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HomeMy WebLinkAbout910102 January 2, 1991 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President, Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Gary Rohrer, Chief, Division of Planning & Codes Administration, followed by the Pledge of Allegiance to the Flag by the full assemblage. INTRODUCTION OF NEW EMPLOYEE James Brittain, Director of the Planning Department, introduced Edward Schreiber who was recently hired as Planner II in his department. 1990 ANNUAL REPORT Paulette Sprinkle, Community Coordinator, distributed copies of the l990 Annual Report to the Commissioners. Barry Teach, Administrator, thanked Ms. Sprinkle for her excellent work in compiling this report. DISCUSSION OF STREET ACCEPTANCE - PARKVIEW MEADOWS PHASE I Dale Ausherman, representing KAR Associates, appeared before the Commissioners to discuss the conditional street acceptance of Parkview Meadows Phase I and the requirement the Commissioners placed on the developer to provide additional right of-way before accepting the three streets in Phase I. Commissioner Roulette showed concern that, as a result of the study, additional swale or drainage work will be needed and the County would be liable for the corrections if the streets have been accepted. Commissioner Shank added that he feels the drainage work is part of the street system and that is the developer's responsibility. Dean Lowry, Administrative Engineer, asked the Commissioners if they would provide snow removal service since the County is holding a performance bond. The Commissioners stated that they wish to discuss this further and will make a decision by next week's meeting. BOARD/COMMISSION REPORTS Commissioner Snook reported on the Children's Council meeting and Commissioner Shank provided a detailed report and pictures of his recent trip to Tennessee to tour a recycling plant. TRANSFER OF FUNDS - COMPUTER SYSTEM Motion made by Commissioner Bowers, seconded by Irvin-Craig, to transfer up to $4,000 from the Commissioners Contingency Fund to Capital Outlay Account 0l-5-0l62- 404-000 (Office Furniture & Equipment) to provide for additional consultant time for the new computer system in the offices under the Chief, Planning & Codes Administration, and to complete the computer system for the Planning Department. Unanimously approved. ADVANCE VACATION PAY James Young, Director of Finance, and Shirley Burkett, Accounting Supervisor, met with the Commissioners to discuss implementing advance vacation pay as requested by the Employees Council. Ms. Burkett stated that this could be implemented if a minimum of two weeks notice is given, and if the request is made through the department head to insure that the employee has enough vacation time accumulated. The Commissioners agreed to the proposal and to proceed with these conditions. LINE ITEM TRANSFER - LANDFILL Motion made by Commissioner Bowers, seconded by Shank, to transfer $300,000 from the Corrective Action Account in the Landfill Department budget to the Capital Contingency Fund and to transfer $400,000 to the capital account to be used for the liner at the landfill, with the proviso that a record be kept that the money was transferred and that the Commissioners be advised of the status prior to the expenditure of capital monies. Unanimously approved. APPROVAL OF MINUTES - DECEMBER 11 AND 18, 1990 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes for the December ll, l990, and December l8, l990, meetings as corrected. Unanimously approved. MINUTES, CONT'D. JANUARY 2, 1991 PURCHASE OF KELLY PROPERTY Motion made by Commissioner Shank, seconded by Bowers, to purchase .98 acres of land from John and Priscilla Kelly, located on Kending Lane, for the purchase price of $75,000. Unanimously approved. TRANSPORTATION ADVISORY COMMITTEE RECOMMENDATION - STREET LIGHTS Motion made by Commissioner Bowers, seconded by Snook, to accept responsibility for the existing street lighting at the intersection of Roessner Avenue and Gay Street and to provide for installation of a street light at the intersection of Knotty Pine Drive and West Oak Ridge Drive, as recommended by the Transportation Advisory Committee for safety considerations. Unanimously approved. ROUTE 64/EASTERN BOULEVARD - STATE HIGHWAY ADMINISTRATION IMPROVEMENTS Barry Teach, Administrator, informed the Commissioners that he has been contacted by the State Highway Administration District Engineer who advised him that they have approved an exclusive left-turn signal for all four directions at the intersection of Route 64 and Eastern Boulevard. These signals should be operational by June of this year. BOARD OF EDUCATION - PROPOSED PROJECTS Barry Teach, County Administrator, distributed a list of proposed projects sent to him by the Board of Education. The Commissioners agreed to the general concept of the projects but felt they should be spread out over a five year period instead of three, as proposed by the Board of Education. The Commissioners also asked Mr. Teach to advise the Board that they will provide approximately $5 million each year for the five year period and allow them to set their priorities for the projects. CITIZEN PARTICIPATION The Commissioners opened the meeting for citizen participation and comments. There was no one present who wished to comment. POLICY - TEMPORARY UPGRADE The Commissioners discussed the proposed policy to establish guidelines for the temporary upgrade of employees who assume greater responsibilities when another position is vacated due to extended illness or termination, for a continuous 30 day period. Commissioner Snook suggested amending the policy drafted and place the employee affected two steps above where they would fall on the salary scale at the Grade level of the person they are replacing, rather than one step, as presented. Commissioner Roulette suggested providing a l0% lump sum payment instead of using the salary scale. The Commissioners took this matter under consideration at this time. HJC CHILD CARE CENTER The Commissioners discussed a letter received from Gerald Spessard asking if the County could provide some type of in-kind services for the child care center proposed for construction at HJC and a list of possible items he feels the County could contribute. The Commissioners discussed the list but requested Mr. Teach to obtain additional information from Mr. Spessard before making a decision. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Bowers, seconded by Irvin-Craig, to convene in Executive Session at ll:45 a.m. in regard to personnel and property matters and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Bowers, to reconvene in Regular Session at 4:l5 p.m. Unanimously approved. REAPPOINTMENTS - PARKS BOARD Motion made by Commissioner Shank, seconded by Snook, to reappoint Donald West and Mrs. Raymond Miller to the Parks Board for three year terms. Unanimously approved. REAPPOINTMENTS - POOL MANAGEMENT COMMITTEE Motion made by Commissioner Shank, seconded by Bowers, to reappoint Alan Sheaffer, Margie Hannah and Michael and Catherine Gorsuch to the Pool Management Committee for two-year terms. Unanimously approved. REAPPOINTMENT - HISTORIC DISTRICT COMMISSION Motion made by Commissioner Irvin-Craig, seconded by Shank, to reappoint Jane Hershey to the Historic District Commission for a three year term. Unanimously approved. MINUTES, CONT'D. JANUARY 2, 1990 CONFIRMATION OF APPOINTMENTS - COMMISSION ON AGING Motion made by Commissioner Bowers, seconded by Irvin-Craig, to confirm the appointments of the following members to the Commission on Aging Board of Directors: C. Robert Dean, Fern Myerly, Edith Karsay, Mark Lannon, Rev. Cecil C. Anderson for three year terms and County Commissioner, Richard E. Roulette, for a four year term. Unanimously approved. LINE ITEM TRANSFER - LANDFILL Motion made by Commissioner Bowers, seconded by Snook, to approve the line item transfer to purchase Total Station survey equipment as requested by the Director of Solid Waste Management transferring $l2,000 from CIP Accounts 40-5-l430-682-0l0, 40-5-l430-682-0ll, and 40-5-l430-682-0l2 to a new CIP Account. Unanimously approved. ADJOURNMENT Motion made by Commissioner Irvin-Craig, seconded by Shank, to adjourn at 4:20 p.m. Unanimously approved. County Attorney , Clerk .