Loading...
HomeMy WebLinkAbout07.19.2016 AgendaWashington County John F. Barr Terry L. Baker,President Wayne K. Keefer Jeffrey A. Cline, Vice President LeRoy E. MyersMARYLAND Jr iib 100 West Washington Street, Room 226 I Hagerstown, MD 21740-4735 I P:240.313.2200 I F:240.313.2201 WWW.WASHCO-MD.NET BOARD OF COUNTY COMMISSIONERS JULY 19,2016 AGENDA 7:30 A.M. BREAKFAST AND TOUR OF THE WASHINGTON COUNTY AG EXPO AND FAIR LOCATION:7313 SHARPSBURG PIKE,BOONSBORO,MD 21713 9:00 A.M. Break 1:15 P.M.INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER,President Terry L. Baker APPROVAL OF MINUTES—July 12,2016 1:20 P.M.CLOSED SESSION: (To discuss the appointment, employment, assignment,promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body hasjurisdiction; or any other personnel matter that affects one or more specific individuals.) 1:45 P.M.BRUMBAUGH-KENDLE GROVE FARMSTEAD UPDATE—Phil Ridenour 2:05 P.M.COMMISSIONERS' REPORTS AND COMMENTS 2:10 P.M.REPORTS FROM COUNTY STAFF 2:20 P.M.SPECIAL RECOGNITION—WASHINGTON COUNTY PURCHASING DEPARTMENT UNIVERSAL PUBLIC PROCUREMENT CERTIFICATION COUNCIL'S AGENCY CERTIFICATION AWARD—Karen Luther 2:30 P.M.REHABILITATION OF TAXIWAY AT HAGERSTOWN REGIONAL AIRPORT GRANT AWARD—Stephanie Lapole 2:45 P.M.SENATOR AMOSS FUNDING ALLOCATION—David Hays (matrix) 3:00 P.M.PUBLIC HEARING APPLICATION FOR MAP AMENDMENT—RZ-16-002—Stephen Goodrich documentation) 3:20 P.M.CITIZENS PARTICIPATION Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200 Voice/TDD. to make arrangements no later than ten(10)working days prior to the meeting. cr u< ‘Va.shington County 'Board of County Commissioners of Washington County,Maryland MARYLAND Agenda Report Form 177E Open Session Item SUBJECT: Brumbaugh-Kendle-Grove Farmstead update PRESENTATION DATE: Tuesday July 19, 2016 PRESENTATION BY: Phil Ridenour, Airport Director RECOMMENDED MOTION: Move to advertise a Request for Proposals(RFP) for the demolition ofthe Farmstead in accordance with Stipulation V of the Memorandum of Agreement MOA)between Federal Aviation Administration, Maryland Historic Trust (MHT)and Washington County. REPORT-IN-BRIEF: The property was acquired on July 13, 1999 using FAA funding. Due to the historical nature of the property, there was a decision made to develop an MOA.That MOA was fully executed on June 15, 2011. DISCUSSION: Timeline for the execution of the MOA is as follows: September 14, 2011 —In accordance with the MOA, a Working Group was formed and conducted their first meeting to develop a marketing plan for the disposition of the property. April 11, 2014—RFP was advertised for Option I Adaptive Reuse of the farmstead in its present location for an aviation related purpose). o No proposals were received for Option I July 17,2015—It was determined by the working group and County to re-advertise Option I July 29,2015—Second RFP was advertised for Option I o No proposals received September 11, 2015 in a meeting between the MHT, FAA and the County, it was decided to advertise Options II Relocate farmhouse barn and some or all of the outbuildings elsewhere on airport property)and Option III Relocate the farmhouse, barn and some or all of the other outbuildings off airport property and adaptively reuse them for a specified purpose) in the same RFP April 14, 2016—RFP for Options II and III was advertised o No proposals received As a result of the above actions, we are at the point in the MOA where we have three courses of action: 1. Modify the Marketing Plan requirements and re-offer a. We feel as though we have done this already by re- advertising for Option I 2. Demolish the property in accordance with the MOA, Stipulation V 3. Chose to renovate and occupy for airport needs or other options which may preserve the structure. At the Thursday June 30, 2016 meeting of the Airport Advisory Commission,there was a vote taken to support the demolition of the structures in accordance with the MOA. FISCAL IMPACT: No planned fiscal impact at this time CONCURRENCES: Airport Advisory Commission ALTERNATIVES: The Commissioners may choose one of the other two courses of action offered within the MOA. ATTACHMENTS: None AUDIO/VISUAL NEEDS: Washington County Board ofCounty Commissioners of Washington County,Maryland MARYLAND Agenda Report Form r+ne Open Session Item SUBJECT: Special Recognition: Purchasing Department — UPPCC Agency Certification PRESENTATION DATE: July 19, 2016 PRESENTATION BY: Karen R. Luther, CPPB, CPPO—Director of Purchasing RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: Through its Agency Certification Award program, the Universal Public Procurement Certification Council (UPPCC) identifies organizations that have earned the distinguished and unique honor of achieving and/or maintaining a high percentage of qualifying staff that are UPPCC Certified. This program was developed to recognize those organizations that have made a concerted effort to achieve procurement excellence. All qualified Washington County Purchasing Department staff have received one or both of the UPPCC Certifications of Certified Professional Public Buyer and/or Certified Public Procurement Officer. In order to maintain certified status, an individual is required to recertify (45 contact hours) every five (5) years in three (3) categories of involvement: Continuing Education — Accredited; Continuing Education—Non-Accredited; and Professional Contributions. Each agency category has a specified percentage of qualifying procurement staff that must be UPPCC certified in order to achieve the award. The three (3) categories and their corresponding requirements are as follows: Small Agency (1-11 qualifying employees): 100% of qualifying staff must be UPPCC certified in order to achieve the award Mid-Sized Agency (12-50 qualifying employees): 90% of qualifying staff must be UPPCC certified in order to achieve the award Large Agency (51+ qualifying employees): 75% of qualifying staff must be UPPCC certified in order to achieve the award Applies to Washington County The UPPCC Agency Certification Award is an annual recognition for which qualifying agencies must apply every year for consideration. The 100% qualifying certified Purchasing Department staff consists of: Karen R. Luther, CPPB, CPPO - Director of Purchasing Rick Curry, CPPB, CPPO—Buyer Brandi J. Naugle, CPPB—Procurement Specialist II Tina L. Wilson, CPPB—Procurement Specialist I The Sterling Agency Award is an advanced level of recognition reserved for those agencies that apply for and achieve UPPCC Agency Certification Award recognition for three (3) consecutive years. Washington County has achieved this award by having 100% of the qualifying staff certified in 2013 thru 2016 and will receive recognition in the award announcements at the NIGP Annual Forum at National Harbor, Maryland this August. DISCUSSION: N/A FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A r. Washington Counn Board of County Commissioners of Washington County,Maryland f, M ARYL AND Agenda Report Form Open Session Item SUBJECT: Rehabilitation of Taxiway at Hagerstown Regional Airport— Approval to Accept Grant Award PRESENTATION DATE: July 19, 2016 PRESENTATION BY: Stephanie Lapole, Office of Community Grant Management and Phil Ridenour, Hagerstown Regional Airport RECOMMENDED MOTION: Move to approve the acceptance of grant funds from the Federal Aviation Administration in the amount of$2,171,663. REPORT-IN-BRIEF: The Hagerstown Regional Airport submitted an application to the Federal Aviation Administration requesting funding for the rehabilitation of Taxiway C at the Hagerstown Regional Airport to ensure compliance with the Geometry Standards. This project was previously approved in the FY2016 CIP budget. DISCUSSION:The Office of Community Grant Management has review the funding guidelines. There is a County match requirement of 2.5%which is included in the Airport's approved CIP budget, in addition to a 2.5%match provided by the Maryland Aviation Administration for a total project amount of$2,285,961.05. Federal Aviation Administration (95%) 2,171,663.00 Maryland Aviation Administration (2.5%) 57,149.02 Washington County 2.5%) 57,149.03 2,285,961.05 FISCAL IMPACT: There is a 2.5%County match requirement associated with this grant in the amount of$57,149.03,which was approved in the Airport's CIP budget. CONCURRENCES: Director, Office of Community Grant Management ALTERNATIVES: Deny acceptance of funding ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A yUT O N L t'4N YLt;,./ Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Senator Amoss Funding Allocation PRESENTATION DATE: July 19, 2016 PRESENTATION BY: R. David Hays, Director of Emergency Services RECOMMENDED MOTION: Move to accept the recommendations of the Director of Emergency Services, authorizing the Department of Budget and Finance to distribute the FY 2016 Senator William H. Amoss Fire, Rescue, and Ambulance Fund subsidy as outlined in the attached document. The total fiscal year 2016 funding received by the County is$305,043.00. REPORT-IN-BRIEF: The State of Maryland distributes four equal quarterly payments to each County for support of local fire and rescue operations. The County in turn distributes the funding to all vol. fire and rescue corporations. Financial accountability and reporting is handled within the Division of Emergency Services and the County files a financial report with the State on an annual basis. A noted change for FY 2016 is included in the distribution formula. The change includes a reserved amount of$11,732.42 for the Fairplay Vol. Fire Company. This reserved funding will be distributed if,or when,the Company receives an approval by the B.o.C.C.'s to begin providing emergency services within Washington County, Md. DISCUSSION: The Senator William H.Amoss Fire, Rescue and Ambulance Fund is authorized within the Public Safety Article of the Annotated Code of Maryland. The Maryland Emergency Management Agency is responsible for the program. FISCAL IMPACT: Loss of funding would result in the reduction of capital equipment funding and expenditures that are available to the independent fire and EMS companies. CONCURRENCES: James L. Sprecher Jr., President, VFRA Debra Murray, Chief Financial Officer Kim Edlund, Director, Budget and Finance Gregory Murray,County Administrator ALTERNATIVES: None ATTACHMENTS: Fiscal Year 2016 Distribution Matrix AUDIO/VISUAL TO BE USED: None Washington County, Maryland Allocation of 508 State Grant Funds Fiscal Year 2016 Fire Total Distributions Amount Hagerstown Fire Department 1468 6 70,394.54 Boonsboro Volunteer Fire Company 920 1 11,732.42 Clear Spring Volunteer Fire Company 396 1 11,732.42 Williamsport Volunteer Fire Company 2651 1 11,732.42 Fairplay Volunteer Fire Company 699 1 11,732.42 (hold for distribution after re-instater Funkstown Volunteer Fire Company 1377 1 11,732.42 Halfway Volunteer Fire Company 1498 1 11,732.42 Leitersburg Volunteer Fire Company 1688 1 11,732.42 Maugansville Volunteer Fire Company 1813 1 11,732.42 Smithsburg Volunteer Fire Company 2310 1 11,732.42 Sharpsburg Volunteer Fire Company 2224 1 11,732.42 Potomac Valley Fire Company 2068 1 11,732.42 Hancock Volunteer Fire Company 1510 1 11,732.42 Longmeadow Volunteer Fire Company 1698 1 11,732.42 Mt.Aetna Volunteer Fire Company 1908 1 11,732.42 Total Distribution-Fire 20 234,648.46 EMS Sharpsburg Area Rescue Service 6013 1 11,732.42 Hancock Volunteer Ambulance Service 1502 1 11,732.42 Boonsboro Volunteer Ambulance Service 281 1 11,732.42 Clear Spring Volunteer Ambulance Service 393 1 11,732.42 Smithsburg Emergency Medical Service 2309 1 11,732.42 Community Rescue Squad, Inc. 1035 1 11,732.42 Total Distribution-EMS 6 70,394.54 Grand Total 26 305,043.00 rD Board of County Commissioners of Washington County,Maryland Washington County Agenda Report Form f,. MARYLANDins Open Session Item SUBJECT: PUBLIC HEARING—Application for Map Amendment—RZ-16-002 PRESENTATION DATE: July 19, 2016; 3:00 p.m. PRESENTATION BY: Stephen T. Goodrich, Director, Washington County Dept. of Planning and Zoning Case Application Applicant/Property Proposed AmendmentOwner RZ-16-002 Map Applicant: Washington County Zoning Ordinance— Zachary J.Kieffer, Application for Map Amendment: Esq. Property location: 14204 Daley Road, Property Owner: Hagerstown,Maryland Carlin D.and Cheryl • Existing Zoning: A(R)Agricultural Rural L. Martin Requested Zoning: RB—Rural Business floating zone with underlying Agricultural Rural(on only 1.3 acres of parcel) Attachments: Ordinance Amendment Application/Justification Statement/Site Map Staff Report and Analysis dated April 1,2016 Planning Commission Report and Recommendation dated May 23,2016 All attachments are available with the online version of the Agenda Report Form at http://www.washco-md.net/commissioners/agenda.shtm)