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HomeMy WebLinkAbout920616 June 16, 1992 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, Gregory I. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. VISIT FROM MISS WASHINGTON COUNTY Jennifer Winslow, the reigning Miss Washington County, appeared before the Commissioners to thank them for their support and the help they have given her in preparing for the interview segment of the pageant. The Commissioners wished her good luck in the upcoming pageant. ACCEPTANCE OF DEED - HALFWAY BOULEVARD Motion made by Commissioner Bowers, seconded by Snook, to accept the deed from the State of Maryland for a portion of Halfway Boulevard from Hopewell Road to West Oak Ridge Drive. Unanimously approved. STATUS REPORT - DAY CAMP PROGRAM Kathleen Riley, Chief, Division of Citizens Services, and Ronald Kidd, Director of the Recreation Commission, presented information and a status report on the Day Camp Program. Ms. Riley stated that as a result of changes in State regulations, the day camps will be held for two, four-week sessions at ll sites. She also noted problems they have had in leasing sites. The Commissioners discussed possible alternatives for next year's program. PROPOSED AMENDMENTS TO THE ANIMAL ORDINANCE Angie Harsh, Acting President of the Animal Control Authority Board, met with the Commissioners regarding proposed amendments to the Animal Ordinance. She stated that on March 5, members of the Board and the S.P.C.A., held a workshop meeting regarding proposed changes to the Ordinance. Ms. Harsh asked that the following changes be considered: "Animal at Large" definition be taken out of the Ordinance; Delete "is a vicious animal" from Public Nuisance Animal since it is covered elsewhere in the Ordinance; Revise #4 and #5 under Public Nuisance Animal; Change "weekdays" to "work days" under Section 35, Impoundment; and clarify Section 26. After discussion, the Commissioners asked the County Attorney to meet with representatives from the Animal Control Authority Board and the S.P.C.A. to review the proposed revisions. TOTAL QUALITY SERVICE PROPOSAL Alan Davis, Director of Personnel & Insurance, met with the Commissioners to discuss implementation of Total Quality Service (TQS) for the Washington County government. Mr. Davis stated that it is a viable alternative for the County government but a program will have to be developed since there is no one way to implement TQS. He presented an implementation outline for the Commissioners' consideration consisting of 5 steps: 1) Adopt the new philosophy of Total Quality Service; 2) Train all managers through an outside consultant; 3) Begin staff training; 4) Take action to accomplish the transformation of TQS; and 5) Continually look at better ways to improve service. Commissioner Roulette stated that the focus will be directed at taking a closer look at the taxpayer's needs and then finding ways to better serve them. Motion made by Commissioner Shank, seconded by Irvin-Craig, to formally adopt the concept of Total Quality Service for the Washington County government and proceed with the implementation schedule as presented. Unanimously approved. NATIONAL ASSOCIATION OF COUNTIES - ACHIEVEMENT AWARDS Barry Teach, County Administrator, stated that Washington County is the recipient of three 1992 Achievement Awards from the National Association of Counties for innovative programs which address specific problems. Recipients of the awards are as follows: Office of Children and Youth, Children's Village and Ride-Assist Program. The Commissioners commended each of the recipients on their programs and congratulated them on receiving national recognition. FLOODPLAIN MANAGEMENT ORDINANCE OF 1992 Gary Rohrer, Chief, Division of Planning & Codes Administration, informed the Commissioners that he reviewed the revisions to the Floodplain Management Ordinance with the State representatives from FEMA and there are 2 revisions they will not accept. He stated that the County must adopt the State's definition of basement and, under Section 6.6, must require that a non-conversion agreement be recorded with the deed if a garage is between 300 sq. ft. and 600 sq. ft. JUNE 16, 1992 MINUTES, CONT'D. Motion made by Commissioner Snook, seconded by Bowers, to incorporate the editorial clarifications in the language as taken to public hearing on May 27, 1992, to retain the State's definition of "basement" and to require that a non-conversion agreement be recorded with a deed if the garage size exceeds 300 sq. ft. for the Floodplain Management of 1992. Unanimously approved. PROPOSED REVISIONS - STORMWATER MANAGEMENT ORDINANCE Terry McGee, County Engineer, introduced Tom Tapley from the Maryland Department of the Environment, Stormwater & Sediment Control Division, who is reviewing the County's Stormwater Management Ordinance and program. Mr. McGee stated that his Department is now evaluating the revisions to the Ordinance being recommended by the State, and he provided a brief overview of the major areas identified for change. He also noted that, after the State comments on this evaluation, they will schedule public meetings for review by interested developers and citizens before a public hearing date is set. CITIZEN PARTICIPATION There was no one present who wished to participate. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Commission for Women meeting and the Airport Commission meeting; and Commissioner Shank reported on the Mental Health Advisory Board meeting. BID AWARD - COMPUTER PAPER & COPIER PAPER Motion made by Commissioner Shank, seconded by Bowers, to award the following firms who submitted the low bids for computer and copier paper: Item 1 - White Rose Paper Company - Virgin $4.66/M, Recycled $5.16/M; Item 2 - White Rose Paper Company - Virgin $6.92/M, Recycled $7.57/M; Item 3 - White Rose Paper Company - Virgin $6.92/M; Item 4 - White Rose Paper Company - Virgin $4.73/M; Item 6 - White Rose Paper Company - Virgin $10.66/M; Item 7 - Antietam Paper Company - Virgin $1.87/R, White Rose Paper Company - Recycled $2.09/R; Item 8 -Antietam Paper Company - Virgin $2.06/R, White Rose Paper Company - Recycled $2.22/R; Item 9 - Antietam Paper Company - Virgin $2.44/R, White Rose Paper Company - Recycled $2.65/R; Item 10 - Antietam Paper Company - Virgin $3.96/R, White Rose Paper Company - Recycled $4.45/R; Item ll - Deleted; Item 12 - Antietam Paper Company - Virgin $2.01/R; Item 13 - Antietam Paper Company - Virgin $2.76/R; Item 14 - Antietam Paper Company - Virgin $2.69/R, Recycled $3.l9/R; Item l5 - Antietam Paper Company - Virgin - 2-pt. - $57.06/cs, 3- pt. - $64.34/cs, and 5 pt. - $7l.06/cs, White Rose Paper Company - Virgin 4-pt. - $56.l4/cs; Item l6 - Antietam Paper Company - Virgin $30.98/cs; Item l7 - White Rose Paper Company - Virgin $6.06/M; Item l8 - The National Paper Co. - Virgin $2l.388/M; Item l9 - White Rose Paper Co. - Virgin $6.06/M; Item 20 - Deleted; Item 21 - White Rose Paper Co. - Virgin $32.89/M. Unanimously approved. ADDITION TO OVERLAY PROGRAM Motion made by Commissioner Snook, seconded by Irvin-Craig, to add .7 miles of Halfway Boulevard from Rt. 632 to Oak Ridge Drive to the FY l993 overlay program, as recommended by the Roads Department Superintendent, since the bids came in lower than anticipated. Unanimously approved. SLUDGE DISPOSAL APPLICATION - TOWN OF CLEAR SPRING The Commissioners agreed not to request an informational meeting for the permit application to the State Department of the Environmental submitted by the Town of Clear Spring for application of sludge. BENEFIT CONSULTANT PROPOSAL - AWARD Motion made by Commissioner Snook, seconded by Irvin-Craig, to award the Benefit Consultant proposal to Beall, Garner, Screen and Gehr, who submitted the low bid for Phases 1 and 2 of $17,200, as recommended by the Coordinating Committee, and to return unopened the proposal of Williams, Thatcher & Rand since it was received 38 minutes after the stated deadline. Unanimously approved. RECESS - LUNCH The Commissioners recessed at 12:05 p.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at 12:44 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. JUNE 16, 1992 MINUTES, CONT'D. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Shank, seconded by Snook, to convene in Executive Session at 12:45 p.m. regarding personnel and property matters and to confer with the County Attorney in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to reconvene in Regular Session at 3:45 p.m. Unanimously approved. EMPLOY LEAD WORKER - PARKS DEPARTMENT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to employ Timothy Cordell as Lead Worker in the Parks Department to fill an existing vacancy. Unanimously approved. REAPPOINTMENTS - BOARD OF SUPERVISORS & EXAMINERS FOR ELECTRICIANS Motion made by Commissioner Snook, seconded by Bowers, to reappoint Eleanor Lakin and David Raymer to the Board of Supervisors & Examiners for Electricians for three year terms. Unanimously approved. REAPPOINTMENT - BUILDING CODE APPEALS BOARD Motion made by Commissioner Irvin-Craig, seconded by Bowers, to reappoint Kenneth Kline to the Building Code Appeals Board for a three year term. Unanimously approved. EMPLOY OPERATION & TERMINAL MANAGER - REGIONAL AIRPORT Motion made by Commissioner Shank, seconded by Bowers, to employ Carolyn Rider as Operation & Terminal Manager at the Regional Airport effective July 1, 1992. Unanimously approved. SUMMER MEETING SCHEDULE The Commissioners agreed not to schedule meetings on July 28 and on August l8, due to the Maryland Association of Counties' Summer Conference. RE-EMPLOY ACCOUNTING CLERK Motion made by Commissioner Shank, seconded by Bowers, to re-employ Sherrie Kline as Accounting Clerk in the Accounting Department. Unanimously approved. AUTHORIZATION FOR PART-TIME SECRETARY - VISITORS & CONVENTION BUREAU Motion made by Commissioner Bowers, seconded by Snook, to authorize the Visitors and Convention Bureau to employ a Part-time Secretary without benefits, if the funding can be found within their budget. Unanimously approved. APPROVAL OF MINUTES - JUNE 9, 1992 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of June 9, 1992, as submitted. Unanimously approved. ADJOURNMENT Motion made by Commissioner Snook, seconded by Bowers, to adjourn at 3:50 p.m. Unanimously approved. County Attorney , Clerk