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HomeMy WebLinkAbout900626 June 26, l990 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Linda C. Irvin, and Commissioners R. Lee Downey, Richard E. Roulette and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. ENVIRONMENTAL ROLL OF HONOR AWARD - CITICORP Commissioner Bowers presented a certificate to Richard McCracken, Public Relations Director, including Citicorp Credit Services on the County's Environmental Roll of Honor. Mr. Bowers also noted that a permanent plaque is displayed in the Court House listing those named to the roll of honor. The Environmental Roll of Honor was created to recognize businesses that demonstrate a special awareness of the environment by establishing recycling programs. Mr. McCracken thanked the Commissioners for the award and explained Citicorp's shredding and recycling operation, which they recently expanded to include recycling aluminum cans. PUBLIC HEARING - AGRICULTURAL PRESERVATION DISTRICTS The President convened the Public Hearing at 9:l0 a.m. in order to consider five applications for Agricultural Preservation Districts. Eric Seifarth, Associate Planner - Agriculture, presented the cases and advised the Commissioners that the Agricultural Adivsory Board has recommended approval of all five applications. Application AD-90-ll, submitted by John and Cindy Burtner, for l08.8l acres, is located partially in and adjacent to the Town of Keedysville. Mr. Seifarth stated that there are 73.4% Class I, II and III soils. One letter was received from the Mayor of Keedysville in support of the application. There was no one present to speak in opposition to establishment of the district. MOTION made by Commissioner Roulette, seconded by Shank, to approve Application AD-90-ll, submitted by John & Cindy Burtner, for submission to the State program for establishment of an Agricultural Land Preservation District. Unanimously approved. Applications AD-90-l2, AD-90-l3 and AD-90-l4 are adjoining properties. Application AD-90-l2 was submitted by Harold Durbin for l00.38 acres of land located on the south side of Route 68 and the east side of Jordan Road. Mr. Seifarth noted that this property met the soil requirements by including the forestry types. AD-90-l3 was submitted by Carl Weaver for l74 acres. AD-90-l4, submitted by Ray Weaver, is for 82 acres and will be eligible for the program only if adjoining districts AD- 90-l2 and AD-90-l3 are approved, since it is under l00 acres. There was no one present to speak for nor against these applications. MOTION made by Commissioner Shank, seconded by Irvin, to approve applications AD-90-l2, AD-90-l3, and AD-90-l4, for establishment of an Agricultural Land Preservation District as presented. Unanimously approved. Application AD-90-l5, submitted by Elmer F. Kline, Inc., is for l45.25 acres, located one mile south of Downsville. Mr. Seifarth stated that soils are 89% Class I, II and III. There was no one in attendance to speak for nor against this application. MOTION made by Commissioner Roulette, seconded by Shank, to approve Application AD-90-l5, submitted by Elmer F. Kline, Inc., for establishment of an Agricultural Land Preservation District and to approve this application for submission to the State. Unanimously approved. WATER/SEWER PLAN AMENDMENT - WS-90-4 The Commissioners discussed Water/Sewer Plan Amendment WS-90-4 which was presented in a Joint Public Hearing held on May l, l990, and continued on June l9, l990, submitted by Lester Mason, and the Planning Commission's recommendation for approval contingent upon the water service being provided only to three, five-acre lots of record for single dwelling units. Motion made by Commissioner Roulette, seconded by Shank, to approve application WS- 90-4 as submitted by Lester Mason for amendment to the Water and Sewer Plan based upon the fact that the eligibility requirements have been met for S-5, W-3 classification, to amend the map to show this to be W-3 classification, conditioned upon serving three, five-acre lots of record for one dwelling per lot. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Downey reported on the Drug & Alcohol Abuse Prevention Advisory Council meeting; Commissioner Shank reported on the Parks Board meeting; Commissioner Roulette reported on the Visitors & Convention Bureau meeting; and Commissioner Irvin reported on the Transportation Commission meeting. JUNE 26, l990 MINUTES, CONT'D. APPROVAL OF MINUTES - JUNE ll & l2, l990 Motion made by Commissioner Irvin, seconded by Downey, to approve the minutes of June ll and l2, l990, as corrected. Unanimously approved. BID AWARD - ELECTRICAL MAINTENANCE SERVICE Motion made by Commissioner Roulette, seconded by Shank, to award the bid for electrical maintenance service to Kube Electric, who submitted the low bid for hourly rates as follows: Routine Hours - Electrician $l4.95, Helper $l0.25; Saturday and Sunday Emergency Hours - Electrician $22.20, Helper $l4.60; and Holiday Emergency - Electrician $22.20, Helper $l4.60, and material mark-up of 22%. Unanimously approved. BID AWARD - CONVENTION BUREAU DIRECTORY OF SERVICES FOR TOURISM Motion made by Commissioner Irvin, seconded by Roulette, to award the bid for the Convention Bureau Directory of Services as revised to Printers Unlimited, Inc., for Option 2 (50,000 copies) in the amount of $l0,987. Unanimously approved. RE/APPOINTMENTS - ADULT PUBLIC GUARDIANSHIP REVIEW BOARD Motion made by Commissioner Downey, seconded by Irvin, to appoint Cecilia Paizs to replace Timothy Gordon for a three-year term, and to reappoint Dr. Allen W. Ditto and Cindy Mease for three-year terms and to reappoint John Kenney, Annamarie Poole and Sandy Weaver for two-year terms. Unanimously approved. APPOINTMENTS - CONVENTION & VISITORS BUREAU - BOARD OF DIRECTORS Motion made by Commissioner Roulette, seconded by Shank, to appoint Linda Williams of the Sheraton, Sharon Armstrong of the Venice Inn and Maureen Murray at the Ramada Inn, to the Board of Directors of the Convention and Visitors Bureau for three-year terms. Unanimously approved. PUBLIC HEARING - PROPOSED PURCHASE OF KEEFAUVER PROPERTY The President convened the Public Hearing at l0:l5 a.m. for the purpose of considering the purchase of the Keefauver property located at l236 Ravenwood Heights for the proposed price of $l70,000. This property is in the right-of-way proposed for the preliminary alignment of the Funkstown by-pass. Gary Rohrer, Chief, Division of Planning and Codes Administration, gave a brief presentation showing the alignment being proposed at this time, but stressed that this is only an option being considered. He also noted that once the Keefauver property became available for purchase, the Commissioners felt they should purchase the property since it could be a key acquisition for the by-pass. The meeting was then opened for public comments. After hearing all testimony, Commissioner Bowers stated that the record would be held open for ten (l0) days in order to receive additional comments in writing. The hearing was closed at l0:50 a.m. DOWNTOWN REVITALIZATION STUDY - HANCOCK Howard Kohn, representing The Chesapeake Group, Inc., appeared before the Commissioners to present the Downtown Revitalization Study prepared by his firm for the Town of Hancock. Also in attendance were James Myers, Mayor of the Town of Hancock, Councilmembers Sally Fost and Gerald Shaw, and Town Manager, Peter Sheehan. Mr. Kohn distributed two reports dealing with the market potential for downtown Hancock and a concept plan. He stated that Hancock should capitalize on its location for tourism and economic potential. The study includes the suggestion to improve the climate by constructing a road to the south of the downtown area to better access parking areas and C & O Canal and to alleviate local traffic problems. He also stressed the recreational activities available with the location of the Potomac River and C & O Canal. Possible funding sources were discussed, and Mr. Kohn suggested that a committee be formed to organize a tourism campaign for the area. BID OPENING - CONSTRUCTION OF WEST TAXIWAY - REGIONAL AIRPORT Bids for the construction of the west taxiway at the Regional Airport were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Wolfe Brothers, Inc. - Base bid - $l,39l,9l3.55; Fayetteville Contractors - Base bid - $7l7,3l8; S. W. Rogers, Co., Base bid - $832,l6l.53; and Charles Brake Co. - Base bid - $6l6,704.25. The bids will be reviewed by appropriate officials prior to a decision being rendered. RECESS - APPRECIATION LUNCHEON The Commissioners recessed at ll:25 a.m. in order to host a luncheon honoring volunteers on County-appointed boards and commissions. JUNE 26, l990 MINUTES, CONT'D. MEETING WITH BOARD OF EDUCATION - NORTH HAGERSTOWN HIGH SCHOOL The Commissioners met with Board of Education members B. Marie Byers and Boyd Michael, School Superintendent Wayne Gersen, and other Board of Education officials, at North Hagerstown High School to discuss the plans for building improvements. Jack Burrey, architect for the project conducted a walk-through tour of the school and pointed out the classroom space lost through the use of too many corridors as well as the heat loss from the outside perimeter area. Mr. Burrey proposed constructing a two-story addition to the school instead of renovating the existing structure. He stated that, although there would be less total space in the addition proposed than the section to be demolished, it would be utilized more efficiently and, therefore, contain more classroom space than the existing facility. Dr. Gersen stated that they would like to submit schematic drawings to the State for this project by the end of July. The Commissioners asked for additional information before taking any action on this proposal. GOVERNOR'S OFFICE OF SYSTEMS CONTROL Peg Rawle and Joel Raven, Senior Staff members from the Governor's Office for Children and Youth, appeared before the Commissioners to present a proposal for local interagency planning and family preservation initiatives. They explained that the State is interested in providing assistance to an interagency coordinator to help provide local service to families so out-of-state placement and out-of- county placements would not be necessary for services for children with special needs. Ms. Rawle explained the program and stated that it would require a contribution from the County government either in the form of funding or in-kind services, but some funding is available for start-up costs. The Commissioners took this matter under advisement. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin, to convene in Executive Session at 3:30 p.m. in regard to personnel, property and legal matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Shank, to reconvene in Regular Session at 5:00 p.m. Unanimously approved. EMPLOY "B" MECHANIC - COUNTY COMMUTER Motion made by Commissioner Irvin, seconded by Roulette, to employ Anthony Gable as "B" Mechanic at the County Commuter to fill an existing vacancy. Unanimously approved. June 26, l990, as corrected. Unanimously approved. PURCHASING POLICY AMENDMENT Motion made by Commissioner Roulette, seconded by Shank, to amend the Washington County Purchasing Policy, as a result of the approval of House Bill No. l8l - Washington County - Procurement, by establishing limits as follows, as proposed by the Purchasing Agent: Petty Cash - Up to $50; Purchase Order - $50 - $5,000; Formal Quotations - $5,000 - $l2,000; and Formal Bids - $l2,000+. Unanimously approved. TRI-COUNTY COUNCIL - PROPOSED PROJECT PACKAGE Motion made by Roulette, seconded by Shank, to approve the following projects as the proposed ARC and EDA Project List for submittal to the Tri-County Council: l) Boonsboro Business Park, 2) Washington County Industrial Wastewater Treatment Facility, 3) Hancock Industrial Park, 4) Hagerstown Roundhouse Project, 5) Town of Hancock Commercial Downtown Revitalization, 6) Town of Boonsboro Commercial Downtown Revitalization, 7) Town of Williamsport Commercial Downtown Revitalization; and 8) Washington County Solid Waste Recycling Facility. Unanimously approved. WAIVER OF PERSONAL PROPERTY TAXES - K & N ATHLETIC DEN Motion made by Commissioner Shank, seconded by Roulette, to pro-rate the personal property taxes for K & N Athletic Den, which went out of business in March of l989, but was billed for a full year. Unanimously approved. BID AWARD - COMPUTER PAPER Motion made by Commissioner Shank, seconded by Roulette, to award the bid for computer paper to Reynolds & Reynolds, who submitted the low bid of $5.60 per l,000 sheets. Unanimously approved. SUMMER MEETING SCHEDULE The Commissioners agreed to begin the meetings at l0:00 a.m. starting July l7 through the month of August. BID AWARD - INLAND MARINE INSURANCE Motion made by Commissioner Downey, seconded by Shank, to award the bid for Inland Marine Insurance to Corroon & Black, who submitted the low bid of $l7,693. Unanimously approved. BID AWARD - PUBLIC OFFICIALS LIABILITY INSURANCE Motion made by Commissioner Shank, seconded by Irvin, to award the bid for Public Officials Liability Insurance to Wright-Gardner, Inc., who submitted the low bid of $27,l69. Unanimously approved. SALARY - FOCUS PROJECT DIRECTOR Motion made by Commissioner Shank, seconded by Irvin, to provide funding to extend the salary for the Project Director for the FOCUS Project for a one-month period. Unanimously approved. APPROPRIATION - EXTENSION OF WESTERN MARYLAND PARKWAY Motion made by Commissioner Roulette, seconded by Shank, to commit $200,000 toward the cost of extension of Western Maryland Parkway from Route l44 to Route 40, with funding to be taken from Land Sales Revenue in the Capital Budget. Unanimously approved. JUNE 26, l990 MINUTES, CONT'D. CHANGE ORDER - ADMINISTRATION BUILDING Motion made by Commissioner Downey, seconded by Irvin, to approve the Change Order for the Administration Building in the amount of $2,744 for additional V.C.T. and base on the stairwell landing and additional door hardware. Unanimously approved. PROPOSAL AWARDS - WINDOW SHADES & HARDWARE AND DRAPERIES & HARDWARE - ADMINISTRATION BUILDING Motion made by Commissioner Shank, seconded by Irvin, to award the bid for window shades and hardware for the County Administration Building to William M. Neikirk, Inc., who submitted the low proposal of $7,l95; and to award the bid for Draperies and Hardware for the County Administration Building to William M. Neikirk, Inc., who submitted the low proposal of $3,962. Unanimously approved. RE/APPOINTMENTS - ANIMAL CONTROL AUTHORITY Motion made by Commissioner Irvin, seconded by Shank, to reappoint Cathy Wantz, Julia Koliopulos, and Garnet Gehr to the Animal Control Authority for two year terms and to appoint Donald Main and Angie Harsh for one year terms. Motion carried with Commissioners Bowers, Irvin, Roulette and Shank voting "AYE" and Commissioner Downey voting "NO". CONTRACT OF SALE - RONEY PROPERTY Motion made by Commissioner Irvin, seconded by Downey, to enter into a Contract of Sale, as presented, with Mary Roney and Harriet Downey for the purchase of 5.ll acres needed for the expansion of Park View Knoll Elderly Housing in Williamsport, recorded in the Land Records of Washington County in Liber 627, folio 585, Parcel A, for the amount of $76,750, with the additional conditions that zoning is appropriate for the property and that it is subject to public hearing. Unanimously approved. ADJOURNMENT Motion made by Commissioner Shank, seconded by Roulette, to adjourn at 5:l0 p.m. Unanimously approved. County Attorney , Clerk