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HomeMy WebLinkAbout881129 November 29, l988 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. BOARD/COMMISSION REPORTS Barry Teach, County Administrator, updated the Commissioners on the status of various landfill projects: the rubble landfill application has been submitted; they are proceeding with development of descriptions and information on the cost for scales to implement a weighing program at the current landfill with a target date of April l, l989; an offer has been made to a property owner for a potential site for a new sanitary landfill; the consultant is moving ahead with design for compliance; a planner has been assigned to work on the recycling plan; the solid waste plan submitted to the state and approved with minor clarification; and the four-county group studying regional incineration has appointed the Northeast Waste Disposal Authority to provide a feasibility study including possible use of the Independent Cement plant. Commissioner Roulette gave an update on the committees involved with the Antietam Overlay district and the Animal Husbandry Ordinance. APPROVAL OF MINUTES - NOVEMBER l4 & l5, l988 Motion made by Commissioner Irvin, seconded by Downey to approve the minutes of November l4 and l5, l988, as submitted. Unanimously approved. MT. AETNA FIRE DEPT. - REQUEST FOR USE OF PROPERTY The Commissioners agreed to allow the Mt. Aetna Fire Company to use County-owned property at the intersection of Mt. Aetna Road and Rt. 66 to sell Christmas trees but to check that they have liability insurance. EASTERN BOULEVARD - COST SHARE Barry Teach informed the Commissioners that the City of Hagerstown has awarded the contract for the next section of Eastern Boulevard to E. F. Goetz who submitted the low bid of $l.8 million. Since the County had agreed to pay 50% of the cost, this would make the County share - $665,586. The Commissioners agreed to place the additional $ll5,586 in the FY l99l budget in addition to the $550,000 budgeted for this project in the FY l990 budget. TRANSFER FUNDS - DISTRICT COURT CARPETING Motion made by Commissioner Roulette, seconded by Downey to transfer $2000 from the Commissioners Contingency Fund to cover the County's share for purchase and installation of carpeting at the District Court offices. Unanimously approved. HUD AWARD - WASHINGTON COUNTY HOUSING AUTHORITY Mr. St. George I.B. Crosse, Area Manager at the Regional Housing & Urban Development office, presented a Certificate of Recognition to the Washington County Housing Authority which declares them to be a "Recognized Performer". Mr. Crosse explained that this means the Housing Authority has met or exceeded seven measurable performance standards set by HUD and will reward them for good management by allowing them to operate more independently and decreasing paperwork requirements. He then reviewed each of the seven requirements which the Housing Authority met to receive this award. Paul Horst, Chairman of the Washington County Housing Authority, introduced Richard Willson, Director of Housing & Community Development, and Sharon Deneen, Pat Shank and Pam Deal, staff members who helped to achieve this status. FIRE ALARM TERMINATING PANEL Ron Karn, Chief of Fire & Rescue Communications, appeared before the Commissioners to discuss the fee schedule and contract for the alarm terminating panel. He stated that when the project was approved, a committee was appointed consisting of Sid Milles, Jeff Ringer, Justin Mayhew, Tom Brown, Barry Teach and Bob Moser. Mr. Karn then explained the fee structure and requested that the County Attorney review any written agreements and contracts. With the new system, fire alarms will be transferred to the Fire & Rescue Communications office instead of going to the fire station first. The fee structure consists of a $75 installation charge to the alarm company and a $75 annual monitoring fee. Mr. Karn requested that the monies received from these fees go back into the Fire & Rescue Communications budget for system expansion. Motion made by Commissioner Roulette, seconded by Snook to approve the written contract submitted regarding the fire alarm terminating panel, pending final review by the County Attorney, and the rate structure of a $75 installation fee to be paid by the alarm company and a $75 annual monitoring fee. Unanimously approved. NOVEMBER 29, l988 MINUTES, CONT'D. REQUEST FOR OPTICOM EQUIPMENT - HALFWAY FIRE DEPARTMENT Barry Teach reported that the Halfway Volunteer Fire Department is requesting installation of Opticom equipment on the signals at the intersections of Halfway Boulevard and York Road and Halfway Boulevard and Massey Boulevard. The estimated cost per signal would be a maximum of $3500. Mr. Teach also informed the Commissioners that the State has agreed to provide this equipment at intersections of Halfway Boulevard with State roads. The Commissioners agreed to provide this equipment at the above mentioned intersections and also suggested the intersection of Robinwood Drive and Mt. Aetna Road and, in the future, the intersection of Bower Avenue and Virginia Avenue. EXTENSION OF ROADWAY - LAKE FAIRPLAY ESTATES Barry Teach informed the Commissioners that the Roads Department had estimated that the cost for improvement to 350-400' ft. of roadway at Lake Fairplay Estates will be approximately $20/foot or $7500-$8000. The cost to the property owner who owns the right-of-way for this section would be approximately $l000 in addition to deeding the right-of-way to the County who would then pay for the additional improvement. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin, seconded by Roulette to convene in Executive Session at l0:50 a.m. in regard to property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Roulette to reconvene in Regular Session at ll:50 a.m. Unanimously approved. BOND ISSUE - ADMINISTRATIVE RESOLUTION Pursuant to the bid opening for the General Obligation Bonds that were received and opened by Bond Counsel in Baltimore and phoned in by James Young, Director of Finance, a MOTION was made by Commissioner Roulette, seconded by Downey to approve the Administrative Resolution authorizing the issuance and sale of the County's General Obligation Serial Maturity Bonds in the amount of $l0,000,000, to be known as the "Washington County, Maryland Public Facilities Bonds of l988" to Maryland National Bank who submitted the lowest net interest cost at the rate of 6.897945%. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Irvin to convene in Executive Session at ll:55 a.m. in regard to property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motin made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at l2:20 p.m. Unanimously approved. OPTION AGREEMENT - LANDIS/DAY ROAD Motion made by Commissioner Downey, seconded by Roulette to approve an option agreement from Milcar Construction for dedication of right-of-way for improvement of Landis and Day Road, as required by the agreement made with the County Commissioners at the Regular Meeting of November l, l988. Unanimously approved. OPTION AGREEMENT - DOUB ROAD Motion made by Commissioner Roulette, seconded by Irvin to approve the acquisition of ll,952 sq. ft. in fee simple and 496' in revertible easement of Doub Road and Sterling Road needed for phase II of the road improvement project from Milcar Construction Company for the fee of $l400. Motion carried with Commissioners Bowers, Roulette, Irvin and Snook voting "AYE" and Commissioner Downey "ABSTAINING". DEDICATION OF RIGHT-OF-WAY - VAN LEAR MANOR Motion made by Commissioner Roulette, seconded by Irvin to officially accept the dedication of right-of-way of Section 8 of VanLear Manor, Lots 376-388. Motion carried with Commissioners Bowers, Roulette, Irvin and Snook voting "AYE" and Commissioner Downey "ABSTAINING". NOVEMBER 29, l988 MINUTES, CONT'D. ACCEPTANCE OF MAINTENANCE BOND - DAISY DRIVE & DAISY CIRCLE Motion made by Commissioner Roulette, seconded by Irvin to approve the Maintenance Bond for Section F - Garden Spot Subdivision for Daisy Drive and Daisy Circle, North and South, for two years before final acceptance. Unanimously approved. PERFORMANCE BOND - BAYER DRIVE Motion made by Commissioner Roulette, seconded by Irvin to accept the Performance Bond for extension of Bayer Drive, as agreed upon, located in the Holiday Farms subdivision and officially take the street into the County roads system. Unanimously approved. LUNCHEON AT CAC AND ADJOURNMENT Motion made by Commissioner Downey, seconded by Snook to adjourn the meeting at l2:25 p.m. to attend the annual luncheon at Community Action Council. Unanimously approved. County Attorney