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HomeMy WebLinkAbout910507 May 7, l99l Hagerstown, Maryland 21740 The County Commissioners presented Service Pins to those employees at the Roads Department who have been employed with the County government for five years or longer. The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers and Commissioners Linda C. Irvin-Craig, John S. Shank and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by James Schlossnagle of the Soil Conservation Service, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - NATIONAL NURSING HOME WEEK Commissioner Roulette presented a proclamation to Marilyn Young, President of the Washington-Frederick County Nursing Home Administrators, proclaiming the week of May l2-l9, l99l, as National Nursing Home Week in Washington County and calls upon all citizens to observe this week for the purpose of recalling to this community the contributions of nursing homes that serve our citizens. PROCLAMATION - NO FARE FOR CLEAN AIR DAY Commissioner Irvin-Craig presented a proclamation to Keith Godwin, Manager of the County Commuter, proclaiming May 9, l99l, as No Fare for Clean Air Day in Washington County and urging the citizens to participate by utilizing the Washington County Commuter free that day and on other days to help protect our environment. LETTER OF INTENT - HOMELESS SERVICES GRANT Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the submittal of a Letter of Intent to participate in the Homeless Services Grant program to the State of Maryland requesting approximately $ll7,000. Unanimously approved. BOND - QUARRY EXPANSION OPERATION Paul Prodonovich, Director of the Department of Permits & Inspections, informed the Commissioners that the Martin-Marietta Company has applied for a permit for expansion of their mineral extraction operation and has received the necessary State approvals to proceed. He stated that the Zoning Ordinance provides that the Board of County Commissioners may require a Performance Bond for upkeep and maintenance of roads and asked if the Commissioners wished to do so for this permit. After discussion, the Commissioners agreed to have the County Engineer review the situation and recommend a bond amount, and stated that they will make a determination at next week's meeting. SOIL SURVEY STATUS REPORT James Schlossnagle, District Conservationist with the Soil Conservation Service, appeared before the Commissioners to provide an update on the soil survey. Mr. Schlossnagle informed the Commissioners that the Soil Scientist has been assigned and will begin July l, l99l. He also stated that the field work will last approximately 2-3 years, with a projected date of 5 years before final publication of the report. Mr. Schlossnagle provided a draft copy of the Memorandum of Understanding relative to the project. CONDITIONAL STREET ACCEPTANCE & PERFORMANCE BOND ACCEPTANCE Motion made by Commissioner Shank, seconded by Bowers, to conditionally accept Parkview Meadows, Phase II, and to require a Performance Bond of $l6,000 for a 6 month period and to conditionally accept Towne Oak Village Subdivision, Section C, Block I, Phase 2, with a $l3,000 Performance Bond. Unanimously approved. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to conditionally accept l70' of Betty's Avenue, 2000' of Maggie's Court, 2l0' of Jan's Court and 520' of Kay's Court in the Roxbury Hills Subdivision with a l year Maintenance Bond of $l4,500. Unanimously approved. Motion made by Commissioner Shank, seconded by Bowers, to conditionally accept l350 linear feet of the remaining section of Old Waterford Road and 550' of Olde Ipswich Circle, the remainder of Fountainhead North Subdivision, with a 2 year Maintenance Bond of $l0,000. Unanimously approved. MAY 7, 1991 MINUTES, CONT'D. ENVIRONMENTAL ROLL OF HONOR Harvey Hoch, Recycling Coordinator, presented a Certificate of Merit to Charles "Skip" Kauffman, Mayor of Boonsboro, on behalf of the County Commissioners, adding the Town to the Environmental Roll of Honor for their involvement with environmental concerns. Mr. Hoch then presented a Certificate of Merit to Asad Ghattas of Office Suppliers, Inc. for their recycling efforts with cardboard and naming them to the Roll of Honor. Commissioner Roulette noted that their names will be added to the permanent plaque which is displayed outside the Commissioners meeting room. DATA PROCESSING COMMITTEE REPORT Kathleen Riley, who acted as Chairperson for the County's Data Processing Committee, and Ronald Whitt, Committee member, reviewed the Committee's goals and presented recommendations which they feel should make departmental use of computers more effective and efficient. Mr. Whitt stated that the Committee is recommending use of a mini or micro computer as opposed to a mainframe system, when the contract is up, which will have many advantages for the County, not only in lower costs but will also allow for more shared access of information among departments and it is more adaptable for other programs since it is not tied to one vendor. Ms. Riley and the Committee also recommended expansion of the Data Processing Committee to include a representative of the Board of County Commissioners and a representative from private industry. The Commissioners thanked the Committee for their recommendations. DATA PROCESSING ADVISORY COMMITTEE REPORT Ronald Whitt and Belinda Dattilio, members of the Data Processing Advisory Committee, met with the Commissioners to present their recommendations. Ms. Datillio stated that the Committee has evaluated the hardware and software the County is using, reviewed the future plans, and reviewed the recommendations of the Data Processing Committee. As a result of the review, the Advisory Committee members expressed their confidence with the approach the internal Data Processing Committee has planned. Ms. Dattilio stated that the Advisory Committee feels that the internal committee has outlined an orderly migration and has taken a conservative approach for long-range planning. The Commissioners thanked the Committee and requested that they continue to meet if necessary to provide future consultation and recommendations. CITIZEN PARTICIPATION Patricia Holland voiced her concerns regarding the Antietam National Battlefield Draft General Management Plan which prohibits horseback riding on various roads and trails within the Park. Edward Miller, a member of the C & O Canal Committee representing Washington County, asked the Commissioners to endorse his reappointment to the Committee and also for reappointment of Sue Ann Sullivan. PROPOSED CLOSING - ANTIETAM DRIVE Ralph France, County Attorney, informed the Commissioners that it is his opinion that the Commissioners should hold another public hearing regarding the proposal to close Antietam Drive north and south, due to the fact that the last hearing regarding this was held in l987 and new Board members have been elected since that time. He stated that the other hearings were in regard to closing the connector road which runs east and west from Antietam Drive to Eastern Boulevard. Commissioner Snook questioned whether a public hearing regarding the road closing should be held until the Railroad has made application to the Secretary of Transportation, which is necessary before the railroad crossing can be closed. The Commissioners asked Mr. France to remind the Railroad of this requirement. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Shank, to convene in Executive Session at ll:44 a.m. in regard to personnel and property matters, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Irvin-Craig was excused from the Meeting at l2:l0 p.m. and returned at l2:47 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Bowers, seconded by Snook, to reconvene in Regular Session at l:09 p.m. Unanimously approved. MAY 7, 1991 MINUTES, CONT'D. RECESS The Meeting was recessed at l:l0 p.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at 2:05 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. BUDGET REVIEW James Young, Director of Finance, met with the Commissioners to review budgets submitted for the Fiscal Year l992. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig to convene in Executive Session at 3:20 p.m. in regard to personnel matters, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 5:l5 p.m. Unanimously approved. BUDGET REVIEW The Commissioners continued review of the budget with Mr. Young. APPROVAL OF MINUTES - APRIL 16, 23, & 30, 1991 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of April l6, l99l, as corrected. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of April 23, l99l, as corrected. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of April 30, l99l, as corrected. Unanimously approved. APPOINTMENT - BOARD OF HEALTH Motion made by Commissioner Bowers, seconded by Irvin-Craig, to appoint William Mason to the Advisory Board of Health. Unanimously approved. PURCHASING POLICY AMENDMENTS Motion made by Commisisoner Snook, seconded by Bowers, to approve the recommendations of the Purchasing Agent to amend the Purchasing Policy by adding Section II.A.4. allowing the Director of Solid Waste Management to act as Purchasing Agent for that department to sign purchase orders and also to amend Section III.E.3. to reflect the new locations for petty cash accounts. Unanimously approved. LANDFILL USER FEES - INCREASE The Commissioners informally agreed to accept the recommendation of the Director of Solid Waste Management and increase the annual prices for the purchase of stickers necessary for use of the landfill to $l0 for cars and $20 for trucks. SERVICE CONTRACTS - RENEWAL Motion made by Commissioner Bowers, seconded by Irvin-Craig, to renew the following service contracts as recommended by the Purchasing Agent: Transportation of Indigent Mental Health Patients - County Medical Transport to renew its contract for Fiscal Year l992 at the same rates as awarded on June 5, l990; Electrical Maintenance Service - Kube Electric Company - to renew the contract for Fiscal Year l992 at the rates as awarded on June 26, l990; and Plumbing & Heating Maintenance Service - J. & W. Mechanical Services, Inc. - renewal of the maintenance contract based on the present rates of the bid awarded on June l9, l99l. Unanimously approved. APPOINTMENT - PLUMBING BOARD Motion made by Commissioner Bowers, seconded by Shank, to appoint Michael Corbett to the Plumbing Board for the remainder of l year term extending to January l, l992. Unanimously approved. RENEWAL OF AGREEMENT - BREEZEWOOD TOURIST INFORMATION CENTER Motion made by Commissioner Irvin-Craig, seconded by Bowers, to renew the agreement with the Pennsylvania Department of Transportation for lease of the tourist MAY 7, 1991 MINUTES, CONT'D. information center, known as Roadside Rest Site #3, I-70, for use by the Washington County Visitors & Convention Bureau, under the same terms and conditions. Unanimously approved. ACCEPTANCE OF RIGHT-OF-WAY - GRUBER ROAD Motion made by Commissioner Bowers, seconded by Irvin-Craig, to accept 25' of right-of-way at the intersection of Gruber Road and Dam #5 Road from Mr. & Mrs. Preston Shupp, for no consideration, for the County to construct a pull-off area. Unanimously approved. AMENDED RESOLUTION - ADMISSIONS & AMUSEMENT TAX Motion made by Commissioner Shank, seconded by Bowers, to approve amending the Admissions & Amusement Tax Ordinance due to a typographical error which referenced Section 40-l02(a)(1) of the Tax-General Article of the Annotated Code of Maryland, as amended, and which should have referenced Section 4-102(a)(1) of the Tax-General Article of the Annotated Code of Maryland, as amended. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Shank, to convene in Executive Session at 5:53 p.m. in regard to personnel matters and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin-Craig, seconded by Bowers, to reconvene in Regular Session at 6:58 p.m. Unanimously approved. EMPLOY - MAINTENANCE MAN I - PARKS DEPARTMENT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to employ Mark Yetter as Maintenance Man I at the Parks Department to fill an existing vacancy. Unanimously approved. BID AWARD - AUTOMATED FUEL DISPENSING SYSTEM Motion made by Commissioner Shank, seconded by Bowers, to award the bid for an automated fuel dispensing system and canopy at the Roads Department to Samuel K. Spigler & Company, Inc., for the amount of $63,663.05, and to waive the performance bond. Unanimously approved. REAPPOINTMENTS - PLANNING COMMISSION Motion made by Commissioner Bowers, seconded by Irvin-Craig, to reappoint Donald Spickler and Steven West to the Planning Commission for 5 year terms. Motion carried with Commissioners Bowers, Irvin-Craig, Snook and Roulette voting "AYE" and Commissioner Shank voting "NO". ADJOURNMENT Motion made by Commissioner Snook, seconded by Shank, to adjourn at 7:l0 p.m. Unanimously approved. County Attorney , Clerk