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HomeMy WebLinkAbout03.08.2016 Agendaa s Terry L. Baker,President Washington County John F. Barr Jeffrey A.Cline, Vice President LeRoy E.Myers iie MARYLAND 100 West Washington Street, Room 226 I Hagerstown,MD 21740-4735 I P:240.313.2200 F:240.313.2201 WWW.WASHCO-MD.NET BOARD OF COUNTY COMMISSIONERS MARCH 8,2016 AGENDA 10:15 a.m. CLOSED SESSION (To discuss the appointment, employment, assignment,promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction;or any other personnel matter that affects one or more specific individuals.) 10:25 a.m. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER,President Terry L. Baker APPROVAL OF MINUTES—March 1,2016 10:30 a.m. COMMISSIONERS' REPORTS AND COMMENTS 10:35 a.m. REPORTS FROM COUNTY STAFF 10:45 a.m. BUDGET DISCUSSION Water Quality -Julie Pippel 11:30 a.m. CITIZENS PARTICIPATION 11:40 a.m. Depart for 101 Tandy Drive, Hagerstown 12:00 p.m. LUNCHEON WITH THE ELECTION BOARD AND TOUR OF EARLY VOTING CENTER LOCATION: 101 TANDY DRIVE,HAGERSTOWN 1:00 p.m. Break EVENING MEETING AT THE TOWN OF CLEAR SPRING LOCATION: L.P. SNYDER MEMORIAL LIBRARY OF CLEAR SPRING, 12624 BROADFORDING ROAD,CLEAR SPRING 7:00 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER,President Terry L. Baker 7:05 p.m. COMMISSIONERS' REPORTS AND COMMENTS MAYOR AND COUNCIL COMMENTS 7:20 p.m. REPORTS FROM COUNTY STAFF 7:30 p.m. CITIZENS PARTICIPATION Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200 Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting. Washington County,Maryland Proposed Utility Fund Operating Budget Detailed Summary Fiscal Year 2017 m FY 2017 m Original Budget a Requested Adjustment Proposed $Change o %Change FY 2016 Budget General Revenues: 13-3 Development Fees 1,000 0 1,000 0 0.00%1,000 13-3 Other Planning Fees 6,800 0 6,800 2,800 1 70.00%4,000 13-3 Drawings/Blue Line Prints 6,000 0 6,000 4,000 2 200.00%2,000 13-3 Contract Operations 226,370 0 226,370 3,630 1.63% 222,740 13-3 Inspection Projects 15,110 0 15,110 1,140) 7.02% 16,250 255,280 0 255,280 9,290 3.78% 245,990 1 Other Planning Fees: Increased based on projected new connections in FY17. 2 Drawings/Blue Line Prints: Increased based on historical trend and projected activity in FY17. Miscellaneous Revenues: 13-3 Interest, Penalties&Fees 200 0 200 0 0.00% 200 13-3 Utility Admin Charge 3,494,060 0 3,494,060 (20,460) 3 0.58% 3,514,520 13-3 General Fund Appropriation 182,770 0 182,770 8,700 4 5.00% 174,070 3,677,030 0 3,677,030 (11,760) 0.32% 3,688,790 3 Utility Admin Charge:1 Adjusted to meet the operating requirements of the Utility Admin Fund which supports all Water Quality Departments. I 4 General Fund Appropriation: Increased to reflect expenses associated with watershed and stormwater services provided. Lab Revenues: 140,000 0 140,000 10,000 5 7.69% 130,000 5 -Increased based on historical revenue generation. Total Revenues 4,072,310 0 4,072,310 7,530 0.19% 4,064,780 Washington County, Maryland Proposed Utility Fund Operating Budget Detailed Summary Fiscal Year 2017 FY 2017 m % Original Budget ca Category Requested Adjustment Proposed $Change z Change FY 2016 Budget 13-5 Utility Administration 1,460,890 0 1,460,890 19,270 6 1.34% 1,441,620 13-11 Engineering 542,740 0 542,740 8,470 7 1.59% 534,270 13-14 Laboratory 576,380 0 576,380 28,390 8 5.18% 547,990 13-17 Maintenance 1,068,050 0 1,068,050 (59,790) 9 5.30% 1,127,840 13-23 Stormwater&Watershed 182,770 0 182,770 8,700 10 5.00% 174,070 13-25 Inspection Projects-Billable 15,110 0 15,110 1,140) 7.02% 16,250 13-26 Contract Operations-Billable 226,370 0 226,370 3,630 1.63% 222,740 Total Expenses 4,072,310 0 4,072,310 7,530 11 0.19% 4,064,780 6 Utility Administration: Salaries and Benefits increased $52,510 due to the proposed cost of living adjustment and an increase in health insurance. Fleet/Property&Casualty/Public&General Liability insurance decreased $11,600 based on industry trends. Controllable Assets decreased $20,000 because none requested in the FY17 budget. 7 Engineering: Salaries and Benefits increased $8,470 due to the proposed cost of living adjustment and an increase in health insurance. 8 Laboratory: Salaries and Benefits increased $22,980 due to the proposed cost of living adjustment and an increase in health insurance. Software increased$8,500 due to required upgrade to laboratory testing equipment. 9 Maintenance: Gasoline and Diesel Fuel decreased$83,560 due to decreased cost per gallon. Buildings&Improvements increased$27,000 to replace a malfunctioning security system. 10 Stormwater and Watershed Services: Salaries and Benefits increased $8,700 due to the proposed cost of living adjustment and an increase in health insurance. 11 Category Summary: Salaries and Benefits 2,963,540 0 2,963,540 107,360 3.76% 2,856,180 Operating 1,073,270 0 1,073,270 (92,930) 7.97% 1,166,200 Capital Outlay 35,500 0 35,500 6,900) 16.27% 42,400 4,072,310 0 4,072,310 7,530 0.19% 4,064,780 Washington County, Maryland Proposed Water Fund Operating Budget Detailed Summary Fiscal Year 2017 FY 2017 m Original Budget Categorycmco Requested Adjustment Proposed $Change Change a Budget Z FY 2016 General Revenues: 14-4 Rental-Other 99,010 0 99,010 4,010 1 4.22% 95,000 14-4 Connection Fees 2,830 0 2,830 550 24.12% 2,280 101,840 0 101,840 4,560 4.69% 97,280 1 Rental-Other: Increased to reflect rental revenue from agreements with cellular companies. Utility Revenues: 14-4 Residential 742,000 0 742,000 32,400 2 4.57% 709,600 14-4 Comm/Industrial I 36,000 0 36,000 2,300 2 6.82% 33,700 14-4 Comm/Industrial II 49,600 0 49,600 4,300) 2 -7.98% 53,900 14-4 Vol/Public Service 1,500 0 1,500 100 2 7.14% 1,400 829,100 0 829,100 30,500 3.82% 798,600 2 Utility Revenues: Adjusted based on rate model projections. Miscellaneous Revenues: 14-4 Interest, Penalties, &Fees 20,000 0 20,000 0 0.00% 20,000 14-4 Fund Balance Reserve 386,580 0 386,580 20,630 3 5.64% 365,950 406,580 0 406,580 20,630 5.35% 385,950 3 Fund Balance Reserve: Adjusted based on rate model projections. Total Revenues 1,337,520 0 1,337,520 55,690 4.34% 1,281,830 Washington County,Maryland Proposed Water Fund Operating Budget Detailed Summary Fiscal Year 2017 m FY 2017 m Original Budget a Category Requested Adjustment Proposed $Change o %Change FY 2016 Budget 14-8 General Operations 718,510 0 718,510 5,940 0.83% 712,570 14-10 Maintenance Treatment Plants 63,990 0 63,990 13,840 4 27.60% 50,150 14-12 Elk Ridge Treatment Plant 20,600 0 20,600 1,950) 8.65% 22,550 14-14 Highfield Treatment Plant 56,650 0 56,650 280) 0.49% 56,930 14-16 Mt.Aetna Treatment Plant 34,360 0 34,360 1,610) 4.48% 35,970 14-18 Sandy Hook Treatment Plant 31,780 0 31,780 860 2.78% 30,920 14-20 Sharpsburg Treatment Plant 280,740 0 280,740 15,460 5 5.83% 265,280 14-22 Distribution Lines Operations 79,370 0 79,370 14,990 6 23.28% 64,380 14-24 Distribution Lines Maintenance 51,520 0 51,520 8,440 7 19.59% 43,080 Total Expenses 1,337,520 0 1,337,520 55,690 8 4.34% 1,281,830 4 Maintenance Treatment Plants: Salaries and Benefits increased$13,840 due to the proposed cost of living adjustment,increase in health insurance and the reallocation of wages and benefits. 5 Sharpsburg Treatment Plant: Salaries and Benefits increased$13,120 due to the proposed cost of living adjustment and an increase in health insurance. Maintenance Contract Services increased$2,100 for the annual calibration of two additional turbidity meters. 6 Distribution Lines Operations: Salaries and Benefits increased$14,990 due to the proposed cost of living adjustment, increase in health insurance and the reallocation of wages and benefits. 7 Distribution Lines Maintenance: Salaries and Benefits increased$8,440 due to the proposed cost of living adjustment, increase in health insurance and the reallocation of wages and benefits. 8 Category Summary: Salaries and Benefits 476,280 0 476,280 49,190 11.52% 427,090 Operating 861,240 0 861,240 6,500 0.76% 854,740 Capital Outlay 0 0 0 0 0.00% 0 1,337,520 0 1,337,520 55,690 4.34% 1,281,830 Washington County, Maryland Department of Water Quality Proposed Rates for FY 2017 Water Rates Current Proposed Retail Classes Quarterly Quarterly Increase Rates Rates Base for 6,000 gal Res Full Service 96.15 98.90 2.9% 2.75 Comm I Full Service 96.15 98.90 2.9% 2.75 Comm 1I Full Service 113.50 118.00 4.0% 4.50 Volunteer Service 96.15 98.90 2.9% 2.75 Volume per 1,000 gal Res Full Service 10.32 10.79 4.6% 0.47 Comm I Full Service 10.51 11.04 5.0% 0.53 Comm II Full Service 8.47 8.81 4.0% 0.34 Volunteer Service 10.32 10.79 4.6% 0.47 Non-metered Accounts 158.07 163.64 3.5% 5.57 Charge for 12,000 gal Per Quarter - Average Residential Customer Increase Current Proposed Base Charge (6,000 gal) 96.15 98.90 2.9% 2.75 Vol Charge (6,000 gal) 61.92 64.74 4.6% 2.82 Total bill 158.07 163.64 3.5% 5.57 Washington County,Maryland Proposed Sewer Fund Operating Budget Detailed Summary Fiscal Year 2017 FY 2017 d Original Budgeten10CategoryRequestedAdjustmentProposed $Change 0 %Change aFY 2016 Budget Allocation Revenues: 15-4 Connection Fees 520,000 0 520,000 120,000 1 30.00% 400,000 15-4 Grinder Pump Fees 3,600 0 3,600 0 0.00% 3,600 523,600 0 523,600 120,000 29.73% 403,600 Utility Revenues: 15-4 Residential 4,358,400 0 4,358,400 (31,600) 2 -0.72% 4,390,000 15-4 Comm/Industrial I 137,800 0 137,800 2,800 2 2.07% 135,000 15-4 Comm/Industrial II 1,333,400 0 1,333,400 (113,100) 2 -7.82% 1,446,500 15-4 Vol/Public Service 3,800 0 3,800 100 2 2.70% 3,700 15-4 Dist/Coll Service 1,085,800 0 1,085,800 24,400 2 2.30% 1,061,400 6,919,200 0 6,919,200 (117,400) 1.67% 7,036,600 1 Connection Fees: Increased based on projected new connections and a proposed increase in the connection fee. 2 Utility Revenues: Adjusted based on rate model projections,which include rate increases and volume and account changes. Other Service Revenues: 15-4 Sludge 55,000 0 55,000 0 0.00% 55,000 15-4 Pretreatment Permit Fees 12,050 0 12,050 0 0.00% 12,050 67,050 0 67,050 0 0.00% 67,050 Wholesale Revenues: 1,771,500 0 1,771,500 (218,400) 3 -10.98% 1,989,900 3 -Decreased based on rate model projections,which include a rate increase and a volume decrease. Miscellaneous Revenues: 15-4 Interest, Penalties&Fees 70,000 0 70,000 0 0.00% 70,000 15-4 Reimburse Administrative 3,000 0 3,000 3,000 100.00% 0 15-4 Fund Balance Reserve 2,523,070 0 2,523,070 1,190,465 4 89.33% 1,332,605 2,596,070 0 2,596,070 1,193,465 85.09% 1,402,605 4 Fund Balance Reserve: Adjusted based on rate model projections. Total Revenues 11,877,420 0 11,877,420 977,665 8.97% 10,899,755 Washington County,Maryland Proposed Sewer Fund Operating Budget Detailed Summary Fiscal Year 2017 o FY 2017 m % Original Budget a Category Requested Adjustment Proposed $Change o Change FY 2016 Budget 15-8 General Operations 7,265,300 0 7,265,300 716,080 5 10.93% 6,549,220 15-11 Maintenance Treatment Plants 316,010 0 316,010 33,010 6 11.66% 283,000 15-13 Antietam Treatment Plant 188,120 0 188,120 2,050 1.10% 186,070 15-15 Conococheague Treatment Plt 1,602,980 0 1,602,980 (8,740) 0.54% 1,611,720 15-17 Sandy Hook Treatment Plant 69,560 0 69,560 1,750 2.58% 67,810 15-19 Smithsburg Treatment Plant 269,540 0 269,540 10,310 3.98% 259,230 15-21 Winebrenner Treatment Plant 338,950 0 338,950 35,790 7 11.81% 303,160 15-23 Collection Lines Operations 1,234,680 0 1,234,680 143,685 8 13.17% 1,090,995 15-28 Collection Lines Maintenance 592,280 0 592,280 43,730 9 7.97% 548,550 Total Expenses 11,877,420 0 11,877,420 977,666 10 8.97% 10,899,755 5 General Operations: Debt costs increased$753,150 due to debt issued for Conococheague and Winebrenner ENR upgrades required by MDE. CIP Appropriations decreased $15,000 based on CIP projects funding needs. Utility Admin Charge decreased$21,580 based on amount needed to fund Utility Admin for services provided. 6 Maintenance Treatment Plants: Salaries and Benefits increased $24,810 due to the proposed cost of living adjustment, increase in health insurance and the reallocation of wages and benefits. Contracted/Purchased Services increased $8,200 due to the addition of service contracts for new BioMag equipment. Based on cost advantages, operational flexibility considerations and site constraints, BioMag technology was the most feasible alternative and these increases reflect the operational costs associated with its implementation. 7 Winebrenner Treatment Plant: Supplies-Chemicals increased $34,650 due to plant upgrade to BioMag process requiring chemical enhancement. Based on cost advantages, operational flexibility considerations and site constraints, BioMag technology was the most feasible alternative and these increases reflect the operational costs associtated with its implementation. 8 Collection Lines Operations: Salaries and Benefits increased $139,790 due to the proposed cost of living adjustment, an increase in health insurance and the request for two new Collection Operator Trainees. 9 Collection Lines Maintenance: Salaries and Benefits increased$23,730 due to the proposed cost of living adjustment, increase in health insurance and the reallocation of wages and benefits. Supplies/Material-Maintenance increased$20,000 based on prior years'expenditures necessary to maintain aging equipment and infrastructure. 10 Category Summary: Salaries and Benefits 3,030,140 0 3,030,140 201,670 7.13% 2,828,470 Operating 8,840,330 0 8,840,330 779,545 9.67% 8,060,785 Capital Outlay 6,950 0 6,950 (3,550) 33.81% 10,500 11,877,420 0 11,877,420 977,665 8.97%10,899,755 Washington County, Maryland Department of Water Quality Proposed Rates for FY 2017 Sewer Rates Current Proposed Retail Classes Quarterly Quarterly Increase Rates Rates Base for 6,000 qal Res Full Service 110.57 114.55 3.6% 3.98 Comm I Full Service 111.62 116.00 3.9% 4.38 Comm II Full Service 115.60 119.90 3.7% 4.30 Comm III Full Service 115.60 119.90 3.7% 4.30 Volunteer Service 110.57 114.55 3.6% 3.98 Res/Comm Coll Ser 53.55 54.84 2.4% 1.29 Volume per 1,000 qal Res Full Service 6.36 6.53 2.7% 0.17 Comm I Full Service 7.18 7.39 2.9% 0.21 Comm II Full Service 8.41 8.45 0.5% 0.04 Comm III Full Service 5.70 5.76 1.1% 0.06 Volunteer Service 6.36 6.53 2.7% 0.17 Res/Comm Coll Ser n/a n/a n/a n/a Non-metered Accounts 148.73 153 73 3.4% 5.00 Current Proposed Wholesale Class Per 1,000 Gal Per 1,000 Gal Increase Rates Rates All Wholesale Customers 6.38 6.63 3.9% 0.25 Miscellaneous Deduct Meter Fee - $25.00 per quarter Charge for 12,000 qal Per Quarter-Average Residential Customer Increase Current Proposed Base Charge (6,000 gal) 110.57 114.55 3.6% 3.98 Vol Charge (6,000 gal) 38.16 39.18 2.7% 1.02 Total bill 148.73 153.73 3.4% 5.00 Washington County,Maryland Proposed Pretreatment Fund Operating Budget Detailed Summary Fiscal Year 2017 FY 2017 m Original BudgetcoCategoryRequestedAdjustmentProposed $Change o %Change Q. Budget Z FY 2016 16-2 Pretreatment Revenues 345,600 0 345,600 0 0.00% 345,600 16-2 Miscellaneous Revenues 530,550 0 530,550 (1,700) 1 0.32% 532,250 Total Revenues 876,150 0 876,150 (1,700) 0.19% 877,850 16-4 General Operations 876,150 0 876,150 (1,700) 2 0.19% 877,850 Total Expenses 876,150 0 876,150 (1,700) 0.19% 877,850 1 Miscellaneous Revenues: Decreased Fund Balance Reserve based on funds needed to pay debt service. 2 General Operations: Decreased based on debt service schedules.