents. Tom Clemens, President of the Historic Advisory Committee, stated that the final language in the Plan narrows the charge of the Commission and suggested the possibility of creating a sub-committee to his Committee incorporating the local citizenry with Historic Advisory Committee members. Ann Corcoran, member of S.H.A.R.P., stated that she feels the group should be more broad based and deal with more than just historic concerns. The Commissioners took this matter under advisement at this time. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 2:45 p.m. regarding personnel and property matters and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Shank was excused from the Meeting at 3:30 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 3:46 p.m. Unanimously approved. BID AWARD - WESTERN MARYLAND PARKWAY Motion made by Commissioner Bowers, seconded by Irvin-Craig, to award the bid for construction of Western Maryland Parkway to D. L. Morgan, who submitted the low bid of $717,744.25, contingent upon a signed agreement with the property owner, provision of right-of-way at no cost to the County, and additional financial participation by the property owner to include signalization at Route 40. Unanimously approved. BID AWARD - T-HANGAR SITE PREPARATION Motion made by Commissioner Snook, seconded by Bowers, to reject the bid of D. L. Morgan of $773,662 for the T-hangar site preparation project due to the fact that the bid was not responsive as 5 affidavits required by the Federal Aviation Administration - the Bidder's Affidavit, Non-Collusion Statement, Disadvantaged Business Enterprise Certification, Certificate of Non-Segregated Facility, and Bidders Equal Opportunity Certification, were not included. Unanimously approved. Motion made by Commissioner Bowers, seconded by Snook, to award the bid for the T-Hangar Site Preparation Project to C. William Hetzer, Inc., who submitted the low responsive bid of $849,124 which includes Alternates 1 and 2, contingent upon approval by the State and Federal Aviation Administration. Unanimously approved. ADJOURNMENT Motion made by Commissioner Snook, seconded by Bowers, to adjourn at 3:55 p.m. Unanimously approved. County Attorney , Clerk