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HomeMy WebLinkAbout03.04.2014 Minutes.IL BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Hagerstown, Maryland March 4, 2014 JOINT MEETING WITH WASHINGTON COUNTY BOARD OF EDUCATION The Board of County Commissioners participated in a tour of the newly relocated offices of the Board of Education at 10435 Downsville Pike, Hagerstown, and thereafter held a joint meeting. County Commissioner President Terry L. Baker called the meeting to order at 8:34 a.m. In attendance were Commissioners Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. Vice President John F. Barr was absent from the meeting. Board of Education members present were Justin Hartings, Paul Bailey, Donna Brightman, Jacqueline Fischer, Karen Harshman, Wayne Ridenour, and Melissa Williams. LEGISLATIVE UPDATE Board of Education member Donna Brightman discussed the key legislative initiatives that may affect the school system's budget. The topics discussed were Thornton II, Pre - Kindergarten Expansion, IT Gap, CIP, Education Stability, Out-of—County Buses, Student Discipline, MSA Waiver, and Starting Time Task Force. SECOND OUARTER BUDGET ADJUSTMENTS - BOARD OF EDUCATION FY 2014 GENERAL FUND BUDGET Chris South, Chief Financial Officer, Washington County Public Schools, requested adjustments to the Second Quarter FY 2014 General Fund Budget by decreasing the following categories: Administration - $18,380, Mid -Level Administration - $194,181, Instructional Salaries - $196,516, Other Instructional Costs - $52,750, Student Transportation Services - $21,199, Capital Outlay - $20,080, and Fixed Charges - $90,540, and by increasing the following categories: Revenue - $161,850, Instructional Textbooks and Supply - $1,385, Student Health Services - $101,095, Operation of Plant - $78,732, and Maintenance of Plant - $574,284, for a net change in fund balance of $0. Mr. South discussed the reasons for the category changes. Commissioner Callaham, seconded by Cline, moved to approve the requested Second Quarter adjustments to the Board of Education's FY 2014 General Fund Budget. The motion passed unanimously. (4-0, Commissioner Barr was absent.) CONVENE IN CLOSED SESSION Commissioner Cline, seconded by Callaham, moved to convene in closed session at 8:55 a.m. to consider the acquisition of real property for a public purpose and matters directly related thereto; and to consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State, in accordance with Section 10-508(a) (3) and (4) of the State Government Article of the Annotated Code of Maryland. The motion passed unanimously. March 4, 2014 Page 2 In closed session, the Commissioners discussed specific aspects of a proposal by a local business entity to expand its operations in the County as well as various aspects of the potential purchase of real property with County staff, the elected members of the Board of Education, various Washington County Public Schools (WCPS) staff, and several representatives of the local business entity. During closed session, the Commissioners requested that the Board of Education and WCPS staff keep the Commissioners updated regarding the progress as this matter moves forward. Present during closed session were Commissioners Terry L. Baker, Jeffrey A. Cline, Ruth Anne Callaham, and William B. McKinley. Also present were Gregory Murray, County Administrator; Sarah L. Sprecher, Assistant County Administrator; Katie Yoder, Executive Administrative Assistant; John Martirano, County Attorney; Debra Murray, Finance Director; Justin Hartings, Paul Bailey, Donna Brightman, Jacqueline Fischer, Karen Harshman, Wayne Ridenour, and Melissa Williams; and Washington County Public Schools staff members Dr. Clayton Wilcox, Chris South, Boyd Michael, Chad Criswell, Anthony Trotta, and two representatives of a local business entity proposing to expand its operations in the County. RECONVENE IN OPEN SESSION Commissioner Cline, seconded by McKinley, moved to reconvene in open session at 10:10 a.m. The motion passed unanimously. RECESS The Commissioners recessed at 10:10 a.m. to return for their regular meeting at the County Administration Building, 100 W. Washington Street, Room 227, Hagerstown. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Barr offered the Invocation followed by the Pledge of Allegiance to the Flag by the full assemblage. CALL TO ORDER President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland to order at 10:29 a.m. in the County Administration Building located at 100 West Washington Street, Room 227, Hagerstown, with the following members present: Vice President John F. Barr and Commissioners Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. APPROVAL OF MINUTES — FEBRUARY 25, 2014 Commissioner Barr, seconded by McKinley, moved to approve the minutes of February 25, 2014. The motion passed unanimously. March 4, 2014 1 Page 3 COMMISSIONERS' REPORTS AND COMMENTS Commissioner Cline thanked the Washington County Board of Education for the tour of its new Administration Building. He congratulated all who were involved in the Business Awards ceremony sponsored by the County's Department of Business Development and the Hagerstown -Washington County Chamber of Commerce. Mr. Cline attended a business outreach visit to Sentinel Capital Solutions and the 10th anniversary celebration of Hagerstown Magazine. He attended the High Rock Marketing Summit and the Agricultural Education Center's spaghetti dinner. Commissioner Cline was present at the Eagle Scout Court of Honor for Jordyn Edlund. Commissioner Callaham reported on the High Rock Marketing Summit attended by over 200 people. She attended a Hagerstown Regional Airport Marketing Committee meeting and the Business Awards ceremony. Ms. Callaham was present at the business visit to Sentinel Capital Solutions and the Cycle United event. She attended the spaghetti dinner at the Agricultural Education Center and the Eagle Scout ceremony for Jordyn Edlund. Commissioner Barr attended the 10th anniversary celebration of Hagerstown Magazine and the Business Awards ceremony. He reported on a meeting in Annapolis for the Maryland Association of Counties. Mr. Barr expressed a Happy Birthday greeting to his grandmother who was recognized recently in The Herald -Mail Newspaper. Commissioner McKinley attended the Business Awards ceremony. He attended the Washington County Builders and Contractors Association meeting where Commissioner Cline was the guest speaker. Mr. McKinley was present at the Hagerstown Regional Airport marketing meeting and the 10th anniversary celebration of Hagerstown Magazine. Commissioner Baker thanked the Board of Education for hosting the morning meeting and tour of its new facility. He attended the business outreach meeting to Sentinel Capital Solutions. Commissioner Baker was present at the Community Action Council board meeting and noted that it is in the process of hiring a new director. CITIZENS' PARTICIPATION There were no citizens present who wished to participate. REPORTS FROM COUNTY STAFF Emergenev Services/Denartment of Business DeveloDment Leslie Hart, Agricultural Marketing Specialist, Department of Business Development, and Kevin Lewis, Director, Emergency Services, advised of a Grain Bin Rescue seminar organized by Price and Price Farming in conjunction with the Agricultural Education Center and Department of Business Development. The event on March 8th and 9th will present information and raise awareness of grain bin rescue procedures. March 4, 2014 Page 4 Health and Human Services Stephanie Stone, Director, Health and Human Services, requested permission to advertise and fill the following three budgeted, full-time positions: one (1) Grade 11 Building Inspector, Engineering and Construction Management; and two (2) Grade 8 Collection Operator Trainees, Water Quality. The Commissioners discussed the positions. Commissioner McKinley, seconded by Callaham, moved to approve the request as presented. The motion passed unanimously. En6neerina and Construction Manavement Rob Slocum, Director, Engineering and Construction Management, informed the Commissioners of meetings of the Advisory School Design Review Committee regarding the West City School project and provided updates on the Professional Court Bridge grant and Yale Drive project. BID RENEWAL — UNIFORMS FOR WASHINGTON COUNTY SHERIFF'S OFFICERS Rick Curry, Buyer, Purchasing Department, and Randy Wilkinson, Chief Deputy, Sheriffs Department, recommended renewal of the contract for Uniforms for Washington County Sheriff s Officers (PUR-1206) to Red the Uniform Tailor, Inc., of Lakewood, New Jersey, for a one year period beginning April 16, 2014 at the same terms and conditions, with the exception of increasing the cost of felt hats to $96.50 and straw hats to $84.50. Mr. Curry indicated that uniforms are purchased on an as -needed basis. The Commissioners discussed the recommendation. Commissioner Callaham, seconded by Barr, moved to renew the contract with Red the Uniform Tailor, Inc., of Lakewood, New Jersey, as presented. The motion passed unanimously. CONTRACT RENEWAL — CONSTRUCTIONBUILDING INSPECTION SERVICES REOUIREMENTS CONTRACT Karen Luther, Purchasing Director, and Rob Slocum, Director, Engineering and Construction Management, requested approval to renew the primary requirements contract for Construction/Building Inspection Services (PUR-1155) to Development Facilitators, Inc. of Millersville, Maryland, based on its request for a one and one-half percent increase to hourly rates contained in the contract originally awarded on May 17, 2011. The Commissioners discussed the proposal. Commissioner Barr, seconded by McKinley, moved to renew the contract as presented. The motion passed unanimously. March 4, 2014 -1 Page 5 PROFESSIONAL DESIGN SERVICES FOR WASHINGTON COUNTY CENTRAL ADMINISTRATION BUILDING OFFICE Karen Luther and Rob Slocum requested the Commissioners to authorize by Resolution, an Intergovernmental Cooperative Purchase of architectural and engineering services and to award a contract to Bushey Feight Morin Architects, Inc., of Hagerstown, Maryland for architectural and engineering services for the Washington County Administration Building Office Renovations for $145,256.00 by utilizing the Washington County Public Schools RFP #2013-33 On Call Architectural and Engineering Services contract. Mr. Slocum described the plan to renovate the existing buildings located at 100 and 120 West Washington Street, including providing an expanded County Commissioner meeting room. The Commissioners discussed the project and funding for the renovations. Commissioner Baker stated that he would not be supporting the proposal. Commissioner Callaham, seconded by Barr, moved to award the contract for architectural and engineering services to Bushey Feight Morin Architects, Inc. for $145,256.00 as presented. The motion passed with Commissioners Callaham, Barr, Cline, and McKinley voting "AYE" and Baker "NO." (Resolution No. RS -2014-04 is located in the County Commissioners' Office.) RECESS The Commissioners recessed at 11:30 a.m. to attend a budget presentation and luncheon with the Washington County Free Library Board of Trustees at 100 South Potomac Street, Hagerstown. AFTERNOON SESSION President Terry L. Baker called the afternoon session to order at 1:35 p.m. with the following members present: Vice President John F. Barr and Commissioners Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. CAPITAL IMPROVEMENT PROGRAM DISCUSSION Debra Murray, Finance Director, and Sara Greaves, Accountant, of the Capital Improvement Program (CIP) Committee, discussed several categories in the County's FY 2015 draft CIP Plan that included the Board of Education, Hagerstown Community College, and the Road Improvement Capital Plan. Board of Education - A total project cost of $143,669,500 is projected over the next ten years. Funding includes the Bester Elementary School Replacement, West City Elementary School Phase I, Sharpsburg Elementary -School Replacement, Western Heights Middle School Modernization, and E. Russell Hicks Middle School Renovation/Addition. The funds include concepts for two over -capacity schools. No changes were presented. The Commissioners discussed this category. March 4, 2014 Page 6 Hagerstown Communitv College - A total project cost of $47,011,800 is projected over the next ten years. Funding comprises the Campus Operations Building, Student Center Expansion, Technology Center Renovation, Police, Fire and Emergency Services Training Facility, Teacher Education Center, and the Central Utility Plant Upgrade. No changes were presented. The Commissioners discussed this category. Road Improvement- A total project cost of $147,340,810 is projected over the next ten years. The Pavement Maintenance and Rehabilitation Program was discussed, as well as the Highway Western Section Fuel Tank Replacement and Highway Equipment and Vehicle Replacement Program. Funding includes Yale Drive Phase I and II, Southern Boulevard Phase I, and Eastern Boulevard widening. No changes were presented. The Commissioners discussed this category. CONVENE IN CLOSED SESSION Commissioner McKinley, seconded by Commissioner Cline, moved to convene in closed session at 2:26 p.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction, or any other personnel matter that affects one or more specific individuals; and to consult with counsel to obtain legal advice on a legal matter, in accordance with Section 10-508(a) (1) and (7) of the State Government Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners discussed a specific County personnel/employee matter with County staff and counsel; and discussed the recommendation to fill a current open County employee position with County staff. During closed session, the Commissioners provided direction to staff relating to the recommendation to fill an open employee position and instructed staff to bring that matter forward during open session for further discussion and consideration. The Commissioners also directed staff to bring back the personnel/employee matter for further discussion in a future closed session. Present during closed session were Commissioners Terry L. Baker, John F. Barr, Jeffrey A. Cline, Ruth Anne Callaham, and William B. McKinley. Also present were Gregory Murray, County Administrator; Sarah Sprecher, Assistant County Administrator; Katie Yoder, Executive Administrative Assistant; John M. Martirano, County Attorney; Stephanie Stone, Health and Human Services Director; and Brian Overcash, Safety Compliance Coordinator. RECONVENE IN OPEN SESSION Commissioner Barr, seconded by McKinley, moved to reconvene in open session at 2:45 p.m. The motion passed unanimously. A March 4, 2014 Page 7 OTHER BUSINESS Health and Human Services Stephanie Stone, Director, Health and Human Services, presented the recommendation that John Pennesi be promoted to Deputy Director of the Department of Parks and Facilities at Grade 15, Step 7. Commissioner McKinley, second by Cline, moved to promote John Pennesi to Deputy Director of the Department of Parks and Facilities at Grade 15, Step 7, as presented. The motion passed unanimously. YOUTH MERITORIOUS AWARDS — MARCH 2014 The Commissioners presented certificates of merit to the following students selected by the Washington County Office of Community Grant Management to receive March 2014 Youth Meritorious Awards: Makenzie Prichard of Clear Spring Middle School and Ava Paul of Western Heights Middle School. Each student received a Washington County lapel pin from the Commissioners and a $100 Staples gift card from the WCCP. The Commissioners commended the students and families for their accomplishments. CONVENE IN CLOSED SESSION Commissioner Barr, seconded by McKinley, moved to convene in closed session at 3:08 p.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction, or any other personnel matter that affects one or more specific individuals; to consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; and to consult with counsel to obtain legal advice on a legal matter, in accordance with Section 10-508(a) (1), (4) and (7) of the State Government Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners continued the earlier discussion relating to a specific County personnel/employee matter with staff and Counsel and discussed the various aspects of a proposal by a business entity to expand its operations in the County/State with County staff. During closed session, the Commissioners provided specific direction to County staff regarding the personnel/employee matter and staff's recommendation. The Commissioners also provided direction to County staff relating to continued discussions with a business entity proposing to expand its operations in the County/State. Present during closed session were Commissioners Terry L. Baker, John F. Barr, Jeffrey A. Cline, Ruth Anne Callaham, and William B. McKinley. Also present were Gregory Murray, County Administrator; Sarah Sprecher, Assistant County Administrator; Katie Yoder, Executive Administrative Assistant; John M. Martirano, County Attorney; and at March 4, 2014 Page 8 various times Stephanie Stone, Director, and Brian Overcash, Safety Compliance Coordinator, Health and Human Services; Ed Plank, Director, Highway Department; Jim Sterling, Director, Parks and Facilities; and Robert Mandley, Business Development Specialist, Department of Business Development. ADJOURNMENT Commissioner Barr, seconded by Cline, moved to adjourn at 4:00 p.m. The motion passed unanimously. ,- An 1-11 Gregory BI Murray, Uunty Administrator A� 0/' f-'�� John M. Martirano, County Attorney E Katie Yoder Executive Administrative Assistant Vicki C. Lumm, County Clerk (Reviewed)