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HomeMy WebLinkAbout900918 September 18, 1990 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. in the new meeting room at the County Administration Building, by the President, Ronald L. Bowers, with the following members present: Vice President Linda C. Irvin and Commissioners R. Lee Downey, Richard E. Roulette and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. STIPULATED AGREEMENT - LANDFILL Ralph France, County Attorney, presented a Stipulated Agreement with John Clopper, et. al, to address the concerns expressed by the residents in the vicinity of the proposed new sanitary landfill. Mr. France stated that this will allow the County to proceed with the waste management program at that location. He then reviewed the terms and conditions of the Agreement negotiated with the Cloppers and neighboring property owners. Mr. Clopper thanked Commissioner Roulette for his time and effort in helping to negotiate the agreement. Commissioner Bowers asked that the Recycling Plan be updated to make the goals consistent with this agreement. Motion made by Commissioner Roulette, seconded by Irvin, to enter into the Stipulated Agreement with John S. Clopper, Sr., et. al., as negotiated and presented by the County Attorney. Unanimously approved. (Copy of Agreement attached.) WATER/SEWER PLAN AMENDMENTS - WS-90-5 AND WS-90-6 After review of the recommendations of the Planning Commission and the comments heard at the Public Hearing on August 7, l990, the Commissioners made the following decisions regarding Water & Sewer Plan Amendments WS-90-5 and WS-90-6. It was also noted for the record that, although Commissioner Irvin was not in attendance at the August 7, l990 meeting, she listened to the tape of the public hearing for WS-90-5 and WS-90-6. WS-90-5 Motion made by Commissioner Irvin, seconded by Shank to deny Water and Sewer Plan Amendment WS-90-5, submitted by the Sanitary Commission, based on the Planning Commission's recommendation. After discussion, the Commissioners decided to have the County Attorney review the Water & Sewerage Plan to determine if approval can be granted for amendment of the water and sewer categories separately, and Commissioner Irvin withdrew her Motion. Motion made by Commissioner Downey, seconded by Irvin, to TABLE any action for Water & Sewer Amendment WS-90-5, until a determination can be made in regard to voting separately on the water and sewer portion of the amendment. Unanimously approved. WS-90-6 Motion made by Commissioner Downey, seconded by Shank, to accept the recommendation of the Planning Commission, and approve Water & Sewer Amendment WS-90-6, submitted by Mansoor Shaool for Black Rock Estates, to upgrade Section A to W-3/S-3 and Sections B-E to W-5/S-5. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the Historic Advisory Committee meeting and the Commission for Women meeting; Commissioner Roulette reported on the Planning Commission meeting; Commissioner Downey gave a report on the Tri-County Council meeting; Commissioner Shank reported on the Airport Commission meeting; and Commissioner Bowers reviewed the Grand Jury report. UNITED WAY COMMUNITY ASSESSMENT - REQUEST FOR FUNDING Suzanne Hayes, Chairperson of the Long-range Planning and Admissions Committee of the United Way, and Betsy Wilson, Executive Director of the United Way, appeared before the Commissioners to inform them that they are planning to undertake a formal needs assessment to determine the needs in the community and the perception of needs, to help move the United Way forward in the delivery of human services in Washington County. Ms. Hayes stated that the United Way is planning on accepting a proposal from Martin Research in the amount of $l6,820 and would like the County's help in co-sponsoring this research. She stated that the United Way will be donating $4,000, the Washington County Hospital Association is providing $4,000, and they SEPTEMBER 18, 1990 MINUTES, CONT'D. are anticipating that $4,000 will be donated by Brook Lane Psychiatric Center. Ms. Hayes requested that the Commissioners contribute the balance of $4,820 to complete this project and stated that they would make this data available to the County for their use. Motion made by Commissioner Shank, seconded by Irvin, to approve the request made by the United Way for funding in the amount of $4,820 toward a needs assessment study, with funds to be taken from the Contingency Fund. Unanimously approved. BID OPENING - INTERSECTION OF ROBINWOOD DRIVE & HAGERSTOWN JUNIOR COLLEGE The bid for improvements to the intersection of Robinwood Drive and Hagerstown Junior College was publicly opened and read aloud. The firm participating in the bidding and its proposal was as follows: Wolfe Brothers, Inc. - Base Bid - $244,865, Total bid with alternate - $274,565. The bid will be reviewed by appropriate officials prior to a decision being rendered. MEETING WITH DELEGATION - NOVEMBER 8 Barry Teach, Administrator, informed the Commissioners that the meeting to discuss legislative requests with the Washington County Delegation to the General Assembly has been scheduled for November 8. BID AWARD - VEHICLES Motion made by Commissioner Roulette, seconded by Irvin, to award the bid for the following apparent low bidders: SPCA Pick-Up - Hoffman Chevrolet in the amount of $ll,632; Landfill Pick-up - Martin Truck Corp. - $l6,334; Roads Pick-ups (3) - Martin Truck Corp. - total $46,l37; Sanitary Commission Pick-up - Hoffman Chevrolet - $l0,503; and Landfill (mid-size car) - Hoffman Chevrolet - $l2,079. Unanimously approved. LINE ITEM TRANSFER - LANDFILL Motion made by Commissioner Downey, seconded by Roulette, to approve the line item transfer for the Landfill Department in the amount of $734 from Machinery and Equipment (0l-5-l468-683-000) to Vehicles (20-5-l460-682-000). Unanimously approved. AGRICULTURAL LAND PRESERVATION DISTRICTS - PUBLIC HEARING The Commissioners convened the Public Hearing at l0:30 a.m. in order to consider applications for six Agriculutral Land Preservation Districts. Eric Seifarth, Associate Planner - Agricultural Land Preservation, reviewed each of the applications with the Commissioners. He also stated that all nine applications have been recommended for approval by the Agricultural Advisory Board. The applications are: AD-90-22 submitted by Lane & Jean Heimer; AD-90-23 submitted by Arthur & Grace Litton; AD-90-24 submitted by Joseph & Lorraine Howell; AD-90-25 submitted by Clifton & Edna Churchey; and AD-90-26 submitted by David W. Fletcher. The Commissioners opened the meeting for public comments. Mr. Edward Gonano, a neighbor of the Churcheys spoke in favor of the application. No one was in attendance to speak in opposition. Motion made by Commissioner Roulette, seconded by Shank, to approve the applications for Agricultural Land Preservation Districts AD-90-22, AD-90-23, AD- 90-24, AD-90-25, and AD-90-26, as submitted and to recommend their approval to the State program. Unanimously approved. REQUEST FOR EXTENSION OF LANDFILL PRACTICES - CITY OF HAGERSTOWN Barry Teach, Administrator, informed the Commisisoners that the City of Hagerstown has asked the County to request an extension from the Department of the Environment to allow them to continue their present practice of utilizing the Landfill between the hours of 12:00 a.m. and 7:00 a.m. Mr. Teach also noted that the City has submitted a collection plan which will be added to the County's Disposal Plan and submitted to the State for their review. Motion made by Commissioner Shank, seconded by Irvin, to approve the City of Hagerstown's request to seek authorization from the State Department of the Environment for an extension to December 3l, l990, of their current practice of utilizing the Landfill between the hours of 12:00 a.m. and 7:00 a.m. Unanimously approved. SEPTEMBER 18, 1990 MINUTES, CONT'D. HOPEWELL ROAD PROJECT - EXTENSION OF WATER LINE Barry Teach, Administrator, advised the Commissioners that property owners on Hopewell Road have expressed an interest in having public water extended to serve the area. He explained that the only item necessary before bidding the project is a determination from the Army Corp of Engineers on the wetland status. He also stated that the City of Hagerstown has estimated that this project will cost $500,000 to run a l6" water line from Route l44 south to Halfway Boulevard. The Commissioners considered participating with a recapture agreement from the property owners served by the extension. Commissioner Bowers asked that the City Engineer's office make a presentation at next week's meeting and recommend a recapture agreement for funding. PUBLIC HEARING - AGRICULTURAL LAND EASEMENT APPLICATIONS The Commissioners convened at ll:00 a.m. in public hearing to consider nine applications for agricultural easements. Eric Seifarth, Associate Planner - Agricultural Preservation, explained the program and presented the applications for easement sale to the Commissioners. The applications were as follows: AD-88-3 Howard & Ann Corcoran; AD-89-l Sylvester & Melinda Golden; AD-90-1 Charles & Maureen Emswiler; AD-90-2 Howard & Ann Corcoran; AD-90-3 Norman & Louis Keuper; AD- 90-5 David & Patricia Schooley; AD-90-6 James Harp; AD-90-7 James Harp; and AD-90- 10 George & Carol Engstrom. Mr. Seifarth advised the Commissioners that the Agricultural Land Preservation Foundation met on July 25, l990, and approved all nine applications for easement sale and evaluated and ranked the districts in order of priority for funding purposes. The Commissioners then opened the meeting for public comment. Mr. Charles Downs, Oscar Lowman, and Lee Townsend spoke in favor of the applications. It was noted for the record that Frank Feigel, a neighbor of Mr. Harp, is in opposition although he was not present for the hearing. Motion made by Commissioner Shank, seconded by Roulette, to approve the applications for easement sale as presented and the ranking assigned by the Agricultural Land Preservation Foundation, for submission to the State. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Shank, seconded by Irvin, to convene in Executive Session at ll:20 a.m. in regard to personnel, property and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin, to reconvene in Regular Session at ll:42 a.m. Unanimously approved. LUNCH & RIBBON CUTTING - PLEASANT VALLEY ELEMENTARY SCHOOL The Commissioners recessed at ll:42 a.m. in order to travel to Pleasant Valley Elementary School for a ribbon cutting ceremony for their new renovation and a luncheon. MEETING WITH BOARD OF EDUCATION The Commissioners met with the elected members of the Board of Education at Pleasant Valley Elementary School at l:45 p.m. Present at the meeting were Board of Education members Kenneth Grove, B. Marie Byers and Boyd Michael. Also present were Superintendent Wayne Gersen; Wayne Stouffer, Finance Director; Ed Donn, Director of Transportation; Tom Downs and Dr. Margaret Trader. Ed Donn reviewed the transportation concerns and explained that they have to function within the State grant funds which uses the base year of l980-8l. He noted that the walking policy is the same throughout the State of Maryland which determines that a walk area is less than one mile. He also noted that other stops can be included for the buses but funding must be taken from local monies since the State grant funds will not handle the additional funding needed. The Commissioners suggested that possibly the Maryland Association of Counties would support updating the State's formula for mileage and funding for transportation. Superintendent Wayne Gersen gave a brief review of his Annual Report. Dr. Gersen also provided an update on the relocatable classrooms. He stated that they were delivered on schedule and are in place at this time. SEPTEMBER 18, 1990 MINUTES, CONT'D. Dr. Gersen also informed the Commissioners that IAC funding in the amount of $l.35 million is expected for the Boonsboro Elementary addition but no funding has been allocated for the North High project. The Commissioners asked that Dr. Gersen meet with County Administrator, Barry Teach, to look at creative funding approaches for school improvements. The meeting was recessed at 2:30 p.m. MANOR CHURCH ROAD IMPROVEMENTS The Commissioners stopped for a site visit to inspect the road widening improvements on Manor Church Road. Mr. Patterson, a resident of Manor Church Road, spoke on behalf of several residents to express their concern regarding the embankments and the road width. The Commissioners reiterated that they are committed to the compromise of widening the road to l6' but would see that the road is as safe as possible. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Shank, seconded by Irvin, to convene in Executive Session at 4:00 p.m. in regard to personnel, property and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Roulette, to reconvene in Regular Session at 4:40 p.m. Unanimously approved. HIRE OF EMPLOYEES - VARIOUS DEPARTMENTS Motion made by Commissioner Shank, seconded by Roulette, to employ Donna Sue Forsythe as Secretary I at the Landfill; Lisa Butler as Clerk-Typist II in the Planning Department; and to employ Maria Brugh as Secretary II in the Permits and Inspections Office, to fill existing vacancies. Unanimously approved. CLOSING OUT SALE - SERVISTAR HARDWARE OF HANCOCK Motion made by Commissioner Roulette, seconded by Irvin, to approve a closing out sale for Servistar Hardware of Hancock extending to October 26, l990, as requested by Darl Hixon. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Irvin, to adjourn 4:53 p.m. Unanimously approved. County Attorney , Clerk