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HomeMy WebLinkAbout910625 June 25, l99l Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. RECOMMENDATIONS - COMPUTER MAINTENANCE Ronald Whitt, Supervisor of Computer Information Systems, and Brian Ridenour, Programmer/Analyst, appeared before the Commissioners to discuss the benefits of hiring an in-house maintenance technician rather than contracting for services for computer maintenance. Mr. Whitt stated that the lowest bidder for a two-year contract was $79,908.72 and their cost projections for employing a technician for the same period of time would be $69,856, for an estimated savings of $l0,052.72. He recommended that the bids be rejected and a maintenance technician be hired and noted that no additional funding would be necessary if monies budgeted for the services were allocated to fund this position. The Commissioners took this matter under advisement at this time. BID AWARDS Traffic Paint & Glass Beads Motion made by Commissioner Bowers, seconded by Shank, to award the bid for traffic paint to Linear Dynamics, Inc., who submitted the low bid for white paint of $4.l5/gallon and $4.07/gallon for yellow paint, and to award the bid for glass beads to Flex-O-Lite, Inc., who submitted the low bid of $9.62/bag. Unanimously approved. Rolloff Self-Contained Leakproof Compactor Motion made by Commissioner Irvin-Craig, seconded by Shank, to award the bid for a rolloff self-contained leakproof compactor to Hydra-Pak, for Option 2, who submiited the low bid meeting specifications of $25,385.29. Unanimously approved. Traffic Data Collection Equipment & Accessories Motion made by Commissioner Bowers, seconded by Irvin-Craig, to award the bid for traffic data collection equipment and accessories to Golden River Instruments for Option 3, who submitted the low bid meeting specifications of $l8,7l2, which will be reimbursable through the Maryland Department of Transportation who has allocated $2l,825 for the project. Unanimously approved. T-Hangars - Regional Airport Motion made by Commissioner Snook, seconded by Irvin-Craig, to award the bid for construction of 27 T-hangars at the Regional Airport to Myers Building Systems, Inc., who submitted the low bid of $554,523, contingent upon approval by the State. Unanimously approved. HEALTH INSURANCE BID AWARD Alan Davis, Director of Personnel & Insurance, met with the Commissioners regarding the health insurance bids and provided a detailed breakdown. He stated that, after the Commissioners agreed to pursue the Indemnity Option rather than the Managed Care Option, the Insurance Committee met to review those bids. The Committee is recommending that the bid be awarded to the Aetna Insurance Company which had the lowest fixed cost for the indemnity option, based on $l.8 million in claims. Mr. Davis also noted that there was disparity in the bids since some were based on a lower annual claims assumption than $l.8 million. Due to the current annual claims experience of $l.8 million, the Committee felt that the quotes on a lower claims assumption were unrealistic. Motion made by Commissioner Bowers, seconded by Shank, to accept the recommendation of the Insurance Committee and award the bid for Health Insurance for County employees to the Aetna Insurance Company for the Indemnity Option, who submitted the bid for the lowest fixed costs of $2,336,505, based on $l.8 million in annual claims. Unanimously approved. UPDATE - COMMUNITY ACTION COUNCIL HOUSING PROJECT Cheryl Walkley, Director of Community Action Council, and Tanya Culp, Director of Housing for CAC, appeared before the Commissioners to provide an update on the progress of their housing project for low and moderate income families. Ms. Culp stated that they are hoping to serve families with incomes between $l5,000 - $22,000 per year. There will be l5 townhouses built which will sell for JUNE 25, 1991 MINUTES, CONT'D. approximately $69,500, with a down payment of $l,000 required. She also stated that, if additional grant monies can be obtained, the cost for the houses will be lowered. Ms. Walkley stated that they are hoping to have a groundbreaking for the project this Fall. The Commissioners thanked them for the update and expressed their appreciation for CAC's efforts to lower the prices for the housing project. INCOME TAX DISTRIBUTION REPORT James Young, Director of Finance, met with the Commissioners to provide a follow-up to the May report on the income tax distribution received from the State. Mr. Young stated that the tentative final distribution which will be received on June 30 will be $l,05l,767. This brings the shortfall to $l,773,5l8 after the June distribution. Mr. Young noted that the $l.l million shortfall earlier was covered by a $300,000 contribution from the General Fund CIP budget which left $300,000 in that fund after the appropriation. He felt confident that the monies left in the Capital Contingency and the remaining funds in the General Fund could be used to cover any shortfall. SIX MONTH REPORT - ADEQUATE PUBLIC FACILITIES PLAN James Brittain, Director of the Planning Department, met with the Commissioners to provide a six-month report for the period December l990 to June l99l on the Adequate Public Facilities Ordinance as required by Article XI of the Ordinance. Mr. Brittain reported that during the first 6 months of the Ordinance administration, no subdivision of a lot for residential or commercial use was disapproved because of a lack of adequate public water or sewer facilities. The Planning Commission disapproved 2 requests for subdivision due to the inadequacy of roads or the inability to qualify for exemptions. Under Article 4.l.l, 8 lots were granted exemptions, and he noted the conditions which were met. Mr. Brittain also stated that schools were also reviewed during the reporting period. All middle and high schools are operating below l05% of the Interagency Committee (IAC) capacity rating, but three elementary schools continue to exceed the IAC rating. Mr. Brittain provided detailed data sheets on capacity outlined by school. He reported that the Washington County Planning Commission, by vote, determined that there is a continuing need for the Adequate Public Facilities Ordinance, and they will continue to evaluate the Ordinance. The Commissioners thanked Mr. Brittain for his report. APPROVAL OF MINUTES - JUNE 10 & 11, 1991 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of June l0 and ll, l99l, as corrected. Unanimously approved. DESIGNATION OF LEAD AGENCY - EARLY INTERVENTION PROGRAM Motion made by Commissioner Shank, seconded by Irvin-Craig, to designate the Board of Education as the Lead Agency for the Washington County Early Intervention Program for FY l992. Unanimously approved. ROAD RENAMINGS - VALLEY MALL ROAD AND OLD NATIONAL PIKE Motion made by Commissioner Shank, seconded by Bowers, to change the name of Loop Road to Valley Mall Road in the Hagerstown Postal District and to change the name of Alternate Route 40 from the Frederick County line to Hagerstown, to the Old National Pike. Unanimously approved. REAPPOINTMENT - AGRICULTURAL LAND PRESERVATION ADVISORY BOARD Motion made by Commissioner Shank, seconded by Bowers, to reappoint Paul Reid to the Agricultural Land Preservation Advisory Board for a five year term. Unanimously approved. MATERIALS RECYCLING FACILITY - PROPOSED SCHEDULE Barry Teach, Administrator, distributed a proposed schedule for construction of a materials recycling facility (MRF). The schedule calls for the Solid Waste Advisory Committee to recommend the type of facility by October, the Commissioners to select a consultant in November, start of the design and permitting process between November l99l and April l992, bid and contract award in April or May l992 and construction to begin in June of l992. Mr. Teach stated that he feels this is an optimistic, but realistic, schedule. The Commissioners approved the proposed schedule as presented and also agreed to provide travel costs to the Solid Waste Advisory Committee members to allow them to visit different MRF facilities in operation. LINE ITEM TRANSFER - CAPITAL BUDGET Motion made by Commissioner Shank, seconded by Snook, to transfer $8,000 from CIP line item 0l40-5-l800-580-006, Martin L. Snook Park Dev. #6, to Account 40-5-l800- 580-058, Washington County Regional Park Drainage/Fencing. Unanimously approved. JUNE 25, 1991 MINUTES, CONT'D. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to convene in Executive Session at l0:45 a.m. in regard to personnel and property matters and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at ll:08 a.m. Unanimously approved. BID OPENING - OVERLAY The bids for overlay of County roads were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Craig Paving - $22.45/ton in place; Richard F. Kline - $2l.48/ton in place; P&W Excavating, Inc. - $2l.88/ton in place; and Wolfe Brothers - $2l.96/ton in place. The bids will be reviewed by appropriate officials prior to a decision being rendered. APPOINTMENTS - FACILITIES/CONSTRUCTION REVIEW COMMITTEE Motion made by Commissioner Snook, seconded by Shank, to appoint Russell Keener, Robert Nichols, Michael Fuss, Paul Beard, Richard Meyer and Gary Rohrer to the Facilities/Construction Review Committee. Unanimously approved. APPOINTMENTS - COMMISSION FOR WOMEN Motion made by Commissioner Irvin-Craig, seconded by Bowers, to appoint Lynn Peirson, Margaret Galligan, and Kathy Albritton to the Commission for Women for three year terms. Unanimously approved. EMPLOY - GRID TECHNICIAN Motion made by Commissioner Shank, seconded by Bowers, to employ John Howard as Grid Technician beginning July 3l, l99l, to fill an existing vacancy. CITIZEN PARTICIPATION No one was in attendance who wished to participate. ADJOURNMENT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to adjourn at ll:20 a.m. Unanimously approved. The Commissioners hosted an Appreciation Banquet to thank those volunteers who serve on County appointed boards and commission for their service. County Attorney , Clerk