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HomeMy WebLinkAbout911008 October 8, 1991 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - NATIONAL FAMILY SEXUALITY EDUCATION MONTH Commissioner Irvin-Craig presented a proclamation to Dr. Wayne Gersen, Superintendent of Schools, naming October l99l as National Family Sexuality Month in Washington County and commending this observance to all citizens, in helping to promote education for responsible sexual behavior and understanding through parent/child communication. SUPPLEMENTAL ASSISTANCE TO FACILITIES ASSISTING THE HOMELESS Kathleen Riley, Chief, Division of Citizens Services, appeared before the Commissioners to request their approval for submission of an application for a Supplemental Assistance to Facilities Assisting the Homeless grant. Ms. Riley informed the Commissioners that this is a Federal grant and would be submitted to the State on behalf of the Community Action Council. She explained that half of the $42,000 requested would fund an After-care Counselor and one-half would be used to provide credit checks, transportation and moving assistance and first month's rent. Motion made by Commissioner Shank, seconded by Irvin-Craig, to approval submittal of a Supplemental Assistance to Facilities Assisting the Homeless (SAFAH) grant to the State on behalf of the Community Action Council, in the amount of $42,000. Unanimously approved. TRANSPORTATION ADVISORY COMMITTEE RECOMMENDATIONS Motion made by Commissioner Shank, seconded by Bowers, to accept the recommendations of the Transportation Advisory Committee regarding installation of a four-way stop sign at the intersection of Scarlet Oak Drive and Lexington Avenue and "No Parking" signs on Scarlet Oak Drive. Unanimously approved. FISCAL YEAR 1991-92 BUDGET - STATUS REPORT James Young, Director of Finance, provided a status report of the l99l-92 budget and proposed budget cuts which could be made in view of State cuts and their effect on the County's budget. He explained that State cuts include a $l,0l2,000 cut to Hagerstown Junior College, $252,000 in Board of Education funds, and $363,000 in case formula monies to the County Health Department. Reductions to the County from State real estate and personal property taxes, State-shared taxes and State grants total $925,500. Mr. Young and Barry Teach, Administrator, proposed making cuts to County budgets which total $929,099. The Commissioners discussed the proposed reductions and expressed concerns over cuts to the Sheriff's Department, CASA and the Agricultural Extension Service budgets. They also suggested that the Recreation Commission review programs to see if there are any sources for producing additional revenues. Commissioner Bowers suggested deferring the $l00,000 contribution to the Museum of Fine Arts since this project has been delayed. Mr. Teach suggested that he check with the State to see if this is permissible and to be sure this would not affect the State's matching funds for this project. The Commissioners took this matter under advisement at this time. HAGERSTOWN JUNIOR COLLEGE - BUDGET CUTS Dr. Norman Shea, President of Hagerstown Junior College, appeared before the Commissioners to inform them of budget cuts made at the College due to State funding reductions. He explained that the Board of Trustees has approved a $5.00 per credit raise in tuition and cost containment measures which will take effect January l, to help meet a $200,000 gap in funding. PUBLIC HEARING - INTENTION TO CONVEY LAND The Commissioners convened the Public Hearing to consider public comments regarding the published intent to convey all of the County's right, title and interest, if any, in paper rights-of-way located in The Terrace North in Gordon Highland's Addition to Fountainhead to Raymond T. White, Frederick A. Wilson, Jr., and John J. Porter for no consideration. There was no one present to speak in favor of or in opposition to the proposed conveyance. Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the conveyance of quit claim deeds of County rights-of-way located in The Terrace North in Gordon Highland's Addition to Fountainhead to Raymond T. White, Frederick A. Wilson, Jr., and John J. Porter for no consideration. Unanimously approved. OCTOBER 8, 1991 MINUTES, CONT'D. LEGISLATIVE ISSUES - WASHINGTON COUNTY RESTAURANT & BEVERAGE ASSOCIATION Lou Thomas, President of the Washington County Restaurant & Beverage Association appeared before the Commissioners requesting their support for legislative changes they are proposing. Mr. Thomas asked that additions be made to Article 2B, Section l30 A of the Annotated Code of Maryland, Alcohol Awareness Programs, to include off-sale privileges of any class of retail alcoholic beverage license in the training program and also use of false identification in the training program. He also suggested a three year requirement for recertification of the course. Mr. Thomas invited the Commissioners to the next course which will be held on October 24. The Commissioners agreed to discuss these changes with the Washington County Delegation to the General Assembly. REJECTION OF BIDS - COMPUTER EQUIPMENT Karen Luther, Purchasing Agent, and Ronald Whitt, Supervisor of Computer Information Services, met with the Commissioners to recommend rejection of bids for computer equipment subject to a discrepancy regarding non-interlaced or interlaced monitors. Ms. Luther recommended that the bids be rejected, the specifications be revised to incorporate this clarification, and the equipment be rebid. Motion made by Commissioner Bowers, seconded by Snook, to accept the recommendation of the Purchasing Agent, and reject bids for computer equipment, and to clarify and revise the specifications before rebidding. Unanimously approved. Robert Calandrelle, President of Computerized Business Management Systems, Inc., indicated that he did not feel the bids should be rejected and he should have been allowed to speak before the Motion was passed. Scott Hess of Entre Computer also indicated that he was dissatisfied with the discrepancy but felt the bid rejection should stand. The Commissioners indicated that the action taken will stand. PRESENTATION - INDEPENDENT CEMENT CORPORATION Denise Brubaker of Independent Cement Corporation (ICC) appeared before the Commissioners to make a presentation regarding appointment of a Community Advisory Panel dealing with waste recycling projects. Ms. Brubaker explained that ICC is preparing permit applications to recycling alternative fuels and raw materials in its cement kiln and feels this would be an appropriate time to involve the interested parties by forming the Citizens Advisory Panel. Ms. Brubaker listed the individuals who have indicated their interest or who have been suggested for appointment to this panel. Commissioner Snook felt the group should stay together to study other environmental matters after the ICC project is studied. Ms. Brubaker stated that as long as it was a balanced committee, ICC has no problems with the County government appointing the committee. Kathy Cotleur, a member of CEASE (Citizens Ensuring A Safe Environment) stated that she feels organization of the committee should be taken out of the hands of ICC and should be appointed by the County. Dr. James Mosher recommended appointment of an Environmental Issues Committee by the Commissioners to deal with these matters. Richard McEvoy and Roger Worthington also felt the County should appoint the committee. The Commissioners took this matter under advisement at this time. LUNCHEON MEETING - BOARD OF EDUCATION The Commissioners met with Board of Education members at Emma K. Doub Elementary School for a luncheon meeting at ll:45 a.m. Board of Education members present at the meeting were Janice Cirincione, Kenneth Grove, B. Marie Byers, and Boyd Michael. Also present were Dr. Wayne Gersen, Superintendent of Schools, and Wayne Stouffer, Director of Finance. Wayne Stouffer reviewed the Board's revised Capital Improvements Program budget for Fiscal Year l992. Mr. Stouffer also distributed a memorandum detailing the official cuts by the Governor, which total $252,22l. He reviewed the revised construction/renovation funding timeline and noted that the revised plan which addresses funding will need more of the local share upfront and moves $3,649,000 into FY l992 but the total for the five year period remains in line with $5 million per year for a five-year period. The Board invited the Commissioners to a presentation of their "report card" on November l2. AFTERNOON SESSION The Afternoon Session was convened at 1:45 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Transportation Commission meeting, the proposal to consolidate the Historic District Commission and Historic Advisory Board, the Solid Waste Advisory Board, and the Airport Commission meeting; OCTOBER 8, 1991 MINUTES, CONT'D. Commissioner Bowers reported on the Planning Commission meeting and the Board of Health meeting; Commissioner Snook reported on the Recreation Commission meeting and Commissioner Shank on the Parks Board meeting. INTERIM MANAGER - REGIONAL AIRPORT Motion made by Commissioner Snook, seconded by Irvin-Craig, to accept the recommendation of the Airport Commission and appoint Carolyn Rider as Interim Manager at the Regional Airport to act on behalf of the County until a permanent replacement is named. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Shank, to convene in Executive Session at 2:l0 p.m. in regard to personnel and property matters and to confer with the County Attorney in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to reconvene in Regular Session at 4:30 p.m. Unanimously approved. EMPLOY "B" MECHANIC - COUNTY COMMUTER Motion made by Commissioner Irvin-Craig, seconded by Bowers, to employ Randolph Smith as "B" Mechanic at the County Commuter to fill an existing vacancy. Unanimously approved. APPROVAL OF MINUTES - SEPTEMBER 24, 1991 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of September 24, l99l, as corrected. Unanimously approved. APPROPRIATION - PARKS DEPARTMENT - CAPITAL BUDGET Motion made by Commissioner Shank, seconded by Snook, to transfer $l,200 from the final section of the Martin L. Snook Park development to the Regional Park project in the Capital budget. Unanimously approved. FEES - USE OF SOFTBALL FIELDS Motion made by Commissioner Bowers, seconded by Snook, to accept the recommendation of the Parks Board for fees for use of softball fields: Tournament - $20/day/field and $l0/hr/field for lights; Non-tournament fees - $5/day/field, $l50/season/field and $l0/hr/field for lights, and to exempt the Hub City Softball League from the field use fees due to in-kind services provided. Unanimously approved. SPAY/NEUTER PROGRAM Commissioner Snook recommended providing $2,000 to the Animal Control Authority to start a pilot program for the spay/neuter program from the dog license revenues and to require a quarterly financial report on the status of this program. The Commissioners agreed with this recommendation. TAX CREDITS - RURITAN CLUBS AND CIVIC ORGANIZATIONS Motion made by Commissioner Bowers, seconded by Irvin-Craig, to authorize a tax credit for Ruritan Clubs and Civic Organizations, in accordance with Tax Property Article - Title 4-40l of the Annotated Code of Maryland. Unanimously approved. (Copy of approved list is attached.) GRANT AGREEMENT - AIRPORT RUNWAY GROOVING PROJECT Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve of entering into a Grant Agreement with the Maryland Aviation Administration for the State's sharing of the runway grooving project in the amount of $l3,875. Unanimously approved. CONTRACT FOR RUNWAY GROOVING PROJECT - CARDINAL INDUSTRIES Motion made by Commissioner Snook, seconded by Bowers, to approve the Contract for the runway grooving project at the airport with Cardinal Industries. Unanimously approved. ADJOURNMENT Motion made by Commissioner Bowers, seconded by Snook, to adjourn at 4:58 p.m. Unanimously approved. County Attorney , Clerk