The URL can be used to link to this page

Home My WebLink About05.24.2016 Agendamss,__. Terry L. Baker,President John F. BarrWashingtonCountyWayneK. Keefer Jeffrey A.Cline, Vice President LeRoy E. MyersMARYLANDno 100 West Washington Street, Room 226 I Hagerstown,MD 21740-4735 I P:240.313.2200 I F:240.313.2201 WWW.WASHCO-MD.NET BOARD OF COUNTY COMMISSIONERS MAY 24,2016 AGENDA 10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER,President Terry L. Baker APPROVAL OF MINUTES—May 17,2016 10:05 A.M. COMMISSIONERS' REPORTS AND COMMENTS 10:10 A.M. REPORTS FROM COUNTY STAFF 10:15 A.M. FY2017 ANNUAL PROGRAM OPEN SPACE—Jim Sterling(Program) 10:25 A.M. CONSTRUCTION BID AWARD—MT. AETNA ROAD CULVERT AND MT. LENA ROAD—BRIDGE SUPERSTRUCTURE REPLACEMENT—Scott Hobbs related documentation) 10:35 A.M. REJECTION OF CONSTRUCTION BID—FUEL CENTER-EASTERN SECTION HIGHWAY DEPARTMENT MAINTENANCE FACILITY—Scott Hobbs related documentation) 10:45 A.M. HEALTHY FAMILIES HOME VISITING GRANT—Stephanie Lapole 10:50 A.M. CONTRACT AWARD(PUR-1312) PROVISION OF RURAL OUT-OF-SCHOOL TIME INITIATIVE—Karen Luther and Stephanie Lapole 11:00 A.M. CONTRACT AWARD(PUR-1316)—STOP LOSS INSURANCE CARRIER Karen Luther and Steve Dillman (summary) 11:10 A.M. DISABLED VETERANS' REAL PROPERTY TAX CREDIT ORDINANCE—Kirk Downey ordinance) 11:15 A.M. CITIZENS PARTICIPATION 11:20 A.M. CLOSED SESSION (To discuss the appointment, employment,assignment,promotion,discipline,demotion, compensation,removal,resignation,or performance evaluation ofappointees,employees, or officials over whom this public body hasjurisdiction;or any other personnel matter that affects one or more specific individuals;to consult with staff consultants, or other individuals about pending orpotential litigation;and to consult with counsel to obtain legal advice on a legal matter.) 11:50 A.M. Departfor 901 Dual Highway 12:00 P.M. EMPLOYEE SERVICE AND RETIREMENT AWARDS LOCATION: HAGER HALL CONFERENCE&EVENT CENTER 901 DUAL HIGHWAY,HAGERSTOWN Continued next page Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200 Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting. 1:30 P.M.Break 6:00 P.M.TOWN GROWTH AREA REZONING PUBLIC HEARING LOCATION: WASHINGTON COUNTY FREE LIBRARY,COMMUNITY ROOM 100 S. POTOMAC STREET, HAGERSTOWN Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200 Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting. cc, `1:. Washington County Board of County Commissioners of Washington County,Maryland b1,4:: MARYLAND Agenda Report Form Open Session Item SUBJECT: FY 2017 Annual Program Open Space Program (POS) PRESENTATION DATE: May 24, 2016 PRESENTATION BY: Jim Sterling, Director of Public Works RECOMMENDED MOTION: Move to approve the Annual FY 2017 POS Program as presented and recommended by the Washington County Recreation and Parks Advisory Board. REPORT-IN-BRIEF: as per POS guidelines, each year the Board of County Commissioners is required to adopt the annual POS Program. DISCUSSION: The various municipalities, Board of Education, Hagerstown Community College as well as the City of Hagerstown and County submit projects for consideration for inclusion in the annual POS Program. Based upon anticipated funds available,a program is developed giving consideration to the priority ranking of the project given by its sponsor. The Recreation and Parks Advisory Board then recommends to the Board of County Commissioners a program for adoption. After adoption by the Board of County Commissioners,notification is provided to the sponsors as to which projects have been included in the program along with approval letters. This then allows the sponsors to apply for funding after July 1. FISCAL IMPACT: Anticipated POS allocation for FY 2017, $451,058.00 CONCURRENCES: Washington County Recreation and Parks Advisory Board ALTERNATIVES: Adopt different projects than those recommended by the Washington County Recreation and Parks Advisory Board. ATTACHMENTS: FY 2017 Annual POS Program AUDIO/VISUAL NEEDS: FY 2017 POS PROGRAM SPONSOR PROJECT PROJECT REQUEST REQUEST APPROVED COST DEVELOPMENT ACQUISITION BOONSBORO Boonsboro Park Trail 110,000.00 100,000.00 50.000.00 Phase II HAGERSTOWN A & E Walking Trail. Acquisition $100.000.00 100.000.00 50.000.00 Park Amenities, Benches 40.000.00 36,000.00 26,486.00 Picnic Tables, Trash Recepticles Train Amenities, Benches 10,000.00 9,000.00 Tables. Trash Recepticles Poterfield Pool, Spray Amenities $25.000.00 22,500.00 Climbing Wall Pangborn Park 15,000.00 13,500.00 Outdoor Exercise Station Potterfield Pool 50,000.00 45,000.00 Whitecoat Replacement FUNKSTOWN Land Acquisition 782,898.00 39,250.00 62.764.00 HANCOCK Kirkwood/WidmeyerPark 46.000.00 41,400.00 25,769.00 Pedestrian Trail Planning SMITHSBURG Veterans Park 30,000.00 27.000.00 I I $27,000.00 Utility Development J FY 2017 POS PROGRAM SPONSOR PROJECT PROJECT REQUEST REQUEST APPROVED COST DEVELOPMENT ACQUISITION WILLIAMSPORT Byron Park, Sidewalk Project 40.000.00 30.000.00 30,000.00 Phase II BOE Salem Ave Elementary School 55,000.00 50,000.00 Playground Equipment HCC Soccerfield Renovation 68,799.00 55,039.00 55,039.00 WASHINGTON Ag Center 20,000.00 18,000.00 18,000.00 COUNTY Drainge Improvements Tennis Court Resurfacing 41,000.00 37,000.00 37.000.00 Regional Park, Playground 41,000.00 36,000.00 Equipment Replacement Doubs Wood, Arts Pavilion 27,000.00 24,000.00 24.000.00 Roof Replacement Pavilion Apron Replacement 20,000.00 18,000.00 18,000.00 Various Parks MLS Pool, Return Grate 31,000.00 27,000.00 27,000.00 Replacement TOTALS 1,476,697.00 687,289.00 112,764.00 $338,294.00 ALLOCATION 451,058.00 sr TS, Washington County 1 Board of County Commissioners of Washington County,Maryland 446M AR YL AND Agenda Report Form Open Session Item SUBJECT: Construction Bid Award Mt. Aetna Road Culvert and Mt. Lena Road Bridge Superstructure Replacement Contract No. BR-SR-216-14 PRESENTATION DATE: Tuesday, May 24, 2016 PRESENTATION BY: Scott Hobbs, P.E., Deputy Director Division of Engineering and Construction Management RECOMMENDED MOTION: Move to award the bid for the Mt. Aetna Road Culvert and Mt. Lena Road Bridge Superstructure contract to the lowest responsive, responsible bidder, Lonestar Builders, Inc. of Hagerstown, MD for the amount of$421,716.00. REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County's website, and on the State of Maryland's website, e-Maryland Marketplace. Three (3) bids were received on Wednesday, May 11, 2016 as listed below and further detailed on the attached Bid Tabulation. Contractor:Total Bid: Lone Star Builders, Inc. 421,716.00 Huntzberry Brothers, Inc. 436.502.00 C. William Hetzer, Inc. 452,841.05 The low bid by Building Systems, Inc. is in order. The engineer's estimate is $405,000. DISCUSSION: The project involves the replacement of a culvert on Mt. Aetna Road and a bridge superstructure replacement on Mt. Lena Road. The work includes stream stabilization, concrete construction, asphalt paving, and the installation of traffic barrier. This is a 130 consecutive calendar day contract and the project is tentatively scheduled to start in early June. The bid documents include Liquidated Damages in the amount of$500.00 per calendar day for work beyond the completion date. Notices will be made regarding the road closures and detour route signs will be posted prior to the start of work. The road will be closed no longer than 70 calendar days at either structure, weather permitting. The posted detour route for Mt. Aetna Road will include Mapleville Road (MD 66), Crystal Falls Drive, and Pondsville Road. The posted detour route for Mt. Lena Road will include the National Pike (US 40) and Crystal Falls Drive. FISCAL IMPACT: These are budgeted Capital Improvement Plan(CIP)projects (Mt. Aetna Road Culvert-DNG022 and Mt. Lena Road Bridge - BRG069)with an unencumbered balance of$199,920.00 and $253,600, respectively. Total expenses are estimated at $451,716; including $421,716 for proposed bid award; $20,000 for inspection, testing, and right-of-way; and$10,000 for construction contingency. CONCURRENCES: Director of Engineering and Construction Management ALTERNATIVES: This is the most cost effective and practical alternative. The culvert and bridge are in poor condition and in need of repairs. ATTACHMENTS: Bid Tabulation, Aerial Maps, Photos AUDIO/VISUAL NEEDS: N/A Washington County Division of Engineering &Construction Management Mt. Aetna Road Culvert and Mt. Lena Road Bridge Superstructure Replacement County Contract No: BR-SR-216-14 Bid Opening: May 11, 2016 Lone Star Builders,Inc. Huntzberry Brothers,Inc. C.William Hetzer,Inc. Hagerstown,MD Smithsburg,MD Hagerstown,MD DESCRIPTION INE QTY. UNIT UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL Mt.Aetna Road Culvert Replacement Clearing&Grubbing 101 1 LS S 7,100.00' S 7,100.00 S 6,000.00 $ 6,000.00 S 2.590.00 S 2,590.00 Mobilization 102 _ 1 LS $ 21,575.00 $ 21,575.00 $ 26,945.00 $ 26,945.00 $ 40,630.00 $ 40,630.00 Maintenance of Traffic 103 1 LS $ 700.00 $700.00 $ 3,000.00 $ 3,000.00 $ 4.260.00 $ 4.260.00 Temporary Traffic Signs 104 276 SF $ 14.00 $ 3,864.00 $ 19.00 $ 5.244.00 $ 17.75 $ 4.899.00 Temporary Concrete Traffic Barriers for Maintenance of Traffic 105 6o LF $ 32.00 $ 1,920.00 $ 20.00' $ 1,200.00 $ 27.50 $ 1.650.00 Type III Barricade for Maintenance of Traffic 106 2 EA $250.00 S 500.00_S 250.00 $ 500.00 $285.00 $570.00 Drums for Maintenance of Traffic 107 8 EA $ 80.00 $640.00 S 40.00 $ 320.00 $ 92.00 $736.00 Construction Stakeout 108 LS $ 3,000.00 $ 3,000. 00T$ 10,115.00 $ 10,115.00 $ 3,540.00+ $ 3,540.00 Unclassified Excavation 201 _ 400 CY $ 31.00 S 12,400.00 S 15.00 $ 6,000.00 S 10.75 $ 4.300.00 Contingent Unsuitable Material Excavation 202 25 CY $ 25.00 $625.00 $ 20.00 $ 500.00 $ 24.50 $612.50 Common Borrow,Type I 203 200 CY $ 31.50 $ 6,300.00 $ 20.00 $ 4,000.00 5 18.75 $ 3,750.00 Selected Backfill 204 10 CY $ 65.70 $657.00 $ 45.00 $450.00 $ 55.00 $ 550.00 Removal of Existing Pavement 205 400 - SY $ 6.50 $ 2,600.00 $ 6.00 $ 2,400.00 $ 3.80 $ 1,520.00 Stream Diversion 301 1 LS $ 17,500.00 5 17,500.00 5 18,000.00 $ 18,000.00 $ 19.240.00 $ 19.240.00 Filter Log 302 - 273 LF $ 10.00` $ 2,730.00 S 6.00 $ 1,638.00 $ 4.60 $ 1.255.80 Class I Riprap 303 90 SY $ 78.00 $ 7,020.00 $ 52.50 5 4,725.00 $ 68.00 $ 6,120.00 Flowable Fill 304 30 CY $224.00 5 6,720.00 $200.00 $ 6,000.00 $ 150.00 $ 4.500.00 Reinforced Concrete Pipe Arch 44"x 27"Class IV 305 43 LF $ 163.00 $ 7,009.00 5 170.00 $ 7,310.00 $ 155.00 $ 6.665.00 Reinforced Concrete Pipe Arch 36"x 23"Class IV 306 86 LF $ 150.00 $ 12,900.00 $ 155.00 $ 13,330.00 $ 130.00 $ 11,180.00 Sump Pit 307 1 EA $ 800.00 S 800.00 5 900.00 S 900.00 5 1.060.00 $ 1.060.00 Filter Bag 308 1 EA $400.00 $400.00 $400.00 $ 400.00 S 840.00 $840.00 Removal of Existing Structure 401 1 LS $ 1,500.00 $ 1,500.00 $ 6,000.00 $ 6,000.00+ S 970.00 $ 970.00 Cast-In-Place Mix No.3 for Endwalls 402 36 _ CY $663.00 5 23,868.00 $ 800.00 $ 28,800.00 $880.00' S 31.680.00 Traffic Barrier W-Beam on Structure 403 - 1 LS $ 12,725.00 $ 12,725.00 $ 13,860.00 $ 13,860.00 $ 13,550.00 $ 13.550.00 6'Graded Aggregate Base Course 501 _ 350 SY $ 14.90 $ 5,215.00 $ 6.50 $ 2,275.00 $ 14.00 $ 4.900.00 Hot Mix Asphalt Superpave Surface,9.5mm 502 45 TON $ 103.60 $ 4,662.00 $ 85.00 $ 3,825.00 $ 130.00 5 5.850.00 Hot Mix Asphalt Superpave Base, 19.0mm 503 90 TON $ 97.40_$ 8,766.00 $ 75.00 $ 6,750.00 $ 86.00 $ 7,740.00 Saw Cutting 504 40 LF $ 5.00 $200.00 $ 4.00 $ 160.00 $ 8.80 $ 352.00 Crusher Run Aggregate 505 10 TON S 35.00 $350.00 $ 20.00 $ 200.00 $ 60.00 $600.00 5"White Paint Pavement Markings 506 400 LF $ 0.60 $240.00 $ 2.00 -$ 800.00 $ 2.00 $800.00 5"Yellow Paint Pavement Markings 507 400 LF $ 0.60 $ 240.00 $ 2.00-• $ 800.00 $ 2.00 $800.00 Traffic Barrier W-Beam 601 136 LF $ 50.00 $ 6,800.00 $ 51.00 $ 6,936.00 $ 49.50 $ 6.732.00 Placing Furnished Topsoil 4 Inch Depth 701 700 SY _$ 5.75 $ 4,025.00 $ 4.00 $ 2,800.00 $ 7.30 $ 5.110.00 Turfgrass Establishment 702 700 SY $ 1.85 -$ 1,295.00 $ 1.00 $ 700.00 $ 1.90 $ 1.330,00 Type A Soil Stabilization Matting 703 100 SY $ 1.95 $ 195.00 $ 2.00 $ 200.00 $ 2.00 S 200.00 1 Selective Tree Felling 704 6 EA $ 330.00 S 1,980.00 $ 1,300.00 $ 7,800.00 $ 2.260.00 $ 13.560.00 Permanent Traffic Signs 801 12 - SF $ 42.00 $ 504.00 $ 45.00 $ 540.00 $ 54.00 $648.00 MT AETNA TOTAL 189,525.00 201,423.00 215,290.30 Mt. Lena Rd Superstructure Replacement Washington County Division of Engineering &Construction Management Mt. Aetna Road Culvert and Mt. Lena Road Bridge Superstructure Replacement County Contract No: BR-SR-216-14 Bid Opening: May 11, 2016 Lone Star Builders,Inc. Huntzberry Brothers,Inc. C.William Hetzer,Inc. Hagerstown,MD Smithsburg,MD Hagerstown,MD DESCRIPTION INE QTY. UNIT UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL Clearing and Grubbing 101 1 LS $ 800.00 $ 800.00 $ 5.500.00 $ 5.500.00 $690.00 $690.00 Mobilization 102 1 LS $ 36,100.00 $ 36,100.00 S 20,000.00 $ 20.000.00 5 51.290.00 S 51.290.00 Maintenance of Traffic 103 1 LS $ 700.00 $ 700.00 $ 3,000.00 $ 3,000.00 $ 3,360.00 $ 3.360.00 Temporary Traffic Signs 104 196 SF $ 14.00 $ 2,744.00 $ 19.00 $ 3,724.00 $ 18.25 5 3.577.00 Temporary Concrete Traffic Barriers for Maintenance of Traffic 105 60 LF _, $ 32.00- $ 1,920.00 5 20.00 $ 1,200.00 $ 27.50 S 1.650.00 Type III Barricade for Maintenance of Traffic 106 2 EA $ 250.00 $ 500.00 $250.00 $ 500.00 $285.00 $570.00 Drums for Maintenance of Traffic 107 8 EA $ 80.00 $ 640.00 $ 40.00 $ 320.00 $ 92.00 S 736.00 Construction Stakeout 108 1 LS $ 3,000.00 $ 3,000.00 $ 10,400.00 $ 10.400.00 S 3,540.00 S 3.540.00 Unclassified Excavation 201 50 CY $ 31.00 $ 1,550.00 $ 15.00 $ 750.00 $ 24.50 $ 1,225.00 Contingent Unsuitable Material Excavation 202 25 CY $ 25.00 5 625.00 $ 20.00 $ 500.00 S 24.50 $612.50 Channel Excavation 203 125 CY $ 40.00 $ 5,000.00 $ 25.00 $ 3,125.00 $ 24.50 $ 3.062.50 Common Borrow,Type I 204 _ 25 _ CY $ 35.00 $ 875.00 $ 20.00 $ 500.00 $ 28.50 $ 712.50 Selected Backfill 205 25 CY $ 40.00 $ 1,000.00 $ 45.00 $ 1,125.00 S 51.00 5 1.275.00 Removal of Existing Pavement 206 530 SY $ 6.50 $ 3,445.00 $ 6.00 $ 3,180.00 $ 1.90 $ 1,007.00 Pipe Stream Diversion 301 1 LS $ 8.748.00 $ 8,748.00 $ 8,000.00 $ 8,000.00 $ 12.740.00 $ 12.740.00 Pump Around Stream Diversion 302LS $ 19.800.00 $ 19,800.00 $ 18,000.00 $ 18,000.00 $ 10.730.00 $ 10,730.00 Filter Log 303 - 200 LF $ 13.00 $ 2,600.00 $ 6.00 $ 1,200.00 $ 4.60 $920.00 Imbricated Riprap 304 310 FF $ 45.00 $ 13,950.00 $ 45.00 $ 13,950.00 $ 22.75 $ 7,052.50 Class I Riprap 305 85 SY $ 78.00 $ 6,630.00 '$ 65.00 $ 5,525.00 $ 75.00 $ 6,375.00 Sump Pit 306 1 EA $800.00 $ 800.00 $ 900.00 $ 900.00 $ 1.030.00 $ 1,030.00 Filter Bag 307 2 EA $400.00 $ 800.00 $400.00 $ 800.00 $700.00 $ 1.400.00 Step Pool 308 8 EA $ 1,250.00 $ 10,000.00 S 1,100.00 $ 8,800.00 $620.00 $ 4.960.00 Removal of Portions of Existing Structures 401 1 LS $ 2,500.00 $ 2,500.00 $ 7,000.00 $ 7,000.00 $ 2,930.00 $ 2,930.00 Removal of Existing Concrete Invert 402 1 LS $ 1,500.00 $ 1,500.00 S 9,500.00 $ 9.500.00 $475.00 $475.00 Cast-In-Place Concrete Mix No.3 for Bridge Seat/Abutment 403 15 CY $ 660.00 $ 9,900.00 $ 1,500.00 $ 22,500.00 $ 1,120.00 $ 16.800.00 Reinforced Concrete Bridge Slab 404 1 LS $ 41,147.00 $ 41,147.00 $ 39,000.00 $ 39,000.00 $ 46.010.00 $ 46.010.00 Concrete Sealer 405 _ 1 LS $ 1,400.00 $ 1,400.00 S 1,500.00 $ 1,500.00 $460.00 S 460.00 Traffic Barrier W-Beam at Structure 406 1 LS $ 11,100.00 $ 11,100.00 $ 12,540.00 $ 12,540.00 $ 11,840.00 S 11.840.00 6"Graded Aggregate Base Course 501 500 SY $ 13.20 $ 6,600.00 $ 6.50. $ 3,250.00 $ 11.50 $ 5.750.00 Hot Mix Asphalt Superpave Surface,9.5mm 502 95 TON $ 103.00 $ 9,785.00 $ 85.00 $ 8,075.00 $ 120.00 S 11.400.00 Hot Mix Asphalt Superpave Base, 19.0mm 503 115 TON '$ 98.20 $ 11,293.00 $ 75.00 $ 8,625.00 $ 77.00 $ 8.855.00 Saw Cutting 504 60 LF $ 5.00 $ 300.00 $ 4.00 -$ 240.00 $ 7.60 $456.00 Crusher Run Aggregate 505 75 TON $ 33.60 $ 2,520.00) $ 20.00 $ 1,500.00 $ 18.25 $ 1.368.75 1 5"White Paint Pavement Markings 506 500 LF $ 0.50 $ 250.00 $ 2.00 $ 1,000.00 $ 1.60 $ 800.00 5"Yellow Paint Pavement Markings 507 500 LF $ 0.50 $ 250.00 $ 2.00 $ 1.000.00 5 1.60 $ 800.00 Remove and Dispose Existing Traffic Barrier 601 40 LF $ 3.00 $ 120.00 $ 5.00 $ 200.00 $ 6.20 $248.00 Traffic Barrier W-Beam 602 60 LF $ 64.00 $ 3,840.00 $ 51.00 $ 3,060.00 $ 49.50 $ 2.970.00 Placing Furnished Topsoil 4 Inch Depth 701 900 SY $ 5.75 $ 5,175.00 $ 4.00 $ 3,600.00 $ 6.00 $ 5,400.00 Turfgrass Establishment 702 900 SY $ 1.85 -$ 1,665.00 $ 1.00 $ 900.00 $ 1.90 $ 1.710.00 Type A Soil Stabilization Matting 703 25 SY $ 4.60 $ 115.00 $ 2.00 $ 50.00 $ 4.60 $ 115.00 Washington County Division of Engineering &Construction Management Mt. Aetna Road Culvert and Mt. Lena Road Bridge Superstructure Replacement County Contract No: BR-SR-216-14 Bid Opening: May 11, 2016 Lone Star Builders,Inc. Huntzberry Brothers,inc. C.William Hetzer,Inc. Hagerstown,MD Smithsburg,MD Hagerstown,MD DESCRIPTION INE QTY. UNIT UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL Permanent Traffic Signs 801 12 SF $ 42.00 S 504.00 $ 45.00 • $ 540.00 $ 54.00 $ 648.00 MT.LENA TOTAL 232,191.00 235,079.00 237,550.75 TOT kli 421,716.00 I 436,502.00 I 452,841.05 Mount Aetna Road Culvert Replacement Location 1 4 ii,1 fir irfz 411111 it-, f :.).... ,(// z 1 n I } \\, 4.: psiilk t] r'' 7-cT_;,. I 11. '. iii `,. . ir 41 7 Culvert Location Allki 3 , t 0:„ x NNiih„. 7 lli:-: .; 4.ip opi NI y, 11 i l Legend M SIMMS/Tributaries ,,Al Y, 41s111140101.1 11111. Roads /Centerlines t S cC1 i Mount Aetna Road Culvert Replacement Detour Route 1 ti " IIj y iik, 14:::‘1. 47:11: 4.‘t":.if - , . 1:<::::(";'°' 7 f sem y ` ar. t,`la y • , c j 1 , , . It- ,; : 1 p. il.... 1 4 47*---/ wv.,- --.‘• k i., N., y 1. Iy e; QQ 4J Z. 1- . two." 4 Th I}, J VIII 1 10:_ r_) L. ' . i;' .•-- ; to Legend Vehicle Detour RoutIlke Streams/Tributaries "` J Roads/ Centerlines7` 1,250 1,875 ]j00 r Mount Lena Road Bridge Replacement Location 0 N7,,,,,_. , .: I N‘.// i,/ 4 :• ,,,,-;., it. .. . _. f----.JQ4- :- . .i,.., Ai•Sik. .... ,. • N.,- f, ,, f,,,, ir. ,- ,,44, ix/IP,. 44P'''''''' ''''4::" 11,7• , ' -alit, 14 . : All 1 Nvi• 1,.:7;•.:1-.. AA,4' 0 , * •. . ile4•:-.-„-,. AO'1 , ' N •- ' - 1.,-.. likk 0 i - 4' 1,4' i 4.. ./,, ,.., 0 „,i f • 4),It i. 1 ., - :-... • r --,-74... , H ... d i,.1 iv - .-J • 1I.,,,; ..... 11 srifriirs. i) (cIpl;: 40000. 0\'' i. i '• It' 1t- 1 1.• # Ill 1 ' 'w....*e k..._____„<i,. I lb ‘...... t 1 2' Nikt./41 1.' - t '.*‘`' \\i. % , -T.4.. . Al i 11'' '1 1 o J'tif,'. ' I Mount Lena Road Bridge Replacement Location itor 04(. , . 4 .., .. ....,1 1 4‘,.4 N. N4411160111„, 1;, c Ruble/Road 4,.c4; 1, s r. 4 r • i _ 4 JJ ' t" as of f r`,`.f, -,*,* `a` ft yYyy u g t- Alf. rf" 4'41i714 '. Z''''s: ./ r i. zs N . dive at ' l*1 ar r 9 EaBridgeLocation s. i 40, , :.:tty , 1 ,f \ iir. ,, =;,f: _ e;. .„ 1, ,,, 4 ,, ,; 1,4:- ,7",,,4, :„:44. ,,,,..: - 14, , 1. , s, - , . F.i,„mac. ' y•y: ,' a: `. <-..* s T 01401. 1' L641.., ''Its;„..:',: ' ''% ;-) , , ''' 01!„ x m ar, , fi K,t-,o. ylr Vi r, Legend Vehicle Detour Route " i' Streams/Tributaries a;110 r o_: i Roads /Centerlines v r, 0 250 500 750 1,000 y. Pert z" 1, I , 1 1"1".• i •st..' ,....1..'.1.•.•I.e.': .litglr' it. •,-.A.,.., •ete.',4 ,-4''• ,. . '7,•..,'jc4..,,,V„ 4°*1rillit.'15;:. =':','*'••!" ,11. .'". -........",•• . ••• '1- ' --"•-•li.,'.. 1 ;, -:..7" • •:!ce....',111,6"r"---.'i"--- ...i.::::- -, „..,...--...,_di.,_ .!4t:S.V4,...,'"•••,,, • ..,,..-4.•'Tit'Ir,V..:41-__ "" tr . •.72'. . torit •--...,-9-" .:4,9111,Th—111 e„,,1' L'N • . 4f• • '.. r:/ak. -..,. k'• ,asix 110.,•114' - -- .. 'VI%*. •,...'- - 1144- )1i'41' - 1.-........ 4 L:- .- *5." 4, .... 1,...:• '1.4,„• •-11.-.4,..";'',„' 1. o.:- .. '''' ' •,. lit1 ._ _..e... .- Ili -- , 161-.....r.,.. 4, • • —=-,',.- . - -," . y ,q•A ; ,-7-*- 46,"‘l # .' - , -,. c.`1. ''' Ai." •40.•' ..,1K yif V 4• ..'.,'`' 410> o. •r A... 4'Apo., WV4.I. ° - kelk ' . ' Mt.Aetna Road Culvert ii V.yk...' ,./ '`. '-: . •. .. ,,,. N ' , ' f:,,.4.„,1,•;-, , , rm. a A - St , _.•„,...,....- ii if -6,66. ,iv!V1 r'-*---1.1**il(0-1"-'1111;11l'• ' 1 1111 1111 t e .,.,7,,,,.., 4' .N.ie''' i•Tri 4:4 ,.1. ilv t,1' ' • ' .', ,4 Mt. Lena Road Bridge as iYVngton County Board of County Commissioners of Washington County,Maryland M ARYL AND Agenda Report Form ma Open Session Item SUBJECT: Rejection of Construction Bid Fuel Center- Eastern Section Highway Department Maintenance Facility Contract No. MS-EH-198-28 PRESENTATION DATE: Tuesday, May 24, 2016 PRESENTATION BY: Scott Hobbs, P.E., Deputy Director Division of Engineering and Construction Management RECOMMENDED MOTION: Move to take action that is in the best interest of the County to reject the bid for the Fuel Center at the Eastern Section Highway Maintenance Facility. REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County's website, and on the State of Maryland's website,e-Maryland Marketplace. One (1)bid was received on Wednesday, May 4, 2016 as listed below and further detailed on the attached Bid Tabulation. Contractor:Total Bid: Octagon Services, Inc. 881,035.00 The engineer's estimate is $575,000. DISCUSSION: Due to funding issues the department re-evaluated the project for alternative ways to reduce the cost. Utilizing county personnel to perform some ofthe work, providing add/deduct alternate items in the contract, and bidding this project together with the upcoming Fuel Center project at the Central Section,the cost of the project can be reduced. The project will involve the construction of a fuel center at the Eastern Section Highway Maintenance Facility located on Greensburg Road in Smithsburg, Maryland. The work includes removal of underground storage tanks, soil remediation, installation of above ground fuel tanks, steel canopy, a dispenser island, new fuel dispensers with fleet management and monitoring system, motorized vehicle access gate with electronic controls, security cameras, and lighting. Two of the existing onsite underground fuel tanks will be permanently decommissioned per Maryland Department of the Environment requirements. FISCAL IMPACT: These are Capital Improvement Plan(CIP)projects (Fuel Center Eastern Section—EQP051 and Fuel Center Central Section—BLD069)with an unencumbered balance of$659,789.00 and$914,527, respectively. CONCURRENCES: Director of Engineering and Construction Management ALTERNATIVES: N/A ATTACHMENTS: Bid Tabulation, Aerial Maps AUDIOVISUAL NEEDS: N/A WASHINGTON COUNTY DIVISION OF ENGINEERING&CONSTRUCTION MANAGEMENT BID TABULATION Site Remediation and Fuel Center-Eastern Section Highway Department CONTRACT NO: MS-EH-198-28 Bid Opening: May 4,2016 at 10:00am Octagon Services,Inc. Laurel MD ITEM DESCRIPTION NO. QTY. UNIT UNIT PRICE _ ITEM TOTAL Clearing and Grubbing 101 1 LS $ 5,443.00 -$ 5,443.00 Mobilization 102 1 LS $ 99,831.00 $ 99,831.00 Construction Stakeout 103 1 LS $ 6.803.00 $ 6,803.00 Unclassified Excavation 201 350 CY $ 96.00 $ 33,600.00 Contingent Unsuitable Material Excavation 202 50 CY $ 128.00 $ 6,400.00 Common Borrow.Type 1 203 200 CY $ 96.00 $ 19,200.00 Selected Backfill 204 200 CV $ 96.00 $ 19,200.00 Removal of Existing Pavement,Sidewalk,or Concrete Slab 205 40 CY $ 128.00 $ 5,120.00 Excavation and Disposal of Fuel Contaminated Soils 206 150 CY $ 200.00 $ 30,000.00 Contingent for Removal and Disposal Fuel Contaminated Water 207 500 GAL $ 2.50 $ 1,250.00 Silt Fence 301 100 LF $ 38.00 $ 3,800.00 Mix No.3 Concrete for Fuel Island 401 5 CY $ 610.00 $ 3,050.00 Mix No.3 Concrete for Canopy and Fuel Tank Foundation 402 25 CY $ 735.00 $ 18,375.00 Mix No.3 Concrete for Slabs on Grade 403 10 CY $ 610.00 $ 6,100.00 Stainless Steel Pipe Bollards-Type"A"404 27 EA. $ 1,225.00 $ 33,075.00 6 inch Graded Aggregate Base Course 501 250 SY $ 24.00 $ 6,000.00 Hot Mix Asphalt Superpave Surface 9.5mm 502 50 TON $ 175.00 $ 8,750.00 Hot Mix Asphalt Superpave Base 19.0mm 503 100 TON $ 148.00 $ 14,800.00 Saw Cutting 504 500 LF $ 10.00 $ 5,000.00 Contingent. Milling Existing Asphalt Pavement,2 inch Depth 505 50 SY $ 35.00 $ 1,750.00 Chain Link Fence 601 100 LF $ 57.00 $ 5,700.00 Chain Link Motorized Gate 602 1 EA. $ 22,771.00 $ 22,771.00 Removal and Disposal of Chain Link Fence and Gate 603 140 LF $ 57.00 $ 7,980.00 Placing Furnished Topsoil-6"Depth 701 100 SY $ 39.00 $ 3,900.00 I Turfgrass Establishment 702 100 SY $ 20.00 $ 2,000.00 Temporary Seeding 703 100 SY $ 20.00 $ 2,000.00 TypeC Soil Stabilization 704 50 SY $ 39.00 $ 1,950.00 Leyland Cypress Trees 705 20 EA. $ 500.00 $ 10,000.00 Fuel System 801 1 LS $ 115.518.00 $115,518.00 New Fuel Storage Tank-8.000 Gallon Diesel 802 1 EA. $ 48.981.00 $ 48,981.00 New Fuel Storage Tank-2,000 Gallon Heating 803 1 EA. $ 42,569.00 $ 42,569.00 Decommissioning Specialty Fueling System Equipment 804 1 LS $ 97,979.00 $ 97,979.00 Closed Circuit Television Camera System 805 1 LS $ 34,014.00 $ 34,014.00 Steel Canopy Fuel Island 806 1 LS $ 25.511.00 $ 25,511.00 Underground I Exterior Electrical Conduit and Wiring-LowVoltage 807 1600 LF $ 58.00 $ 92,800.00 Gate Access Control 808 1 LS $ 13.606.00 $ 13,606.00 Contingent Miscellaneous Interior Conduit and Wiring 809 100 LF $ 58.00 $ 5,800.00 Pole Mounted Lighting 810 1 EA. $ 20.409.00 $ 20,409.00 Total 881,035.00 Eastern Section Highway Fuel Center Improvements t i:-.:.... ,;-.• ,- . f. 4,•~14e41'..4 ifl !!rw: \ r. Grecnsllurg Road TIAN\10111.1116,''''''' 4106'''...".4. . fliril, f. 4*.42 2V i ir". . .. N ill II, r------ ra-- r/j, r;V Smithsburg i 61 A lbPr 1106. 1-Eastern Section Highway Facility 1,.,1 r'6J4cG I7 Y e 4 1, v ii 41.. 4141411111k A., fi a ti rt 3 4, 44'; 2444:, ....-..',/*' ' C a i of• T j, , t I r., MSn1 J w z R_.,_ i v. i r1 II I 0. j u:` Washington County Board of County Commissioners of Washington County,Maryland j;nb MARYLAND Agenda Report Form Open Session Item SUBJECT: Healthy Families Home Visiting Grant—Approval to Submit Application and Accept Funding PRESENTATION DATE: May 24, 2016 PRESENTATION BY: Stephanie Lapole, Grant Manager, Office of Community Grant Management RECOMMENDED MOTION: Move to approve the submission of the grant application for the FY 17 Healthy Families Home Visiting Grant to the Maryland State Department of Education in the amount of$277,993 and accept awarded funding. REPORT-IN-BRIEF: The Washington County Office of Community Grant Management, on behalf of and at the direction of the Local Management Board is seeking approval to submit a Fiscal Year 2017 Healthy Families Home Visiting grant application to the Maryland State Department of Education. DISCUSSION: The Healthy Families Home Visiting Program is a comprehensive program modeled after a nationally renowned initiative Healthy Families America. The goals of the program are to prevent child maltreatment through early intervention, promote healthy growth, development and strengthening the parent-child relationship. The Washington County Health Department is the vendor contracted to provide this service. They are in the 4th year of a 4 year contract. Funding in the amount of$6,950 is included in the award for County administrative support.No County funds are involved in this award. FISCAL IMPACT: Provides $6,950 in for County administrative expenses. CONCURRENCES: The Local Management Board approves the submission ofthe proposal and recommends the acceptance of the award. ALTERNATIVES: Deny approval for submission of this request ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A t , Washington County Board of County Commissioners of Washington County,Maryland yri6. MARYLAND Agenda Report Form Open Session Item SUBJECT: Contract Award (PUR-1312) - Provision of Rural Out-of-School Time Initiative(ROSTI) in Washington County,Maryland PRESENTATION DATE: May 24, 2016 PRESENTATION BY: Karen R. Luther, CPPO — Director of Procurement and Stephanie Lapole, Grant Manager—Office of Community Grant Management(OCGM) RECOMMENDED MOTION: Move to award a contract to provide and implement the Rural Out-of-School Time Initiative (ROSTI) in Washington County, Maryland, contingent upon approval by the Local Management Board(LMB) and Governor's Office for Children(GOC). REPORT-IN-BRIEF: The purpose of the service is to fulfill the requirements contained in Washington County's Community Partnership Agreement (CPA) for fiscal year 2017 with the GOC. Please see the attached "Scope of Work" and "Population Served" excerpts from the Request for Proposal (RFP) that was processed to procure the subject services. The contract is for the period tentatively to begin August 1, 2016 and ending June 30, 2017 with an option by the County to renew for up to one(1)additional period ending through fiscal year 2018. The Coordinating Committee was comprised of the following members: County Purchasing Director (Committee Chairperson Designee), OCGM Grant Managers, LMB Board Chairperson or designee, and the LMB Community Planning and Review Committee Chairperson. The RFP was advertised locally in the local newspaper and on the County's web site, as well as on the State's "eMaryland Marketplace" web site. Notice of the RFP was e-mailed to those individuals/firms on the LMB's mail list. There were twenty-four(24) downloads from the web site by persons/firms accessing the RFP document. One (1) provider was represented at the pre- proposal conference. DISCUSSION: N/A FISCAL IMPACT: Funding from the Maryland Governor's Office for Children in the amount of$105,000.00. CONCURRENCES: Award as recommended unanimously by the Coordinating Committee and contingent upon the concurrence of the LMB Board at its meeting on Friday, May 20, 2016. ALTERNATIVES: N/A ATTACHMENTS: Scope of Work" and "Population Served" excerpts from the Request for Proposal AUDIOVISUAL TO BE USED: N/A II. SCOPE OF WORK At risk children, youth and families residing in rural areas of Washington County are sometimes underserved. This has held true for out-of-school time programming in the rural towns of Cascade, Hancock and Williamsport. The Rural Out-of-School Time Initiative (ROSTI) is a strategy directed toward meeting the out-of-school time needs of at-risk children, youth and families in these areas. A. Overview of the Rural Out-of-School Time Initiative(ROSTI) Minimum Requirements: a. The ROSTI will provide safe, nurturing school-based and/or community-based out-of-school time environments that offer supervision and alternative activities for a minimum of 15 hours a week during the school year for a minimum of: 1) 45 at-risk elementary, middle and high school-age children and youth in Cascade; 2) 45 at-risk elementary, middle and high school-age children and youth in Hancock; 3) 45 at-risk elementary, middle and high school-age children and youth in Williamsport. b. Services will be provided for children and youth considered at risk for entering the juvenile justice system, which is further defined in Section III. POPULATION SERVED. c. In addition to after school hours, vendors are encouraged, whenever possible, to provide ROSTI on days on which school may be closed (i.e. professional days, inclement weather days, etc.). 2. Program Design: a. The program should incorporate several core components: 1)The children, youth and families will be provided an opportunity to be involved in the program planning. 2)The ROSTI will provide time for homework completion and staff will assist participants with homework. 3)Nutritious snacks and/or meals will be provided to participants during each program day. The ROSTI will be required to participate in the federal nutrition programs for which the lead agency is eligible. Information will be provided to families on the Food Supplement Program, the Special Supplemental Nutrition Program for Women, Infants and Children (WIC), Free and Reduce School Meals Program and the Earned Income Tax Credit(EIC) Program. 4)Recreational and physical activities will be provided a minimum of 30 minutes total during each program day. 5)The ROSTI will provide structured, curricula-based activities for the remainder of the program day that connects to but does not repeat school day learning. The curricula should integrate academic skills with engaging hands-on activities. Projects and curricula are chosen based on the needs of the participants and/or targeted outcomes for the program. Learning opportunities must be developmentally appropriate. Programs that serve older youth should have increased opportunities for leadership and participation in decision-making as well as a focus on career and college readiness. 6)The ROSTI will plan and facilitate activities on at least a quarterly basis that encourage parental/family involvement. 7)The ROSTI shall be offered at low or no cost to families. Any fees must be approved in writing by the OCGM prior to implementation. b. The ROSTI should: 1) have a well-designed schedule that apportions time appropriately between activities and that is shared in advance with staff, families and participants; 2) delineate a detailed plan for transition to and from the school day, in between activities and for orderly and safe dismissal; and 3) have appropriate staff-to-student ratios for activities (recommend 10 to 1 for academic, 15 to 1 for general activities). 3. Program Quality and Accountability: a. The ROSTI will adopt and apply the Maryland Out-of-School Time (MOST) Quality Standards Framework — sharing and reviewing the framework with all staff in the program. Information regarding MOST can be found at: www.mdoutofschooltime.org/uploads/MOST Standard Core Fina 1 2010.pdf b. The ROSTI will participate in the statewide Quality Improvement System — including, but not limited to, all required trainings, professional development opportunities and internal and external assessments. c. The ROSTI will offer an opportunity for youth to demonstrate and document mastery of skills (as related to targeted outcomes for program). 4. Required Data Collection: a. The vendor shall provide proposed detailed outcomes or goals of the Rural Out-of-School Time Initiative (ROSTI). Performance Measures will be provided annually by the Office of Community Grant Management (OCGM) and the vendor will be required to submit Performance Measure reports quarterly to the OCGM Grant Manager. Examples of the types of measures include, but are not limited to the following: 1) Number of unduplicated children and youth served 2) Average daily attendance of out-of-school program per site 3) Number of staff at each site 4) Number of staff completing YPQA Basics Training 5) Number of hours of structured supervised activities available per child(calculated as hours per day x number of operational days) 6) School attendance rate for children and youth participating in the out-of-school time program 7) Attendance rates for student bodies at schools of participating children and youth 8) Number and percent of children with one or more"at-risk" characteristics as defined in Section III. b. In addition to the Performance Measures, the vendor will collect and submit any other relevant data requested by the Office of Community Grant Management. B. Parameters of the Award of Funds 1. The maximum award of $105,000 for the Rural Out-of-School Time Initiative (ROSTI) will begin on August 1, 2016 and end June 30, 2017 with an option by the OCGM to renew the awarded Contract for up to one 1)additional year through fiscal year 2018. 2. Renewal of this agreement is at the discretion of the Local Management Board and is contingent upon the following: 1) the continual award of funds from the GOC, 2) the performance of the Contractor and 3) the goals/outcomes desired by the GOC. III. POPULATION SERVED A. The ROSTI will provide services for children and youth considered at-risk for entering the juvenile justice system; therefore, at least 51% of enrollees should have two or more of the following documentable characteristics: 1. Free and Reduced Meals recipient 2. Poor academic performance 3. Poor daily school attendance 4. Previous history of disciplinary actions 5. Family history of substance use/abuse 6. Mental health diagnosis or developmental disability/delay 7. Household income is at or below 200%of poverty level 8. Residing with a single parent 9. Parent has been/or is currently incarcerated 10. High level of parent/child conflict 1 1. Involved in the Diversion Program or Juvenile Services 12. Maladaptive/bullying behaviors 13. Gang or pseudo gang involvement JtWashington County)Board of County Commissioners of Washington County,Maryland M A R Y L A N D Agenda Report Form Open Session Item SUBJECT: Contract Award (PUR-1316)—Stop Loss Insurance Coverage PRESENTATION DATE: May 24, 2016 PRESENTATION BY: Karen Luther— Director of Purchasing and Steve Dillman, Account Executive with the County's consultant, CBIZ Benefits& Insurance Services, Inc. RECOMMENDED MOTION: Move to award a contract for Stop Loss Insurance to Reliastar Life Insurance Company(a member of the Voya family of companies)of Minneapolis, MN who submitted a proposal with no special terms for high claimants for a total annual premium of 693,761 with specific stop loss @$175,000 per claimant. REPORT-IN-BRIEF: The Request for Quote (RFQ) was advertised on the State's eMaryland Marketplace"web site,on the County's web site,and in the local newspaper. Nine (9) firms requested the RFQ. Quotations were received on May 4,2016 from five(5)companies to provide Stop Loss Insurance. The firms were provided with additional information regarding a claimant with extensive medical expenses that was a concern to many ofthe stop loss carriers and the pricing was refreshed on May 13, 2016 and is indicated on the attached sheets. The revised pricings and Special Terms for the High Claimant were reviewed by the necessary County employees and the above recommendation was unanimous. Consultants for the procurement are Steve Dillman, Becky Royal, and Liz Logsdon, from CBIZ Benefits& Insurance Services, Inc. DISCUSSION: N/A FISCAL IMPACT: The amount budgeted in FY 2017 is$15,151,081 based on an 8.91% increase to the FY 2016 Approved Budget amount of$13,911,308. CONCURRENCES: As recommended with the concurrence ofthe Director ofHealth and Human Services, County Benefits Coordinator, Director of Budget & Finance and County Administrator ALTERNATIVES: N/A ATTACHMENTS: The attached Summary will be reviewed and discussed by the County's consultant at the meeting. AUDIOVISUAL NEEDS: N/A Washington County Commissioners Stop Loss Pricing Summary Revised Due to New High Ongoing High Claimant Situation Annual Premium Current Proposed July 1,2016 Current SunLife Aetna SunLife Symetra Voya HCC Specific Stop Loss @$175,000 572,711 759,408 $526,906 595,685 689,161 $528,362 Aetna Reporting Fee 0 0 4,600 4,600 4,600 4,600 Total Cost 572,711 759,408 $531,506 600,286 693,761 $532,963 Premium @$200,000 665,712 $492,229 527,753 593,179 $464,520 Premium Savings 93,696 $34,677 67,932 95,982 63,843 Premium @$225,000 589,503 $441,158 464,023 513,592 $419,503 Premium Savings 169,906 $85,748 131,662 175,569 $108,859 Annual Premium Current Proposed July 1,2016 Current SunLife Aetna SunLife Symetra Voya HCC Aggregate Stop Loss 27,622 43,619 $27,622 30,702 39,744 30,702 Aggregate Liability 15,794,464 $15,816,025 $15,794,464 $16,357,736 $16,169,250 $16,746,532 CBIZ Projected Liability 12,732,152 $12,732,152 $12,732,152 $12,732,152 $12,732,152 Max Liability Based on CBIZ Projection 15,915,189 $15,915,189 $15,915,189 $15,915,189 $15,915,189 Special Terms for High Claimant Lasered at Claimant Will either laser None Will exclude i 1,000,000 excluded from or exclude this individual stop loss services incurred until more info prior to 7/1/2016 becomes available Washington County 1 Board of County Commissioners of Washington County,Maryland let: MARYLAND Agenda Report Form Open Session Item SUBJECT: Disabled Veterans' Real Property Tax Credit Ordinance PRESENTATION DATE: May 24,2016 PRESENTATION BY: Kirk C. Downey, Deputy County Attorney RECOMMENDED MOTION: Move to approve the Ordinance Adopting the Washington County, Maryland Disabled Veterans' Real Property Tax Credit Ordinance REPORT-IN-BRIEF: Adoption of the Ordinance is required to implement the Ordinance. DISCUSSION: The 2016 General Assembly passed enabling legislation allowing the Board of County Commissioners to issue a real property tax credit for the dwelling house of a disabled veteran (having a 50%or more service-related disability)or the disabled veteran's surviving spouse. The attached Ordinance is meant to make the program operational and allow for the issuance of tax credits to qualified veterans for the 2017 taxable year and beyond. FISCAL IMPACT: Uncertain, as the size of the potential applicant pool is unknown. The fiscal estimate accompanying the legislation estimated $564,900 per fiscal year in foregone tax revenue. CONCURRENCES: N/A ALTERNATIVES: Do not enact the tax credit. ATTACHMENTS: An Ordinance Adopting the"Washington County, Maryland Disabled Veterans' Real Property Tax Credit Ordinance" AUDIO/VISUAL NEEDS: N/A 1 ORDINANCE NO. ORD-2016- 2 3 AN ORDINANCE ADOPTING THE "WASHINGTON COUNTY, MARYLAND 4 DISABLED VETERANS' REAL PROPERTY TAX CREDIT ORDINANCE" 5 6 7 Recitals 8 9 By virtue of the authority contained in Maryland Code Annotated, Tax-Property 10 Article, § 9-323(g), State law authorizes the Board of County Commissioners of 11 Washington County, Maryland, to grant a tax credit against Washington County real 12 property tax imposed on real property owned or leased by a disabled veteran, provided 13 that the disabled veteran meets specific eligibility requirements. 14 15 Pursuant to the cited authority, the Board of County Commissioners of Washington 16 County, Maryland, desires to adopt this Ordinance to be known as the "Washington 17 County, Maryland Disabled Veterans' Real Property Tax Credits Ordinance" for the 18 purpose of acknowledging the contributions of disabled veterans to their county, state, 19 and nation. 20 21 NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of 22 Washington County, Maryland, that the Ordinance entitled the "Washington County, 23 Maryland Disabled Veterans' Real Property Tax Credits Ordinance" be and hereby is 24 adopted. 25 26 ADOPTED the 24th day of May, 2016. 27 28 EFFECTIVE the 1st day of June, 2016. 29 30 31 ATTEST: BOARD OF COUNTY COMMISSIONERS 32 OF WASHINGTON COUNTY, MARYLAND 33 34 35 BY: 36 Vicki C. Lumm, Clerk Terry L. Baker, President 37 38 39 1 40 Approved as to form and 41 legal sufficiency: 42 43 44 Mail to: 45 Kirk C. Downey County Attorney's Office 46 Deputy County Attorney 100 W.Washington St.,Rm.202 47 Hagerstown,MD 21740 48 49 2 50 WASHINGTON COUNTY, MARYLAND 51 DISABLED VETERANS' REAL PROPERTY TAX CREDIT ORDINANCE 52 53 54 Section 1.Tax Credit. 55 56 The Treasurer shall allow a Tax Credit against the County real property tax imposed 57 on a Dwelling House owned by a Disabled Veteran if the Disabled Veteran qualifies for 58 the Tax Credit under this Ordinance. 59 60 Section 2.Definitions. 61 62 In this ordinance, the following words have the meanings indicated: 63 64 a)(1) Disabled Veteran means an individual who: 65 i) Is honorably discharged or released under honorable circumstances from 66 active military, naval, or air service as defined in 38 U.S.C. § 101; and 67 ii) Has been declared by the Veterans' Administration to have a permanent 68 service-connected disability of at least 50% that results from blindness or 69 other disabling cause that: 70 A. Is reasonably certain to continue for the life of the veteran;and 71 B. Was not caused or incurred by misconduct of the veteran. 72 2) Disabled Veteran includes an individual who qualifies posthumously for a 73 service-connected disability of at least 50%. 74 75 b)(1) Dwelling House means real property that is: 76 i) The legal residence of a Disabled Veteran or a Surviving Spouse; and 77 ii) Occupied by not more than two families; and 78 iii) Includes the lot or curtilage and structures necessary to use the real 79 property as a residence. 80 2) In the event of dispute, the State Department of Assessments and Taxation 81 shall determine the property that is "the lot or curtilage and structures necessary to 82 use the real property as a residence." 83 84 c) Surviving Spouse means an individual who has not remarried and who is the 85 surviving spouse of a Disabled Veteran. 86 87 d) County means Washington County, Maryland. 88 1 89 e) Ordinance means this ordinance, the Washington County, Maryland Disabled 90 Veterans' Real Property Tax Credit Ordinance, as amended from time to time. 91 92 f) Tax Credit means the tax credit granted under this ordinance to a qualifying 93 Disabled Veteran against the County real property tax imposed on a Dwelling House. 94 95 g) Treasurer means the County Treasurer or the Treasurer's designee. 96 97 Section 3.Tax Credit. 98 99 a) A Tax Credit shall be granted against the County real property tax on a Dwelling 100 House owned by a Disabled Veteran or the Disabled Veteran's Surviving Spouse if: 101 1) The Dwelling House is owned by: 102 a. A Disabled Veteran;or 103 b. A Surviving Spouse of a Disabled Veteran, if: 104 i. The Dwelling House was owned by the Disabled Veteran at the 105 time of the Disabled Veteran's death;and 106 ii. The Surviving Spouse meets the requirements of this 107 Ordinance; and 108 2) The application requirements of this Ordinance are met. 109 110 b) The Tax Credit granted under this Ordinance shall equal a percentage of the 111 amount of County real property tax imposed on the Dwelling House that is equal to the 112 percentage of the Disabled Veteran's service-connected disability rating. 113 114 c) After a Disabled Veteran dies, the Surviving Spouse of the Disabled Veteran may 115 receive a Tax Credit for the Dwelling House that was formerly owned by the Disabled 116 Veteran if: 117 1) The Dwelling House received a Tax Credit under this Ordinance; and 118 2) The Surviving Spouse owns and resides in the Dwelling House. 119 120 d)The Tax Credit shall be extinguished by operation of law upon conveyance of the 121 Dwelling House to anyone other than the Disabled Veteran or the Disabled Veteran's 122 Surviving Spouse. Should the Disabled Veteran purchase a new Dwelling House, the 123 Disabled Veteran must apply anew for the Tax Credit. 124 125 e) When a Dwelling House is no longer occupied by a Disabled Veteran or 126 Surviving Spouse due to death, the personal representative, heirs, or trustee of the 2 127 Disabled Veteran or Surviving Spouse must notify that Treasurer that the Dwelling 128 House is no longer eligible for this Tax Credit. 129 130 f) Under no circumstance will this Ordinance be construed to permit the bundling 131 of this Tax Credit with any other tax credit granted under any other local ordinance, 132 rule, regulation, or code, such that a tax refund would be due to a Disabled Veteran or a 133 Surviving Spouse. 134 135 Section 4.Application. 136 137 a) A Disabled Veteran or a Surviving Spouse of a Disabled Veteran shall apply for 138 this Tax Credit by providing to the Treasurer on or before June 1: 139 1) A copy of the Disabled Veteran's discharge certificate from active military, 140 naval, or air service; and 141 2) On the form provided by the Treasurer, a certification of the Disabled 142 Veteran's disability from the Veteran's Administration. 143 144 b) The Disabled Veteran's certificate of disability may not be inspected by 145 individuals other than: 146 1) The Disabled Veteran;or 147 2) Appropriate employees of the County. 148 149 c) The application and certification must be verified and approved by the County 150 office of the Maryland Department of Veterans Affairs and delivered to the Treasurer by 151 June 1. If an application for this Tax Credit is received by the Treasurer on or before 152 June 1, the Tax Credit will apply to the Dwelling House for the taxable year 153 commencing July 1. 154 155 d) To continue to qualify for the Tax Credit, a Disabled Veteran or Surviving Spouse 156 must reapply for the Tax Credit every three (3) years. 157 158 Section 5. Fraud; Repayment. 159 160 Any Tax Credit obtained through a false or fraudulent application or certificate of 161 disability, or upon any other false or fraudulent information, is void from the time 162 when it was first applied to the Dwelling House. All County all tax amounts credited 163 for any and all years that Tax Credits were provided shall immediately become due and 164 owing, along with all accrued interest and penalties that would apply to those amounts 165 as overdue taxes, as calculated from the date when such taxes were first due and 166 payable. The taxes are a lien upon the real estate and collectable in the customary 3 167 manner for real property taxes. A person found to have engaged in any conduct 168 described in this section is liable for all court costs and expenses of the County in any 169 civil action brought by the County against the person or the real property. The County 170 may collect any repayable Tax Credit and otherwise enforce this ordinance by any 171 appropriate legal action. 172 173 Section 6. Regulations. 174 175 The Board may adopt regulations to administer this Ordinance. 4