HomeMy WebLinkAbout07.09.2013 MinutesBOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY
Hagerstown, Maryland
July 9, 2013
INVOCATION AND PLEDGE OF ALLEGIANCE
Commissioner Barr gave the Invocation followed by the Pledge of Allegiance to the Flag
by the full assemblage.
CALL TO ORDER
President Terry L. Baker called the regular meeting of the Board of County
Commissioners of Washington County, Maryland to order at 9:12 a.m. in the County
Administration Building located at 100 West Washington Street, Room 227, Hagerstown,
with the following members present: Vice President John F. Barr and Commissioners Ruth
Anne Callaham, Jeffrey A. Cline, and William B. McKinley.
APPROVAL OF MINUTES — JUNE 25, 2013
Commissioner McKinley, seconded by Callaham, moved to approve the minutes of June
25, 2013. The motion passed unanimously.
COMMISSIONERS' REPORTS AND COMMENTS
Commissioner McKinley reported attending the 291h annual Salute to Independence at the
Antietam National Battlefield and the rededication ceremony of Doubleday Hill in
Williamsport. He also attended a Washington County Planning Commission meeting.
Commissioner McKinley suggested that the Board review the County's Weed Ordinance
in light of citizens' complaints recently received.
Commissioner Barr attended the Salute to Independence concert and Sparkler event at the
Antietam National Battlefield. He attended a two-day Maryland Association of Counties
Board conference. Mr. Barr thanked Commissioner Cline for attending the Jack E. Barr 5K
Memorial Run for Freedom to benefit training programs at the Barr Construction Institute.
He thanked the County's Parks and Recreation Department for its support during the event.
Commissioner Callaham attended the Salute to Independence concert and the business
outreach visit to Babcock & Wilcox. She attended the Washington County Volunteer Fire
and Rescue Association picnic at Williamsport Park. Ms. Callaham reported on a meeting
to discuss Off Highway Vehicle recreational trails in Maryland.
Commissioner Cline attended the ribbon cutting for Aliabaad's Farm in Keedysville and
the Barge Bash in Hancock. He also attended the rededication of Doubleday Hill in
Williamsport. Commissioner Cline was present at many community events surrounding
Independence Day celebrations and thanked all who participated and planned those events.
He attended a wreath -laying event to honor the 250`h anniversary of the founding of
Sharpsburg by Joseph Chapline. Mr. Cline also made an appearance at the Jack E. Barr 5K
Memorial Run for Freedom event.
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Commissioner Baker thanked Teens Have Choices — Teen Pregnancy Prevention Coalition
for hosting the business luncheon last Tuesday at the Aspire to Serve building. He took
part in the business visit to Babcock & Wilcox. He also attended the Maryland Symphony
Orchestra's Salute to Independence concert. He enjoyed the Washington County Volunteer
Fire and Rescue Association picnic at Williamsport Park and the Elephant Club picnic in
Rohrersville. Commissioner Baker enjoyed a firework display sponsored by the Town of
Clear Spring.
EASEMENT ACOUISITION —19975 MARBLE OUARRY ROAD
Joe Kuhna, Real Property Administrator, requested approval of an option agreement for an
easement acquisition at 19975 Marble Quarry Road and asked for acceptance of the offer
of dedication of 0.0523 acres of fee simple property by Subdivision Plat No. 5467. Mr.
Kuhna described the work proposed to support the slope of the roadbed for repair of the
Marble Quarry Road Bridge. Funds of $400 to cover the easement cost are contained in the
Capital Improvement Project (CIP) budget. The Commissioners discussed the matter.
Commissioner Barr, seconded by McKinley, moved to approve the option agreement for
easement acquisition at 19975 Marble Quarry Road as presented, and accept the offer of
dedication of 0.0523 acres of fee simple property by Subdivision Plat No. 5467, to adopt
an ordinance approving said purchase, and to authorize the execution of the necessary
documentation to finalize the acquisition. The motion passed unanimously. (Ordinance No.
ORD -2013-23 is located in the County Commissioners' Office.)
REAL PROPERTY ACOUISITION — 4310 LOCUST GROVE ROAD
Mr. Kuhna requested approval of an option agreement for real property acquisition at 4310
Locust Grove Road to perform bridge repairs and road widening in the area. He advised
that $1,482 is contained in the Capital Improvement Project budget for the acquisition. Mr.
Kuhna also recommended that part of the motion include the acceptance of the dedicated
right of way as shown on the plat attached to the deed recorded at Liber 578, folio 507 in
the Washington County Land Records. The Commissioners discussed the acquisition.
Commissioner Barr, seconded by Callaham, moved to approve the option agreement for
real property acquisition at 4310 Locust Grove Road for the purpose stated, including
acceptance of the dedicated right of way as shown on the plat attached to the deed recorded
at Liber 578, folio 507, among the Washington County Land Records, adoption of an
ordinance approving said purchase, and authorization to execute the necessary
documentation to finalize the acquisition as presented. The motion passed unanimously.
(Ordinance No. ORD -2013-24 is located in the County Commissioners' Office.)
OTHER BUSINESS
Countv Clerk - Appointments to Boards/Commissions
Washington Countv Economic Develop_ ment Commission
Commissioner Callaham, seconded by Barr, moved to reappoint Paul M. Crampton, Jr. as
the municipal representative; Jefry Bohn as a Chamber of Commerce representative; and
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Page 3
Robert Jeffers and Peter Thomas as at -large representatives to the Economic Development
Commission, all to second, three-year terms through June 30, 2016. The motion passed
unanimously.
Adult Public Guardianship Review Board
Commissioner McKinley, seconded by Barr, moved to appoint Nikki Snider to the Adult
Public Guardianship Review Board for a first, three-year term through June 30, 2016. The
motion passed unanimously.
Countv Administrator
County Administrator Greg Murray praised the many local events held to celebrate the
July 4 Independence Day holiday. He discussed a vacant property in the Williamsport area
being offered by Wells Fargo to the County or its municipalities.
REPORTS FROM COUNTY STAFF
Health and Human Services
Debra Peyton, Benefit Manager, and Jim Sterling, Director, Parks and Facilities, requested
permission to advertise internally and externally to fill a budgeted full-time, Grade 8
Senior Office Associate position in the Buildings and Recreation Department due to a
retirement. The Commissioners discussed the request.
Commissioner Barr, seconded by McKinley, moved to approve the request to advertise and
fill the position as presented. The motion passed unanimously.
CONTRACT AWARD — SCHOOL BUS STOP ARM ENFORCEMENT PROGRAM
Karen Luther, Purchasing Director, and Doug Mullendore, Sheriff, requested award of a
contract with a qualified contractor for a comprehensive and fully integrated school bus
stop arm enforcement program (PUR-1199) to American Traffic Solutions, Inc. of Tempe,
Arizona, with the contractor paying the County the following percentages per ticket paid:
Year 1 — 25%, Year 2 — 40%, and Years 3-5 - 50%, assuming 0.7 paid notices per bus per
day and a violation fine of $125. Ms. Luther indicated that the contractor would initially
deploy school bus stop arm camera equipment on twenty Washington County Public
Schools school buses and that additional systems may be installed in the future. The
contract is for an initial five-year period with an option by the County to renew for up to
five additional, consecutive one-year periods. The Commissioners discussed operation of
the program with Sheriff Mullendore.
Commissioner Barr, seconded by McKinley, moved to award a contract to American
Traffic Solutions, Inc. for a comprehensive and fully integrated school bus stop arm
enforcement program as presented. The motion passed unanimously.
CONTRACT AWARD — PHYSICAL EXAMINATION SERVICES
Karen Luther and Becky Maginnis, Risk Management Administrator, recommended award
of the contract for physical examination services and various services (PUR-1221) to
Health@Work of Hagerstown, Maryland, for $285,415 to $286,065 per year based upon
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estimated quantities (no guaranteed minimum/maximum) per its unit prices for the
indicated services. Ms. Luther stated that the services are for employees and candidates for
County employment vacancies and for Washington County Volunteer Fire and Rescue
Association personnel. The contract is for a one-year period tentatively to have begun July
1, 2013, with an option to renew for up to four additional one-year periods. The
Commissioners discussed the proposal.
Commissioner Barr, seconded by Cline, moved to award a contract for physical
examination services and various services to Health@Work as presented. The motion
passed unanimously.
BID AWARD — AIRCRAFT RESCUE AND FIREFIGHTING TRUCK
Rick Curry, Buyer, Purchasing, and Phil Ridenour, Airport Director, recommended award
of the purchase of one Aircraft Rescue Firefighting (PUR-1223) truck to the responsible
bidder with the lowest responsive bid, E -One -Inc., of Ocala, Florida, for the base bid of
$552,980 and Alternate Nos. 1 through 11 for $16,867, for a total of $569,847. Mr. Curry
indicated that the current 1996 truck would be auctioned on GovDeals.com. He referenced
the County Commissioners' motion of May 14, 2013 to reject all bids received for the
purchase of the truck due to specification revisions requested by the Federal Aviation
Administration (FAA) and to re -advertise and solicit new bids. The FAA has concurred
with the proposal presented today.
Commissioner Barr, seconded by Cline, moved to award the purchase of one Aircraft
Rescue Firefighting truck to the responsible bidder with the lowest responsive bid, E -One -
Inc., of Ocala, Florida, as presented. The motion passed unanimously.
Mr. Ridenour also proposed that the Board approve acceptance of the grant agreement
when received from the Federal Aviation Administration (FAA), contingent upon review
by the County Attorney's Office.
Commissioner Barr, seconded by McKinley, moved to accept the grant agreement when
received from the FAA, contingent upon the review by the County Attorney's Office. The
motion passed unanimously.
CONTRACT AWARD — NO.2 HEATING FUEL OIL
Rick Curry and Jim Sterling, Director, Parks and Facilities, requested concurrence with the
recommendation of the Washington County Public Schools (WCPS) to award the contract
for Washington County Government's No. 2 Heating Fuel Oil to the responsive,
responsible low bidder, James River Solutions of Ashland, Virginia, for tank wagon
deliveries at a bidder factor of $0.1450 per gallon over the weekly wholesale average price
for No. 2 heating oil as published in the Oil Price Information Service bulletin (OPIS, Pad
1, Baltimore gasoline and distillate reseller prices). Mr. Curry indicated that WCPS may
choose to renew the one-year contract that begins on August 1, 2013 for up to two
additional one-year extensions.
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Commissioner Callaham, seconded by Barr, moved to award a contract to James River
Solutions of Ashland, Virginia for No. 2 Heating Fuel Oil as presented. The motion passed
unanimously.
CITIZENS PARTICIPATION
There were no citizens present who wished to participate.
MID ATLANTIC COMMUNICATIONS PARTNERSHIP GOVERNANCE
REPRESENTATION
Kevin Lewis, Director of the Division of Emergency Services, requested approval from the
County Commissioners to recognize himself as the primary representative, and Charles
Summers, Deputy Director of Emergency Services, as the secondary representative to the
Mid Atlantic Communications Partnership. Mr. Lewis indicated that by designating the
representatives to the Partnership, the individuals would be able to make decisions
concerning the improvement and sustainment of the region's collective homeland security
capabilities, including the use of funds for regional homeland security initiatives. The
Commissioners discussed the proposal with Mr. Lewis.
Commissioner McKinley, seconded by Barr, moved to recognize the Director of
Emergency Services as the primary representative and the Deputy Director of Emergency
Services as the secondary representative to the Mid Atlantic Communications Partnership.
The motion passed unanimously.
CONVENE IN CLOSED SESSION
Commissioner Cline, seconded by McKinley, moved to convene in closed session at
10:42 a.m. to consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State, in accordance with Section
10-508(a) (4) of the State Government Article of the Annotated Code of Maryland. The
motion passed unanimously.
In closed session, the Commissioners discussed preliminary details of a proposal for a
business to locate in the State and potentially partner with the County as a public-private
partnership to deliver some governmental services.
During closed session, the Commissioners instructed staff to have representatives of the
business make a presentation concerning the proposal during a future closed session
meeting.
Present during closed session were Commissioners Terry L. Baker, John F. Barr, Jeffrey
A. Cline, Ruth Anne Callaham, and William B. McKinley. Also present were Gregory
Murray, County Administrator; Katie Yoder, Executive Assistant; John Martirano, County
Attorney; Sarah L. Sprecher, Assistant County Administrator; and Debra Murray, Finance
Director.
July 9, 2013
Page 6
ADJOURNMENT
Commissioner Cline, seconded by Barr, moved to adjourn at 11:36 a.m. The motion passed
unanimously.
drego` rry B Murray, Co,znty Administrator
-� NTS
John M. Martirano, CountAt mey
Vicki C. Lumm, County Clerk