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HomeMy WebLinkAbout920630 June 30, 1992 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, Gregory I. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. BUS PROCUREMENT - COMPARISON DATA Keith Godwin, Manager of the County Commuter, appeared before the Commissioners and presented comparisons of 2l/25' coach buses and 30' coach buses. Mr. Godwin presented comparisons in the categories of technology, cost, life expectancy, life cost, seating capacity, total capacity and parts inventory. He stated that, with the actual capital outlay costs, the larger buses are more economical. After discussion, the Commissioners agreed to purchase the 9 large buses and l small bus as recommended by Mr. Godwin, and Commissioner Shank requested that the County Commuter attempt to use the small bus they will be purchasing on routes within the City of Hagerstown. Mr. Godwin agreed to try this and also to accept the Commissioners suggestion that they keep data on the smaller bus in order to have more detailed information for consideration in the future. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to grant approval for the Manager of the County Commuter to proceed to bid the purchase of 9, 30' coach buses needed as replacement buses. Motion carried with Commissioners Bowers, Irvin-Craig and Roulette voting "AYE" and Commissioners Shank and Snook voting "NO". BID AWARD - TELEPHONE EQUIPMENT FOR DETENTION CENTER Motion made by Commissioner Shank, seconded by Bowers, to award the bid for telephone equipment for the Washington County Detention Center to Glessner Protective Services who submitted the low total base bid of $47,697 and to waive the technicalities as outlined by the Purchasing Agent. Unanimously approved. BID AWARD - AMBULANCE TRANSPORT Motion made by Commissioner Snook, seconded by Bowers, to award the bid for ambulance transport to County Medical Transport, who submitted the low and only bid, with the following rates: Base rate, one-way - $74; Base rate, round trip -$148; Mileage, per loaded mile - $2.45; Oxygen, per hour - $10; Emergency Status - $20; Each extra Attendant, each way - $20; Waiting time, per hour - $50; Heart Monitor - $50; Weekend Differential, each way - $20; Night Differential (between hours 18:00 - 24:00) - $20; Night Differential (between hours 24:00 - 06:00) - $50; Incomplete Call - $50; and National Holiday Differential, each way - $20. Unanimously approved. SUBDIVISION STREET ACCEPTANCE - VANLEAR MANOR Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the street acceptance in VanLear Manor Subdivision, Section H, for the l,l36 linear feet extension of Hershey Drive, 263 linear feet of Duke Drive, and 628 linear feet of Pickett Court, and to require a 6-month Performance Bond of $20,300. Unanimously approved. OPTION AGREEMENT - KING ROAD BRIDGE Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve an Option Agreement with Melvin and Shirley Fulton for 3,446 square feet of land in Fee Simple and 4,650 square feet in Revertible Easement for the total cost of $1,900, for right-of-way needed for the King Road Bridge project. Unanimously approved. SMITHSBURG AREA SEWER SERVICE Lynn Palmer, Executive Director of the Sanitary Commission, appeared before the Commissioners to present an update on the Smithsburg Wastewater Treatment Plan and also to inform them of problems encountered during the study of the collection system for the Jefferson Boulevard area and the town growth area in Smithsburg. The Commissioners discussed the recommendations made by Mr. Palmer and his request for advance funding. Motion made by Commissioner Shank, seconded by Snook, to approve advancing up to $25,000 from the Fund Balance to the Sanitary Commission to study the feasibility of serving small sections or single-family subdivisions with sewer service over a l0-year span, with the monies to be repaid as part of collection costs. Unanimously approved. JUNE 30, 1992 MINUTES, CONT'D. SERVICE PIN PRESENTATIONS Alan Davis, Director of Personnel & Insurance, presented service pins to the following employees: 20 Years - Ray Gruber, Carl Manning, David Wyand and Michael Houser; 15 Years - Ann Marie Nave and William "Kelly" Vance; 10 Years - John Snow and Ronald Norford; and 5 Years - Thomas Long, Elizabeth Wallech, Daniel Dwyer, Clyde Castle and Michael Martin. Commissioner Roulette stated that it is a great pleasure to recognize employees who have served the citizens of Washington County in a notable way, and each of the Commissioners thanked the employees honored with service pins. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Airport Commission meeting; Commissioners Irvin-Craig and Shank reported on the Solid Waste Advisory Committee meeting; and Commissioner Snook commented on the meeting with the Volunteer Fire & Rescue Association. APPROVAL OF MINUTES - JUNE 16, 1992 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of June 16, 1992, with the addition noted under "Sludge Disposal Applicaton - Town of Clear Spring". Unanimously approved. APPLICATION FOR SEWAGE SLUDGE TRANSPORT The Commissioners agreed not to request the State to hold a public informational meeting regarding the application for a permit to transport sewage sludge from the Ronald McDonald House in Garrett County to Maryland Correctional Institution for land application. FINANCIAL ADVISOR SELECTION James Young, Director of Finance, appeared before the Commissioners to provide additional information on the Coordinating Committee's recommendation that The Chapman Company be selected as Financial Advisor for the County. Mr. Young stated that he has had prior experience working with Paul Heid, the Senior Vice President and Director of Public Finance for The Chapman Company, who would be assigned to handle Washington County, and feels he is completely satisfactory. The Commissioners discussed the recommendation and expressed concerns regarding who would act as the County's advisor if Mr. Heid were no longer with The Chapman Company. After further discussion, the Commissioners agreed to accept the Coordinating Committee's recommendation with qualifications. Motion made by Commissioner Snook, seconded by Shank, to accept the Coordinating Committee's recommendation that The Chapman Company, who submitted the low fee proposal of $31,000, be selected as Financial Advisor for Washington County for a 3 year period and the Sanitary District for l year, with the stipulation that Paul Heid serve as the County's advisor and, if Mr. Heid would be unavailable to perform this service, the County reserves the right to approve the replacement proposed. Motion carried with Commissioners Snook, Shank, Irvin-Craig and Roulette voting "AYE" and Commissioner Bowers voting "NO". PROPOSED ZONING AMENDMENTS - COMMUNICATIONS TOWERS Robert Arch, Director of the Planning Department, reviewed proposed zoning amendments dealing with communications towers. Mr. Arch presented a detailed proposal for amendments to Article 28, Section 28.23 relating to the definition of "Essential Utility Equipment", and to Article 4 relating to procedures involved for approval of towers, and new subsections dealing with these changes. The discussion was interrupted in order to hold the scheduled bid opening for a leachate treatment facility. BID OPENING - LEACHATE TREATMENT FACILITY The bids for a leachate treatment facility were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Palmer Construction Company, Inc. - $1,986,834; C. William Hetzer, Inc. - $1,737,544; and Callas Contractors, Inc. - $1,622,016. The bids will be reviewed by appropriate officials prior to a decision being rendered. CONTINUATION - PROPOSED ZONING AMENDMENTS FOR COMMUNICATIONS TOWERS The Commissioners continued discussions regarding the proposed zoning amendments with regard to cellular telephone and cable television towers and requested that the County Attorney research cases dealing with cable television and other towers and report back to them. The Commissioners directed Mr. Arch to make the revisions discussed to the amendments and return for their review. They also agreed to schedule a public hearing as soon as it can be properly advertised. It was suggested that part of the procedure for approval of placement of the towers include notification of neighboring property owners. JUNE 30, 1992 MINUTES, CONT'D. CITIZEN PARTICIPATION Jim Shifler asked that Barry Teach, County Administrator, update the Commissioners on his telephone conversation with Atlantic Cellular. Mr. Teach informed the Commissioners that he had spoken to Mr. Kelly of Atlantic Cellular regarding selection of a site for their proposed tower, and Mr. Kelly stated that Red Hill was their first choice for a site if the Frederick cable television company would allow them to utilize their existing tower and, if this could not be negotiated, that Atlantic Cellular was committed to dropping the tower height to l80 feet. APPOINTMENTS - COMMISSION FOR WOMEN Motion made by Commissioner Bowers, seconded by Irvin-Craig, to appoint Jamie Carter, Patsy Crumbacker, Delores Harmon, Dianne Moats and Carolyn Moller, to the Commission for Women for 3 year terms. Unanimously approved. DRAFT POLICY - COUNTY EMPLOYEES AS ACTIVE VOLUNTEER FIRE & RESCUE PERSONNEL Barry Teach presented a draft policy regarding leave for County employees who are active members of a volunteer fire or rescue company. He explained that if an employee is called out after normal County working hours for a minimum of 6 hours, they would receive l hour relief leave for every 2 hours out, which must be taken in 24-48 hours after call-out. The Commissioners took this matter under advisement at this time. RECESS - BOARDS & COMMISSIONS APPRECIATION LUNCHEON The Commissioners recessed at 11:45 a.m. in order to attend the annual appreciation luncheon for those volunteers who serve on County boards and commissions. AFTERNOON SESSION The Afternoon Session was convened at 2:05 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Shank, to convene in Executive Session at 2:08 p.m., regarding personnel and property matters and to confer with the County Attorney in accordance with Section l0.508 of the Personnel State Government Article of the Annotated Code of Maryland. ( evaluations were performed from 2:08 - 2:50 p.m. ) Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Snook, to reconvene in Regular Session at 4:31 p.m. Unanimously approved. REDUCE FEE - HEALTH DEPARTMENT FOOD SERVICE VENDOR'S PERMIT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to reduce the Health Department's fee for a food service vendor's permit for In-County Residents to $35 and $50 for Out-of-County Residents. Unanimously approved. TRANSFER - ADMINISTRATIVE SECRETARY Motion made by Commissioner Bowers, seconded by Irvin-Craig, to laterally transfer Janet Walkley, Administrative Secretary in the Planning Department, to the existing vacancy for an Administrative Secretary in the Economic Development Commission office. Unanimously approved. APPOINTMENT - PLUMBING BOARD Motion made by Commissioner Bowers, seconded by Irvin-Craig, to appoint Charles Semler, to the Washington County Plumbing Board for a term extending to January 31, 1993. Unanimously approved. BUDGET AMENDMENT - SPAY/NEUTER PROGRAM Motion made by Commissioner Bowers, seconded by Irvin-Craig, to increase the budget for the Spay/Neuter Program to $l3,200 to include $3,200 in revenues remaining in dog license fees for Fiscal Year l992. Unanimously approved. SURVEY COSTS - HARP PROPERTY Motion made by Commissioner Shank, seconded by Snook, to pay the cost of surveying the Harp farm property, which is the subject of the easement purchase in the Agricultural Land Preservation Program, with funds to be taken from the Agricultural Transfer Tax Fund. Unanimously approved. JUNE 30, 1992 MINUTES, CONT'D. MEMORANDUM OF UNDERSTANDING - BERKELEY COUNTY, WEST VIRGINIA Motion made by Commissioner Shank, seconded by Bowers, to enter into a Memorandum of Understanding with Berkeley County, West Virginia, to allow response by the Washington County Hazardous Incident Response Team if needed, and providing for payment by Berkeley County. Unanimously approved. BID AWARD - REPLACEMENT OF EXTERIOR DOORS & INSTALLATION OF HANDICAPPED ACCESSIBLE WALKWAY AT MARTIN LUTHER KING CENTER Motion made by Commissioner Shank, seconded by Irvin-Craig, to award the bid for replacement of exterior doors and installation of a handicapped accessible walkway at the Martin Luther King Center to Bruchey Builders, Inc., who submitted the low base bid of $19,886. Unanimously approved. ADJOURNMENT Motion made by Commissioner Snook, seconded by Bowers, to adjourn at 4:36 p.m. Unanimously approved. County Attorney , Clerk