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HomeMy WebLinkAbout900925 September 25, l990 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Linda C. Irvin and Commissioners R. Lee Downey, Richard E. Roulette and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. SUBDIVISION STREET ACCEPTANCE Motion made by Commissioner Roulette, seconded by Irvin, to conditionally accept the following: 400' of Locktender Lane and l000' of Aqueduct Drive located in the Potomac Estates Subdivision, Section A, with a one-year bond of $7,000; l900' of Redamar Drive located in Redamar Estates with a two-year bond of $9,500; and to accept l,079' of McGregor Drive North (Phase I), 805.l5' of McGregor Drive North (Phase II), l,207' of Heather Drive (Phase I), 7l3.4l' of Heather Drive (Phase II), 454.46' of North Scottish Court, 359' of South Scottish Court, l47.20' of Ayrshire Court, and l89.44' of Dundee Court, all located in the Highland Manor, Phase I and II Subdivision, with a two-year bond of $25,000. Unanimously approved. INTRODUCTION OF NEW EMPLOYEES Edith Sweigert, Parks Administrator, introduced new employees, Debra Barr, Secretary; Terry Reed, Full-time temporary employee; and Bernie Moser, Mechanic II, in the Parks Department. BOARD/COMMISSION REPORTS Commissioner Downey reported on the Drug & Alcohol Advisory Council meeting; Commissioner Irvin reported on the Mid-Maryland Emergency Medical Services Advisory Board Meeting, the Historic Network meeting and the Transportation Commission meeting; Commissioner Roulette reported on the Visitors and Convention Bureau Board Meeting; and Commissioner Bowers discussed the need to develop a contingency plan for fuel use due to rising costs. APPROVAL OF MINUTES - SEPTEMBER 4 & 11, 1990 Motion made by Commissioner Irvin, seconded by Shank, to approve the minutes of September 4 and ll, l990, as corrected. Unanimously approved. OPTION - MAIETTA PROPERTY Motion made by Commissioner Shank, seconded by Roulette, to proceed with exercising the option for the Maietta property for use as a rubble landfill site, containing l00.l2 acres for the purchase price of $2,600 per acre, subject to the conditions of the Contract of Sale. Unanimously approved. SUBSIDIARY PLAN - LANDFILL HOURS The Commissioners discussed the Subsidiary Plan submitted by the City of Hagerstown for review by the Department of the Environment regarding use of the County landfill during the hours between l2:00 a.m. and 7:00 a.m. Barry Teach, County Administrator, informed the Commissioners that they are estimating the cost of lighting plus one additional employee during this time to be $40,000. The Commissioners agreed to hire one employee if the City will provide the necessary lighting and any additional employees the State feels are necessary. The Commissioners approved the Subsidiary Plan for submittal to the State Department of the Environment for review. I-70 WEST TOURIST INFORMATION CENTER - CONTRACT WITH STATE OF MARYLAND Robert O'Connor, Director of the Visitors and Convention Bureau, informed the Commissioners that the State has extended the I-70 West Tourist Information Center from October l, l990 through June 30, l993. The State will pay l00% of the operating costs of the Center. ENVIRONMENTAL ROLL OF HONOR - ELECTRONIC BANKING SERVICE The Commissioners presented Michael Murray, Vice President of Electronic Banking Service, with a Certificate of Merit adding Electronic Banking Service to the County's Environmental Roll of Honor for their recycling efforts and placing their name on a permanent plaque displayed in the Commissioners' office. Harvey Hoch, Recycling Coordinator, stated that EBS has saved over 4,000 pounds of paper from the Landfill per month by recycling. Mr. Murray thanked the Commissioners for the honor and stated that he was pleased to accept the award on behalf of the employees. SEPTEMBER 25, 1990 MINUTES, CONT'D. PUBLIC HEARING - CLOSING OF ANTIETAM DRIVE The Commissioners convened the public hearing at l0:05 a.m. in order to hear comments regarding the proposed closing of Antietam Drive north and south of the Chessie System railroad crossing, pursuant to the provisions of Article 25, Section l36 of the Annotated Code of Maryland. Ralph France, County Attorney, reviewed the matter and stated that the County had signed an agreement with the Chessie System relating to the improvement of Eastern Boulevard and agreed to close the crossing when it was completed. Hearings were held in l986 and l987 but the crossing was not closed. After a request by a resident of Antietam Drive, this hearing was scheduled. The Commissioners then opened the meeting for public comments. There was no one in attendance to speak in favor of the proposed closing. Richard Jacobs, Roy Harbaugh, John Cline and Marty Hinkle spoke in opposition to closing the crossing. Donald Klick read a statement requesting that the County return property acquired from the Klick family for a connecting road from Antietam Drive to Eastern Boulevard if the crossing is not closed. President Bowers announced that the record will be held open for ten (10) days in order to receive written comments. The hearing was closed at l0:30 a.m. HEALTH DEPARTMENT ADDITION - STATUS REPORT Norman Morin and Dennis Rocco, architects for the Washington County Health Department addition, presented a status report on the project. Mr. Morin stated that a survey and a preliminary site plan study were performed after a conflict with boundary lines was discovered. Mr. Morin also stated that they are considering bidding the project as a shell building with an option for each floor and finishing the interior as money becomes available. The Commissioners stated that $3 million is budgeted for this project. Mr. Morin estimated that, with the extensive site work anticipated, possible road realignment and the facility, the project as proposed will be over the $3 million budgeted. The Commissioners voiced the need to communicate with the Health Department reinforcing the County's commitment for a $3 million cap for this project and requested the County Administrator to schedule a meeting regarding this with the Washington County Delegation to the General Assembly, the Washington County Hospital and Western Maryland Hospital, the Board of Education, Advisory Board of Health and the Coffman Home. PRESENTATION OF RESOURCE DIRECTORY - COMMISSION FOR WOMEN Donna Smith, President of the Commission for Women, and Ann Seibert, Co-Chair of the Resource Directory project, presented the "Guide to Community Services" booklet, which they compiled, to each of the Commissioners. Ms. Seibert stated that this directory lists all agencies in the community which provide services to women. The Commissioners thanked the Commission for the directory. REAPPOINTMENT - SANITARY COMMISSION Motion made by Commissioner Irvin, seconded by Roulette, to reappoint William J. Ryan, Jr., to the Sanitary Commission for a six year term extending to October l, l996. Unanimously approved. REVISED ANTIDISPLACEMENT & RELOCATION PLAN - COMMUNITY DEVELOPMENT BLOCK GRANT Motion made by Commissioner Downey, seconded by Irvin, to adopt a revised Antidisplacement & Relocation Plan for the Community Development Block Grant Program to conform with the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policy Act of l970, as amended. Unanimously approved. HOUSING PRESERVATION GRANT EXTENSION Motion made by Commissioner Roulette, seconded by Shank, to extend the Housing Preservation Grant Agreement to November 30, l990, with the Farmers Home Administration, to allow the Housing & Community Development office to spend the remaining funds. Unanimously approved. REAPPOINTMENT - ETHICS COMMISSION Motion made by Commissioner Roulette, seconded by Shank, to reappoint Wanda Allenback to the Ethics Commission for a three year term extending to October l, l993. Unanimously approved. REJECTION OF BID - INTERSECTION OF ROBINWOOD DRIVE & HAGERSTOWN JUNIOR COLLEGE Motion made by Commissioner Irvin, seconded by Shank, to reject the one bid received for improvements to the intersection of Robinwood Drive and Hagerstown Junior College and to rebid the project. Motion made by Commissioner Roulette, seconded by Shank, to amend the Main Motion to include redesign of the project. Unanimously approved. The Main Motion, as amended, was unanimously approved. SEPTEMBER 25, 1990 MINUTES, CONT'D. PARKS DEPARTMENT - TRANSFER OF FUNDS Motion made by Commissioner Shank, seconded by Roulette, to transfer $20,000 within the Capital Budget from the Devils Backbone Park II Project to a new line item for maintenance and repair of the 35 tennis courts which are the responsibility of the County government. Unanimously approved. WATER & SEWER PLAN AMENDMENT - WS-90-5 Ralph France, County Attorney, informed the Commissioners that he has researched the matter and cannot find any requirement which would prevent the Commissioners from making a decision on only one section of the proposed Water & Sewer Plan Amendment or from attaching conditions to its change. Motion made by Commissioner Downey, seconded by Irvin, after hearing all testimony at the Public Hearing held on August 7, l990, and considering the recommendation of the Planning Commisison, to approve the amendment to the Water and Sewer Plan for application WS-90-5 submitted by the Sanitary Commission to amend the water classification from W-7 to W-3 with the condition that only existing lots of record be allowed to hook onto the new public water system. Unanimously approved. The Commissioners asked that a meeting be scheduled with the Sanitary Commission to discuss the sewer classification amendment in this application. CHANGE ORDER - COUNTY OFFICE BUILDING Motion made by Commissioner Shank, seconded by Irvin, to approve a Change Order for the County Office Building renovations in the amount of $l,285 for two metal frames, installation of door and frame and moving partitions and panels in the Housing and State's Attorneys offices. Unanimously approved. S.P.C.A. - DEDUCTION FOR VEHICLE The Commissioners agreed to allow funds to be deducted monthly from the S.P.C.A.'s appropriation to be used for payment of the new truck purchase for their use. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Downey to convene in Executive Session at l0:35 a.m. in regard to personnel, property and to confer with the County Attorney in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECESS The Commissioners recessed between l2:00 noon and l2:20 p.m. for lunch RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Roulette, to reconvene in Regular Session at l:00 p.m. Unanimously approved. HOPEWELL ROAD - WATER EXTENSION The Commissioners discussed extension of a l6' water line on Hopewell Road from Route l44 to Halfway Boulevard and possible ways to recoup costs for this project. Commissioner Bowers suggested that the Sanitary Commission be contacted to see if a sanitary subdistrict could be established in this area. PURCHASE VEHICLE - MECHANICAL INSPECTOR Motion made by Commissioner Irvin, seconded by Roulette, to purchase a vehicle for use by the Mechanical Inspector on the existing existing bid contract in the amount of $l0,500, with funds to be taken from the Contingency Fund. Unanimously approved. SCHEDULE WORKSHOP SESSION - ADEQUATE PUBLIC FACILITIES ORDINANCE After discussion of certain sections of the proposal, the Commissioners scheduled a workshop session for Monday, October l, l990, at l0:30 a.m. in order to review the Adequate Public Facilities Ordinance in detail. SEPTEMBER 25, 1990 MINUTES, CONT'D. OREBANK ROAD - WAIVER Barry Teach, Administrator, informed the Commissioners that he had been contacted by Mrs. Leigh who resides on Orebank Road. He stated that Mrs. Leigh recently was informed by her physician that she is unable to live in the two-story home where she now lives. Mr. & Mrs. Leigh would like to construct a one-story house on their property on Orebank Road but need a waiver from road improvement requirements to do this. The Commissioners agreed to waive the road requirement if the Leighs meet all Health Department requirements and have approval from the Board of Zoning Appeals since this would require a variance from the Conservation District zoning regulations. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin, to convene in Executive Session at 2:45 p.m. in regard to personnel and property matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Roulette, to reconvene in Regular Session at 3:l5 p.m. Unanimously approved. EMPLOY MECHANICAL INSPECTOR Motion made by Commissioner Irvin, seconded by Downey, to employ Gary Austin as Mechanical Inspector, a new position in the Permits & Inspections Office, at Grade 8, Step A. Unanimously approved. HOUSING & COMMUNITY DEVELOPMENT - PERSONNEL DECISION Motion made by Commissioner Downey, seconded by Irvin, not to employ Trudy Green as a permanent employee in the Housing & Community Development Department due to unsatisfactory work performance during her probationary period. Unanimously approved. EMPLOY ADDITIONAL CASE ADMINISTRATOR - STATE'S ATTORNEY'S OFFICE Motion made by Commissioner Roulette, seconded by Shank, to approve the State's Attorney's request to hire an additional Case Administrator for the Child Support section due to the increasing case load. Unanimously approved. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Downey, to adjourn at 3:l5 p.m. Unanimously approved. , Clerk