HomeMy WebLinkAbout06.09.2015 MinutesBOARD OF COUNTY COMMISSIONERS OF
=1, WASHINGTON COUNTY
Hagerstown, Maryland
June 9, 2015
CALL TO ORDER
President Terry L. Baker called the regular meeting of the Board of County
Commissioners of Washington County, Maryland, to order at 12:13 p.m. at 14548
Pennsylvania Avenue, Hagerstown, with the following members present: Vice President
Jeffrey A. Cline and Commissioners John F. Barr, LeRoy E. Myers, Jr. and Vincent G.
Spong.
CONVENE IN CLOSED SESSION
Commissioner Barr, seconded by Myers, moved to convene in closed session at 12:13 p.m.
to consider a matter that concerns the proposal for a business or industrial organization to
locate, expand, or remain in the State, in accordance with Section 3-305(b) (4) of the
General Provisions Article of the Annotated Code of Maryland. The motion passed
unanimously.
In closed session, the Commissioners discussed the specifics of a new business entity's
proposal/plan to locate its business operations in the County.
During closed session, the Commissioners instructed staff to continue to work closely with
the business entity relating to its proposal/plan to locate its business operations in the
County.
Present during closed session were Commissioners Terry L. Baker, Jeffrey A. Cline, John
F. Barr, LeRoy E. Myers, Jr. and Vincent G. Spong. Also present were Gregory Murray,
County Administrator; Sarah Sprecher, Assistant County Administrator; Vicki Lumm,
County Clerk; John Martirano, County Attorney; Kassie Lewis, Director, Business
Development; Rob Slocum, Director, Engineering and Construction; Aaron Stoner, Project
Liaison, Public Relations; Jason Divelbiss, Attorney; and three individuals representing a
potential new business entity.
RECONVENE IN OPEN SESSION
Commissioner Cline, seconded by Myers, moved to reconvene in open session at 1:27 p.m.
The motion passed unanimously.
RECESS
The Commissioners recessed at 1:27 p.m. and attended the grand opening of Hafer's
Gunsmithing, Inc., 15411 National Pike, Hagerstown.
INVOCATION AND PLEDGE OF ALLEGIANCE
Commissioner Barr gave the Invocation followed by the Pledge of Allegiance to the Flag
by the full assemblage.
June 9, 2015
Page 2
CALL TO ORDER
President Terry L. Baker called the regular meeting of the Board of County
Commissioners of Washington County, Maryland to order at 2:54 p.m. at 100 West
Washington Street, Room 227, with the following members present: Vice President Jeffrey
A. Cline and Commissioners John F. Barr, LeRoy E. Myers, Jr. and Vincent G. Spong.
APPROVAL OF MINUTES — JUNE 2, 2015
Commissioner Barr, seconded by Myers, moved to approve the minutes of June 2, 2015.
The motion passed unanimously.
COMMISSIONERS REPORTS AND COMMENTS
Commissioner Myers recognized Commissioner Baker on his upcoming retirement from
Washington County Public Schools after teaching since 1979. The Commissioners thanked
Mr. Baker for his service to local students.
REPORTS FROM COUNTY STAFF
Engine ring acid Construction Management — After Hours/Saturdav Commercial
Inspections
Rob Slocum, Director, Engineering and Construction Management, announced that the
Plan Review and Permitting Department would be offering after hours and Saturday
inspections to encourage productivity at jobsites. The service fees are $100 for Monday -
Friday inspections between 4:00-8:00 p.m. and $175 for Saturday inspections.
Scheduling for these services will begin Monday, June 15 and will require a 48-hour
advance notice.
Mr. Slocum advised of changes at the State Highway Administration (SHA) that will allow
the local district engineer more authorization and should improve productivity in projects
in which the SHA is involved. He noted that sections of Interstate -81 are scheduled for
paving the next few weeks. Mr. Slocum indicated that the SHA is compiling accident data
on that roadway and the County is preparing letters to support the need for its widening.
MORGAN RURAL LEGACY PROGRAM EASEMENT
Eric Seifarth, Rural Preservation Administrator, Planning and Zoning, recommended
approval of the Bonnard J. and Peggy R. Morgan Rural Legacy Program (RLP) Easement
Project of $115,341 for 33.37 easement acres and to adopt an ordinance approving the
purchase. Mr. Seifarth indicated that for Fiscal Year 2015, Washington County was
awarded $1,445 million in RLP grants to preserve farmland and open space containing
significant agricultural, environmental and cultural or historic features surrounding the
Antietam Battlefield.
Commissioner Barr, seconded by Myers, moved to approve the Bonnard J. and Peggy R.
Morgan Rural Legacy Program Easement Project of $115,341 as presented, adopt an
ordinance approving the purchase of the easement, and authorize the execution of all such
documents as may be required to affect the purchase. The motion passed unanimously.
(Ordinance No. ORD -2015-09 is located in the County Commissioners' Office.)
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June 9, 2015
Page 3
MORGAN RURAL LEGACY PROGRAM EASEMENT
Eric Seifarth recommended approval of the Bonnard J. Morgan, Jr., Teresa A. Morgan, and
Frank B. Morgan Rural Legacy Program (RLP) Easement Project of $415,965 for 139.655
easement acres near the Antietam Battlefield in the Rural Legacy Area, and to adopt an
ordinance approving the purchase. Mr. Seifarth indicated that easement applicants were
previously ranked based on four main categories. RLP funds are State funds derived
mainly from Department of Natural Resources Open Space funds.
Commissioner Cline, seconded by Spong, moved to approve the Bonnard J. Morgan, Jr.,
Teresa A. Morgan, and Frank B. Morgan Rural Legacy Program (RLP) Easement Project
of $415,965 as presented, adopt an ordinance approving the purchase of the easement, and
authorize the execution of all such documents as may be required to affect the purchase.
The motion passed unanimously. (Ordinance No. ORD -2015-10 is located in the County
Commissioners' Office.)
WASHINGTON COUNTY HISTORICAL ADVISORY COMMITTEE ANNUAL
UPDATE
Pat Schooley, Secretary, and George Anikis, Member, Washington County Historical
Advisory Committee (HAC), discussed items of importance regarding the historical aspect
of Washington County. Ms. Schooley stated that the HAC was created by the Board of
County Commissioners on November 24, 1967. She described the group's latest mission to
establish a Preservation Maryland Field Office in the County to serve the four western
counties. This office would offer support services to citizens and local governments
regarding the preservation of historic structures, rural land and historical open spaces. The
Commissioners requested detailed information on the type of support the HAC would
require. Mr. Anikis discussed non-compliance issues in the acquisitions of permits for
historic structures and the lack of penalties for non-compliance. He requested that some
"teeth" be applied to the process to establish a fine for tearing down an old building
without a permit. Stephen Goodrich, Director, Planning and Zoning, described the system
in his office that flags historic properties. Bill Knode, Committee member, distributed the
latest list of historical manufacturing/industrial sites compiled by the Committee. The
Commissioners thanked the individuals for their advocacy of historical preservation.
HOTEL RENTAL TAX FUNDING REOUEST
Susan Buchanan, Senior Grants Administrator, Community Grants Management, presented
a request from the Maryland Symphony Orchestra (MSO) to fund $30,000 for direct
expenses associated with the 30`h Annual Salute to Independence event at the Antietam
National Battlefield to be held July 4, 2015. Michael Jonnes, Executive Director, and Vicki
Willman, Director of Development, Maryland Symphony Orchestra, discussed the event
and its positive impact on hotels and businesses in Washington County. Ms. Buchanan
indicated that the total budget is $241,641; $102,182 has been received from private
sources and $109,459 from in-kind contributions, community partners, and the Antietam
National Battlefield. The Commissioners praised the event that is usually attended by over
25,000 persons.
June 9, 2015
Page 4
Commissioner Spong, seconded by Barr, moved to provide $30,000 from the County's
portion of the FY 2015 Hotel Rental Tax Funds to the Maryland Symphony Orchestra's
Salute to Independence event. The motion passed unanimously.
FY 2016 ANNUAL PROGRAM OPEN SPACE PROJECT FUNDING
Jim Sterling, Director, Parks and Facilities, discussed the FY 2016 Program Open Space
(POS) projects funding as recommended by the Washington County Recreation and Parks
Advisory Board. He indicated that the anticipated POS allocation for FY 2016 is $456,518.
Requests for consideration of POS funds were submitted from various municipalities, the
Board of Education, Hagerstown Community College, City of Hagerstown, and
Washington County. The recommendations are as follows: Boonsboro: Shaffer Park
Development, Tot Lot Construction - $50,000; Hagerstown: Arts & Entertainment
Walking Trail - $45,000, Fairgrounds Park Soccer Field Lighting - $36,000, and
Fairgrounds Park Pavilion - $27,000; Hancock: Kirkwood/Widmeyer Park Pedestrian Trail
Planning Grant - $25,000; Smithsbura: Veterans Park Playground Upgrades - $24,000;
Williamsport: Pool ADA Sidewalk Project, Miller Memorial Pool House - $3,206; Board
of Education: Potomac Heights Playground Equipment - $67,500; and Washington
County: Ag Center Land Acquisition - $91,800, Tennis Court Resurfacing, Cart Paths
Resurfacing - $46,000, Regional Park Basketball Court Overlay - $14,012, and Doubs
Woods Park Overlay and Patching - $27,000. Mr. Sterling discussed the Parks, Facilities,
and Recreation survey found online and in printed versions to obtain public comment.
Commissioner Myers, seconded by Barr, moved to approve the annual FY 2016 Program
Open Space Program as presented and recommended by the Washington County
Recreation and Parks Advisory Board. The motion passed unanimously.
CONTRACT AWARD — WASHINGTON COUNTY MANUFACTURING SUPPLY
CHAIN STUDY
Karen Luther, Purchasing Director, and Kassie Lewis, Director, Business Development,
recommended award of the contract for the Washington County Manufacturing Supply
Chain Study (PUR-1285) based on the drawing of lots in public to either Supply Chain
Visions of Stoneham, Massachusetts, or Towson University (Innovation and Applied
Research) of Towson, Maryland, the responsive, responsible proposers with a tied Total
Lump Sum Fee price proposal of $50,000, and as required, contingent upon the
company/entity being in good standing and authorized and registered to do business in the
State of Maryland with the Maryland Department of Assessments and Taxation and
remaining so throughout the term of the contract. Ms. Lewis indicated that the contract
proposal sought to have an analysis prepared detailing the Hagerstown -Martinsburg
Metropolitan Statistical Area and surrounding counties manufacturing and fabrication
companies by sector and identifying their current supply chain for materials, components,
etc. When completed, the study will provide the Department of Business Development
essential information to develop a targeted list of potential manufacturer suppliers/vendors
and their interworking with companies within the study area focusing on Washington
June 9, 2015
Page 5
County companies. The contract will be funded with $25,000 from the Appalachian
Regional Commission and $25,000 from local matching funds. The Commissioners
discussed the information to be gleaned from the service.
Commissioner Spong, seconded by Myers, moved to award the contract for the
Washington County Manufacturing Supply Chain Study based on a drawing of lots in
public. The motion passed unanimously.
Commissioner Spong drew the winning bid, which was Towson University (Innovation
and Applied Research) of Towson, Maryland.
Commissioner Cline, seconded by Spong, moved to award the contract for the Washington
County Manufacturing Supply Chain Study based on a drawing of lots in public to Towson
University (Innovation and Applied Research) of Towson, Maryland, the responsive,
responsible proposer at $50,000. The motion passed unanimously.
BID AWARD — GROUND MAINTENANCE CHEMICALS FOR VARIOUS
COUNTY DEPARTMENTS
Rick Curry and John Kain, Superintendent of the Black Rock Golf Course, recommended
bid awards for Grounds Maintenance Chemicals for Various County Departments
(PUR-1280) to the responsible companies with the lowest responsive bids that meet the
specifications for each chemical item. The contract primarily provides needed chemicals
for the Black Rock Golf Course, Highway Department, and Department of Water Quality.
The City of Hagerstown may use the contract if desired. Mr. Curry advised that the
contract term is for one year tentatively commencing July 1, 2015 and ending June 30,
2016. The Commissioners drew lots to award for tie bids for Nos. 5, 13 and 16, pursuant to
Section 2.9 of the Washington County Purchasing Policy.
Commissioner Myers, seconded by Barr, moved to award the contract for grounds
maintenance chemicals for various County Departments to the following companies that
submitted the low responsible, responsive bids meeting specifications for each chemical as
follows, including the tie bid items: Item #1: Helena Chemical - $465/gal.; Item #2: Helena
Chemical - $40.38/gal.; Item #3: Pocono Turf Supply - $54/gal.; Item #4: Helena
Chemical - $304.90/gal.; Item #5: Pocono Turf Supply - $108/gal.; Item #6: John Deere
Landscape- $46/gal.; Item #7: Genesis - $13.44/lb.; Item #8: Genesis - $45.24/gal.; Item
#9: Genesis - $29/gal.; Item #10: Genesis - $40.82/gal.; Item #11: Genesis - $61.34/lb.;
Item #12: Genesis - $7.04/lb.; Item #13: Genesis - $417/gal.; Item #14: Pocono Turf
Supply - $54.95/gal.; Item #15: Helena Chemical - $281/case; Item #16: Helena Chemical
- $47.50/gal.; Item #17: Helena Chemical - $53.68/gal.; Item #18: Genesis - $107.42/gal.;
Item #19: Helena Chemical - $138.95/gal.; Item #20: John Deere Landscape -
$537.52/case; Item #21: Genesis - $16.38/gal.; Item #22: Helena Chemical - $336/gal.;
Item #23: Genesis — $38.18/gal.; Item #24: Genesis - $34.45/gal.; and Item #25: Pocono
Turf Supply - $157.95/gal. The motion passed unanimously.
June 9, 2015
Page 6
CONTRACT RENEWAL — JANITORIAL SERVICES FOR WASHINGTON
COUNTY OFFICE BUILDING
Rick Curry, Buyer, Purchasing Department, and Jim Sterling, Director, Parks and
Facilities, requested permission to renew the contract for Janitorial Services for
Washington County Office Buildings using Option No. 1 with Stockwell Maintenance
Systems, Inc. of Williamsport, Maryland, based on its letter dated March 27, 2015
requesting a thirteen percent (13%) increase for Fiscal Year 2016 for an annual total price
of $174,936.60 ($172,608.20 for annual cleaning cost and $2,328 for annual cost of
stripping/waxing and buffing floors, and window cleaning). The original contract was
awarded June 18, 2013. Mr. Curry indicated that the contract covers the County
Administration Buildings One and Two, County Courthouse and Annex, County Extension
Services Office Building, and County Office Building. He added that the requested
increase represents employee wage costs expected to rise due to minimum wage increases
in Fiscal Year 2016. The Commissioners discussed the County's various contracts and the
rebidding process.
Commissioner Barr, seconded by Myers, moved to renew the contract for Janitorial
Services with Stockwell Maintenance Systems, Inc. of Williamsport, Maryland, using
Option No. 1 based on its letter dated March 27, 2015 requesting a thirteen percent (13%)
increase for Fiscal Year 2016 for an annual total price of $174,936.60 as presented. The
motion passed unanimously.
(President Baker left the meeting at 4:16 p.m. due to his involvement with the Washington
County Student Trades Foundation. Vice President Cline assumed the Chair.)
REOUEST TO DECLARE REAL PROPERTY' AS SURPLUS PROPERTY AND
CONVEY —19327 LONGMEADOW ROAD
Susan Small, Real Property Administrator, requested permission to declare certain real
property located at 19327 Longmeadow Road, Hagerstown, surplus property, approve an
option agreement for its conveyance, and authorize advertising the County's intent to
convey. Ms. Small indicated that the County purchased the property and razed the house to
accommodate road construction and improvements to Longmeadow Road. The
Washington County Student Trades Foundation has requested to purchase the property to
construct a house. The recommended consideration is 40% of the assessed value or
$32,000. Commissioner Spong discussed the long thin property and suggested that it be
divided and offered to adjacent property owners. The Commissioners directed Ms. Small
to discuss that possibility with the adjacent property owners.
(President Baker returned to the meeting at 4:23 p.m. and resumed the Chair.)
CITIZENS' PARTICIPATION
No citizens were present who wished to participate.
June 9, 2015
Page 7
CONVENE IN CLOSED SESSION
Commissioner Myers, seconded by Barr, moved to convene in closed session at 4:25 p.m.
to discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, and/or performance evaluation of appointees,
employees, or officials over whom this public body has jurisdiction; and to discuss other
personnel matters that affect one or more specific individuals, in accordance with Section
3-305(b) (1) of the General Provisions Article of the Annotated Code of Maryland. The
motion passed unanimously.
In closed session, the Commissioners discussed the potential reappointment of a specific
individual to an advisory board over which the Commissioners have appointment
authority; discussed the potential appointment of a specific individual to an authority over
which the Commissioners have appointment authority; discussed the potential
appointment/reappointment of several specific individuals to a management board over
which the Commissioners have appointment authority; and discussed several specific
County personnel recommendations/employee matters with County staff.
During closed session, the Commissioners instructed staff to bring forth the potential
reappointment to an advisory board over which the Commissioners have appointment
authority for further consideration and discussion and a possible vote during a future open
session meeting; instructed staff to bring forth the potential appointment to an authority
over which the Commissioners have appointment authority for further consideration and
discussion and a possible vote during a future open session meeting; instructed staff to
bring forth the potential appointment/reappointment to a management board over which
the Commissioners have appointment authority for further consideration and discussion
and a possible vote during a future open session meeting; and provided specific direction
to staff regarding the several specific County employee matters/recommendations.
Present during closed session were Commissioners Terry L. Baker, Jeffrey A. Cline, John
F. Barr, LeRoy E. Myers, Jr. and Vincent G. Spong. Also present were Gregory Murray,
County Administrator; Sarah Sprecher, Assistant County Administrator; Vicki Lumm,
County Clerk; John Martirano, County Attorney; and at various times Rob Slocum,
Director, Engineering and Construction Management; Stephanie Lapole, Grant Manager,
Community Grant Management; Jim Sterling, Public Works Director; Debra Peyton,
Benefits Administrator, Health and Human Services; and Ron Whitt, Director, Information
Systems.
RECONVENE IN OPEN SESSION
Commissioner Barr, seconded by Cline, moved to reconvene in open session at 5:28 p.m.
The motion passed unanimously.
CITIZENS PARTICIPATION
No citizens were present that wished to participate.
June 9, 2015
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ADJOURNMENT
Commissioner Cline, seconded by Spong, moved to adjourn at 5:29 p.m. The motion
passed unanimously.
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Gregory B. array, Cou ty Administrator
John M. Martirano, County Attorney
cam..._
Vicki C. Lumm, County Clerk