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HomeMy WebLinkAbout911029 October 29, l99l Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. ENVIRONMENTAL ROLL OF HONOR Harvey Hoch, Recycling Coordinator, appeared before the Commissioners to present plaques to three local businesses who have been named to the Environmental Roll of Honor in recognition of their environmental accomplishments and recycling efforts. Mr. Hoch presented plaques to Fletcher Smith, representing Caldwell Manufacturing; Kim Hicks, representing Randall & Company; and Donna Elliott, Western Council Chairperson of the Telephone Pioneers of America. Commissioner Roulette also announced that a brass nameplate with the Company's name will be affixed to a permanent plaque displayed outside the Commissioners' meeting room. PERFORMANCE BOND - JEFFREY DRIVE EXTENDED Motion made by Commissioner Shank, seconded by Bowers, to conditionally accept 235 linear feet of Jeffrey Drive Extended and a $l,500 cashier's check as Performance Bond from Home Construction Corporation. Unanimously approved. BOARD/COMMISSION REPORTS Commissioners Irvin-Craig and Shank reported on the Solid Waste Advisory Committee meeting. APPROVAL OF MINUTES - OCTOBER 15, 1991 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of October 15, 1991, as corrected. Unanimously approved. HOLIDAY SCHEDULE - PRESIDENTS' DAY The Commissioners decided to maintain the policy of closing County offices for the Presidents' Day holiday. PUBLIC HEARING - AGRICULTURAL LAND PRESERVATION DISTRICTS Commissioner Roulette convened the public hearing to consider applications for establishment of Agricultural Land Preservation Districts. Eric Seifarth, Associate Planner - Agriculture, reviewed each of the applications and stated that all have been approved by the Agricultural Land Preservation Advisory Board and the Planning Commission. AD-91-47 - Mr. Seifarth presented application AD-9l-47, submitted by Mary E. Murphy, for establishment of an agricultural land preservation district on 309 acres zoned Agriculture. No one was in attendance to speak in favor or in opposition to the application. Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve Application AD-91-47, submitted by Mary Murphy, for establishment of an Agricultural Land Preservation District, as presented. Unanimously approved. AD-91-12, submitted by Ned McAllister and AD-91-49, submitted by Helen Janet Charles, for establishment of Agricultural Land Preservation Districts must be taken together since each application is under l00 acres. Janet Charles was present to speak in favor of the application. There was no one present to speak in opposition to the application. Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve application AD-91-12 and AD-91-49, submitted by Ned McAllister and Helen Janet Charles respectively, for establishment of Agricultural Land Preservation Districts, as presented. Unanimously approved. AD-91-50 - was submitted by Ruth Wolford and Mary Brechbill, for establishment of an Agricultural Land Preservation District on ll9.59 acres. Ruth Wolford and Mary Brechbill were in attendance to speak in favor of the application. There was no one present to speak in opposition to the application. OCTOBER 29, 1991 MINUTES, CONT'D. Motion made by Commissioner Bowers, seconded by Shank, to approve application AD-91-50, submitted by Mary Brechbill and Ruth Wolford, for establishment of an Agricultural Land Preservation District, as presented. Unanimously approved. AD-91-52 - was submitted by Kenneth Barnhart, for establishment of an Agricultural Land Preservation District on l66 acres of land. There was no one present to speak in favor or in opposition to the application. Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve application AD-91-52, submitted by Kenneth Barnhart, for establishment of an Agricultural Land Preservation District, as presented. Unanimously approved. STREET NAME - TILLMAN AVENUE Robert Arch, Director of the Planning Department, met with the Commissioners to explain the renaming of Tillman Avenue and informed the Commissioners that the Post Office is also checking to be sure there is no duplication or similar name. PRORATION OF PERSONAL PROPERTY TAXES Motion made by Commissioner Snook, seconded by Shank, to approve the proration of personal property taxes from $54 to $32 for Diane Spitzer, New Creation Hair Designs, whose business closed on August 3, l99l, as certified by the County Treasurer, pursuant to Article l0, Section 305 of the Annotated Code of Maryland. Unanimously approved. FIRE & RESCUE ADVISORY BOARD - GUIDELINE AMENDMENT Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the amendment to the Guidelines of the Fire & Rescue Advisory Board, Section 2.4, that the representative to the Fire & Rescue Advisory Board from the Washington County Fire & Rescue Association be the First Vice President instead of the President, to be consistent with the Association's Bylaws. Unanimously approved. APPOINTMENT - CONVENTION & VISITORS BUREAU Motion made by Commissioner Shank, seconded by Irvin-Craig, to appoint David Henneberger to the Executive Board of the Convention & Visitors Bureau replacing Maureen Murray. Unanimously approved. SEWAGE SLUDGE UTILIZATION APPLICATION PERMIT The Commissioners decided not to request a public informational meeting for the Sludge Utilization Application Permit filed with the Department of the Environment by the Maryland Correctional Institution since the sludge will be applied on their own lands and generated at their treatment plant. BID AWARD - COMPACT WINDOW VAN - TRANSPORATION Motion made by Commissioner Bowers, seconded by Irvin-Craig, to award the bid for a compact window van for the Transportation Commission to Martin Truck Corporation who submitted the low bid of $l4,899. Unanimously approved. CONVENE AS BOARD OF HEALTH Motion made by Commissioner Bowers, seconded by Irvin-Craig, to convene sitting as the Board of Health at l0:l0 a.m. and to keep separate minutes for this meeting. Unanimously approved. RECONVENE IN REGULAR SESSION The Meeting was reconvened in Regular Session at ll:25 a.m. CITIZEN PARTICIPATION Cathy Ashley Cotleur, representing Citizens Ensuring A Safe Environment (CEASE) thanked the Commissioners for appointing an independent committee to study the burning of hazardous waste. She also submitted a letter indicating CEASE's recommendations for appointment to the Committee. Commissioner Roulette stated that they will ask one of the appointees from the Solid Waste Advisory Committee to serve as facilitator until the Committee can fully organize. Dominick Pennessi again expressed his dissatisfaction with the County's determination that it is not the its responsibility to repair his driveway. He stated that the Roads Department Superintendent and County Engineer met with him at his property to inspect the situation last week. Barry Teach, County Administrator, stated that the recommendation of these Department Head was the same as the original determination that the sod must be removed to insure the proper drainage before they do the overlay work on the driveway. After discussion, Mr. Pennessi agreed to allow the County's staff to do what is necessary in its opinion to correct the problem. OCTOBER 29, 1991 MINUTES, CONT'D. BID AWARD - GASOLINE, DIESEL FUEL AND MOTOR & INDUSTRIAL OILS Motion made by Commissioner Shank, seconded by Bowers, to approve the recommendation of the Purchasing Agent to award the bid for gasoline to A.C.& T. who submitted the low bid of $3l7,944, for diesel fuel to A.C. & T. who submitted the low bid of $347,l48.64 and motor and industrial oil to Ewing Oil Company who submitted the low bid of $33,0l0.42. Unanimously approved. RECESS - LUNCH The Commissioners recessed at l2:00 noon for lunch. AFTERNOON SESSION The Afternoon Session was convened at l2:35 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin- Craig, John S. Shank, and Gregory I. Snook. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin-Craig, seconded by Shank, to convene in Executive Session at l2:37 p.m. with regard to personnel and property matters and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Bowers, seconded by Snook, to reconvene in Regular Session at 2:05 p.m. Unanimously approved. PROPOSED MODERATELY PRICED DWELLING UNIT 0RDINANCE Richard Willson, Director of Housing & Community Development, and Karen Hoff, Multi-Family Housing Specialist, appeared before the Commissioners to discuss the establishment and implementation of an ordinance regarding construction of moderately priced dwelling units (MPDU). Mr. Willson stated that decisions need to be made regarding kinds of housing permitted, costs, price, etc. A discussion followed on various methods to assure that MPDUs are constructed without holding up construction of other units in a development. The Commissioners asked that the Housing staff meet with Permits & Inspections personnel to develop the mechanics of deed covenants, restrictions and build-out policies. SPAY/NEUTER PROGRAM Barry Teach, Administrator, asked for clarification from the Commissioners on funding of the spay/neuter program. Commissioner Roulette stated that his understanding is that dog license fees generated from use of the spay/neuter program from now on are to go to the program. The Commissioners also asked that the Animal Control Board assure that a license has been purchased before a voucher is presented. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Shank, to convene in Executive Session at 2:40 p.m. with regard to personnel and property matters and to confer with the County Attorney, in accordance with Section l0-508 of the State Government Article of the Annotated Code of Maryland. Unsnimoudly approved. Commissioner Snook was excused from the Meeting at 3:00 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Irvin-Craig, to reconvene in Regular Session at 3:37 p.m. Unanimously approved. FEES - PREPARATION OF TRANSCRIPTS Motion made by Commissioner Shank, seconded by Irvin-Craig, to institute a policy to charge $2/page for preparation of transcripts for appeal cases for the Board of Zoning Appeals, Rezoning Cases, and Planning Commission meetings, and to charge $.75 per page for copies, as recommended by the County Attorney. Unanimously approved. ADJOURNMENT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to adjourn at 3:38 p.m. Unanimously approved. County Attorney , Clerk October 29, 1991 Hagerstown, Maryland 21740 The County Commissioners of Washington County convened sitting as the Board of Health at l0:l0 a.m. with Commissioners Richard E. Roulette, Ronald L. Bowers, Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook present. Dr. John Neill, Health Officer, and other members of his staff were also present. STATUS REPORT - HEALTH DEPARTMENT FACILITY EXPANSION Gary Rohrer, Chief, Division of Planning & Codes Administration, reported that design drawings from the architect on the Health Department facility expansion will soon be submitted to the Facilities Design Review Committee. Mr. Rohrer informed the Commissioners that the original base project is estimated at $3.5 million, the add alternates are estimated at $355,000 for a $4.l million total, including the site work and third floor. State funding for this project is $l.6 million. BUDGET REDUCTIONS Dr. John Neill, Health Officer, and Gene Jenkins, Administrator, informed the Commissioners that they have received $435,000 in general case formula budget cuts from the State, and $350,000 in cuts to grants, for a total of $785,000 in reductions. Dr. Neill stated that the Social Detox program was closed but so far they have not had to reduce personnel. He also stated that they have cut back on expenditures, travel, education, etc. STATUS REPORT - RABIES Rod MacRae, Sanitarian, reported that the rabies program has had fairly consistent numbers for lab submittals, bite reports, animal vaccinated, etc. He stated that the majority of animals with confirmed cases are raccoons, although the most exposure to the public occurs with domestic animals. STATUS REPORT - MEASLES Dr. Neill informed the Commissioners that after the outbreak of measles last year at North High, a total of 2,300 high school students and l,500 middle school students received the measles booster shot or vaccine. COMMUNITY SOLIDARITY, INC. Arland Preston and Wilbur Mitchell of the Community Solidarity Program, provided the Commissioners with an overview of what has happened since the program was initiated. Mr. Preston reported that Community Solidarity serves the predominately black population of Hagerstown and is a non-profit outreach organization. He explained that there are six committees which deal with youth activities, property restoration, clean-up, political leverage, substance abuse treatment and substance abuse education. Mr. Preston asked the Commissioners to help fund a full-time director's position and support staff. The Commissioners took this under advisement at this time. MAMMOGRAM PROGRAM Dr. Neill expressed concern that the Health Department is not reaching the "public health" women for mammogram testing. He noted that the Health Department has encumbered funds for purchase of x-ray equipment in the amount of $68,000 to help remedy this problem and requested permission for this purchase. The Commissioners informed him that if it is not part of the County's General Fund contribution to the Health Department, it doesn't require County approval. ADVISORY BOARD OF HEALTH Commissioner Roulette provided a brief history of the establishment of the Advisory Board of Health but stated that the County Attorney has found in his research that there is no formal legislative authority for the Advisory Board of Health, Inc. to exist in its capacity as advisor to the Health Department. Ralph France, County Attorney, reported that the determination by the Attorney General's office is that in order for the State and County to continue transmitting funds through this organization, there must be legal clarification on the procedure for handling funding. Charles Rouzer, Chairman of the Advisory Board of Health, Inc., stated that physicians may be reluctant to participate since it will take longer to process the checks through the State. The Commissioners adjourned as the Board of Health at ll:25 a.m. and reconvened in Regular Session. County Attorney , Clerk