HomeMy WebLinkAbout04.05.2016 Agenda4**
Washington County John F. Barr
Terry L. Baker,President LeRoy E. Myers
Jeffrey A.Cline, Vice President
nay MARYLAND
100 West Washington Street, Room 226 I Hagerstown,MD 21740-4735 I P:240.313.2200 I F:240.313.2201
WWW.WASHCO-MD.NET
BOARD OF COUNTY COMMISSIONERS
April 5, 2016
Agenda
10:00 a.m. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES—March 22, 2016
10:05 a.m. COMMISSIONER SWEARING-IN CEREMONY OF WAYNE K. KEEFER
Reception to follow in Workshop Room 255
11:15 a.m. COMMISSIONERS' REPORTS AND COMMENTS
11:20 a.m. REPORTS FROM COUNTY STAFF
11:30 a.m. RZ-15-005 —APPLICATION FOR CONCEPT AND DEVELOPMENT PLAN
AMENDMENT FOR EMERALD POINTE—Kirk Downey
11:40 a.m. RZ-15-002—APPLICATION FOR MAP AMENDMENT FOR HERITAGE
HUYETT LLC—Kirk Downey
11:50 a.m. Depart for 401 Museum Drive
12:00 p.m. LUNCHEON MEETING WITH THE WASHINGTON COUNTY MUSEUM
OF FINE ARTS
LOCATION:401 MUSEUM DRIVE,HAGERSTOWN
1:00 p.m.Depart for Room 227
1:15 p.m.WEEK OF THE YOUNG CHILD PROCLAMATION— Terri Gwizdala
1:20 p.m.SECOND QUARTER ADJUSTMENTS TO WASHINGTON COUNTY
BOARD OF EDUCATION'S FY2016 GENERAL FUND BUDGET
Chris South (attachments)
1:30 p.m.CONSTRUCTION BID AWARD—PAVEMENT MAINTENANCE&
REHABILITATION PROGRAM FY16—CHIP SEAL APPLICATIONS
Scott Hobbs (Bid tab, listing and maps)
1:45 p.m.TOBACCO FREE PARKS—Greg Shank, Earl Stoner and Jim Sterling
2:00 p.m.PUBLIC HEARING
PROPOSED MODIFICATION OF WATER AND SEWER RATES AND
CERTAIN OTHER FEES FOR FY2017—Julie Pippel (Summary ofProposed
Schedule)
2:30 p.m.PUBLIC HEARING
ACQUISITION OF REAL PROPERTY—Susan Small
Continued next page
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240 313 2200 Voice/TDD,to make
arrangements no later than ten(10)working days prior to the meeting.
3:00 p.m. CONTRACT AWARD (PUR-1308)—RECORD-KEEPING AND
ACTUARIAL CONSULTING•SERVICES FOR THE RETIREMENT PLAN,
LENGTH OF SERVICE AWARD PROGRAM, AND OTHER POST-
EMPLOYMENT BENEFITS UNDER GASB-45 —Karen Luther and
Stephanie Stone
3:10 p.m.BUDGET DISCUSSION—Debra Murray
3:50 p.m.CITIZENS PARTICIPATION
4:00 p.m.CLOSED SESSION- (To discuss the appointment, employment, assignment,promotion,
discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals.)
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners. 240.313.2200 Voice/TDD. to make
arrangements no later than ten(10)working days prior to the meeting.
r, ,2 • Washington County Board of County Commissioners of Washington County,Maryland
4, M A R Y L A N D Agenda Report Form
76•
Open Session Item
SUBJECT: RZ-15-005—Application for Concept and Development Plan Amendment
Emerald Pointe)
PRESENTATION DATE: April 5,2016
PRESENTATION BY: Kirk C. Downey, Deputy County Attorney
RECOMMENDED MOTION: Move to approve the requested major change to the concept
and development plan for the Emerald Pointe PUD in Case No. RZ-15-005 and adopt the
Decision and Findings of Fact as prepared in support of the approval.
REPORT-IN-BRIEF: The Commissioners reached consensus to approve the requested
major change to the concept and development plan for the Emerald Pointe PUD.
DISCUSSION:Pursuant to the Commissioners' direction, a proposed Decision and
Findings of Fact have been prepared for adoption to formally approve the request.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
J _ Washington County Board of County Commissioners of Washington County,Maryland
MARYLAND Agenda Report Form
Open Session Item
SUBJECT: RZ-15-002—APPLICATION FOR MAP AMENDMENT(Heritage Huyett,
LLC)
PRESENTATION DATE: April 5, 2016
PRESENTATION BY: Kirk C. Downey,Deputy County Attorney
RECOMMENDED MOTION: N/A. Discussion Only. Reach consensus as to whether Map
Amendment Application RZ-15-002 should be approved.
REPORT-IN-BRIEF: The applicant is requesting the rezoning of a 90.5-acre property
along the west side of Md. Route 63 approximately 0.1 miles north of US Route 40, from
Residential Transition to Business Local(29.09 acres)and Planned Industrial (61.41 acres).
DISCUSSION:The Washington County Planning Commission held a Public Rezoning
Meeting and the Board of County Commissioners of Washington County, Maryland, held a
public hearing on the subject request. The Washington County Planning Commission has
recommended approval of this map amendment. This matter is now on the agenda for discussion
by the Board of County Commissioners on the issue of whether to approve or deny the rezoning
request.
The Zoning Ordinance requires that any map amendment include consideration of the following
factors: (a)The report and recommendations of the Planning and Zoning Commission;
b)Population change in the area of the proposed change; (c)Availability of public facilities in
the area; (d) Present and future transportation patterns in the area; (e)Compatibility with existing
and proposed development of the area including indication of neighboring sites identified by the
Washington County Historic Sites Survey and subsequent revisions or updates; (f)The
relationship of the proposed change to the Adopted Plan for the County, Development Analysis
Plan Map and Policies; (g) Whether there was a substantial change in the character of the
neighborhood where the property is located (not applicable, as the Applicant's case was
premised upon a mistake analysis); (h) Whether there was a mistake in the existing zoning
classification; (i) Whether there has been a convincing demonstration that the proposed rezoning
would be appropriate and logical for the subject property.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Washington County Board of County Commissioners of Washington County,Maryland
MARYLANDN D Agenda Report Form
Open Session Item
SUBJECT: Second Quarter Adjustments to Washington County Board of Education's FY2016
General Fund Budget
PRESENTATION DATE: April 5, 2016
PRESENTATION BY: Chris South, Chief Financial Officer, WCPS
RECOMMENDED MOTION: Move to approve the requested second quarter adjustments to
the Board of Education's FY2016 General Fund Budget.
REPORT-IN-BRIEF: The Annotated Code of Maryland requires local school systems to
periodically re-forecast their financial needs and make necessary changes to their budgets. To that
end, the Washington County Board of Education approved the attached list of changes to its
FY2016 General Fund Budget at its March 1,2015 meeting.
DISCUSSION: Several of the changes that the Board of Education approved on March 1'cross
major categories. Therefore, these requested adjustments must also be approved by the Board of
County Commissioners. The Board of Education has asked its Finance staff to review the
requested budget changes with the Commissioners and answer any questions they may have.
FISCAL IMPACT: None. There is neither an increase nor a decrease to the Board of Education's
fund balance as a result of these requested adjustments.
CONCURRENCES: The Board of Education's Finance Committee reviewed these adjustments
at their meeting on February 23,2016 and recommended them for approval by the full Board. The
Board of Education approved these changes at their March 1, 2016 meeting.
ATTACHMENTS:
Proposed second quarter budget adjustments for the Washington County Board of
Education's FY2016 General Fund Operating Budget, and
Schedule of cumulative, year-to-date budget adjustments,by category.
Washington County Public Schools
Requested Second Quarter FY2016 Budget Adjustments
Increase/
Line Category Decrease) The primary reason for the requested change is:
1 Revenue 160,000 Higher than expected Recovery of Costs and increased
state participation in private placements.
2 Instructional Salaries 908,220) Turnover credit.
3 Instructional Textbooks 86 Supply 290,302 Additional student software and new AP textbooks.
4 Other Instructional Costs 328,325 Replacement of planetarium projector, and increased
interpreter services.
Higher than anticipated Day Placements and an
5 Special Education 354,000 adjustment to the amount of the budgeted turnover
credit.
6 Student Personnel Services 5,735) Turnover credit.
7 Student Transportation Services 425,785) Savings in cost of diesel fuel and turnover credit.
8 Operation of Plant 473,575) Energy savings.
To provide the local match for needed systemic
9 Maintenance of Plant 1,340,563 projects, increase Maintenance Materials and cover
overtime created by winter storm.
10 Capital Outlay 34,475) Vacancy and turnover credit.
Savings from Unemployment Insurance, Retirement/
11 Fixed Charges 305,400) Pension, Social Security and Terminal Sick and
Terminal Vacation pay.
12 Net Change in Fund Balance 0-
Note: An increase in the revenue budget has the same effect as a decrease in the expense budget. (They are both positive.) Therefore, when
adding the column, one must reverse the sign on the requested change in revenue.
Washington County Public Schools
Summary of FY2016 Budget Adjustments by Quarter
Increase/(Decrease)
Category Quarter 1 Quarter 2 Quarter 3 Quarter 4 Full Year
Revenue 0.00 $160,000 160,000
Administration 100,000 0 100,000
Mid-Level Administration 38,500 0 38,500
Instructional Salaries 0 908,220) 908,220)
Instructional Textbooks and Supplies 281,600)290,302 8,702
Other Instructional Costs 281,600 328,325 609,925
Special Education 0 354,000 354,000
Student Personnel Services 0 5,735)5,735)
Student Health Services 0 0 0
Student Transportation Services 2,810 425,785) 422,975)
Operation of Plant 0 473,575) 473,575)
Maintenance of Plant 0 $1,340,563 1,340,563
Capital Outlay 0 34,475) 34,475)
School Food Service 0 0 0
Fixed Charges 141,310) ($305,400) 446,710)
Undesignated Fund Balance Change 0 0 0 0 0
Note: An increase in the revenue budget has the same effect as a decrease in the expense budget. They are both positive.
Therefore, when adding the column, one must reverse the sign on the requested change in revenue.
Washington County Board of County Commissioners of Washington County,Maryland
MARYL ANAgendaReportForm
Open Session Item
SUBJECT: Construction Bid Award
Pavement Maintenance & Rehabilitation Program FY'16
Chip Seal Applications,Contract No. MS-PMP-238-28
PRESENTATION DATE: Tuesday,April 5, 2016
PRESENTATION BY: Scott Hobbs, P.E., Deputy Director
Division of Engineering& Construction Management
RECOMMENDED MOTION: Move to award the bid for the Pavement Maintenance&
Rehabilitation Program FY'16 Chip Seal Applications contract to the lowest responsive,
responsible bidder, Hammaker East LTD of Fayetteville, PA for the amount of$1,397,470.01.
REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County's
website, and on the State of Maryland's website, e-Maryland Marketplace. Two(2)bids were
received on Wednesday, March 2, 2016 as listed below and further detailed on the attached Bid
Tabulation.
Contractor: Total Bid:
Hammaker East LTD 1,397,470.01
American Paving Fabrics, Inc. 2,497,296.05
The bids have been evaluated and the low bid by Hammaker East LTD is in order. The
engineer's estimate is $1,752,782.25.
DISCUSSION: The Pavement Maintenance&Rehabilitation Program for chip seal applications
generally described as asphalt preservation and repair.The project involves treatment
applications of chip seal bar patch, single chip seal surface treatment, double chip seal surface
treatment, scrub seal treatment, and permanent pavement markings. This project will include 54
miles of treatment applications.
The proposed contract follows standard State Highway Administration provisions for monthly
liquid asphalt price adjustments, as used in prior years. The bid documents provide one hundred
twenty(120)consecutive calendar days to complete the work. The Notice to Proceed is
anticipated on or about May 2, 2016 with a final completion date of August 30, 2016. The bid
documents include Liquidated Damages in the amount of$500.00 per calendar day for work
beyond the completion date. Motorists may experience some minor delays as a result of lane
closures. There are no major road closures associated with this work. Public notices will be
made and road work signs posted prior to the start of work. The Road Listing is attached and
will be posted on the County's website for reference.
2IPage AGENDA REPORT FORM
FISCAL IMPACT: This is a budgeted Capital Improvement Plan(CIP)project
RDI024)with an unencumbered balance of$5,399,398.88. This budget is also for the Hot Mix
Asphalt Applications contract.
Total expenses for the chip seal applications are estimated at$1,687,470.01; including
1,397,470.01 for proposed bid award, $120,000.00 for inspection/testing, $70,000 for 5%
construction contingency, and$100,000 for asphalt adjustment costs.
CONCURRENCES: Director of Engineering and Construction Management
ALTERNATIVES: This is the most cost effective and practical alternative.
Roads are substandard and need repairs to extend service life.
ATTACHMENTS: Bid Tabulation, Road Listing, Road Maps
AUDIO/VISUAL TO BE USED: N/A
WASHINGTON COUNTY
DIVISION OF ENGINEERING&CONSTRUCTION MANAGEMENT
FY-2016
Pavement Maintenance&Rehabilitation Program
Chip Seal Applications
ROAD FROM TO TREATMENT MILES
Green Lane Road Creek Road PA State Line Double Chip Seal 0.76 1
Tollgate Ridge Road Ford Drive PA State Line Double Chip Seal 2.27
White Oak Ridge Road MD 615-Millstone Road PA State Line Double Chip Seal 2.55
Bain Road Maple Ridge White Oak Ridge Double Chip Seal 0.79
Maple Ridge Road MD 615-Millstone Road Weller Road Double Chip Seal 2.71
Weller Road Hollow Road PA State Line Double Chip Seal 1.74
Slabtown Road Hollow Road River Double Chip Seal 1.42
Orchard Ridge Road Slabtown Road Hollow Road Double Chip Seal 1.67
Bottom Road MD 68-Clear Spring Road MD 68-Clear Spring Road Double Chip Seal 3.47
Bakersville Road MD 63-Spielman Road MD 65-Sharpsburg Pike Double Chip Seal 3.09
Tommytown Road Bakersville Road aylors Landing Road Double Chip Seal 1.56
aylors Landing Road MD 65-Sharpsburg Pike Woburn Road Double Chip Seal 3.10
Remsburg Road aylors Landing Road Bowie Road Double Chip Seal 0.50
Harpers Ferry Road East High Street Chestnut Grove Road Double Chip Seal 7.01
Millers Sawmill Road Harpers Ferry Road Canal Road Double Chip Seal 1.72
Washington Monument Road Old National Pike Zittlestown Road Double Chip Seal 0.90
Mill Point Road Old National Pike MD 66-Mapleville Road Double Chip Seal 1.24
Millers Church Road MD 60-Leitersburg Pike MD 60-Leitersburg Pike Double Chip Seal 4.29
Leiters Mill Road MD 60-Leitersburg Pike PA State Line Double Chip Seal 2.50
I lack Angus Road Millers Church Road Strite Road Double Chip Seal 0.42
Ritchie Road MD 491 -Raven Rock Road MacAfee Hill Road Double Chip Seal 3.91
Wise Road Ritchie Road Frederick County Line Double Chip Seal 0.30
Larrabee Avenue MD550-Military Road Brooks Avenue Double Chip Seal 0.17
Brooks Avenue MD550-Military Road Larrabee Avenue Double Chip Seal 0.09
High Rock Road Pavement Transition High Rock Parking Area Double Chip Seal 1.14
Cave Hill Road Itnyre Road West Water Street Double Chip Seal 0.97
Itnyre Road MD 64-Jefferson Blvd Cave Hill Road rouble Chip Seal 0.44
Olivewood Drive ollege Road Woodside Drive Double Chip Seal 0.08
Woodside Drive Summerlin Drive Sharpsburg Pike Double Chip Seal 0.73
Summerlin Drive Sharpsburg Pike Woodside Drive Double Chip Seal 0.36 I
Woodside Court Woodside Drive Cul-de-sac Double Chip Seal 0.10
Driftwood Lane Summerlin Drive Woodside Drive Double Chip Seal 0.12
Fernwood Lane Woodside Drive Woodside Drive Double Chip Seal 0.27
Candlewood Lane Summerlin Drive Fernwood Lane Double Chip Seal 0.16
Chapelwood Lane St.James Circle Woodside Drive Double Chip Seal 0.14
Deanewood Lane Summerlin Drive Woodside Drive Double Chip Seal 0.12
Summerlin Court Woodside Drive Cul-de-sac Double Chip Seal 0.04
iSandlewood Court Woodside Drive Cul-de-sac Double Chip Seal 0.07
Heritage Lane Marsh Pike Portsmouth Drive i i. ble Chip Seal 0.06
Portsmouth Drive Heritage Drive Heritage Drive n.uble Chip Seal 0.61
Johnnycake Lane Portsmouth Drive Dead End Cul-de-sac 1.uble Chip Seal 0.05
Postrider Court Portsmouth Drive Dead End Cul-de-sac Double Chip Seal I 0.1 1
New,•rt Court Portsmouth Drive Dead End Cul-de-sac Double Chi.Seal 0.08
Total I 53.52
2016 PMP CHIP SEAL APPLICATION
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WASHINGTON COUNTY, MARYLAND
DIVISION of ENGINEERING and CONSTRUCTION MANAGEMENT
PAVEMENT MAINTENANCE and REHABILITATION PROGRAM FY-'16-CHIP SEAL APPLICATIONS
CONTRACT NO. PMP-238-28
BID TABULATION
March 2,2016 at 10:00 am
Hammuker East,LTD American Paving Fabrics Inc.
Fayetteville,PA Hanover,MI)
ITEM
No. ITEM DESCRIPTION QTY. UNIT UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL
101 Maintenance OfTraffic 1 LS $ 43,565.00 $ 43,565.00 $ 79,352.90 $ 79,352.90
501A Single Chip Seal-Emulsion,CRS-2PM 2,500 GAL $ 1.53 $ 3,825.00 $ 2.96 $ 7,400.00
501B Single Chip Seal-No. 10 Aggregate 50 TON $ 23.00 $ 1,150.00 $ 10.14 $507.00
502A Double Chi.Seal-Emulsion,CRS-2PM 489,318 GAL S 1.53 $ 748,656.54 $ 2.96 $ 1,448,381.28
502B Double Chip Seal-No.8 Aggregate 7,470 TON $ 24.87 $ 185,778.90 $ 43.25 $ 323,077.50
502C Double Chip Seal-No. 10 Aggregate 6,322 TON S 25.78 S 162,981.16 $ 43.88 $ 277,409.36
503A Chip Seal Bar Patch-Emulsion,CRS-2PM 55,656 GAL $ 1.57 $ 87,379.92 $ 2.96 S 164,741.76
503B Chip Seal Bar Patch-No.8 Aggregate 1,509 TON $ 27.54 $ 41,557.86 $ 32.45 $ 48,967.05
504A Scrub Seal-Emulsion,CRS-2PM 2,500 GAL $ 1.57 $ 3,925.00 $ 2.96 $ 7,400.00
504B Scrub Seal-No. 10 Aggregate 50 TON $ 23.00 $ 1,150.00 $ 16.50 $825.00
505 CONTINGENT-Fog Seal-Emulsion,CSS-1H 2,500 GAL $ 1.63 $ 4,075.00 $ 3.52 S 8,800.00
506 Pavement Marking Paint-Lines 730,342 LF $ 0.14 $ 102 247.88 $ 0.17 $ 124,158.14
507 Markings-12"Wide Crosswalk 50 SF $ 8.25 $412.50 $ 4.79 $239.50
No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement
508 Markings-Lines 24"Wide Stop Bars 834 SF $ 9.75 $ 8,131.50 $ 4.79 $ 3,994.86
CONTINGENT-No Preheat Heat Applied Permanent Preformed
509 Thermoplastic Pavement Markings-Legends,Letters 115 SF $ 10.75 $ 1,236.25 $ 11.22 $ 1,290.30
No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement
510 Markings-Symbols,Railroad Crossing 130 SF $ 10.75 $ 1,397.50 $ 5.78 $751.40
denotes mathematical error BID TOTALS $ 1,397,470.01 $ 2,497,296.05
PMP FY16-Chip Seal Bid Tab
Page 1
Washington County ,Board of County Commissioners of Washington County,Maryland
MARYLAND Agenda Report Form
Open Session Item
SUBJECT: Tobacco Free Parks
PRESENTATION DATE: April 5, 2016
PRESENTATION BY: Greg Shank, Recreation and Parks Advisory Board, Earl Stoner,
Washington County Health Department and Jim Sterling, Director of Public Works
RECOMMENDED MOTION: No Motion Needed
REPORT-IN-BRIEF: Washington County Parks are implementing a Tobacco Free Play Zone
for the Parks in Washington County to raise awareness to the dangers of Tobacco use and to help
educate our youth about healthy lifestyles.
DISCUSSION:Discussion has been ongoing for several months during the Recreation and
Parks Advisory Board meetings about the concept of making the Parks Tobacco Free. They have
had the Washington County Health Department attend two of the meetings to discuss the issue.
On May 11, the board voted to recommend to the Board of County Commissioners to adopt the
recommendation. Black Rock Golf Course, Doubs Woods maintenance area and the Agricultural
Education Center would be exempt from the regulations.
FISCAL IMPACT: Signage cost
CONCURRENCES: Washington County Recreation and Parks Advisory Board
ALTERNATIVES:
ATTACHMENTS:
AUDIOVISUAL NEEDS:
TOBACCO &
VAPE FREE
PLAY ZONE
L,,y'i,;p,g,o,, .ou„o,.
THANK YOU FOR
YOUR VOLUNTARY
PARKS & FACILITIES COOPERATION
iR
Board of County Commissioners of Washington County,Maryland
Agenda Report Form
Open Session Item
SUBJECT: PUBLIC HEARING—Proposed Modification of Water and Sewer Rates and
Certain Other Fees for FY2017
PRESENTATION DATE: Tuesday, April 5,2016; 2:00 p.m.
PRESENTATION BY: Julie Pippel, Director, Division of Environmental Management
RECOMMENDED MOTION: [Note: The Commissioners may move to adopt the proposed
water and sewer rate schedule for FY 2017, as presented or as modified, at any point after the closure of
the public hearing.]
REPORT-IN-BRIEF: The Board of County Commissioners will conduct a public hearing to
permit any member of the public to appear and testify concerning the proposed modification of water and
sewer rates and certain other fees.
DISCUSSION:Water and Sewer revenue requirements show that an increase in water and sewer
revenue is necessary to facilitate the Department of Water Quality's long-range financial plans. The
presented rate schedule for FY 2017 is based on this requirement. A modification to allocation fees is
also being proposed.
FISCAL IMPACT:
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS: Summary of Proposed Schedule of Utility Rates and Certain Other Fees
for FY2017
AUDIOVISUAL TO BE USED:
WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY
SUMMARY OF PROPOSED UTILITY RATES AND OTHER CHARGES FOR FY2017
SCHEDULE OF UTILITY RATES FOR FY 2017
effective July 1,2016)
Current Quarterly
Proposed Current Quarterly Proposed Quarterly
Sewer Rates Quarterly Water Rates Water RatesSewerRates
FULL SERVICE
Base for 6,000 Gal Per Account
Residential Full Service 110.57 114.55 96.15 98.90
Commercial I Full Service 111.62 116.00 96.15 98.90
Commercial II Full Service 115.60 119.90 113.50 118.00
Commercial III Full Service 115.60 119.90 n/a n/a
Volunteer Service 110.57 114.55 96.15 98.90
Residential/Commercial Collection Service-per EDU 53.55 54.84 n/a n/a
Volume per 1,000 gal
Residential Full Service 6.36 6.53 10.32 10.79
Commercial I Full Service 7.18 7.39 10.51 11.04
Commercial II Full Service 8.41 8.45 8.47 8.81
Commercial III Full Service 5.70 5.76 n/a n/a
Volunteer Service 6.36 6.53 10.32 10.79
Residential/Commercial Collection Service-per EDU n/a n/a n/a n/a
Non-Metered Accounts 148.73 153.73 158.07 163.64
SEWER WHOLESALE
Per 1,000 :allons 6.38 6.63 n/a n/a
FY16 FY17
SEWER: Charge for 12.000 gal Per Qtr-Avg. Res. Customer SEWER: Charge for 12,000 gal Per Qtr-Avg. Res. Customer
Base Charge (6,000 gal) 110.57 Base Charge (6,000 gal) 114.55
Vol Charge (6,000 gal) 38.16 Vol Charge (6,000 gal) 39.18,
Total Bill 148.73 Total Bill 153.73
FY16 FY17
WATER: Charge for 12.000 gal Per Qtr-Avg. Res. Customer WATER: Charge for 12,000 gal.Per Qtr-Avg. Res. Customer
Base Charge (6,000 gal) 96.15 Base Charge (6,000 gal) 98.90
Vol Charge (6,000 gal) 61.92 Vol Charge (6,000 gal) 64.74
Total Bill 158.07 Total Bill 163.64
WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY
SUMMARY OF PROPOSED UTILITY RATES AND OTHER CHARGES FOR FY2017
WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY
SCHEDULE OF FEES FOR FY2017
effective July 1, 2016)
ALLOCATION FEES Current Proposed
Joint Sewer Service Fee (Service areas jointly served by the City of 2,100 (includes $300
Hagerstown Water&Sewer Department and the Wash. Co. Dept. of Construction reserve 2,500
Water Quality) fund fee)
Allocation Fee for Sewer Service 5,900 6,900
Allocation Fee for Water Service 1,950 2,500
Meter Fee for Water 325 No Change
ALL OTHER FEES AND CHARGES -NO CHANGE
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: PUBLIC HEARING—Acquisition of Real Property
PRESENTATION DATE: April 5, 2016; 2:30 p.m.
PRESENTATION BY: Susan Small, Real Property Administrator
MOTION: N/A
REPORT-IN-BRIEF: The Board of County Commissioners of Washington County,
Maryland, will conduct a public hearing to permit any interested person to appear and testify
concerning the proposed acquisition of the following described parcel of land (the"Property"):
All those two (2) parcels or tracts of land containing an aggregate area of 6,015
square feet, more or less, situate in Election District No. 25, Washington County,
Maryland, commonly known as 37 Jonathan Street, Hagerstown, Maryland, and
identified as Tax ID#25-025466.
DISCUSSION:This public hearing is being held to meet the requirements of Section 1-
301(b) ofthe Code of the Public Local Laws of Washington County, Maryland. It has been
determined the Property is needed for a public purpose.
CONCURRENCES:
FISCAL IMPACT (If Applicable): The consideration to be paid for the Property is
120,000.00, all or a portion of which will be expended from the General Fund.
ATTACHMENTS: None.
Vvt Washingtonngton County Board of County Commissioners of Washington County,Maryland
MARYL AND Agenda Report Form
Open Session Item
SUBJECT: Contract Award (PUR-1308) — Record-Keeping and Actuarial
Consulting Services for the Retirement Plan, Length of Service Award Program (LOSAP),
and Other Post-Employment Benefits Under GASB-45(OPEB)
PRESENTATION DATE: April 5, 2016
PRESENTATION BY: Karen R. Luther, CPPO — Director of Purchasing and
Stephanie M. Stone, Director—Division of Health & Human Services
RECOMMENDED MOTION: Move to award the contract for Record-Keeping and
Actuarial Consulting Services for the Retirement Plan, Length of Service Award Program
LOSAP), and Other Post-Employment Benefits Under GASB-45 (OPEB) to the responsive,
responsible proposer for an initial one-year term, with an option by the County to renew for up to
four(4)additional consecutive one(1) year periods.
REPORT-IN-BRIEF: The services consist of an annual valuation including GASB
disclosure and Employee Retirement Benefit Report (individual statements), quarterly
investment performance reviews, approximately fifty (50) benefit calculations annually, and
approximately ten (10) service buy-back calculations annually. The duration of the contract is
for one (1) year with four (4) additional consecutive one (1) year renewal periods. The
recommended award pricing also includes the additional work necessary to comply with the new
standards of GASB 74 and 75 that will substantially affect the valuation of the OPEB plan.
Notice of the Request for Proposal (RFP)was advertised in the local newspaper, on the County's
web site, and on the State's "e-Maryland Marketplace" web site. Thirty-three (33)
individuals/companies/ bid houses downloaded the RFP document from the County's web site.
Two (2) companies were represented at the Pre-Proposal Conference. Proposals were received
from two (2) firms. The Qualifications & Experience submittals of the two (2) firms were
evaluated and only one (1) of the firms was considered to be responsive; therefore, the Price
Proposals of that firm was then opened and evaluated.
The Coordinating Committee was comprised of the Assistant County Administrator(Committee
Chairman), Department of Health and Human Services—Director and Benefits Manager, Deputy
County Attorney, Director of Budget& Finance, and Director of Purchasing.
Under the present 5-year contract that was awarded to CBIZ in 2011, the annual fee was $20,000
for each year in Part 1, and $4,000 for each year of the potential total of five(5)years for Part 2.
DISCUSSION: N/A
FISCAL IMPACT: The fees for services are paid from the pension funds.
CONCURRENCES: As recommended by the Coordinating Committee
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A