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HomeMy WebLinkAbout11.18.2014 MinutesBOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Hagerstown, Maryland November 18, 2014 President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland, to order at 8:12 a.m. in the County Administration Building located at 100 West Washington Street, Room 227, Hagerstown, with the following members present: Vice President John F. Barr and Commissioners Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. CONVENE IN CLOSED SESSION Commissioner Cline, seconded by Barr, moved to convene in closed session at 8:12 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees or officials over whom this public body has jurisdiction; or any other personnel matters that affect one or more specific individuals; to consider the acquisition of real property for a public purpose and matters directly related thereto; and to consult with counsel to obtain legal advice on a legal matter, in accordance with Section 3-305(b) (1), (3) and (7) of the General Provisions Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners discussed the potential appointment and reappointment of specific individuals to an advisory commission over which the Commissioners have appointment authority; discussed the potential appointment of specific individuals to a local board over which the Commissioners have appointment authority; considered specific details regarding the potential acquisition of real property for public use; discussed a specific employee/personnel matter with staff; and discussed personnel evaluations of appointed County staff. During closed session, the Commissioners instructed staff to bring forth the potential appointment and reappointment to an advisory commission over which the Commissioners have appointment authority for further consideration and discussion during today's open session meeting; instructed staff to bring forth the potential appointments to a board over which the Commissioners have appointment authority for further consideration and discussion during today's open session meeting; provided specific direction to staff relating to the potential acquisition of real property for public use; and provided staff specific direction relating to the employment issue. Present during closed session were Commissioners Terry L. Baker, John F. Barr, Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. Also present were John Martirano, County Attorney; Kirk C. Downey, Deputy County Attorney, and at various times Gregory Murray, County Administrator; Sarah Sprecher, Assistant County Administrator; Vicki Lumm, County Clerk; Dori Nipps, Executive Director, PenMar Development Corporation; Stephanie Stone, Director, Health and Human Services; and Julie Pippel, Director, Environmental Management. November 18, 2014 Page 2 RECONVENE IN OPEN SESSION Commissioner Barr, seconded by McKinley, moved to reconvene in open session at 9:04 a.m. The motion passed unanimously. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Mark Sandell of St. Andrew Presbyterian Church offered the Invocation followed by the Pledge of Allegiance to the Flag by the full assemblage. CALL TO ORDER President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland, to order at 9:10 a.m. in the County Administration Building located at 100 West Washington Street, Room 227, Hagerstown, with the following members present: Vice President John F. Barr and Commissioners Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. APPROVAL OF MINUTES — OCTOBER 28, 2014 Commissioner Barr, seconded by McKinley, moved to approve the minutes of October 28, 2014. The motion passed unanimously. PUBLIC HEARING — ACOUISITION OF REAL PROPERTY President Terry L. Baker convened a Public Hearing at 9:11 a.m. to obtain public comment regarding the County's intention to acquire 13.89 acres of land, more or less, adjacent to the Washington County Agricultural Education Center (Ag Center), shown as the Remaining Lands of Carolou B. Russell on a plat prepared by Fox & Associates, Inc. dated September 5, 2014 entitled "Simplified Plat -Parcel A -Lands of Carolou B. Russell", further identified as Tax Map 72, Parcel 14. Jim Sterling, Director, Parks and Facilities, described the property to be acquired for $165,000 to be used for overflow parking for events at the Ag Center. Funds would be expended from the County's General Fund but would be repaid with Program Open Space funds. The County anticipates acquiring the current Ag Center property from the State of Maryland in the near future. Mr. Sterling introduced Dave Moore of the Washington County Tractor Pullers Association and Sue Hull, Ag Expo & Fair President, who indicated their support of the acquisition. The hearing was opened for public comment. There were no individuals present who wished to comment. The public hearing was closed at 9:14 a.m. The meeting was opened for discussion by the Commissioners. Commissioner Baker commented that the Recreation and Parks Advisory Board fully supports the purchase. Commissioners Callaham and Cline indicated their support of the purchase. Commissioner Barr, seconded by Cline, moved to acquire the property described containing 13.89 acres of land, more or less, for $165,000 as presented, and to approve the proposed resolution effectuating the purchase. The motion passed unanimously. (Ordinance No. ORD -2014-21 is located in the County Commissioners' Office.) November 18, 2014 Page 3 COMMISSIONERS' REPORTS AND COMMENTS Commissioner McKinley introduced members of his family in attendance for his last meeting as a County Commissioner. He thanked County staff for their hard work and The Herald -Mail reporter C.J. Lovelace for his fair and accurate reporting of County Commissioner issues. Commissioner Callaham reiterated Commissioner McKinley's comments. She commented on her move to private life and thanked staff for their support the past four years. Commissioner Cline noted the passing of Williamsport natives Walter Wolfe and Rick Hart. He thanked outgoing Commissioners Callaham and McKinley for their professional manner and personal friendships. Commissioner Baker thanked the outgoing Commissioners for their initiatives and comradery during the past four years. He praised their business outreach meeting idea that has resulted in over 100 visits to local businesses by the County Commissioners and staff. Commissioner Barr reiterated the positive comments made by his fellow Commissioners. He discussed his recent Maryland Association of Counties (MACo) activities that included meeting with Speaker of the House Michael Busch. Mr. Barr looked forward to continuing his work with MACo and Maryland Governor -elect Larry Hogan. OTHER BUSINESS County Attornev County Attorney John Martirano and Deputy County Attorney Kirk C. Downey commented on the support given them by the current board and wished outgoing members well. Countv Clerk — Avvointments to Countv Boards/Commissions PenMar Development Corporation Commissioner Barr, seconded by McKinley, moved to appoint Stephen Oder to serve an unfulfilled term through June 30, 2015, and Paul Pinkerton to serve an unfulfilled term through June 30, 2017 on the PenMar Development Corporation. The motion passed unanimously. Hagerstown Regional Airport Advisory Commission Commissioner McKinley, seconded by Callaham, moved to reappoint John Miller to serve a second, three-year term through November 30, 2017, and appoint James Lobley to serve a first, three-year term through October 31, 2017 on the Hagerstown Regional Airport Advisory Commission. The motion passed unanimously. County Administrator Comments Retirement Incentive Proaram County Administrator Greg Murray, and Stephanie Stone, Director, Health and Human Services, presented the proposal to offer certain incentives to employees that qualify for November 18, 2014 Page 4 retirement, which includes a lump sum payment of $10,000 while forfeiting all remaining sick time. Mr. Murray discussed the program that would allow the County to maximize operational savings while providing long-term savings to the County's retirement trust. Eligible employees must be currently eligible for retirement by years of service or age or calculated within three years of retirement. The previous program of this type offered in 2011 resulted in approximately $150,000 in labor savings. This incentive is estimated to save a minimum of $194,000 per year operationally. The target date for completion is January 15, which would allow for budgetary planning. The Commissioners discussed the proposal. Commissioner Baker stated that he was not prepared to vote on the matter. Commissioner Callaham, seconded by McKinley, moved to approve the proposed early retirement incentive program as presented. The motion passed with Commissioners Callaham, McKinley, Barr, and Cline voting "AYE" and Commissioner Baker "Abstain." Discussion of the next scheduled agenda item was postponed to hold a scheduled public hearing at 10:00 a.m. PUBLIC HEARING — ECONOMIC DEVELOPMENT REFUNDING REVENUE BONDS FOR BENEFIT OF PITTSBURGH INSTITUTE OF AERONAUTICS, INC. President Baker convened a public hearing at 10:12 a.m. to obtain public comment on the County's proposal to issue and sell economic development refunding revenue bonds in one or more series in an aggregate principal amount not to exceed $2,054,000 (the "Bonds"), and to loan the proceeds from the sale of such bonds to Pittsburgh Institute of Aeronautics, Inc. (PIA). Lindsey Rader, Bond Counsel, Funk & Bolton, P.A., indicated that the public hearing is required by the federal tax code with respect to a Resolution pending before the Board of County Commissioners of Washington County. Proceeds from the sale of the Bonds will be loaned to PIA and used for the public purpose of (1) refinancing a conventional mortgage loan, the proceeds of which were used to construct, equip, and furnish an approximately 18,000 square foot building and related improvements located on approximately 2.1448 acres of land leased by PIA from the County located at the Hagerstown Regional Airport and known as 14516 Pennsylvania Avenue, Hagerstown, Maryland, (2) financing or reimbursing costs of issuance of the Bonds, and/or (3) paying other eligible costs permitted by the Maryland Economic Development Revenue Bond Act. Ms. Rader indicated that the County would not be pledging its full faith and credit or its taxing power toward payment of the bonds. The public hearing was opened for public comment. There were no individuals present who wished to comment. The meeting was opened for discussion by the Commissioners. Ms. Rader reaffirmed that the County was acting as a conduit and would not incur any liability or costs by agreeing to the proposal. f� f The public hearing was closed at 10:18 a.m. November 18, 2014 A Page 5 Commissioner Cline, seconded by Barr, moved to approve the resolution authorizing the issuance from time to time by the County Commissioners of one or more series of its economic development refunding revenue bonds in an aggregate principal amount not to exceed $2,054,000, and to loan the proceeds from the sale of such bonds to Pittsburgh Institute of Aeronautics, Inc. The motion passed unanimously. (Resolution No. RS -2014- 20 is located in the County Commissioners' Office.) Countv Administrator Comments (cont.) Washington Countv Fire and Rescue Revolving Loan Fund County Administrator Greg Murray introduced a discussion regarding a request from the First Hose Company of Boonsboro (First Hose) to obtain a $300,000 loan for a twenty- year term at zero percent interest from the Washington County Fire and Rescue Revolving Loan Fund. He indicated that First Hose lost an engine tanker due to an accident and the insurance claim paid only $174,000 for the tanker that costs about $500,000 to replace. The tanker can carry 3,500 gallons of water to the scene of a fire and is a needed replacement for the south County area. Dale Hill, President, Washington County Volunteer Fire and Rescue Association (WCVFRA), introduced Chief Oley Griffith of First Hose, who detailed the application for the loan. The Commissioners discussed the matter with Mr. Griffith including the effect on residents in First Hose's coverage area who would be paying higher insurance premiums due to the out -of -service equipment. Commissioner Cline, seconded by McKinley, moved to approve the application for a $300,000 loan for First Hose through the Washington County Fire and Rescue Revolving Loan Fund to purchase needed apparatus as per policy. County Administrator Greg Murray requested clarification on the motion that included the wording "per policy," indicating that the consideration for the two-year deferred payment at zero percent interest would not normally include that. The Commissioners affirmed that the modification was included in the motion. The motion passed unanimously. Washington Countv Fire and Rescue Association - Loan for Upfront Expenses WCVFRA President Dale Hill presented a request for $50,000 in upfront expenses to take advantage of an available $477,000 reimbursement grant. He indicated that WCVFRA received approval for the four-year grant from the U.S. Fire Administration to be used toward the recruitment retention program. The organization requires the upfront money for initial expenditures toward the Washington County Technical High School's fire program. Funds from the reimbursement grant will be used to repay the loan. Commissioner Barr, seconded by Cline, moved to approve providing $50,000 in upfront expenses to the Washington County Fire and Rescue Association. The motion passed unanimously. November 18, 2014 Page 6 REPORTS FROM COUNTY STAFF. Health and Human Services- Advertise to Fill Positions Stephanie Stone, Director, Health and Human Services, requested permission to advertise and fill the following full-time, budgeted positions: 1) One Grade 8, Motor Equipment Operator II in the Highway Department; 2) Three Grade 8, Emergency Call Takers, in the 9-1-1 Emergency Center; and 3) One Grade 11, Engineering Technician III in Engineering and Construction Management. Commissioner Barr, seconded by McKinley, moved to advertise and fill all positions as requested. The motion passed unanimously. Environmental Manaaement — Change Order Reauest Julie Pippel, Director, Division of Environmental Management, and Mark Bradshaw, Deputy Director, Engineering and Construction Services, requested approval of a $191,360 change order involving projects at the Winebrenner Wastewater Treatment Plant and Smithsburg Wastewater Treatment Plant. Mr. Bradshaw indicated that the request relates to the inspection portion of the engineering consulting services contract with Buchart- Horn, Inc. He described the chain of events that now require 2,080 hours to be added to the contract. The Commissioners discussed the request. Commissioner Callaham, seconded by Barr, moved to approve the $191,360 change order for Buchart-Horn, Inc. as presented. The motion passed unanimously. Ms. Pippel reported on the successful electronics -recycling event held the past weekend in partnership with the Valley Mall paid through a Maryland Department of the Environment grant. CITIZENS PARTICIPATION Greg Snook, former County Commissioner, thanked the Board of County Commissioners for their work done the past four years. Justin Hartings, President, Washington County Board of Education, thanked the Commissioners for their support of education initiatives during their past term. Dr. Clayton Wilcox, Superintendent, Washington County Public Schools, thanked the outgoing Commissioners for their support and Greg Murray for his assistance and expertise. He distributed copies of the Washington County Public Schools' Community Report. James Ulrich, Chief, Smithsburg EMS, thanked the Commissioners for their support and distributed copies of the company's Strategic Plan for 2014-2019. A November 18, 2014 Page 7 PROPOSED FOREST BANKING AMENDMENT TO FOREST CONSERVATION ORDINANCE (FCO -14-001) Stephen Goodrich, Director, and Fred Nugent, Parks and Environmental Planner, Planning and Zoning, initiated a discussion of proposed amendment FCO -14-001 to the Washington County Forest Conservation Ordinance (FCO). The forest banking process allows private property owners to place restrictive easements on newly planted or existing forests. Mr. Goodrich referred to the public hearing held by the Commissioners on October 21, 2014 during which additional text was recommended to be added to allow the Commissioners to release uncommitted area in a forest bank from easement restrictions. Planning staff incorporated the suggested changes via Section 20.3 Release of Uncommitted Forest Bank Acreaae, which requires a written request from the Forest Bank owner, a plat with a metes and bounds description of the area to remain in the bank and the area of uncommitted acreage that is requested to be released, and recordation of all legal documents to effect the release at the owner's expense. Mr. Goodrich also indicated that State law allows only 50% credit for existing forests while the County's Ordinance allowed 100% credit. That language has been modified to reduce the amount to 50%. The Commissioners discussed the information with Mr. Goodrich. Commissioner Barr, seconded by McKinley, moved to approve the proposed Forest Banking Amendment to the Forest Conservation Ordinance including the recommended additional text to allow the County Commissioners to release uncommitted easement area in a forest bank from easement restrictions as discussed and presented. The motion passed unanimously. (Ordinance No. ORD -2014-22 is located in the County Commissioners' Office.) MARYLAND STATE DEPARTMENT OF EDUCATION GRANT AWARD FOR SCHOOL BASED HEALTH CENTERS Stephanie Lapole, Grant Manager, Office of Community Grant Management, presented a recommendation to accept a total grant award of $200,384, including $10,019 for grant administration expenses, from the Maryland State Department of Education for the provisions of School Based Health Centers in Washington County for Fiscal Year 2015. Ms. Lapole indicated that Meritus Medical Center is the current recipient and sub- contractor for the funds. The two School Based Health Centers are located at South Hagerstown High School and Western Heights Middle School. No County funds are involved in the award and no fund match is required. Commissioner McKinley, seconded by Barr, moved to accept a total grant award of $200,384 from the Maryland State Department of Education for the provisions of School Based Health Centers in Washington County for Fiscal Year 2015 as presented. The motion passed unanimously. November 18, 2014 Page 8 CONTRACT AWARD — FINANCIAL ADVISOR SERVICES Rick Curry, Buyer, Purchasing, and Sara Greaves, Deputy Director, Budget and Finance, recommended award of the contract for Financial Advisor Services (PUR-1267) to the responsive, responsible firm, Public Advisory Consultants, Incorporated of Owings Mills, Maryland, for the lowest total five-year proposal value of $70,000 plus out-of-pocket expenses related to bond issues, and the hourly rates for each employee classification to be used for any required Extra Work as follows: Managing Director - $180, Director - $170, Senior Consultant - $160, Consultant - $140, Associate - $125, and Analyst - $95. Mr. Curry indicated that the award recommendation is the result of the re -bid of RFP No. PUR- 1262 due to rejection by the County Commissioners on October 14, 2014 of the sole price proposal that exceeded the budget for these services. The Commissioners discussed the matter. Commissioner Barr, seconded by Cline, moved to award the contract for Financial Advisor Services to the responsive, responsible firm, Public Advisory Consultants, Incorporated of Owings Mills, Maryland, for the lowest total five-year proposal value of $70,000 plus out- of-pocket expenses related to bond issues, and the hourly rates for each employee classification as presented. The motion passed unanimously. CONTRACT AWARD — HANCOCK LANDFILL MIGRATION PREVENTION SYSTEM Rick Curry and Dave Mason, Environmental Engineer, Environmental Management, recommended award of the contract for the Hancock Landfill Migration Prevention System (PUR-1264) to the responsible, responsive sole bidder SCS Field Services, Inc. (Stearns, Conrad and Schmidt Consulting Engineers, Inc.) of Reston, Virginia, which submitted a Total Sum Bid of $556,410 (for Bid Item Nos. 1 through 5 Plus Contingent Item Nos. C-1 through C-4.) Mr. Curry advised that the project generally includes but is not limited to all labor, materials, equipment, services, and the placement of 6 -inch gas collection pipe. Funding of $561,130 is available in the Environmental Management Department's Capital Improvement Project account. The Commissioners discussed the sole bid received. Mr. Mason indicated no concern with awarding the bid to the proposed firm for these specialized services. Commissioner McKinley, seconded by Barr, moved to award the contract for the Hancock Landfill Migration Prevention System to the responsible, responsive sole bidder SCS Field Services, Inc. (Stearns, Conrad and Schmidt Consulting Engineers, Inc.) of Reston, Virginia, which submitted a Total Sum Bid of $556,410 (for Bid Item Nos. 1 through 5 Plus Contingent Item Nos. C-1 through C-4) as presented. The motion passed unanimously. CONTRACT AWARD - GASOLINE AND DIESEL FUEL DELIVERIES Rick Curry, Buyer, Purchasing, recommended award of the Gasoline and Diesel Fuel Deliveries contracts (PUR 1265) to the responsive, responsible bidders who submitted the lowest bids as follows: 1) Gasoline And Diesel Tank -Wagon Deliveries — A C &T Company, Inc. of Hagerstown, Maryland, at the unit prices stated in its bid November 18, 2014 Page 9 (Gasoline - $211,656.44; Diesel — 176,360.96), 2) Gasoline Transport Deliveries - Petroleum Traders Corporation of Fort Wayne, Indiana, at the unit prices stated in its bid ($1,113,821.59). Due to tie bids received from Cato, Inc. of Salisbury, Maryland, James River Solutions of Ashland, Virginia, and Petroleum Marketing Group, Inc. for Diesel Transport Deliveries ($1,928,909.83), lots were drawn in public. The bid award went to Petroleum Marketing Group. Mr. Curry indicated that the requirements contract guarantees neither a maximum nor a minimum quantity. He provided specifics of the contracts and bids evaluated based on the Oil Price Information Service. The contract requirements for the City of Hagerstown, Washington County Public Schools, and Hagerstown Community College are also included in the recommendations. Those entities make their own formal contract awards. Commissioner McKinley, seconded by Cline, moved to award the bids for Gasoline and Diesel Fuel Deliveries as presented and drawn by lot. The motion passed unanimously. BID AWARD — SWIMMING POOL AND WATER/WASTEWATER TREATMENT CHEMICALS Rick Curry recommended awarding bids for water/wastewater treatment chemicals (PUR- 1266) to the responsive, responsible bidders with the lowest bids. He indicated that all f vendors have provided evidence of good standing from the Maryland Department of Assessments and Taxation. Mr. Curry recommended the following bid awards as specified: 1 Item #8 — Sodium Hypochlorite (12,000 gals.) to Main Pool & Chemical Co., Inc. at the unit price of $1.14 (Gallon Bulk); Item #12 — Sodium Hypochlorite (105 drums) to Univar USA, Inc., at the unit price of $1.77/gal. (53 -gal. drums); Item # 13 — Granular Activated Carbon (5,600 lbs.) to George S. Coyne Chemical Co., Inc. at the unit price of $3.7782/lb. (40 lb. bag); Item #15 — Liquid Aluminum Sulfate Alum (30 drums) to Univar USA, Inc. at the unit price of $2.79/gal. (55 gal. drums); Item #16 — Chlorine Gas (33 cylinders) to Univar USA, Inc. at the unit price of $90.00 (150 lb. cylinder); Item #17 — Caustic Soda (Sodium Hydroxide) (325 drums) to Main Pool & Chemical Co., Inc. at the unit price of $1.80 (55 gal. drums); Item #18 — Ferrous Chloride Solution (14,000 bulk gals.) to Kemira Water Solutions, Inc. at the unit price of $0.74 (Gallon Bulk); Item #19a — Hydrofluosilic Acid (H2SiF6) (15 gal. pail) to Univar USA, Inc. at the unit price of $9.15/gal. (15 gal. pail); Item #19b — Hydrofluosilic Acid (H2SiF6) (55 gal. drum) to Univar USA, Inc. at the unit price of $6.55/gal. (55 gal. drum); Item #20 — Granular Calcium Hypochlorite (60 containers) to George S. Coyne at the unit price of $1.2824/lb. (100-1b. containers); Item #21 - Sulfur Dioxide Gas (25 cylinders) to Univar USA, Inc. at the unit price of $111.00 (150-1b. cylinder); Item #22 — DeIPAC 2000 (423,000 lbs.) to Univar USA, Inc. at the unit price of $0.117/lb. (Bulk Pound); Item 924 — Sodium Hypochlorite (47 drums) to Univar USA, Inc. at the unit price of $1.77/gal. (53 -gal. drums); Item #25 — Cyanuric Acid (100- 200 lbs.) to Tricon Chemical Corp. at the unit price of $0.95/lb.(Pound); Item #26 — Calcium Chloride (500-600 lbs.) to Tricon Chemical Corp. at the unit price of $0.2612/lb. (Pound); Item #27 — Muratic Acid (15-30 lbs.) to Tricon Chemical Corp. at the unit price of $0.57/lb. (Pound); Item #29 — DeIPAC 2020 (40 drums — Winebrenner WwTP) to Univar USA, Inc. at the unit price of $4.02/gal. (55 -gal. drums); and Item #35 — Bacterial Enzymatic Powder to Maryland Chemical Co., Inc. at the unit price of $10.00/lb. (Pound). November 18, 2014 Page 10 The contract term is for one year with no renewals, tentatively beginning December 1, 2014. Commissioner Barr, seconded by Callaham, moved to award the bids for water/wastewater treatment chemicals to the responsive, responsible bidders with the lowest bids specified in the Commissioners' Meeting Agenda packet and as presented. The motion passed unanimously. INTERGOVERNMENTAL COOPERATIVE PURCHASE OF DISPATCH CONSOLE Rick Curry and Kevin Lewis, Director, Division of Emergency Services, recommended that the Commissioners formally authorize by Resolution the Division of Emergency Services purchase of one Motorola MCC7100KI Console System capable of two operator positions from Motorola Solutions, Inc. of Chicago, Illinois, via a City of Baltimore, Maryland, contract for the total amount of $103,389.61 with funding provided from the State Homeland Security Grant Program (SHSP), and authorize the President of the County Commissioners to sign and execute the 2013 Grant Adjustment Notice with the Maryland Emergency Management Agency grant of $215,758.61. Funds used to purchase the equipment are part of a grant from the SHSP Grant Program. No matching funds are required for the grant. Mr. Lewis discussed the mobile platform that would allow the operation of a two -position dispatch console with equipment. Commissioner Cline, seconded by McKinley, moved to authorize by Resolution, the Division of Emergency Services purchase of one Motorola MCC7100KI Console System capable of two operator positions from Motorola Solutions, Inc. of Chicago, Illinois, via a City of Baltimore, Maryland, contract for the total amount of $103,389.61 as presented. The motion passed unanimously. (Resolution No. RS -2014-21 is located in the County Commissioners' Office.) OUOTATION AWARD — USED 2010 AND 2011 OR NEWER TORO MOWERS Rick Curry and John Kain, Black Rock Golf Course Superintendent, recommended award for the procurement of mowers for the Black Rock Golf Course to the responsible, responsive sole bidder, Turf Equipment and Supply Company of Jessup, Maryland, which submitted a Total Sum Bid of $100,900 for two Toro Greensmaster Triflex 3400 mowers at $29,500 each and two Toro Reelmaster 5410 mowers at $20,950 each. Mr. Kain advised that the used equipment was well maintained and comes with maintenance warranties. Commissioner Barr, seconded by Callaham, moved to approve the award for the procurement of mowers for the Black Rock Golf Course to the responsible, responsive sole bidder, Turf Equipment and Supply Company of Jessup, Maryland, as presented. The motion passed unanimously. u November 18, 2014 Page 11 CONVENE IN CLOSED SESSION Commissioner McKinley, seconded by Cline, moved to convene in closed session at 11:45 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees or officials over whom this public body has jurisdiction; or any other personnel matters that affect one or more specific individuals, in accordance with Section 3-305(b) (1) of the General Provisions Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners discussed a personnel matter (recommendation for hiring) with staff. During closed session, the Commissioners provided specific direction to staff as to the employment recommendation. Present during closed session were Commissioners Terry L. Baker, John F. Barr, Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. Also present were Gregory Murray, County Administrator; Sarah Sprecher, Assistant County Administrator; Vicki Lumm, County Clerk; John Martirano, County Attorney; and Kirk C. Downey, Deputy County Attorney. RECONVENE IN OPEN SESSION Commissioner Barr, seconded by McKinley, moved to reconvene in open session at 11:54 a.m. The motion passed unanimously. APPLICATION FOR MAP AMENDMENT — CUMBERLAND VALLEY VETERINARY CLINIC REAL ESTATE, LLC Kirk C. Downey, Deputy County Attorney, presented a proposed ordinance and decision (including findings of fact) for Map Amendment RZ-14-001 from Applicant Edward C. Wurmb, IV (Cumberland Valley Veterinary Clinic Real Estate, LLC.) The subject parcels are located east of the intersection of Halfway Boulevard and Virginia Avenue, consisting of approximately 5.69 acres that are requested to be rezoned from RU -Residential, Urban, to BG—Business General. The County Commissioners held a public hearing August 5, 2014 on the map amendment. During their October 14, 2014 meeting, the County Commissioners reached a consensus to approve the requested rezoning on the basis of mistake. The decision and findings of fact substantiate the Commissioners' decision and the proposed ordinance effectuates the rezoning. Commissioner Cline, seconded by McKinley, moved to adopt the Ordinance and Decision granting the requested rezoning for RZ-14-001 as presented. The motion passed unanimously. (Ordinance No. ORD -14-22 is located in the County Commissioners' Office.) RECESS The Commissioners recessed at 12:22 p.m. November 18, 2014 Page 12 AFTERNOON SESSION President Terry L. Baker called the afternoon session to order at 1:05 p.m. with the following members present: Commissioners John F. Barr, Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. PRESENTATION OF THE JUNE 30.2014 AUDITED FINANCIAL STATEMENTS Debra Murray, Chief Financial Officer, and William Seymour, CPA, SB & Company, LLC, presented findings from the audited financial statements of the County's budget year ending June 30, 2014. Mr. Seymour indicated that the opinion was unmodified, or "clean," and that the County has conformed to accounting practices generally accepted in the United States. The Commissioners discussed the report and commended Ms. Murray and staff for the work they perform. Countv Administrator Comments Greg Murray expressed appreciation to the Board of County Commissioners for their work and support of County initiatives the past term. ADJOURNMENT Commissioner McKinley, seconded by Callaham, moved to adjourn at 1:20 p.m. The motion passed unanimously. A reception was held in Room 255 for outgoing Commissioners Ruth Anne Callaham and William B. McKinley. Gory B. Murray, C unty Administrator \, �- 1" John M. Martirano, County Atto ey l Vicki C. Lumm, County Clerk 11