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HomeMy WebLinkAbout910702 July 2, 1991 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES - JUNE 18, 1991 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of June l8, l99l, as corrected. Unanimously approved. BID AWARD - BITUMINOUS CONCRETE ROAD OVERLAY Motion made by Commissioner Shank, seconded by Irvin-Craig, to award the bid for bituminous concrete road overlay to Richard F. Kline, Inc., who submitted the low bid of $2l.48/ton in place. Unanimously approved. COMPUTER INFORMATION SERVICE - HARDWARE MAINTENANCE The Commissioners discussed the recommendation made by Computer Information Service to employ a technician for computer maintenance rather than contract for maintenance services. A letter was also received from Entre Computer, which submitted the low proposal for hardware maintenance. No action was taken at this time. REAPPOINTMENT - RECREATION COMMISSION Motion made by Commissioner Bowers, seconded by Shank, to reappoint Rick Thumma to the Recreation Commission for a three year term. Unanimously approved. PUBLIC HEARING - AGRICULTURAL LAND PRESERVATION DISTRICTS The Commissioners convened the public hearing at 9:l5 a.m., as advertised, to consider 9 applications for establishment of agricultural land preservation JULY 2, 1991 MINUTES, CONT'D. districts. Eric Seifarth, Associate Planner - Agriculture, presented and reviewed the applications to the Commissioners. Mr. Seifarth also informed the Commissioners that all of the applications had been approved by the Advisory Board and also the Planning Commission. AD-90-72 - Mr. Seifarth reviewed Application AD-90-72, which was submitted by G. Philip Nowack, for ll7.0l acres of land for establishment of a agricultural land preservation district. There was no one in attendance to speak in favor or in opposition to the application. Motion made by Commissioner Snook, seconded by Bowers, to approve Application AD- 90-72, submitted by G. Philip Nowack, for establishment of a agricultural land preservation district as presented. Unanimously approved. AD-9l-l4 - AD-9l-l7 - Mr. Seifarth presented Applications AD-9l-l4, AD-9l-l5, AD- 9l-l6, AD-9l-l6A and AD-9l-l7, submitted by Charlotte, Sharon and Richard Newcomer on contiguous properties, for establishment of a preservation district. No one was present to speak in favor or in opposition to the applications, but Mr. Seifarth informed the Commissioners that a telephone call was received from Frank Newcomer in favor of the applications. Motion made by Commissioner Bowers, seconded by Snook, to approve applications AD- 9l-l4, and AD-9l-l5 submitted by Charlotte, Richard and Sharon Newcomer, AD-9l-l6 and AD-9l-l6A submitted by Charlotte and Richard Newcomer, and AD-9l-l7 submitted by Charlotte and Barbara Newcomer, as presented, for establishment of Agricultural Land Preservation Districts. Unanimously approved. AD-9l-l9 - Application AD-9l-l9 was submitted by Gerald and Velma Poffenberger for 78 acres contiguous to l09 district acres, for establishment of an Agricultural Land Preservation District. There was no one present at the meeting to speak in favor or in opposition to the application. Motion made by Commissioner Shank, seconded by Snook, to approve application AD-9l- l9 as submitted by Gerald and Velma Poffenberger for establishment of an Agricultural Land Preservation District. Unanimously approved. AD-9l-20 - Application AD-9l-20 for establishment of a District was submitted by Robert and Hedwig Belz for 250.78 acres of land. There was no one present at the meeting to speak in favor or in opposition to the application. Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve the application for establishment of an Agricultural Land Preservation District as submitted by Robert and Hedwig Belz. Unanimously approved. AD-9l-2l - Application AD-9l-2l was submitted by Leo and Jane Cohill for establishment of an Agricultural Land Preservation District on 78.68l acres of land, which is contiguous to over 2000 District acres. There was no one in attenance at the meeting to speak in favor or in opposition to the application. Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve application AD-9l-2l, as submitted by Leo and Jane Cohill for establishment of an Agricultural Land Preservation District. Unanimously approved. TOWN OF CLEAR SPRING - COMMITTEE FOR SENIOR CITIZENS CENTER Barry Teach, Administrator, informed the Commissioners of a letter received from Betty Shank, Mayor of Clear Spring, requesting the County endorse a committee concept and assign County staff to be part of a group to establish a senior citizens center and library service. The Commissioners agreed to this suggestion. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Economic Development Commission meeting, the Solid Waste Advisory Committee meeting, the Commission for Women meeting and the Historic Advisory Committee; Commissioner Bowers reported on the Planning Commission meeting and on a letter he received from residents of Mountain Laurel Road in Boonsboro requesting the County assume the cost of installation of fire hydrants. Mr. Teach informed him that the Town of Boonsboro is working with the residents. Commissioner Shank reported on the Parks Board meeting; Commissioner Snook reported on the United Way Board meeting and Goodwill Board; and Commissioner Roulette reported on the Western Maryland Consortium Board meeting. JULY 2, 1991 MINUTES, CONT'D. INTRODUCTION OF MISS MARYLAND 1991 Charles Skinner, Director of the Miss Maryland Scholarship Pageant, introduced Miss Maryland l99l, Debra Fries, to the County Commissioners. Ms. Fries thanked the Commissioners for their support of the Pageant by co-sponsoring the opening reception and parents' luncheon, providing transportation and covering operating costs at the Maryland Theatre. She presented the Commissioners with an autographed copy of the Miss Maryland Pageant program. Commissioner Roulette wished Debra good luck at the Miss America Pageant and stated that the people of Washington County are proud to have the pageant in Hagerstown. PRESS RELEASE - WASHINGTON COUNTY'S MOST WONDERFUL CITIZENS CONTEST Paulette Sprinkle, Community Coordinator, distributed a press release announcing the kick-off of the Washington County's Most Wonderful Citizens Contest, which is part of the "Maryland, You Are Beautiful" Program. Ms. Sprinkle stated that this program honors unsung heroes who work to make Washington County a better place to live, work and play. Stacey Stottlemeyer, Ms. Sprinkle's summer intern, distributed nomination forms for the contest. BID OPENING AND AWARD - AIRPORT TERMINAL OFFICE EQUIPMENT & FURNISHINGS Bids for office equipment and furnishings for the Airport Terminal Office were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Automated Office Equipment - no bid; Maryland Office Interiors, Inc - $46,436; Office Essentials - $56,069; and Office Suppliers, Inc. - $43,3l7.58. The bids were reviewed at this time by Gary Rohrer, Chief, Division of Planning and Codes Administration, who recommended the award go to the low bidder, Office Suppliers, Inc. Motion made by Commissioner Bowers, seconded by Snook, to award the bid for office equipment and furnishings for the Airport Terminal Office to Office Suppliers, Inc., who submitted the low bid of $43,3l7.58, contingent upon review and approval by the Chief, Division of Planning & Codes Administration. Unanimously approved. RESOLUTION - 911 COMPUTER AIDED DISPATCH SYSTEM Motion made by Commissioner Shank, seconded by Bowers, to approve the Resolution Relating to Lease Purchase Agreement and Designation as Qualified Tax-Exempt Obligation, designating the lease with Bell Atlantic TriCon Government Financing, Inc., as a "Qualified Tax-Exempt Obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of l986. Unanimously approved. (Copy of the Resolution attached.) REAPPOINTMENTS - ETHICS COMMISSION Motion made by Commissioner Bowers, seconded by Irvin-Craig, to reappoint Weir Pollard, Irvine Rutledge, and Herbert Logsdon to the Ethics Commission for three year terms, subject to their willingness to serve. Unanimously approved. STATUS REPORT - NEW ELEMENTARY SCHOOL Dr. Wayne Gersen, Superintendent of Schools, and B. Marie Byers, member of the Board of Education, met with the Commissioners to provide a status report on the new elementary school to be constructed on Mt. Aetna Road. Dr. Gersen presented a schematic floor plan of the school. The Commissioners indicated that they would like the newly appointed Facilities Design Review Committee to review the plans for the project. Dr. Gersen provided details on the school and stated that the Board of Education has expressed concerns about the Washington County Hospital's plans to build in this area and construction of a minor collector planned for this area which would split the campus. BOARD OF EDUCATION - PROPOSED REVISED CIP BUDGET Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve the proposed revised Capital Improvements Budget for l990-l99l for the Board of Education, as presented by Wayne Stouffer, Director of Budget and Finance at the Board of Education in the amount of $8,l36,275 for FY l990 and $5,22l,960 for FY l99l. Unanimously approved. CITIZEN PARTICIPATION There was no one at the meeting who wished to participate. REAPPOINTMENTS - ECONOMIC DEVELOPMENT COMMISSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to reappoint Steven West and John Herbst to the Economic Development Commission for four year terms. Unanimously approved. JULY 2, 1991 MINUTES, CONT'D. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Bowers, to convene in Executive Session at ll:46 a.m. in regard to personnel and property matters and to confer with the County Attorney in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECESS The Meeting was recessed from l:l0 p.m. to l:39 p.m. for lunch, and reconvened at this time in Executive Session. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Irvin-Craig, to reconvene in Regular Session at 2:40 p.m. Unanimously approved. BID AWARD - COMPUTER HARDWARE MAINTENANCE Motion made by Commissioner Shank, seconded by Snook, to award the bid for PUR-348, for maintenance of computer hardware to Entre Computer, who submitted the low bid for monthly maintenance rates as stated in their proposal dated June l8, l99l. Unanimously approved. RECESS The Meeting was recessed at 2:45 p.m. in order to travel to Keedysville to meet with the Mayor and Council. MEETING - TOWN OF KEEDYSVILLE The Commissioners met with Mayor Ralph Taylor and Councilmen Richard Sinnisen and Harold Moore at the Keedysville Town Hall regarding the grid numbering system and road name changes. Commissioner Roulette explained that the grid numbering system being implemented is an attempt to eliminate duplicate and sound-alike road names to assist emergency service companies in responding to the correct address and eliminate possible confusion. He stated that one problem that arose during this renaming process was that Coffman Avenue in Hagerstown, which has approximately 70 residences, will have to be changed because of the duplicate Coffman Lane within the Town limits of Keedysville, which has only one residence on it. He also noted that Mountain View Avenue in Maugansville would have to be changed because Keedysville has an alley named Mountain View, but this one has no residences with this address. He asked the Town's assistance in renaming Coffman Lane and also Mountain View Avenue in Keedysville to avoid renaming these streets in other areas of the County with more residences. Mayor Taylor indicated that the Council had voted on this issue at their June meeting and decline to change Coffman Lane within the Town limits. After discussion, Mayor Taylor agreed to approach the Council at the August meeting regarding changing Coffman Lane to Coffman Farm Road and also to change Mountain View Avenue in Keedysville. Mayor Taylor also discussed use of the recycling trailer which they share with the Town of Funkstown. The Commissioners agreed to allow the Town of Keedysville to utilize the trailer for a full one-month period in order to get an accurate reading of the amount being recycled. ADJOURNMENT Motion made by Commissioner Shank, seconded by Snook, to adjourn at 4:05 p.m. Unanimously approved. County Attorney , Clerk