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April 24, l990
Hagerstown, Maryland 2l740
The Regular Meeting of the Board of County Commissioners of Washington County was
called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following
members present: Vice President Linda C. Irvin, and Commissioners R. Lee Downey,
Richard E. Roulette and John S. Shank.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by Commissioner Bowers, followed by the Pledge of
Allegiance to the Flag by the full assemblage.
ENVIRONMENTAL ROLL OF HONOR
Paulette Sprinkle, Community Coordinator, explained the new Environmental Roll of
Honor award program recently endorsed by the Commissioners to recognize businesses
who are environmentally sensitive. Ms. Sprinkle added that the data collected by
the businesses regarding the amount of material recycled will also help the County
in collection of data. Commissioner Bowers presented the Environmental Roll of
Honor Certificate to the Potomac Edison Company, who is the first recipient of this
award, for their efforts in establishing an in-house recycling program and for
their assistance with Earth Day activities. Ms. Sue Elliott, Public Relations
Director, and Irv Cather, accepted the award on behalf of the Potomac Edison
Company.
PUBLIC HEARING - AGRICULTURAL LAND PRESERVATION DISTRICTS
The President convened the meeting in Public Hearing at 9:l5 a.m. in order to
consider applications for establishment of Agricultural Land Preservation
Districts. Eric Seifarth, Planner - Agricultural Preservation, presented the
applications.
Application AD-90-3, submitted by Norman and Louise Keuper, is located along the
west side of Maryland Route 62 approximately one mile south of its intersection
with Maryland Route 60 near Leitersburg. The parcel consists of l0l acres and has
been approved by the Agricultural Preservation Advisory Board and the Planning
Commission.
Application AD-90-5, submitted by David and Patricia Schooley, is located 4 miles
east of Hagerstown at the intersection of Old Forge Road and Clopper Road. Mr.
Seifarth stated that there is a change in this application, contingent upon
Planning Commission review in May. Mr. Seifarth explained that the total boundary
will remain the same but they are requesting the parcel be considered in two
districts instead of one.
Applications AD-90-6 and AD-90-7, were submitted by James Harp, for two districts.
AD-90-6 is a l25 acre tract located 3/4 of a mile east of Clear Spring along the
north side of Route 40. This tract is part of a 288 acre farm. The other l63
acres (AD-90-7) which lies adjacent to the first parcel and the farm is being
broken into two districts to allow greater flexibility for Easement sale. These
two applications were also approved by the Agricultural Land Preservation Advisory
Board and the Planning Commission.
There were no individuals present to speak against the establishments of these
districts.
Motion made by Commissioner Roulette, seconded by Shank, to approve Applications
AD-90-3, AD-90-5, AD-90-6 and AD-90-7, for establishment of Agricultural Land
Preservation Districts, as presented. Unanimously approved.
BOARD/COMMISSION REPORTS
Commissioner Irvin reported on the Transportation Commission meeting, the
Commission for Women meeting and the Children's Council meeting; Commissioner Shank
reported on the Transportation Advisory Committee meeting; and Commissioner
Roulette reported on the Public Golf Corporation meeting and the Agricultural
Center Committee.
RE-ESTABLISHMENT OF DATA PROCESSING COMMITTEE
The Commissioners agreed to re-establish the Data Processing Committee to allow
them to identify needs and keep computer equipment current. The Committee consists
of Kathleen Riley, Chief, Division of Citizens Services; Gary Rohrer, Chief,
Division of Planning & Codes Administration; Ronald Whitt, Data Processing Manager;
James Young, Director of Finance; and a representative from Unisys.
APRIL 24, l990
MINUTES, CONT'D.
BID AWARD - AIRPORT FENCING
Motion made by Commissioner Shank, seconded by Irvin, to award the bid for fencing
at the Washington County Regional Airport to Horst Fencing Company, who submitted
the low bid of $9,200. Unanimously approved.
RE/APPOINTMENT - FIRE & RESCUE COMMUNICATIONS ADVISORY BOARD
Motion made by Commissioner Downey, seconded by Irvin, to reappoint W. Greg Price,
as Delegate, appoint Dale Martin as Delegate, and Greg Yost as Alternate (Fire) for
three year terms extending to April 24, l993, and to appoint Charles Barr and
Thomas Cochran, as the City of Hagerstown's representatives for one year terms
extending to April 24, l99l. Unanimously approved.
RENEWAL OF SERVICE CONTRACTS - JANITORIAL & HVAC
Motion made by Commissioner Downey, seconded by Irvin to accept the recommendation
of the Purchasing Agent for renewal of the present contracts for County buildings
for Fiscal Year l990-9l, for janitorial services with A-1 Janitorial in the amount
of $39,5l7.93 and to renew the contract for HVAC services with Zeigler Mechanical
Service in the amount of $50,l40. Unanimously approved.
ACCESS - HALFWAY BOULEVARD - HOME FEDERAL
Motion made by Commissioner Shank, seconded by Roulette, to authorize submitting a
request to the Federal Highway Administration for an access point onto Halfway
Boulevard for construction of a one-way exit from the Home Federal Savings Bank.
Unanimously approved.
ACCEPT BID FOR LEASING PROPERTY
Motion made by Commissioner Shank, seconded by Irvin, to accept the high bid
submitted by Richard Strickler for lease of 95+/- acres, located off Route ll, for
$65.05 per acre. Unanimously approved.
BEAUTIFICATION AWARD PROGRAM
Paulette Sprinkle, Community Coordinator, described the Beautification Awards
Program which recognizes the physical attributes of business properties with
visible locations in the County. Leroy Burtner, Director of the Economic
Development Commission, and Jay Crouse, Chairman of the EDC Advertising and
Promotions Committee, presented awards to James C. Bryan for renovation of the
Bryan Centre, A. Wells and Karen Ridenour for Coss Welding Company, Inc., and to
Doris Pierce, Assistant to the President, and George Bowen, Vice President of
Manufacturing, for the Review and Herald Publishing Company.
PROPOSAL - RECYCLED PAPER
Karen Luther, Purchasing Agent, appeared before the Commissioners to report that
she has had numerous requests for the County to use recycled paper products. She
recommended that guidelines be established when the new Recycling Coordinator is
hired by the Commissioners. The Commissioners agreed to this suggestion.
REAPPROPRIATION OF FUNDS - HOUSING & COMMUNITY DEVELOPMENT
Motion made by Commissioner Downey, seconded by Irvin, to reappropriate funds in
Housing & Community Development budget in the amount of $4,773 from Section 8
reserves to the Capital Budget to allow them to purchase hardware and software for
the completion of their computer package. Unanimously approved.
TRAFFIC STUDY PROPOSAL
Gary Rohrer, Chief, Division of Planning & Codes Administration, appeared before
the Commissioners to request that they consider hiring a consultant to perform an
update to the Traffic Study, which has been in effect since l977. He stated that
the results of the study would be used extensively and could address turning
movements, storage ramps, the Average Daily Trip projections and would be utilized
in conjunction with the Capital Improvements Program and the Comprehensive Plan.
He estimated that the study would cost approximately $40,000.
Motion made by Commissioner Roulette, seconded by Shank, to approve necessary funds
to hire a consultant to perform an update to the County's Traffic Study, with funds
to be taken from the Fund Balance. Unanimously approved.
COUNTY ADMINISTRATION BUILDING - STATUS REPORT
Gary Rohrer provided a status report on the County Administration Building and
stated that the contractor is making good progress and that they are on schedule.
Demolition is 95-98% complete. He provided samples of the color selections for the
Commissioners' meeting room and administrative offices.
APRIL 24, l990
MINUTES, CONT'D.
BID OPENING - LANDFILL - CELL #4 CONSTRUCTION
The bids for construction of Cell #4 at the Sanitary Landfill were publicly opened
and read aloud. Firms participating in the bidding and their proposals were as
follows: C. William Hetzer, Inc. - $3,43l,478; Fayetteville Contractors -
$4,49l,l76; and Pleasant Excavating Company - $4,457,864.35. The bids will be
reviewed by appropriate officials prior to a decision being rendered. (Decision
rendered in the Afternoon Session.)
BID OPENING - EASTERN BOULEVARD IMPROVEMENTS
The bids for improvements to Eastern Boulevard were publicly opened and read
aloud. Firms participating in the bidding and their proposals were as follows:
P & W Excavating Company - $283,535; C. William Hetzer, Inc. - $2l5,764;
Fayetteville Contractors - $252,347.50; and Henson & Son, Inc. - $263,262. The
bids will be reviewed by appropriate officials prior to a decision being rendered.
(Decision rendered in the Afternoon Session.)
CONVENE IN EXECUTIVE SESSION
Motion made by Commissioner Downey, seconded by Shank, to convene in Executive
Session at ll:20 a.m. in regard to personnel, property and potential litigation, in
accordance with Section l0.508 of the State Government Article of the Annotated
Code of Maryland. Unanimously approved.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Roulette, seconded by Downey, to reconvene in Regular
Session at l2:00 noon. Unanimously approved.
EMPLOY PART-TIME FIRE & RESCUE TECHNICIAN
Motion made by Commissioner Irvin, seconded by Downey, to employ William Yost as a
Part-time Fire & Rescue Technician to fill an existing vacancy. Unanimously
approved.
EMPLOY FULL-TIME BUS ATTENDANT
Motion made by Commisisoner Roulette, seconded by Irvin, to employ Linda Kearns as
a Full-time Bus Attendant at the County Commuter to fill an existing vacancy.
Unanimously approved.
CERTIFICATE OF NEED - BROOK LANE PSYCHIATRIC CENTER
Motion made by Commissioner Irvin, seconded by Roulette, to send a letter to the
Maryland Health Resources Planning Commission in support of Brook Lane Psychiatric
Center's request for a Certificate of Need for the Brookhaven Square project for
child and adolescent care. Unanimously approved.
BID AWARD - EASTERN BOULEVARD IMPROVEMENTS
Motion made by Commissioner Downey, seconded by Roulette, to award the bid for
improvements to Eastern Boulevard to C. William Hetzer, Inc., who submitted the low
bid of $2l5,764. Unanimously approved.
RECESS - LUNCHEON
The Commissioners recessed at l2:05 p.m. in order to attend a luncheon at the
Washington County Free Library.
AFTERNOON SESSION
The Afternoon Session was convened at l:30 p.m. by the President, Ronald L. Bowers,
with the following members present: Vice President, Linda C. Irvin, and
Commissioners R. Lee Downey, Richard E. Roulette and John S. Shank.
BUDGET PRESENTATIONS
Washington County Free Library - Charles Blank, Director of the Washington County
Free Library, presented his budget request for Fiscal Year '9l requesting $906,l83
as the County's portion of their budget. Planning Department - James Brittain,
Director of the Planning Department, and Gary Rohrer, Chief, Division of Planning &
Codes Administration, presented the Planning Department's budget request for Fiscal
year l99l in the amount of $338,384. Museum of Fine Arts - Jean Woods, Director of
the Museum of Fine Arts, presented the Museum's Fiscal Year l99l budget request in
the amount of $ll6,000. Sanitary Landfills - Robert Davenport, Director of
Landfills, presented the budget requests for Fiscal Year l99l for the landfills, in
for a total amount of $l,488,032. Extension Service - Mary Ellen Waltemire,
Director of the Extension Service, presented the Fiscal year l99l budget request in
the amount of $263,805. Roads Department - J. Theodore Wolford, Roads
Superintendent, and James Sterling, Assistant Superintendent, presented the Roads
Department's budget request for Fiscal Year l99l in the amount of $4,802,727.
Volunteer Fire & Rescue Association - Brian Pile, President of the Volunteer Fire
APRIL 24, l990
MINUTES, CONT'D.
Rescue Association, presented their budget request in the amount of $l,8l8,l66.
Mr. Pile also distributed a survey of the volunteer fire and rescue companies
detailing their expenses for the year. The Commissioners also discussed possible
ways for the County to help with reducing their costs.
BID AWARD - CELL #4 CONSTRUCTION - LANDFILL
Motion made by Commissioner Shank, seconded by Roulette to award the bid for cell
construction #4 for the Landfill to C. William Hetzer, Inc., who submitted the low
bid of $3,43l,478. Unanimously approved.
CONVENE IN EXECUTIVE SESSION
Motion made by Commissioner Downey, seconded by Roulette, to convene in Executive
Session at 4:55 p.m. in regard to personnel and property matters in accordance with
Section l0.508 of the State Government Article of the Annotated Code of Maryland.
Unanimously approved.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Shank, seconded by Irvin, to reconvene in Regular
Session at 5:05 p.m. Unanimously approved.
RECESS
The Meeting was recessed at 5:05 p.m.
EVENING SESSION - BOARD OF EDUCATION BUDGET PRESENTATION
The Evening Session was convened at 7:00 p.m. in Court Room No. l, by the
President, Ronald L. Bowers, with the following members present: Vice President
Linda C. Irvin and Commissioners R. Lee Downey, Richard E. Roulette and John S.
Shank. Also present were Board of Education members Kenneth Grove, President,
Barbara Stansberry, B. Marie Byers, Janice Cirincione and Boyd Michael, along with
Dr. Wayne Gersen, Superintendent of Schools, and Wayne Stouffer, Thomas Downs,
Margaret Trainer and James Lemmert.
Each of the elected Board of Education members spoke in support of the budget
request and Dr. Gersen then presented an overview of the budget request, which
totals $75.8 million. The Commissioners then opened the meeting for public
comments. After all comments were heard, the meeting was adjourned at 8:35 p.m.
County Attorney
, Clerk