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HomeMy WebLinkAbout900619 June l9, l990 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Linda C. Irvin and Commissioners R. Lee Downey, Richard E. Roulette and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Downey, followed by the Pledge of Allegiance to the Flag by the full assemblage. INTRODUCTION OF SUMMER EMPLOYEE Shirley Burkett, Accounting Supervisor, introduced Holly Schrader, who is a student working in the Accounting Office this summer. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the Commission for Women meeting and the Airport Commission meeting; Commissioner Downey reported on the Tri-County Council meeting; and Commissioner Bowers reported that Community Development Block Grant monies have been appropriated for two County projects. APPROVAL OF MINUTES - JUNE 5, l990 Motion made by Commissioner Irvin, seconded by Downey, to approve the minutes of June 5, l990, as submitted. Unanimously approved. APPOINTMENT - COMMISSION FOR WOMEN Motion made by Commissioner Irvin, seconded by Roulette, to appoint Donna Haines to the Commission for Women for a three-year term. Unanimously approved. BID AWARD - PLUMBING & HEATING MAINTENANCE SERVICE Motion made by Commissioner Irvin, seconded by Roulette, to award the bid for plumbing and heating maintenance service, to J & W Mechanical Services, Inc., who submitted the low bid of $3,534 for specific services with hourly labor rates as follows: Routine hours - Plumber $22.50, Helper $l7.50; Evenings and Saturdays - Plumber $32.35, Helper $24.75; and Sundays and Holidays - Plumber $43.00, Helper $33.00. Unanimously approved. BID AWARD - ELEVATOR MAINTENANCE Motion made by Commissioner Irvin, seconded by Downey, to award the bid for elevator maintenance to General Elevator Company, Inc., who submitted the only bid of $l5,636. Unanimously approved. BID AWARD - SALE OF LINE STRIPING MACHINE Motion made by Commissioner Shank, seconded by Roulette, to award the bid for sale of the line striping machine at the Roads Department to Linear Dynamics, Inc., who submitted the only bid of $7,500. Unanimously approved. BID AWARD - TRASH REMOVAL Motion made by Commissioner Roulette, seconded by Shank, to award the bid for trash removal to Browning-Ferris Industries who submitted the only bid of $l8,967. Unanimously approved. AGENDA ITEMS FOR BOARD OF HEALTH MEETING The Commissioners discussed agenda items for their upcoming meeting sitting as the Board of Health. The Commissioners asked that the request from the City of Hagerstown to consider Health Department enforcement activities at City Market be scheduled, and also water testing on Broadfording Road, the presence of Legionnaires Disease at Western Maryland Hospital, a report from the Health Department on areas they have identified in the County which have failing septic systems, and an update on the water sampling program. WATERLINE - HOPEWELL ROAD Barry Teach, Administrator, informed the Commissioners that the City of Hagerstown has estimated the cost for installing a water transmission line on Hopewell Road, from Route l44 to Halfway Boulevard, to be $500,000. The Commissioners requested that Mr. Teach discuss possible cost sharing, financing arrangements, sizing of the line, etc., with the Sanitary Commission Director to determine ways to recoup this cost. BID AWARD - AUTOMATED WEATHER OBSERVATION SYSTEM (AWOS-III) Motion made by Commissioner Irvin, seconded by Roulette, to award the bid for the Automated Weather Observation System at the Regional Airport to Austin Electrical Construction Co., Inc., who submitted the low bid of $59,320. Unanimously approved. JUNE l9, l990 MINUTES, CONT'D. REQUEST - WASHINGTON COUNTY CLERGY FOR SUBSTANCE ABUSE PREVENTION Barry Teach, Administrator, presented a request received from the Washington County Clergy for Substance Abuse Prevention for funding in the amount of $6,000 to cover the cost of printing the curriculum booklet for the drug prevention class they will be sponsoring County-wide in cooperation with the Washington County Health Department. Motion made by Commissioner Shank, seconded by Irvin, to provide $6,000 to the Washington County Health Department, for use by Washington County Clergy for Substance Abuse Prevention, to cover the cost of printing the curriculum booklet for the drug prevention class, contingent upon legal review by the County Attorney, with funds to be taken from the Contingency Fund. Unanimously approved. METROPOLITAN PLANNING ORGANIZATION MEETING - GRANT APPLICATION - TRANSPORTATION IMPROVEMENT PROGRAM The Commissioners convened at l0:00 a.m. sitting as the Metropolitan Planning Organization (MPO) for the Hagerstown Urbanized Area, to consider the Fiscal Year l990 Annual Element of the Transportation Improvement Program. Mr. Teach stated that Funkstown, Smithsburg, Williamsport and Hagerstown, along with Franklin County, Pennsylvania, have been notified of this meeting since they are also considered in this Program and come under the jurisdiction of the MPO. Keith Godwin, Manager of the County Commuter, informed the Commissioners that $857,878 is being requested in the Operating Transit Assistance section of the grant, $45,470 for Transit Capital Assistance and $50,000 for l6-B-2 funding for private, non- profit organizations. He explained that this grant provides for continued assistance from the State of Maryland and Federal government for the County Commuter bus system. No one was in attendance to speak regarding the proposed grant application. Motion made by Commissioner Roulette, seconded by Shank, to adopt the Transportation Improvement Program Annual Element for Fiscal Year l990, as presented, as the Metropolitan Planning Organization for the Hagerstown Urbanized Area, for submission to the State of Maryland. Unanimously approved. REQUEST FOR UNINTERRUPTABLE POWER SOURCE - DATA PROCESSING Ronald Whitt, Manager of the Data Processing Department, appeared before the Commissioners to request the addition of an uninterruptable power source for the main frame computer in the Court House Annex. Mr. Whitt explained that, in the event of a power outage, any operation running is automatically corrupted, but the power source would provide a 20 minute pick-up to allow them to systematically shut down the computer. The Commissioners directed Mr. Whitt to proceed in advertising for bids for this system. HEALTH CARE SERVICES - DETENTION CENTER Sheriff Charles Mades met with the Commissioners regarding health care services at the Detention Center. Sheriff Mades presented a chart comparing medical costs in Harford, Frederick and Washington Counties. He also stated that the Detention Center is in need of health care administration to organize the care being given to inmates, provide a process for second call services, and institute policies for charting and documentation. He then introduced Mary Beachley of The Nursing Connection. Sheriff Mades stated that he would like to hire the Nursing Connection for a one-year period to review the current policies and procedures and to start work on a Request for Proposal for a comprehensive plan. The Commissioners took this matter under advisement at this time. INCREASE - FIRE & RESCUE REVOLVING LOAN FUND Motion made by Commissioner Roulette, seconded by Irvin, to increase the Fire & Rescue Revolving Loan Fund to $700,000 for use by County fire companies and to increase the funding for ambulance companies to $300,000. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Shank, to convene in Executive Session at l0:30 a.m. in regard to personnel and property matters and to confer with the County Attorney, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Irvin, to reconvene in Regular Session at ll:00 a.m. Unanimously approved. JUNE l9, l990 MINUTES, CONT'D. BID OPENING - OVERLAY The bids for overlay of County roads were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Richard F. Kline - $24.25/ton; Wolfe Brothers, Inc., - $23.29/ton; and Craig Paving & Blacktopping - $24.75/ton. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in this Session.) BID OPENING - INLAND MARINE INSURANCE Bids for inland marine insurance were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: J. Edward Cochran & Co., Inc. - $l7,736 total bid; Stine, Davis, & Peck Insurance - $37,783; BGS&G - $l8,493; Wright-Gardner Insurance - $l8,9l2; Poor, Bowen, Bartlet & Kennedy - $3l,862; and Corroon & Black - $l7,693. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - PUBLIC OFFICIALS LIABILITY INSURANCE Bids for public officials liability insurance were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Wright- Gardner Insurance - $26,599 plus $l40 engineering fee; Wright-Gardner, quoting through International Surplus Line - $25,875; and Corroon & Black - $7l,00l. The bids will be reviewed by appropriate officials prior to a decision being rendered. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin, to convene in Executive Session at ll:l5 a.m., in regard to legal matters, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Roulette, to reconvene in Regular Session at ll:30 a.m. Unanimously approved. JOINT PUBLIC HEARING - WATER/SEWER PLAN AMENDMENT - WS-90-4 The public hearing was convened at ll:30 a.m. in order to hear WS-90-4, submitted by Lester Mason, for an amendment to the Water & Sewer Plan. Planning Commission members in attendance were Chairman Donald Zombro, Bertrand Iseminger, Bernard Moser and Donald Spickler. Mr. Zombro stated that this case is a continuation from the hearing held on May l, l990. Timothy Lung, Associate Planner, presented the Staff Report on this case in which Mr. Mason is requesting a change in the service area designation from W-7 to W-3, on property located 350' south of General Stuart Court in Sharpsburg. Mr. Lung stated that this is a l5 acre tract zoned Agricultural. Mr. Lung explained that the County Attorney has determined that there are three lots of record on the subject property and access does exist through the l2 l/2' alley leading to General Stuart Court. Mr. Zombro stated that the Planning Commission's responsibility is to consider the impact of the proposal on the service area, the impact of the proposal on the existing service area and to determine if the proposal is consistent with the County's Comprehensive Plan. Mr. Paul Shobe, representing Mr. Mason, explained that Mr. Mason is only interested in 3, 5-acre lots for single family dwellings. There was no one present to speak in favor of the amendment. Kent Oliver, attorney for Janna Williams, stated that Ms. Williams owns Lot l35 adjoining Mr. Mason's property, and he disagrees that there is a platted right-of-way. Lynn Palmer, Director of the Sanitary Commission, spoke to clarify certain statements. The Hearing was closed at l2:05 p.m. RECESS The Meeting was recessed at l2:05 p.m. to attend a luncheon with Miss Maryland Scholarship Pageant contestants at the Maryland Theatre. AFTERNOON SESSION The Afternoon Session was convened at l2:50 p.m. by the President Ronald L. Bowers with the following members present: Vice President Linda C. Irvin, and Commissioners R. Lee Downey, Richard E. Roulette and John S. Shank. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Shank, to convene in Executive Session at l2:50 p.m. in regard to personnel and legal matters, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. JUNE l9, l990 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Shank, to reconvene in Regular Session at 2:40 p.m. Unanimously approved. EMPLOY ASSISTANT COUNTY ENGINEER Motion made by Commissioner Shank, seconded by Roulette, to employ Joseph Kroboth, III, as Assistant County Engineer, Grade ll, Step A, to fill an existing vacancy, with the condition that he complete his degree within two years from the start of employment. Unanimously approved. BID AWARD - OVERLAY Motion made by Commissioner Irvin, seconded by Roulette, to award the bid for overlay of County roads to Wolfe Brothers, Inc., who submitted the low bid of $23.29 per ton. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Roulette, to adjourn at 2:55 p.m. Unanimously approved. County Attorney , Clerk