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HomeMy WebLinkAbout910611 June 11, l99l Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. SUBDIVISION STREET ACCEPTANCES Motion made by Commissioner Snook, seconded by Bowers, to accept l300 linear foot of Randall Lane, located in Kenilworth Estates, into the County roads system and to waive the bond requirement. Unanimously approved. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to accept 7l0' of Locktender Lane and 3l0' of River Walk, located in Section B of the Potomac Estates Subdivision, and to require a one year maintenance bond of $5,l00. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Task Force on Homelessness meeting and the Historical Trust meeting, and Commissioner Snook reported on the Recreation Commission meeting. BID AWARD - COMPUTER/COPY PAPER Motion made by Commissioner Shank, seconded by Snook, to award the bids for computer/copy paper to the following low bidders, as recommended by the Purchasing Agent: Antietam Paper Company - Items 1 through 3, 5 through l5 and Recycling Product Items l, 2, 7, 8, 9, l0 and l4; Weiss Brothers - Item 4, McGregory Printing Corporation of Westminster, MD - Item l6, as per bid specifications. Unanimously approved. APPROVAL OF MINUTES - MAY 28, 1991 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of May 28, l99l, as corrected. Unanimously approved. CHANGE ORDERS - HEALTH DEPARTMENT ADDITION Gary Rohrer, Chief, Division of Planning and Codes Administration, met with the Commissioners regarding change orders for the addition to the Health Department. Mr. Rohrer explained that there is a possible $l.6 million in State funding which could be awarded to this project in addition to the $3.5 million committed by the County. He then outlined 2 scenarios for the Commissioners to consider regarding alternative designs which would be necessary for inclusion of a completed third floor and multi-purpose room if the State funding is available. JUNE 11, 1991 MINUTES, CONT'D. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve additional design work by the architect for alternatives to the Health Department project for completion of the third floor and a multi-purpose room, with funding to be taken from the budgeted project cost. Unanimously approved. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve additional design costs of $l,480 for changes to the administrative section of the Health Department project. Unanimously approved. CHANGE ORDER - AIRPORT PROJECT Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the change orders for the airport terminal project in the amount of $67 for State taxes, $3,807 for addition of enclosure framing, and $904 for electrical revisions for operational purposes, for a total of $4,778. Unanimously approved. ROAD RENAMING - HAGERSTOWN POSTAL DISTRICT - SECTION II Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve the Planning Department's recommendation for road renaming in the Hagerstown Postal District - Sector II for implementation. Unanimously approved. (Road names and locations attached.) APPOINTMENT - BOARD OF SOCIAL SERVICES Motion made by Commissioner Bowers, seconded by Snook, to appoint the Reverend Doctor Suzanne P. Perez to the Board of Social Services for a three year term. Unanimously approved. APPOINTMENT - ADVISORY BOARD OF HEALTH Motion made by Commissioner Bowers, seconded by Irvin-Craig, to appoint Dr. Harold Gist to the Advisory Board of Health. Unanimously approved. LETTERS OF INTENT - HAGERSTOWN JUNIOR COLLEGE Motion made by Commissioner Snook, seconded by Bowers, to approve submitting Letters of Intent on behalf of Hagerstown Junior College for Fiscal Year l993 to assure the Maryland State Board of Community Colleges that the County intends to provide the local share of funds to design, construct and equip projects for Library modifications, centralizing registration, maintenance building, and design of a physical education addition. Unanimously approved. BID AWARD - HOPEWELL ROAD PROJECT Motion made by Commissioner Shank, seconded by Irvin-Craig, to award the bid for the Hopewell Road project to Fayetteville Contractors who submitted the low bid of $l,020,439. Unanimously approved. Barry Teach, Administrator, informed the Commissioners that the City of Hagerstown has agreed in concept to the subdistrict with the condition that it be condensed in size and also the City does not reserve water for projects, but they feel there should be no problems negotiating an agreement for the project when it is nearer completion. WATER/SEWERAGE PLAN AMENDMENT - WS-91-3 Application WS-9l-3, submitted by Continental Investment Company, requested establishment of a proposed residential development (Rockland) and to change the sewer service designation from S-7 to S-5 and the water service priority designation from W-7 to W-l. Commissioner Roulette provided background on the project and stated that the initial concern of the Commissioners was that the question of public sewerage capacity had not been dealt with adequately. He stated that the County has had discussions with the Maryland Environmental Service, the State Planning Department, and State prison officials regarding the Sanitary Commission being given permission to access the treatment plant at the prison to handle facilities and they have indicated that they are interested in working with Washington County in this redesign to provide capacity and also to provide additional capacity for the existing St. James Village, Clover Heights and a portion of the district on the books at this time. He also stated that some contingencies are required in order for the State to go beyond what they are currently designing for the prison facility, but a study should be done and the project redesigned. JUNE 11, 1991 MINUTES, CONT'D. Motion made by Commissioner Shank, seconded by Bowers, to place back on the Table the Water/Sewerage Plan amendment application WS-9l-3, submitted by Continental Investment Company. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Snook, to DENY Water/Sewerage Amendment Application WS-9l-3, as presented, which was a request to change the water service priority classification from W-7 to W-l and to change the sewerage service priority classification from S-7 to S-5, on 443.37 acres for a development proposal known as Rockland, located on the west side of Maryland Route 65, north of Maryland Route 68 and south of and adjacent to the existing development known as St. James Village. The Commissioners then discussed their questions and concerns regarding the application and debated possible benefits of its approval. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to end the debate on this issue and call for a roll call vote on the Main Motion to DENY Water/Sewerage Plan Amendment WS-9l-3. Motion carried with Commissioners Irvin-Craig, Commissioner Snook and Commissioner Shank voting "AYE" and Commissioner Bowers voting "NO. The Commissioners discussed provision of sewerage to the St. James and Clover Heights service area and were unanimous in their intent to proceed and to request the Sanitary Commission to work with the State of Maryland and Maryland Environmental Services to proceed with redesign of the treatment plant located at the prison facility in order to provide additional capacity to the subdistrict and modification of the subdistrict. BID OPENING - PROPERTY INSURANCE Bids for property insurance were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Wright-Gardner Insurance Company - $28,750 total annual premium; Corroon and Black - $39,758 total annual premium; Bell, Garner, Screen and Gear - $33,l78 total annual premium; and Poor, Bowen, Bartlett and Kennedy - $33,449 total annual premium. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - EMPLOYEE BENEFITS PROGRAM Bids for insurance for the employee benefits program were publicly opened and read aloud. Firms participating in the bidding and their proposals are listed on the attached sheet. The bids will be reviewed by appropriate officials prior to a decision being rendered. DEED ACCEPTANCE - PINESBURG SOFTBALL FIELD Motion made by Commissioner Shank, seconded by Bowers, to accept the deed for the Pinesburg Softball Fields from the Town of Williamsport. Unanimously approved. CHANGES TO BUDGET REVIEW PROCEDURES Commissioner Snook requested that the Commissioners consider holding budget workshops in the evenings to allow more citizens to attend. He also asked that the County-funded agencies submit their budgets in a manner which is consistent with County department budgets. Barry Teach and James Young, Director of Finance, will work on a new budget format to see if these changes can be made. RECESS - LUNCH - STUDENT TRADES FOUNDATION The meeting was recessed at ll:45 a.m. for a luncheon at the Student Trades Foundation. AFTERNOON SESSION The Afternoon Session was convened at 12:50 p.m. by the President Richard E. Roulette with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank and Gregory I. Snook. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Shank, seconded by Irvin-Craig to convene in Executive Session at 12:52 p.m. in regard to personnel and property matters and to confer with the County Attorney, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. JUNE 11, 1991 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Bowers, seconded by Irvin-Craig, to reconvene in Regular Session at 2:55 p.m. Unanimously approved. EMPLOY PART-TIME BUS DRIVER Motion made by Commissioner Bowers, seconded by Shank, to employ Lauren Hottinger as a part-time Bus Driver at the Transportation Commission to fill an existing vacancy. Unanimously approved. CONSULTANT SELECTION - SEMPLE RUN DRAINAGE PROJECT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to select the firm of Davis, Renn & Associates, who submitted the low, not-to-exceed proposal of $l7,380 for the Semple Run Drainage Project as described in the Scope of Work. Unanimously approved. REQUESTS FOR WAIVER OF INTEREST FOR DELINQUENT TAXES Motion made by Commissioner Shank, seconded by Bowers, not to collect the interest payment due on the delinquent property taxes as requested by DeBartolo, Inc., in the amount of $57.44, for their property located at the Valley Mall since the billing was sent to an incomplete address and was not received in a timely manner. Unanimously approved. Motion made by Commissioner Bowers, seconded by Snook, to deny the request made by Elizabeth Swift for waiver of interest accumulated for delinquent property tax payments, for property located on Military Road. Unanimously approved. ADJOURNMENT Motion made by Commissioner Bowers, seconded by Shank, to adjourn at 2:55 p.m. Unanimously approved. County Attorney , Clerk