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HomeMy WebLinkAbout910514 May 14, 1991 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. LINE ITEM TRANSFERS - VARIOUS DEPARTMENTS Motion made by Commissioner Bowers, seconded by Snook, to accept the $3,000 donation to the Visitors & Convention Bureau (Account 0l-5-022l-687-000) by Tourism, Inc., at their dissolution, to be used for purchase of a laser printer. Unanimously approved. Motion made by Commissioner Shank, seconded by Bowers, to approve the transfer of $ll,829 from Wages-Temporary/Summer Help (0l-5-l8ll-4l3-000) to Contract Services (0l-5-l8ll-524, as requested by the Recreation Commission. Unanimously approved. Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the transfer requested by the Director of the Division of Citizens Services, to transfer $800 from Telephone (0l-5-028l-530-000) to Subscriptions (0l-5-028l-5l4-000) $260, to Office Supplies (0l-5-028l-5l3-000) $60, to Printing (0l-5-028l-522-000) $l30 and to Travel Expense-Per Diem (0l-5-028l-528-0l0) $350. Unanimously approved. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve the transfer of $2,450 from Salaries-Other Staff (0l-5-0l64-404-000) to Subscriptions (0l-5-0l64-404-000); $2,040 from Salaries-Other Staff to Gasoline (0l-5-0l64-550- 0l0); and $l00 from Salaries-Other Staff to Dues (0l-5-0l64-526-000), as requested by the Engineering Department. Unanimously approved. Motion made by Commissioner Snook, seconded by Bowers, to approve the line item transfer requested by the Sheriff's Department for $l,736 from Uniforms (0l-5-l22l- 572-000) to Building Maintenance (0l-5-l22l-54l-000) Unanimously approved. Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve the line item transfer requested by the Hazardous Incident Response Team to transfer $700 from Uniforms (0l-5-l2l8-5l2-000) to Training (0l-5-l2l8-527-000), $400 from Contract Maintenance & Repairs (0l-5-l2l8-554-000) to Machinery & Equipment (0l-5- l2l8-542), $l50 from Contract Maintenance & Repairs to Capital Machinery & Equipment (0l-5-l2l8-682-000), $l00 from Office Supplies (0l-5-l2l8-5l3-000) to Telephone (0l-5-l2l8-530-000), and $l00 from Office Supplies to Gas, Oil and Grease (0l-5-l2l8-550-000). Unanimously approved. CHANGE ORDERS - COURT HOUSE & AIRPORT PROJECTS Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve a Change Order for the Court House Project in order to complete the asbestos removal project in the amount of $4l,l99 for inspections for the i-TEM, Inc. as recommended by the Chief, Division of Planning & Codes Administration. Unanimously approved. Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the Change Order for the Airport Project as submitted by Delta Associates in the amount of $83,363 to amend the agreement for additional inspection services. Unanimously approved. Gary Rohrer, Chief, Division of Citizens Services, advised the Commissioners that the column located in Court Room No. 4 should not be relocated due to the architectural structure of the Court House. The Commissioners agreed with Mr. Rohrer's recommendation. BOND REQUIREMENT - MARTIN-MARIETTA COMPANY Paul Prodonovich, Director of Permits & Inspections, and Terry McGee, County Engineer, appeared before the Commissioners to provide their recommendation regarding posting of a bond for the Martin-Marietta Company who has requested a permit for expansion of it's quarry operation. After review, Mr. McGee recommended that the County require a bond of $l0 per linear foot or $200,000 to cover routine road maintenance and drainage work costs. Motion made by Commissioner Snook, seconded by Bowers, to require the Martin- Marietta Company to post a $200,000 Maintenance Bond in conjunction with it's request for a permit for expansion of it's quarry, to cover road maintenance and drainage work, with the amount of the bond to be reviewed after a one-year period. Unanimously approved. MAY 14, 1991 MINUTES, CONT'D. BID AWARD - VEHICLE FOR HIRT Motion made by Commissioner Bowers, seconded by Snook, to award the bid for a new vehicle for the HIRT Team to Hackney & Sons, Inc., who submitted the low bid of $l34,7l2 meeting specifications. Unanimously approved. ACOUSTICS - COURT ROOM NO. 1 Motion made by Commissioner Bowers, seconded by Irvin-Craig, to purchase six anti- feedback devices and equipment to correct the acoustics problem in Court Room No. l, as recommended by Peter Loewenheim, Supervisor, Communications Maintenance in an amount not to exceed $5,000, as part of the Court House Renovation project. Unanimously approved. SUPPORT FOR REAPPOINTMENTS - C & O CANAL COMMISSION Motion made by Commissioner Snook, seconded by Bowers, to support the reappointment of Sue Ann Sullivan and Edward K. Miller to the C & O Canal Commission and to send correspondence to this effect to the Secretary of the Interior. Unanimously approved. ANNUAL HISTORIC PRESERVATION AWARD Commissioner Irvin-Craig presented a plaque to Carol Gersen on behalf of the Board of County Commissioners to honor her as the winner of the annual Historic Preservation Award for l990. The Historical Advisory Committee recommended Ms. Gersen in recognition of her work as the editor of the "Network Newsletter" and as President of the Boonsboro Historical Society among other activities. Commissioner Roulette noted that a brass nameplate bearing Ms. Gersen's name will be attached to the permanent plaque displayed in the County Administration Building. Ms. Gersen thanked the Commissioners for the award and also the Historical Advisory Committee for nominating her. AMENDMENT TO ENGINEERING AGREEMENT FOR CWWT/PRETREATMENT INDUSTRIAL PLANT DESIGN Lynn Palmer, Executive Director of the Sanitary Commission, and Louise Fahrney, Chairperson, appeared before the Commissioners to ask their approval to amend the engineering agreement with Buchart-Horn to have them also design the Conococheague Wastewater Treatment plant to allow for the pre-treatment of industrial waste. Mr. Palmer explained that since this is a reappropriation of bond monies and would require a change to the existing agreement with the engineering firm, the Commissioners must approve the amendment. After discussion, the Commissioners requested that the County Attorney, Ralph France, review the contract and make a recommendation at next week's meeting. Louise Fahrney asked that the Commissioners withdraw their request for $30,800 in the Fiscal Year l992 budget for salaries for the Sanitary Commission Board members and stated that the salaries will now be paid by the Sanitary Districts funds. MOTION made by Commissioner Bowers, seconded by Snook, to withdraw the monies requested by the Sanitary Commission for payment of their Board members as requested and to accept their recommendation that the funds be paid by the Subdistrict Fund. Unanimously approved. PUBLIC HEARING - FARE INCREASE/SECTION 9 OPERATING ASSISTANCE GRANT/ AND RIDE ASSIST APPLICATION - COUNTY COMMUTER The Commissioners convened the Public Hearing at l0:30 a.m. in order to hear comments regarding a proposed fare increase at the County Commuter, submission of an application for Section 9 and l8 grant monies and submittal of an application for the Ride Assist program. Keith Godwin, Manager of the County Commuter, and Mary Taylor, Coordinator of the Ride Assist Program, appeared before the Commissioners to present the recommendations for fare increases. Mr. Godwin explained that the fares for adults would increase from .75 to .95, from .60 to .75 for elderly and handicapped, from .35 to .45 for elderly and handicapped mid- day, from .50 to .65 for youth and .05 across the board for rural routes, to become effective July l, l99l. No one was present to speak in favor or in opposition to the proposed rate increases. Commissioner Roulette announced that the record will remain open for ten (l0) days in order to receive any public comments and to allow time for review. Section 9 Operating Grant Subsidies and Ride Assist Application Keith Godwin stated that they are requesting $332,539 in Federal Urban Mass Transit Authority funds and $268,665 in State of Maryland Department of Transportation funds, with a local share of $303,696. The request for Section l8 funding for rural transit to cover the Boonsboro, Keedysville, Hancock and Sharpsburg routes requests $25,073 federal monies and $8,357 in local funds. MAY 14, 1991 MINUTES, CONT'D. Mary Taylor reviewed the Ride Assist program which provides vouchers to assist the elderly and handicapped with taxi fees. The grant application requests $84,955 from the State of Maryland and $28,3l8 in a local match, provided by in-kind services. No one was in attendance to speak in favor or in opposition to these grant applications. Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the Section 9 Operating Assistance Grant submittal and the grant application for the Ride Assist program for Fiscal Years l99l and l992. Unanimously approved. Motion made by Commissioner Shank, seconded by Irvin-Craig, to formally accept the grant amendment for an additional $200,000 provided by the State of Maryland for physical renovations at the County Commuter facility. Unanimously approved. WATER QUALITY TESTING PROGRAM - STATUS REPORT Dr. John Neill, Health Officer, and Rod MacRae, Sanitarian, met with the Commissioners to present a status report on the groundwater quality testing program. Mr. McRae informed the Commissioners that during the first phase of the study they have been testing samples from locations similar to those analyzed by the R. E. Wright study performed in l98l. Mr. McRae noted that the results have been almost exactly the same, with very little if any change in the character of the groundwater in the last l0 years, with the exception of a small increase in nitrate. The Commissioners asked if the Health Department could distinguish the presence of fecal coliforms as opposed to animal or septic contamination, to try to identify failing systems. Mr. McRae answered that they do not have the capacity to do this at this time but when the process is available they will analyze the sample for this also. The Commissioners thanked the Health Department for their thoroughness and asked them to continue the study. BID OPENING - COLE ROAD The bids for the widening of Cole Road were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Fayetteville Contractors - $l04,6l7; Wolfe Brothers, Inc. - $l33,895.55; Henson and Sons, Inc. - $l80,997; and Craig Blacktop & Paving, Inc. - $84,926.75. The bids will be reviewed by appropriate officials prior to a decision being rendered. CITIZEN PARTICIPATION The junior and senior classes of Grace Academy were in attendance to observe the meeting and asked the Commissioners several questions during this time. RESOLUTION - ADOPTION OF INCREASED LANDFILL FEES Ralph France, County Attorney, presented a Resolution for adoption of fees at the landfill. The Resolution would increase the fees to $30 per ton for commercial haulers effective January l, l992, and increase the annual sticker fees for residential customers from $5 to $l0 for cars and from $l0 to $20 for trucks, which would become effective July l, l99l. Barry Teach, County Administrator, stated that this increase will allow the landfill to operate without the use of General Funds. The Commissioners discussed this matter and took it under advisement at this time. (Decision rendered later in the Meeting.) RECESS - LUNCHEON AT HAGERSTOWN JUNIOR COLLEGE The Commissioners recessed at ll:50 a.m. in order to attend a luncheon at Sheraton and to meet with the Hagerstwon Junior College Faculty Professional Association. AFTERNOON SESSION The Afternoon Session was convened at l:55 p.m. by the President Richard E. Roulette with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank and Gregory I. Snook. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin-Craig, seconded by Bowers, to convene in Executive Session at 2:00 p.m. in regard to personnel and property matters, and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Irvin-Craig was excused from the Meeting at 3:l0 p.m. and returned at 3:28 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at 5:05 p.m. Unanimously approved. MAY 14, 1991 MINUTES, CONT'D. RECREATION COMMISSION - SUMMER PLAYGROUND PROGRAM EMPLOYEES Motion made by Commissioner Shank, seconded by Snook, to employ the following persons for the Recreation Commission's Summer Playground program: Scott Wilson, Aide, Boonsboro Shafer Park; Keith Kline, Aide, Chestnut Grove County Park; Terrence Bayard, Leader, Funkstown Elementary; April Avella, Aide, Hancock Widmyer Park; Michael Kurtyka, Aide, Hickory Elementary; Susan VanMetre, Leader, Maugansville Elementary; Francis Murray, Leader, Pangborn Elementary; April Lehman, Aide, Pangborn Elementary; Bernie Semler, Aide, Sharpsburg Elementary; Michael Nehring, Aide, Smithsburg Elementary; Ariel Bell, Aide, Wheaton Park, Linda Baker, Part-time Program Coordinator, Various Sites; and Carol Hluchy, Part-time Arts & Crafts Supervisor, Various Sites. Unanimously approved. REAPPOINTMENTS - BOARD OF ZONING APPEALS Motion made by Commissioner Bowers, seconded by Irvin-Craig, to reappoint Leonard Lowry and Harold Boyer to the Board of Zoning Appeals for three-year terms. Unanimously approved. SEPARATION - NON-WORK RELATED Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the separation from County service due to non-work related medical reasons of Lindora Geiser as a driver at the County Commuter and to assure her that she will be given consideration for reemployment when a vacancy occurs if she meets the physical requirements set forth by the Department of Transportation Regulations. The motion also included the separation of Mae E. Burcker as a driver at the County Commuter due to non-work related medical reasons and to assure her that the County will assist her as much as possible in her efforts to acquire a favorable social security disability benefit determination, and, if she is awarded such a benefit, the County will then grant her non-service connected disability retirement benefits from the County's pension plan. Unanimously approved. RESOLUTION FOR ADOPTION OF LANDFILL FEES Motion made by Commissioner Irvin-Craig, seconded by Snook, to adopt a Resolution to increase landfill fees to $30 per ton for commercial haulers effective January l, l992, and to increase the annual sticker fees for residential users from $5 to $l0 for cars and from $l0 to $20 for trucks, effective July l, l99l. Unanimously approved. BUDGET REVIEW The Commissioners and Director of Finance, James Young, reviewed County Fiscal Year l992 budgets. ADJOURNMENT Motion made by Commissioner Irvin-Craig, seconded by Shank, to adjourn at 6:00 p.m. Unanimously approved. County Attorney , Clerk